Reviewed & Updated 9/2016

INSTITUTE OF COMPUTING STUDIES

IILOCOS SUR POLYTECHNIC STATE COLLEGE
 Table of Contents – Summary of Lessons for MS Word 2013
Introductory Lessons
Introduction to Word Processing.............................................................................................................1
Toolbar User Interface (MS Word 2003 and before) ...............................................................................2
Ribbon User Interface (MS Word 2013) ..................................................................................................3-6
Hands-on Exercises ..................................................................................................................................4-5
Basics of Setting Up Word, (Exercise 1: Boldface, Italicize, Center, Spell Check, Open a
Document, Hyperlink) ..............................................................................................................................7
Pictures (Exercise 2) .................................................................................................................................8
Getting Started with Word, Margins, Line Spacing, Tabs (Exercises 3 & 4) ............................................9

Advanced Lessons

Tables (Exercise 5)....................................................................................................................................10-11

Bullets and Numbering (Exercise 6) .........................................................................................................12
Mail Merge with Labels (Exercise 7) ........................................................................................................13-14
Creating Labels using Envelopes & Labels Options & adding Pictures (Exercise 8) ................................14-15
Making Multiple Labels of Same Address & Pictures (Exercise 9)...........................................................15
Mail Merge with a Form Letter (Exercise 10) ..........................................................................................17-20
Copy/Paste & Cut/Paste & Review (Exercise 11).....................................................................................21-22
Word Options (Autocorrect) (Exercise 12) ..............................................................................................23
Inserting Shapes – Managing, Arranging, & Grouping (Exercise 13) .......................................................24
Right-Mouse Buttons (Exercise 14)..........................................................................................................25
Tab Stops with Leader Characters (Exercise 15) ......................................................................................26-27
Formulas and Tables (Exercise 16)...........................................................................................................28
Columns (Exercise 17) ..............................................................................................................................29-30
Find and Replace (Exercise 18) ................................................................................................................31
Track Changes – Electronic Proofreading (Exercise 19)...........................................................................32
More with Tabs – Lining Things Up (Exercise 20) ....................................................................................33
Styles Introduction and the Design Tab of the Ribbon (Exercise 21) ......................................................34
Drop Caps (Exercise 22) ...........................................................................................................................34
Format Painter (Exercise 23)....................................................................................................................34
Word Art (Exercise 24) .............................................................................................................................34

Extra Information

Add or Delete a Page ...............................................................................................................................35-36

Use MS Word to open documents created in previous versions of Word or to convert documents .....37-39
Templates ................................................................................................................................................40

Extra Extra Information (click links on page 9 of this handout for more information)

Quick Start Guide .....................................................................................................................................41-46

Understanding Object Anchors (Word Tips by Allen Wyatt) ...................................................................47-50
Can I use this picture? ..............................................................................................................................51-52
 Introduction to Word Processing…
1. Rather than get bogged down in so many details about the word processor, try simply opening the program, typing a
few sentences (not necessarily important ones) and then closing the program. Do this a couple of times before you
start worrying about how to boldface, how to center, and so on. By the second or third time you are in the program,
you may find that your natural curiosity will cause you in your own time to discover some of these details. In other
words, don’t begin your first time using the word processor with the unnecessary pressure of having to create an
important letter or document. That will put too much pressure on you to HAVE to learn many features. Instead,
learn gradually by typing in things you do not need to save or print, and this will allow you to ask yourself “what if I
wanted to underline this word” or “what if I wanted to print.”

2. Word processing is much more flexible than using a typewriter. This is mostly because you have the flexibility to
change your mind frequently as you type. If you want to switch paragraphs or delete sentences, or change fonts or
margins, you can change them at any time while you are creating your work. Even after you have typed everything.
Many instructors in fact do recommend changing things such as margins or fonts AFTER you have typed your data in.
You do not have to set the document up before you type it as you used to have to do on a typewriter. Using a word
processor gives the writer/typist more flexibility in creating their work, allowing us to “think” at the machine instead
of “thinking” in front of pencil and paper as we used to do. On a typewriter, you created the FINAL draft. On a
computer’s word processor, you choose when to print the final draft.

3. Years ago, we used a typewriter to create a nice looking document. Then came the word processor, a bulky piece of
equipment that had a memory device to store your work, then the computer with the word processor installed.
Word processing has been around for about 30+ years, now.

4. You can save your work done on the word processor at any time and return to it later to continue. (No more
locating lost papers!) The file is stored electronically either on the hard drive or on a USB Memory key or CD. Less
chance to lose your work!

5. The user interface on your word processor allows you to change fonts, styles, colors, and more. The interface is
either in the form of Menus, Toolbars or Ribbons depending upon the program you are using, and its age. The user
interface has become increasingly more powerful with more options than in the early days of word processing.

6. You can “grow into” your word processor over a period of time. This means you can start off simply by learning to
type a couple of sentences and closing the program. Then another time, perhaps in another week, learn to save
your typing. Another time, maybe a week later, learn to print your typing. Another time learn to create fancier
paragraphs and add boldfacing and underlining. Another time learn how to print envelopes. Another time learn to
insert bullets. And so on. So the word processing program is something you want to “grow into” at your own pace,
and everyone is different and learns at a different rate. This is important to keep in mind. Some of us need to learn
at a faster rate or a slower rate than others. And learning is really a building experience where you build on what
you previously learned. That’s OK. Take your OWN time!
Points to remember:

 Use word wrap while typing paragraphs – that is, simply keep typing your paragraph and let the computer place
move to the next line for you. You do not hit enter on the keyboard after each line of type. Instead, use enter
whenever you need to begin a new paragraph.
 Do not use the letters L and O for the numbers 1 and 0.
 You will find that there are several ways to do the same job on the computer. This is normal. Learn some
keyboard shortcuts to save yourself time and so you won’t always have to rely on the mouse. For example, the
keyboard shortcut CTRL + P allows you to quickly access the PRINT menu. You can also do the same thing by
clicking the Office 2007 button, and finding PRINT in the menu. Click FILE, PRINT in later Word versions.

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 TOOLBAR USER INTERFACE in MICROSOFT WORD 2003 for the PC
Program or
Application Title Bar (See below)
Word Menu
Standard Toolbar
Formatting Toolbar

Ruler Bar

Task
Tab Settings
Pane

Vertical
Document Scroll Bar
Window

Horizontal
Scroll Bar
View Browse
buttons Buttons
Drawing Toolbar
Status Bar

Windows Task Bar

This is the typical “look” of the beginning screen in Microsoft Word 2003. Notice the scroll bars and the various
toolbars. At the top of the screen, there are word menus. Word menus are a carry-over from the earlier, text-based word
processing programs from the 1980s when graphics were almost nonexistent, especially in a word processor. I have
labeled the parts of the screen of which you should take particular note. Usually, when opening Microsoft Word, your
screen should look like this or very similar to this. Perhaps the toolbars will be arranged differently.
Notice the buttons I’ve circled. These buttons are universal on nearly all Microsoft
Windows programs and they behave similarly.

Here is a description of each button from right to left in the diagram:

The top rightmost X button closes the entire program. You can exit a program either through the X, or by
clicking the word, FILE, and searching for EXIT in the menu.
The lower X button, if there is one, closes ONLY THE DOCUMENT leaving the entire program on.

The middle button is known as the RESIZING, MAXIMIZE, or RESTORE DOWN/UP button. It
allows you to change the size of the current window. Essentially, it is a toggle button allowing you to
switch back and forth from one size screen to another. This can be helpful if you need to see what is behind the program,
perhaps a calculator, or similar program previously opened that you might need to use. Note that this button has two
different “looks,” as shown here.
The left-most button is the MINIMIZE button. It allows you to set aside your work so you can do something
else temporarily. When clicking this button, the program looks like it closes; however, if you look in the
Windows Taskbar at the bottom of the screen, you should see the program icon. Simply click it to “restore” your program.

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 RIBBON USER INTERFACE in MICROSOFT WORD 2013 for the PC
Title Bar
Quick Access Toolbar

Tabs
Ribbon
Ruler
(top of screen –
the User Interface)

Tab Settings

Small Dialog Box

Launcher
Groups in Tabs on
the Ribbon (Look in each group
for this button.)

Vertical Scroll Bar

Views Buttons
Document
Window Zoom Slider

Status Bar

This is the typical “look” of the beginning screen in Microsoft Word 2013. It is similar to the beginning screen of
Microsoft Word 2003 except for a big change in the Graphical User Interface or GUI, meaning the former menus
and toolbars became a Ribbon with Tabs of similarly-grouped commands or buttons. You will also see
contextual tabs that appear only under certain circumstances, such as when a picture is selected or clicked on.
This ribbon style is very similar to the ribbon in Word 2007 and 2010. The tabs are as follows in MS Word 2013:
 File  Design  Mailings
 Home  Page Layout  Review
 Insert  References  View
Many users of the new Word 2013 and of 2007-2010 have found that the ribbon layout is very intuitive and
makes work faster since similar groups of logically-grouped commands are bundled together. AND another nice
feature is to learn how to HOVER with the mouse. That is, once you highlight some text in your document (or
have your cursor in a paragraph), you simply slide the mouse to one of the areas on the ribbon (or “hover” over
the area, say, of styles or font choices) and notice how you get a Live Instant Preview of what the text would
look like, but the change won’t actually happen until you click with the mouse.
By the way, you will still see the same 3 buttons in the top right-most portion of the screen: Minimize, Restore (Resize), and Close.
What’s New? In 2013 and 2016, you can save to THE CLOUD and you are encouraged to sign into Microsoft
OneDrive. Like 2007, the Ribbon interface is present with the File tab, and the default font and size are Calibri 11
point. (You can change this default.) The Zoom Slider is the same as in 2007 – it’s at the bottom of the screen.
Like 2007, Live Preview as well as the mini-toolbar are there for convenience when you highlight text, or click on
a picture, for example, instead of having to slide the mouse to a ribbon for a command. The mini toolbar has the
underline button on it unlike in version 2007—the mini toolbar is the equivalent of a right-mouse click menu,
which you can still do if you wish. New to 2013 is the Design Tab. Also, the File tab brings you to a “backstage”
view of the program, new to 2013. Graphics are no longer accessable throuThe Clipart Library is now Online, new
to 2013 as of 2015, the year when that change was made.

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 Hands On: Explore each of the following features on the Word 2013 first window.
1. What view are you in by “default?” Hint: check the view buttons at the bottom of the screen – “hover”
the mouse over the highlighted button. _______________________________ Now, click each of the
other view buttons and your screen will automatically “preview” to the view you clicked. To cancel the
view, simply click back on “Print layout” or, if you are in “Reading Layout,” look for “Close” in the upper
right-hand corner of the screen and click it. Keep trying other views. Notice how the screen changes.
2. To the bottom right of the view buttons, notice the zoom slider. Slide it left or right. What happens
when you click on the percentage number? Try pressing CTRL while wheeling the mouse for the same effect.
3. Click the FILE tab to see the options there. To get out of this menu, click FILE again.
4. With the Home tab selected in the ribbon area and your screen in Print Layout view, type the following
on the page hitting the keyboard Tab key first to give yourself an automatic ½” indentation:

Here is a test to see if I can type a sentence and make some changes. Here’s a paragraph to try
as well. If I keep typing, “text wrap” occurs!
1. Did you notice how the text continued onto the next line without your having to hit the Enter
key on the keyboard? This is due to a feature called “Text Wrap,” which handles the
movement of text from one line to the next without your having to worry, and is a default or
factory setting.
2. Use your mouse and double-click on any word in your paragraph. Leave the mouse where you
double-clicked it. Do you see a mini-toolbar appear? Click B for bold, and see if the word
becomes bold. Do the same for any other word, but make it italic instead (click I for italic).
3. With your cursor clicked (not highlighting anything) in the paragraph, slide the mouse up to the
styles group of your Home tab. Notice the paragraph changes in an “instant preview.”
4. Insert the flash drive, attached to your computer, into a USB port. Save your work as follows.

1. Slide your mouse to the FILE tab and click once to get the “back stage” view.
2. Slide your mouse to Save As, and click it.
3. On the dialog box that appears next, select DISKGO, or USB Drive.
4. Type your requested file name. ((Notice the file extension – it is now .docx instead of
.doc -- .doc was the extension used for MS Word 2003 and earlier. It’s important to
note that this .docx extension means that this file will open ONLY in Word 2007, 2010,
or 2013 and it will NOT open in Word 2003 or earlier unless a conversion program from
Microsoft has been installed. ))
5. Click SAVE. Select the Flash
Drive here.

Choose SAVE AS,

then choose where
to save your
document (notice
OneDrive In theis
– which
MS Cloud Storage,
above
or Computer, or Add
a Place. For now,
click COMPUTER
then BROWSE to the
right.

Notice the .docx

extension.

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 In the above exercises, we “jumped” right in and began typing to see how Word 2013 would behave.
We saved our work after trying a few changes such as bold or italic. Now, let’s try to understand more
of the program. We will explore margins, the quick access toolbar, fonts, spacing, spell check, and
other settings.

Note: If you plan to open a Word 2013 or 2016 file in any other older Word program, do the following with
the Word 2013 or 2016 document on the screen (try it now!):

1. Click FILE -- go to Save As. A dialog box will open.

2. From the SAVE AS TYPE drop-down menu on this dialog box, choose “Word 97 – 2003 Document.” This
allows the document to be saved in a format that makes it what we call “downward compatible” with an
earlier Word version.

3. You can save more than one version of the same file. Plain text is still available if you choose Other
Formats under the Save As option.

4. All files created in earlier versions of Word, such as Word 2003, will be able to be opened in Word 2013.
1. 5.Click FILE, New, and
Files created double-click
in Word BLANK
2013 with the .docxDOCUMENT. Thiswill
extension, however, gives
onlyyou a in
open brand
Wordnew
2013,document or page.
2010 or 2007
unless
Click the Homethey tab.
were saved for another version as described above.

2. Type the following three sentences. Hit ENTER on the keyboard after each line, and before typing a
line, change the font size in the Home Tab font group:
Here is a 12-point size Calibri font.
Here is an 11-point size Calibri font.
Here is a 10-point size Calibri font.
3. Click the PAGE LAYOUT tab and explore the Margins command button by clicking the words, “Custom
Margins” at the very bottom of the dialog box. You can set margins at the beginning of your work, or at
any time while you are working. Notice the SET AS DEFAULT button on the Margins Dialog Box. Choose
that option if you want your margins to open at these settings for every new document you create.

The Home Tab:

Groups on the Ribbon

1. CLIPBOARD: The first group on this tab is reserved for cut, paste, and clipboard use as well as the
format painter. The clipboard can hold up to 24 copied and/or cut items if you open it up.

2. FONT: This group is probably most important – it contains the font and size options as well as bold,
italic, and underline features as well as other things you may wish to “do” to your text such as add color
or highlighting, or quickly shrinking or growing a font.

3. PARAGRAPH: What do you want to “do” to your paragraph? Change the line spacing, use bullets and
numbering, center or otherwise align the paragraphs? Add borders or fill? Show all characters? All of
these “paragraph-related” things are bundled here in this group. Click the small dialog box launcher in
the Paragraph Group, and see what other choices you get. Note this button in other groups as well.

4. STYLES: This area is fun to hover over once you have some text on the screen. Immediately, through
instant preview, you can see how the styles would look on YOUR document.

5. EDITING: This area lets you find, replace, and select “things” or words/characters in your document.
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 The Page Layout Tab:

1. PAGE SETUP:
a. Notice the Page Setup group, and all the choices therein. Click Margins. Notice a custom
area at the bottom of the dialog box when you click the bottom portion of Margins. You
can choose the option of ½” all the way around. Or customize.
b. Hyphenation, line numbers, and other important features are located here, too.
2. PARAGRAPH: indents and spacing: In the Paragraph Group of the Page Layout tab, hover the
mouse over the spacing options and indent options. The word, Paragraph, has a tiny box to its
right called the dialog box launcher (mentioned on the previous page). Point and click on it,
and explore the options there, too.
3. ARRANGE: Notice that this group has the famous “text wrapping” option, and how to
“arrange” things on the page when you are ready – setting things such as pictures in front of or
behind other objects, etc. You may not need this area if you are first starting out with word
processing, but you will probably use it soon, in time.
Now let’s look at the Quick Access Toolbar, located at the top of the screen just above the FILE Tab. This
toolbar has several items in it by default, and allows you to add more or customize the toolbar.

Quick Access Toolbar

In order from left to right, the buttons currently shown on the Quick Access Toolbar, and their tasks:
Diskette – this is a quick way to save your work to update an already-named file.
Undo – Perhaps one of the most important buttons you will every use. Try it now, and see if
one of your sentences disappears! Each time you click this button, a previous step is “undone.”
Word keeps track of how many actions you have performed while on a document, and erases
this history once you save the document.
Redo – If you hit “undo” one too many times, you may need to hit “redo” to back yourself up a
step. Or Repeat if you haven’t “undone” anything! This button has 2 jobs.

New – Creates a new document on the spot.

Open – Folder representing OPEN to allow you access to your saved files.
Print Preview & Print – Quick way to print and at the same time see a preview. (new in 2015)

To the right of the last button, notice an arrow with a small line above it. Click it. You can add all sorts of
shortcut buttons from the list you see. If you see an action you want on the Quick Access Toolbar, select it.

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Now you have had a chance to explore two important tabs on the Ribbon as well as the Quick Access Toolbar.
This experience should help you in the next exercises.
Exercise 1 – Learning to…
 Set up your Word environment
 Open a paragraph, center, boldface, and italicize the title and correct the spelling
 Identify and use a hyperlink
 1. Click the File tab and choose OPEN.
 2. Click COMPUTER then BROWSE.
 3. Click once on the LAB FILES network location on the left-hand side of the dialog box.
 4. You may have to scroll down in the folder and file display on the right side of the screen, and find and
select (click) the file, “Computers and the Internet Raw.” Notice it is a Word 2003 document. (How can
you tell, by the way?)
 5. Double-click the file name to open it, OR click once on the file, then click OPEN.
 6. Check the margin settings by clicking the PAGE LAYOUT tab, then Margins, then Custom Margins.
 7. Center, boldface, and enlarge the title to 14pt.
 8. Italicize wherever you see an italicized phrase in the sample below. (Remember to highlight and
choose italic from either the mini toolbar or the ribbon.) What font is used? Its size?
 9. Hover your mouse over the website listed in the paragraph (www.juiceguys.com). Read the message
that appears. Follow its instructions, and you should get on the Internet and see the website.
 10. Notice any red squiggly lines. This indicates a spelling error OR that a particular word’s spelling is not
recognized by the program. Run the Spell Check feature by clicking on the REVIEW tab, and then click
Spelling & Grammar under the Proofing Group (OR press F7). OR right-click the word.
 Blue squiggly lines indicate grammar disagreements.
 NO red, or blue squiggly lines will actually print on paper – these are just electronic visual aids
for you while looking at the document on the computer. (earlier versions of Word had green lines as well)
 11. Leave a right-ragged margin (left-alignment is the choice instead of justifying). Click the Page Layout
tab and check the margins as well.
 12. Close the document, but do not save it. (click File and look for close)
Computers and the Internet
Computers have certainly become an important part of our everyday life. What would
Norman Rockwell paint if he were around today? Certainly we all have our computer stance and
a group of office workers all huddled around a computer terminal viewing important videos
or news segments via the Internet would have made for an interesting, contemporary slant
on today's society. What will the future hold? Will computers we "talk into" become state-
of-the-art so we won't have to type? Will computers continue to grow smaller and yet more
powerful? Will DVD become an industry standard and if so, what will become of CDs? These
are some of the questions our future has yet to answer. But who, honestly, would have thought
ten years ago that by typing this: www.drpeppersnapplegroup.com that you would have gotten
something called a "hyperlink" that would bring you to the Internet and into someone's computer
hundreds of miles away with just an index-finger's click of the mouse? Computers will continue
to amaze and astound us as time marches on. Yes, I, for one, am sure they are here to stay.

7
Exercise 2 – Retrieving a document and inserting pictures
1. Continue working with your
“Computers and the Internet
Raw” file on page 7.
2. Click at the end of the paragraph with your mouse to get an insertion point or cursor on the document.
Hit the enter key on the keyboard about 10 times to create some blank lines.
3. Click the INSERT tab in the ribbon, then click Online Pictures from the Illustrations Group. Notice a
Dialog Box appears.
4. Type a topic (i.e. Internet) in the Bing Image Search
field, then hit ENTER on the keyboard.
5. Scroll through the picture list that appears, and find an
image. These are online and should be safely licensed
under the “creative commons” licensing, but check
anyway to make sure you have licensing rights to use the
images. (See the last page of this handout for guidelines
on this subject.)
6. Click the checkbox that appears when you hover
your mouse over a picture you want, then click the
insert button to insert it into your document. (Note:
You may have to click the X on the yellow box that
asks about Creative Commons, AND you can
select or click on more than one photo or image,
and automatically INSERT several images into the
workspace around your document if you want).
See the last pages of this handout for information
on using graphics correctly from the web. (51 & 52)
7. To help you resize and/or move your image easier,
change the image text wrapping to TIGHT. To do
this, click once on your picture to select it. Click the ribbon’s contextual tab called,”Picture Tools,” at
the top of the screen. Click the sub-contextual tab under it called, “Format.” Note: These contextual
tabs appear only when you click on a picture. Click “wrap text” in the Arrange Group. Click Tight.
8. To re-size the graphic, left-click once on the graphic (no need to do this if you already have the small
squares and circles around the image, since this visual cue tells you it is already selected). Hover over
the any corner square around the image noticing a diagonal double-headed arrow. Hold the left mouse
button down and drag towards the center of the picture to shrink the image size, then release.
Experiment. Drag the mouse in the other direction to expand or increase the size of the image.
9. Move the graphic around by first, left-clicking once in the center of the graphic and keeping the left
mouse button depressed while you slide the mouse. (Note: You should see four arrows, or a “Moving
Tool,” when you hover over the center of the image.) Slide the mouse around and notice the graphic
should move with your mouse. Release the button to leave the graphic in a specific spot. Experiment by
releasing it inside the paragraph. Repeat steps 7-8 to see different text wrap options such as TOP AND
BOTTOM.
10. To delete a graphic, click once on it and hit the “delete” key on the keyboard.

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Lesson 3 – Getting Started with MS Word 2013
1. Open your Internet browser, and enter: https://support.office.com/en-
us?legRedir=true&CTT=1&client=1&CorrelationId=1c30672b-8d9e-47e3-800b-0b203dc8547a
2. Click TRAINING. Click Word. Click the version of Word you want to learn.
3. This will bring you to an online video tutorial area from Microsoft that will only take a few minutes from which
to watch and learn.
4. A printable “Microsoft Word 2013 Quick Start Guide” of six pages is available here and is also included in a
separate PDF document that you can either save to a flash drive or e-mail to yourself (Word 2013 Quick Start
Chart.pdf) : https://support.office.com/en-us/article/Word-2013-Quick-Start-Guide-e788c608-0a17-496b-81bf-
e0ec9a9ec4f4
5. Windows Ribbon Tips: Visit http://www.wordribbon.tips.net/ and to learn about Object Anchors, click:
http://wordribbon.tips.net/T008229_Understanding_Object_Anchors.html
6. Can I use that picture? http://thevisualcommunicationguy.com/2014/07/14/can-i-use-that-picture/ and
http://thevisualcommunicationguy.com/wp-content/uploads/2016/03/YouCanUseAPictureIf_V2.jpg and
http://thevisualcommunicationguy.com/2014/07/14/can-i-use-that-picture/

Lesson 4 – Margins, page setup and size, line spacing, tabs and more
1. Click the Page Layout tab on the ribbon to notice, in particular, a Page Setup group which houses many buttons
to allow you to control margins, paper size, paper orientation, and more. You can access all the options at once
by clicking the small dialog box launcher in the lower right-hand corner of the group. Explore this area of the
ribbon.

2. As you have learned earlier, tab settings are controlled through the small dialog box launcher in the Paragraph
group on the Page Layout tab of the ribbon, also. The default tab stop is ½ inch. You can change it to your own
preference either for JUST the current document. To change the tab stop to another default, for the current
document and any future documents you create, change the default in the Tabs dialog box, and click OK.
3. Line Spacing – Microsoft Word 2013 defaults to 1.15 points of space between each line of text. I find that
frustrating. So I changed this default by first clicking the small dialog box launcher in the paragraph group of the
Home tab of the ribbon. Next, I entered the Spacing settings you see in the circled area of the dialog box below.
(Before and After, set to 0 pt.) Next, I made sure Line spacing was set to SINGLE. Then I clicked SET AS DEFAULT
instead of OK. Then every new document is single spaced unless you tell the program otherwise. If you click OK
instead of SET AS DEFAULT, MS Word will retain the settings for the current document only.

Click here to set the

spacing you choose
as the default.

9
Exercises 5 – Tables
This exercise will show you how to create a simple table in Word 2013, and how to add extra features as you go along.
Tables are made up of rows and columns divided into boxes or cells. Each rectangle in the table is called a “cell.”
1. Open MS Word 2013 to a blank document.
2. Click the INSERT tab on the Ribbon and look for the TABLE button. Click it.
3. Slide your mouse (without clicking) across the grid to create a 4x5 grid like you see below (4 columns, 5 rows).
Click once when you see 4x5 appear at the top of the grid. A table should appear on the screen.
4. Click inside the table (if you do not already see your insertion point or curser) in the first cell.
5. Before making your titles bold or centered, simply type the information into the table like you see below. To
move from cell to cell, press the TAB key on the keyboard.
6. Highlight or select the entire first row of text and change it to BOLD. Center the text, also.
7. Adjust the column widths manually by using the table column indicators in the ruler bar. (See last diagram on this page.)
Monday Tuesday Wednesday Thursday
Computer Class at 9:30 Dentist appointment at 10 Computer Class at 9:30 Bus Trip to Montreal
Laundry Clean House Rake Yard
Go to movies in evening

8. Your table should now look something like this:

Monday Tuesday Wednesday Thursday

Computer Class at 9:30 Dentist appointment at 10 Computer Class at 9:30 Bus Trip to Montreal
Laundry Clean House Rake Yard
Go to movies in evening

9. Highlight the entire table taking care NOT to go below the last row. Click the LAYOUT contextual tab under
TABLE TOOLS. Click the bottom half of AUTOFIT. Click AUTOFIT WINDOW. From this point on, all the columns
should snap to fit the page. Now, it’s OK if some text from one cell moves to another line in the same cell.

10. Add 3 additional columns: one each for Friday and Saturday, and one for Sunday. To do this, click to the right of
the word, Thursday, in the last column.
a. Look for the TABLE TOOLS contextual tab appearing at the top of the screen, and shown below
b. Click the LAYOUT sub tab under TABLE TOOLS on the ribbon.
c. In the ROWS AND COLUMNS group, click the INSERT RIGHT button and a new column appears.

Move any Table Column indicator

d. Do the same for the Saturday and Sunday Columns. Your table should then resemble the one on pg. 10.
10
(Notice how the columns adjusted automatically to fit to the page. Heading style remained the same as well.)

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Computer Class at Dentist appointment Computer Class at Bus Trip to
9:30 at 10 9:30 Montreal
Laundry Clean House Rake Yard
Go to movies in
evening

11. We’re going to delete the Sunday column since we want it to appear to the left of the Monday column.
a. Click once in the Sunday Column.
b. On the TABLE TOOLS contextual tab, click LAYOUT.
c. Click the bottom half of DELETE on the ROWS AND COLUMNS group, then click DELETE COLUMNS.
d. Click in the Monday Column.
e. On the TABLE TOOLS contextual tab, click LAYOUT.
f. In the ROWS AND COLUMNS group, click INSERT LEFT.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Computer Class at Dentist appointment Computer Class at Bus Trip to
9:30 at 10 9:30 Montreal
Laundry Clean House Rake Yard Yard work
Visit family at Go to movies in Go to
5pm evening movies at 7

12. Now try changing the line style around the outside of the table.
a. Highlight (select) the entire table. Make sure the highlight (selection) stays within the table and does
not go beyond the table boundaries, especially below the table.
b. In the TABLE TOOLS contextual tab, click the DESIGN sub-tab.
c. In the BORDERS group, click the LINE STYLE drop-down menu and choose 3 lines like you see above.
d. Still in the BORDERS group, click the BORDERS drop-down menu and select OUTSIDE BORDERS.

13. With the table highlighted (or even without it highlighted but as long as your cursor is clicked inside the table)
try the INSTANT PREVIEW feature of styles.
a. In the TABLE TOOLS contextual tab, click DESIGN.
b. Slide your mouse across the various table styles in the TABLE STYLES group. Make sure to pause long
enough for the computer to have a chance to apply the style to the area. Notice what your table now
looks like. Try other styles. A style will not be applied unless you click it.

14. Move the whole table by sliding the mouse to the upper left-hand corner of the table and click, when you see
it, a square button just above the table with a four-headed arrow (moving tool) inside. When you slide your
mouse on top of this button, you will notice that the mouse arrow or pointer becomes a moving tool (a four-
headed arrow). Press down on the left mouse button and slide your mouse around on the screen. You should
notice that the entire table moves.

11
Exercise 6 – Bullets and Numbering
Microsoft Word 2013 has a bullets and numbering feature similar to that used in previous versions. Locate, by hovering,
in the Home tab of the Paragraph group, a button that says, “Bullets.” Microsoft has already programmed a commonly
used bullet style for you, most likely, the dark circle. But click the arrow on the button to see your options. Follow the
next set of instructions to create a bulleted list.
1. Create a new blank document in MS Word 2013
2. Click once on the main part of the button in the Home tab of the ribbon labeled, “Bullets.”
3. Type the following list, hitting ENTER on the keyboard after each line. Each time you hit ENTER, a new bullet
should appear. At the end of the list, hit ENTER twice, and the last bullet should disappear.

 Zebras
 Alligators Note: Move bullets and text by using the indentation markers
in the ruler. First, highlight or select your bulleted list, then
 Lions
make necessary adjustments by dragging the appropriate
 Bears indentation markers.
 Gorillas

4. Next, highlight or select the list you just typed. Click the drop-down arrow portion of the bullets button. Find a
new bullet from the list, and click it. You should see a new bullet style appear on your list of items. Find a new
bullet style and click it. The entire list should now take on the new bullet of choice.
5. Highlight or select your list once more. Click the same drop-down menu. This time, click Define New Bullet.
6. Click the Symbol button.

This button allows you to

change the size of the
bullet, and even the color.

7. Change the font to one of these commonly-used styles for bullets: Webdings, Wingdings, Wingdings 2,
Wingdings 3. To change the size of the bullet, do that from the first dialog box and click FONT, visible after you
click OK on the symbol dialog box.

Try alphabetizing the list, and then try using the Numbering button to create a numbered list instead of a bulleted list.

12
Exercise 7 –Mail Merge for Labels
Creating mailing labels by merging from an already-created list of multiple names & addresses.

In the Library's version of Microsoft Office, we will use MS EXCEL, a spreadsheet program that you allow you
to put names and addresses into ordered columns and rows, in a sense serving as a database for our
information. In using EXCEL, you will get a good idea of how a database would work and how to set up the
basics. Learning what "FIELDS" actually are and how they are used can be gleaned by using the MAIL MERGE
feature here, which essentially is a mini-database. Basically, you use 2 programs for the entire Mail Merge
job: MS Excel 2013 and MS Word 2013. First, we will use MS Excel, and then MS Word.
Incidentally, a FIELD NAME is a general way of calling upon a list of specific names. For example, John, Mary,
and Sue could be called "FIRST NAMES" as a field name. Smyth, Harrison, and Jones could be called "LAST
NAMES." The idea is to enter specific names into a mini-database that we create using general names or FIELD
NAMES and then merging these specific names via the FIELD NAMES into the form letter. You may have already
done steps 1-3, and if you have, simply skip to step 4.
-----------
1. Go into Microsoft Excel.
2. Enter the following “titles” or “FIELD NAMES,” one per column, as you see them here. Use your mouse
to widen the columns as needed. Ask the instructor for assistance if necessary.
3. SAVE your list as “Friends List 1” followed by your initials, on a Flash Drive. EXIT MS Excel.
Title Salutation First Name Last Name Address Address 2 City State Zip
Mr. & Mrs. Chuck & Ann Charles Finster 87 Park Place Johnstown NY 12345
Mr. Al Allan Candle 1345 Wicker Drive Portland ME 23456
Mr. & Mrs. John & Petra John Smythe 34 Carriage Way RR#2 Tulip Heights MO 34921
Ms. Penny Penelope Phineas 29 Winston Heights Windsor CT 84921
Miss Jen Jennifer Ripley 92 Arlington Road NY NY 51928

4. Go into Microsoft Word.

5. Click the Mailings Tab.
6. In the Start Mail Merge Region of the Mailings Tab, click Step by Step Mail Merge Wizard. A task
pane appears to the right.
7. Step 1 of the Wizard -- Click Labels for your first choice, click NEXT at the bottom of the pane.
8. Step 2 of the Wizard – Click Change Document Layout, then Label Options. Select Avery US Letter for
Label Vendors, and the number 8160 for the Product Number as shown below.

9. Still on Step 2 of the Wizard – Click Next Select Recipients at the bottom of the pane.
10. Click or be in the Home tab, and from the Paragraph group, click the drop-down menu for the
“Borders” button. Click “View Gridlines” and you should see the label borders appear.
11. Click the Mailings tab once again.

13
 12. Step 3 of the Wizard – Choose Use an existing list, then Browse for the list. Locate it in Thaw Space –
the name was Friends List 1 [with your initials] on the Flash Drive. This screen should then appear.
Make sure Sheet1$ is selected, then click OK.

13. Still on Step 3 of the Wizard -- You will then see this screen appear – click OK as you did above.

14. Step 4 of the Wizard -- Click Next: Arrange Your Labels at the bottom of the Task Pane.
15. Still Step 4 -- Click Address Block under “Arrange Your Labels,” then click OK. Next, click the “Update
all labels” button still on Step 4 of the Wizard.
16. Still Step 4 -- Click Next – Preview Your Labels.
17. You can return to the Page Layout Tab at this point and work with spacing under the paragraph region
if you are unhappy with line spacing. (0 point for each of the two options works fine – spacing before
and spacing after a paragraph)
18. Step 5 of the Wizard – Click “Complete the Merge.”

Exercise 8 – Creating labels using ENVELOPES & LABELS option and adding a picture To create a
sheet of the same label such as for return address, or one-address-only labels with a picture (without any
merging from an already-established list).
Working with Labels for one address with a picture
Labels can be a lot of fun to work with, and using MS Word’s ENVELOPES & LABELS feature can be very useful.
First of all, when purchasing labels, pay close attention to the AVERY number on the box (there are other
brands, too, but AVERY is usually the state-of-the-art standard brand). This is a reference number you will
need in order to select the label TYPE you are using. There are MANY different kinds and sizes of labels, some

14
very large for mailing packages, some very small for creating return address labels, and so forth. Knowing the
Avery number allows you to plug this information into the OPTIONS button on the ENVELOPES & LABELS
dialog box that appears. Then the software will take care of the printing size. Let’s just simply locate the
OPTIONS dialog box so you will know where it is. Then we will try other exercises afterwards.

1. Click the MAILINGS tab from the ribbon, then LABELS.

2. Type an address in the box provided.
3. Click the OPTIONS button. (here it is!) Look in the drop-down menu for the AVERY number you found
on your box of labels (8160 is fine to use for now).
4. Click FULL PAGE OF THE SAME LABEL.
5. Click New Document.

(Note that you could print only one label by selecting that option instead, and next telling the program in
which column and row the empty label is located. So don’t throw away partially-used sheets of labels as you
can use them in this manner.)
To make labels with the same picture on them, do the following.
It is a little time consuming, but fun!
1. If you already have a screen of labels on your monitor, skip to step 8.
2. Exit and re-enter MS Word to start “fresh.”
3. Have a blank document on the screen.
4. Click the Mailings tab, click Labels in the create region.
5. Hit enter on the keyboard for a blank line of type, then type an address and then choose “full page of
the same label.”

6. Click the OPTIONS button and select the correct label brand and product number. Click OK.
7. Click the NEW DOCUMENT button.
8. A screen showing the labels should appear.
9. Click inside a label. (Note, you COULD fill in the entire sheet by typing one label at a time if you wanted to
or if you wanted to fill the sheet with pictures that you could cut out for stickers for whatever use.)
10. Select a picture by clicking the INSERT tab, then PICTURES ONLINE and look for the task pane to come up
with the picture options for you to choose from. Click any picture then INSERT.
11. Next, click on the picture, and then look for the wrap text button to appear in the PICTURE TOOLS
contextual tab, then FORMAT subtab at the top of the screen. Choose Tight.
12. Resize and move the picture to where you want it. You can use the mouse to move the picture, or you can
use the arrow keys on the keyboard as long as the picture is clicked on or selected.
13. Highlight the entire first label including the picture.
15
14. Click MAILINGS, LABELS, then FULL PAGE OF SAME LABEL.
15. Click the NEW DOCUMENT button.
16. A full page of the same address should appear with the same single image on each label.
17. Note: You can put different pictures on each label, but it is time consuming. Just click on an image and tap
DELETE on the keyboard, and repeat the insert steps (9-11). Repeat the steps for another picture starting
with step 9 above. See if you can fill an entire row of labels with various pictures.
18. For better fitting text and graphics, you can adjust the lines of text and the spacing above the lines of text
by highlighting the blank line we inserted in label 1, and then selecting a smaller point size to make that
space smaller. It’s best to do this method though, while you are in.

Exercize 9 – Making MULTIPLE labels of the same address with the same picture on each
label. (good for return address labels, for example, or if you send lots of things to one
person.) (Thanks to the help of Lisa and Carol from our MS Word 2000 class in Jan. 2004 – instructions have
worked on MS Word 2003 AND MS Word 2007, 2010, and 2013!!)

Another method to make multiple labels of the same address with the same picture (thanks to Lisa):
1. Have a blank document on the screen in MS Word.
2. Click MAILINGS, then LABELS.
3. Click the LABELS tab if necessary.
4. Hit the keyboard ENTER key to create a blank line of space in the label, then type an address and check
the box for “full page of the same label.”
5. Click NEW DOCUMENT. You should see a full page of the same address.
6. Click INSERT, ONLINE PICTURES.
7. Type in a topic, hit ENTER on the keyboard, then click the picture of choice and click INSERT.
8. Click on the picture and look for the “text wrapping” feature button in the ribbon that should appear
automatically in the PICTURE TOOLS, FORMAT tab.
9. Select TIGHT text wrap from the toolbar, or SQUARE.
10. Place the picture where you want it on the screen in the first label.
11. Click at the end of the address so you see a flashing cursor. Both picture and address should be inside
the label.
12. Click MAILINGS, then LABELS, and choose “New Document.”
13. A full page of the same address AND the picture should appear.

A tip for printing labels: Print a sample sheet of labels first on plain
paper, (1 page) and hold the printout up to a blank labels sheet. If
the printout looks like it will match the labels sheet, then put the
labels sheet into the printer and print. This will save costs, too, as
label sheets are expensive.

16
Exercise 10 – Mail Merge with a Form Letter
READ FIRST BEFORE DOING…In MS Word, you will type the letter that you see on page 19 after creating the fictitious list
of names and addresses you see below. Then we will run a mail merge to make the same letter for each name and its
corresponding address. Remember the first time you do this it will probably be time-consuming, but your speed will
improve with each MAIL MERGE exercise you do, therefore saving you time in the long run.

In the Library's version of Microsoft Office 2013, we will use MS EXCEL, a spreadsheet program that you allow you to put
names and addresses into ordered columns and rows, in a sense serving as a database for our information. In using
EXCEL, you will get a good idea of how a database would work and how to set up the basics. Learning what "FIELDS"
actually are and how they are used can be gleaned by using the MAIL MERGE feature here, which essentially is a mini-
database. Basically, you use 2 programs for the entire Mail Merge job: MS Excel and MS Word. First, we will use MS
Excel, and then MS Word.
Incidentally, a FIELD NAME is a general way of calling upon a list of specific names. For example, John, Mary, and Sue
could be called "FIRST NAMES" as a field name. Smyth, Harrison, and Jones could be called "LAST NAMES." The idea is
to enter specific names into a mini-database that we create using general names or FIELD NAMES and then merging
these specific names via the FIELD NAMES into the form letter.
-----------
1. Open Microsoft Excel.
2. Open the already-existing file called “Friends List 1” in “Lab Files” on your computer. (See Below) Otherwise,
type this sample into Excel and save it.
Title Salutation First Name Last Name Address Address 2 City State Zip
Mr. & Mrs. Chuck & Ann Charles Finster 87 Park Place Johnstown NY 123454
Mr. Al Allan Candle 1345 Wicker Drive Portland ME 23456
Mr. & Mrs. John & Petra John Smythe 34 Carriage Way RR#2 Tulip Heights MO 34921
Ms. Penny Penelope Phineas 29 Winston Heights Windsor CT 84921
Miss Jen Jennifer Ripley 92 Arlington Road NY NY 51928
3. Go into MS Word.
4. Click the Mailings tab. Click “Start Mail Merge” then “Step by Step Mail Merge Wizard. A Mail Merge TASK
PANE appears as seen here.

5. Choose
“Letters” for
document
type.
6. Click Next:
Starting
Document.

17
 7. Select “use
the current
document.”
8. Click the next
step, where
you will be
asked to
“Select
Recipients.”

The following screen should appear:

9. Select “use an existing

list”
10. Click Browse. BROWSE
allows you to locate or
find your Excel file called
“Friends List 1”

11. Select the Flash Drive

from This PC.
12. Locate your “Friends
This screen should appear next. List” file in the list in
the next column, and
click it once and then
click the OPEN
button to select it (or
double-click the file
name)
13. Click OK on the
Select Table dialog
box that you will see
next.
14. Click OK on the next
screen showing all
recipients.
15. Click Next: Write your
letter at the bottom
of the task pane.

18
Nothing dramatic appears, and that’s OK because NOW you will begin to write the letter.

16. Back to the ribbon, click the Insert tab, then Header. Choose Blank (Three Columns) for our example.

17. Use TAB to move from the left side of the

header box, to the center, and to the right for alignments.
Type the header elements that you see in the letter on
page 19. (For the date, click the INSERT tab, click DATE &
TIME, and choose a style and check the box to “update
automatically.”) Close the header to return to the letter.

Header

18. Click Next: Write Your Letter at the bottom of the task
pane to move on from step 3 to step 4.

19. To enter information fields you see in the circled part of

the letter here, click ADDRESS BLOCK from the task
pane (not shown here). Hit ENTER on the keyboard
about 3 or 4 times.

20. Type “Dear” and a space as shown here.

21. Here is the next dialog box you will see after
clicking More Items from the task pane. Select
Salutation and click
the Insert button.

22. Type the rest of

the letter as shown on
page 19.
23. Insert a piece of
clip art as a review.
Click the Insert tab,
and look for Online
Clip Art.

24. SAVE your letter to Thaw Space. (I call this the ‘skeleton’ letter.)
25. Click Next: Preview Your Letters from the task pane. You can look at each letter one at a time to make sure they
look OK. You can always click the PREVIOUS step to go back and make corrections quickly and easily from the
“Skeleton Letter.”
26. Click Next: Complete the Merge.
27. Click “Edit individual letters” if you want to.

You should have all the letters on the screen, able to print (but we won’t print here in class due to the large volume of
paper we’d generate unnecessarily!). And you’re done! Notice you will only see ONE merged letter
on your screen. If you click EDIT INDIVIDUAL LETTERS, you will then see each and every letter on
your screen without the Task Pane. If you click PRINT, OR EDIT, either one, you will see a dialog box:
You can then proceed by answering the dialog box and then click OK.

19
Created by Chad Custer 09/22/16

1313 Mockingbird Lane

Hollywood, CA 90023

«AddressBlock»,

Dear «Salutation»,
We would like to invite you to a special seasonal gathering of friends to celebrate the end of the year at a dinner at our
home at 1313 Mockingbird Lane on December 31 at 6:30pm.

At this formal gathering, a group of singers called The Best Bets will perform in our entertainment room and
we will serve hors d’oeuvres promptly at 7pm along with beverages.

Please respond by December 1st as to whether or not you are able to attend. We look forward to seeing you
along with our other friends that evening.

Sincerely,

Chad Custer

20
Exercise 11 – Cut and Paste: Copy and Paste
One of the best, most efficient, and most useful features on your word processor/PC is its ability to CUT AND PASTE as
well as COPY AND PASTE. These features are extremely helpful if you want to save yourself extra time and work.
Essentially, CUT AND PASTE and COPY AND PASTE allow you to mark off, highlight, or select a portion or all of your
document to be either “cut” or “copied” from its current place. If you highlight and CUT the portion, the computer
stores the selected material temporarily into an area of memory known as “the clipboard.” In MS Word 2013, you can
store up to 24 items in the clipboard (2003, 2007, and 2010 as well). Items are sent there through the use of the CUT or
COPY commands.

 To open the clipboard, click the Home tab on the ribbon,

 Look for the Clipboard Region. Click the button to the right of the word, Clipboard.
 You should see the Clipboard appear on the left side of the screen. Click the same button to close it, or click X.
You can also cut (or copy) and paste selections from one document to the next, or even from Internet pages (you have
to use COPY to take selections from the Internet) to your word processor (always give proper attribution if taking exact
words and putting them into your own document for copyright purposes).
The difference between CUT (and paste) and COPY (and paste) is that CUT will remove the highlighted portion of text
from your document. COPY will simply reproduce (Xerox™ so to speak) the portion into the clipboard, leaving the
selection or highlighted portion of text intact within the document.
Try this in MS Word.
1. Click File, then click OPEN.
2. Click Lab Files, then double-click BIRDS. (Either double-click it, or click it once and then click the OPEN button)
(Ignore the spelling errors in the document for now, and the mis-aligned title.)
3. Click once to the left of the word, Wrens. You should see a flashing cursor or insertion point. Now we’ll highlight
or select the sentence.
4. Hold the shift key and at the same time, press the right arrow key on your keyboard until the sentence is
completely highlighted in blue. You should see your cursor highlighting or selecting the text as you press the
arrow key. Notice, by the way, that you can press any arrow key to select items below or above the area you are
in, or if you press the left arrow, you will remove highlighting.
5. In the Home tab of the ribbon, look in the Clipboard Region and click the Copy button. (or, press CTRL + C on
the keyboard for the same effect)
6. Click to the left of the title, BIRDS. You should see the flashing cursor or insertion point.
7. In the Home tab of the ribbon, look in the Clipboard Region and click the big PASTE button.
8. In the menu that appears, click Paste and not Paste Special. (or, press CTRL + V on the keyboard for the same
effect). We will learn to use Paste Special later on.
9. Did you notice that the sentence appeared exactly WHERE the cursor was flashing? Now there are two of the
same sentence in this story. Granted, it doesn’t make much sense to paste it here, but we were just practicing
the procedure so it really doesn’t matter right now.
10. For practice, find the UNDO button in the Quick Access Toolbar. Click it. Notice how the story returns to its
normal state without the duplicate sentence.

 Repeat steps 1-11, but instead of choosing the Copy button in step 6, choose the scissors button or Cut. When
you get to step 10, notice that there are NOT two copies of the same sentence, but one. We cut, or removed
the sentence, and then pasted it. When we copy, as we did before, we reproduce the selected material.
 Now display the Clipboard. Do you see the sentence in the Clipboard area?
While in Word, you can copy pictures, tables, charts, text, and other objects, which can also be stored in the Clipboard.

21
Continuing on, now let’s try copying and pasting from one document to another.
1. With BIRDS still on your screen, click FILE, OPEN, from Lab Files, the file called GRAND TETON NATIONAL PARK.
2. Notice at the bottom of the screen, in the Windows Taskbar, that both files are listed there as MS Word buttons.
3. With “Grand Teton National Park” as the “active” window or document, highlight the entire paragraph excluding
the title (ignore the spelling mistakes for now).
4. Choose copy.
5. Click the BIRDS document from the bottom of the screen in the Windows task bar.
6. Click at the end of the paragraphs. Hit the ENTER key on the keyboard to give yourself some space below the
paragraph.
7. Choose paste.
8. Did the highlighted or selected text reproduce from one document to the other? Hopefully you found that it did,
indeed, do so.

You’ve now successfully copied and pasted from document to document, and, of course, from within the same
document in the first exercise.
Next, let’s try copying from the Internet to a document.
1. With BIRDS and GRAND TETON still on the screen, click the MINIMIZE button at the top right-hand portion of
the screen. (You may have to click it twice, once for each open document.)
2. When you return to the desktop, click Internet Explorer. You should see the Library’s Home Page.
3. Click the About Us link.
4. Highlight the first paragraph on this page. (You will have to use your mouse to do that.)
5. Release the left-mouse button and point or hover the mouse at the highlighted text (probably blue).
6. Right-click the mouse and notice the menu that appears.
7. From the menu, left-click on COPY.
8. At the bottom of your screen, look for the BIRDS document as a button in the Windows Taskbar. Click it once.
9. Click your mouse at the end of the document and press the ENTER key on the keyboard a couple of times to give
yourself some space below the last paragraph.
10. Now paste. (either by clicking the button at the top of the screen in the Clipboard Region, or by pressing CTRL +
V on the keyboard, or by RIGHT-CLICKING with the mouse at the spot where your cursor is, and selecting PASTE
from the menu that appears)

You should have noticed that you successfully copied from the Internet to MS Word. When copying a large article from
the Internet, usually with the intent of pasting it and printing it in Word without extra formatting or advertisements, it’s
a good idea to use PASTE SPECIAL, and then to use the choice, UNFORMATTED TEXT from the Paste button in the
Clipboard Region. Experiment.

REVIEW:
1. Run the spell-check on each of the two documents on your screen: BIRDS and GRAND TETON.
2. Correct the position of the titles on each one, and boldface them.
3. Remove any extra spaces that you see.
4. Indent any paragraphs that need it.
5. See if you can insert a picture in each document.
6. Can you copy one of the pictures and see it in the clipboard?
7. Can you paste one of the pictures from one document to the other using the clipboard feature? Try it now.
8. Save each document to the flash drive as Word 2013 documents. You may have to give them new names.

22
Exercise 12 More about Microsoft Word
(Word Options and Autocorrect in Word 2013)
Q: How does Microsoft Word “know” to capitalize the first word I type when I forget to do it myself?

A: It is “told” to do this in a special menu called “Options” (shown below). Get to Options by clicking File, and Options
at the bottom of the file menu.

YOU can actually control features such as the one mentioned above by clicking the check-marked boxes “on”
(checkmark) or “off” (click to remove checkmark).

A large screen appears with various choices on the left, like this:

Notice the
choices in
the left
side
panel.

More about Word Options and in particular, Autocorrect…

You can “tell” Microsoft Word” to type something such as a sentence by hitting a single keystroke or two. This, in a
sense, is “programming” your word processor to save your typing work by making adjustments in the Autocorrect
Options area of the screen.

 Click Proofing on the left-hand side of the screen

 Click Autocorrect Options and notice how there are different symbols for different key commands.
 Close out of both windows
 On a blank screen in Word, type (c) and hit your space bar. Did you see a “copyright” symbol appear? This was
due to the Autocorrect Options that we just looked at.
 Make up one of your own “replace withs,” and add it to the roster. For example, return to Autocorrect Options
and, in the REPLACE box, type your initials, and in the corresponding WITH box, type your full name as you
would like it to appear. Click ADD. Then click OK. Close out of both windows. Try typing your initials on a blank
page, and remember to hit the space bar afterwards. Did your full name appear?
 Now, go back and delete that from the AUTOCORRECT menu so other people who use this library computer will
not see your name!
 Explore and see what controls you have with this feature.

(This entire area – not just the autocorrect area -- used to be called Autocorrect in Word 2003, and you could access this
feature through the Tools menu in that program. In Word 2007, you click the Office button, then Word Options). In
2010 and 2013, click FILE, then Options)

23
Exercise 13 – Inserting shapes – Managing, Arranging, and Grouping Them
Summary: The most important things we hoped you have gained from taking this Microsoft Word 2013 course is how to:

 Be self-sufficient and know how to go about answering questions on your own while in Word or Excel
 Identify Tabs on the Ribbon
 Identify Groups on the Ribbon
 Create and use “mail merge” files
 Create and use tables, bullets, and clipart

Now let’s learn about inserting shapes.

Here is an exercise to try to learn more features in MS Word. Close all prior documents if they are
open on the screen, and have a blank document on the screen.

1. Creating Autoshapes

a. Click the Insert tab on the Ribbon. Notice the Illustrations Group.
b. Click SHAPES.
c. From the BASIC SHAPES area, click on the face.
d. Click once on the screen. Your image should appear.
e. Note that you can only make changes to the face IF you have selected it by clicking on it with the mouse. If
the face IS selected, you will know because you will see a box surrounding it with circles and squares
strategically placed around this box.
f. Change the size of the image. With the face selected, try stretching and shrinking it by placing your mouse
on any corner circle and dragging. Avoid the center tools and instead use the corner circles to keep
proportions relatively even.
g. Moving the image. With the face selected, position the mouse in the center of the image, and look for the
four-way arrow. Left-click and drag while keeping the left button pressed down on the mouse, and you
should be able to move the image.
h. Change the smile. With the face selected, notice the yellow square or diamond near or on the mouth. Left-
click and move the diamond by dragging it. What happens?
i. Rotate. With the face selected, notice the circle attached to the top of it. Slide your mouse to the circle, and
notice the mouse icon is now a round arrow that allows you to twirl the object around on the screen.
Experiment by holding the mouse button down while moving the mouse on the rotating circle.
j. Change the color. With the face selected, look for and click on the “Format” sub tab in the Drawing Tools
Contextual Tab at the top of the screen. In the Shape Styles group, click the drop-down menu for the shape
fill button. Simply hover the mouse over the colors and notice your face gives an “Auto Preview” of the
color. Try textures or gradients the same way. To select one of the choices, click.
k. Click the Insert tab and click the drop-down menu for Shapes.
l. Select the 24 point star near the bottom of the menu.
m. Click once on the page and notice your image appears.
n. Change the size of the points on the star. Look for a yellow square or diamond tool when your object is clicked
or selected. Point the mouse on the diamond, and drag the diamond in towards the center of the star. Then go
the opposite direction. What happens? Change its color if you’d like.
o. Layer several autoshapes. What happens if you place or drag the star OVER the top of the face? To change the
“order” of the objects, making the bottom-most object the one on top, first make sure the topmost object (in
this case, the star) is selected. Then click “Drawing Tools” in the Title Bar, and look for the Arrange group. Click
the “Send to Back” drop-down menu, and choose “Send to Back.” Then try stretching it or re-sizing it.
p. Grouping. What if you want both objects to stay together so you can move them as a unit? Click on one of the
objects. Hold the shift key down. Click the second object. Click “Drawing Tools” in the program title bar if it isn’t
already selected. Look for the button called “Group” in the Arrange group of the ribbon. Click it, and click on
“Group.” Now the two objects are “glued” together and move as a unit.
24
Exercise 14 -- Right-mouse buttons
You may find you use the right mouse button rarely. The right mouse button usually gives you a menu from which to
select items that are also stored in toolbars or your menu bar, and it is a nice convenience for the slightly more
advanced computer user. Usually, its capabilities are determined by whatever software is currently running, and using it
involves some advanced mouse skills. In MS Word 2013, for example, the right mouse button is programmed to help
make some common, repetitive tasks quicker to perform, and its uses are helpful for:

 Cut, Copy, Paste

 Decreasing/increasing indents
 Fonts, paragraphs, bullets, and numbering
 Synonyms
 Hyperlinks

See if you can reproduce the bulleted items typed above using the instructions below:

1. Use the right mouse button to create a bullet on a blank screen.

2. Type each item in the list.
3. Highlight the first item in the list above (the words -- cut, copy, paste --) with the left mouse button.
4. Right-click to see a menu that will allow you to choose CUT from the list. Choose CUT. (left mouse)
5. Click at the end of the last item in the list (Hyperlinks) and hit enter, then right-click and choose PASTE.
6. Highlight the word, Paste.
7. Right-click while pointing at the word, Paste. Slide the mouse to Synonyms. Notice the choices you can make.

MAKE SURE YOU RIGHT-CLICK EXACTLY WHERE YOU WANT THE “ACTION” TO TAKE PLACE.
Your menus will vary depending upon where you “right-click” on the screen.
Train yourself to pay close, precise attention.

The right-mouse button technique, usually considered an “advanced” technique, can be helpful so you won’t have to
highlight as often or use frequently-needed tools by sliding the mouse way to the top of the screen each time you need
them. Sometimes, the right-mouse button can be extremely helpful. Most times, you may prefer not to use it at all,
however.

Some other common questions:

Q: Can I alphabetize in MS Word?

A: Yes, you can. Click the Home tab. Highlight or select the items to alphabetize (such as the bulleted list above, for
example) and click the Sort button in the Paragraph region. Read the menu and OK your options.

Q: Can I translate a paragraph or two in MS Word?

A: Yes, but it may not be perfectly done. Try it anyway. Open the BIRDS document from the Classnotes folder.

 Highlight the story. Right-click on the story.

 Slide the mouse arrow to point at “translate.” Choose a language provided (there are others, but for now, use
one of the languages in the list). Click it.
 Right-click the text once more, and click the TRANSLATE button at the top of the Translate option in the menu.
 A Research task pane appears to the left. Click on the green background button with a white arrow inside. Your
translation should appear in the task pane.

25
Exercise 15 – Tab Stops with Leader Characters
Planning Ahead: Setting Up Your Word Processor to create a list that WILL LOOK LIKE the one below:

Here is a list that we want to enter, and we want to line things up not by eye, but by exact measurement. Follow the
steps below to get the information to appear as it will look like below.

The kinds of things we need:

Jump ropes ......................................................................................................................... $5.00

Skateboards ..................................................................................................................... $25.00
Skis ................................................................................................................................. $125.00
Skates ............................................................................................................................... $55.00
Scuba diving equipment................................................................................................. $600.00

Before typing the above entries, follow these steps.

1. On a blank sheet while in MS Word 2013, click the Home tab. Click the button next to the Paragraph Group.
2. Click the Tabs button at the bottom of the dialog box.
3. Match the three settings on the following dialog box to the one you opened up on your own screen.

4. Click Set. Click OK.

5. Then, type the entries hitting the TAB key on the keyboard ONCE immediately after the first word in the entry,
and just before typing the dollar amount. To ensure the figures line up properly, and for consistency, use a
decimal point in all cases or eliminate it in all cases. (You can also do this after the fact, but you will have to
make an adjustment if you did not use the TAB key once after the word and before the dollar amount, meaning
you will have to erase any spaces or periods you typed. The trick is, the TAB key serves both as a lining up tool
and as a tool that inserts the leader characters. Use it effectively, and you will enjoy wonderfully-lined-up
documents!

Incidentally, for step 3 in the list of instructions below, put whatever inch increment would work (in this example, I
used 5.75”) and I then used RIGHT alignment. I selected the dots for the leader (#2 above), and it worked out.
DECIMAL would also work for alignment.

26
Putting the Tabs and Leaders in AFTER the list is typed:
You can also do these steps AFTER you have typed a list, but make sure only a single TAB has been used after the text
and just prior to the dollar amount. Your list may look like this if you follow this method.

The kinds of things we need:

Jump ropes $5.00

Skateboards $25.00
Skis $125.00
Skates $55.00
Scuba diving equipment $600.00

Even though it looks “weird” right now, no need to worry. We were consistent when we typed the above list, hitting the
TAB key on the keyboard only once after typing the word in the list (such as Skis). Then we typed the dollar amount with
decimal places.

Now perform the function listed below.

Set tab stops with leader characters AFTER the list has been typed.

1. Select (highlight) the paragraph in which you want to insert leader characters before a tab stop.
2. On the Home tab, click the button next to the word Paragraph.
3. Click the Tab button, type the inch measurement position for a new tab, or select an existing tab stop to which
you want to add leader characters.
4. Under Alignment, select the alignment for text typed at the tab stop. (right)
5. Under Leader, click the leader option you want (dots), and then click Set.
6. Click OK.

SHOW ALL CHARACTERS:

Whenever you need to see an “X-ray” of your page, click the “Show/Hide Characters” button (Technically known as the
pilcrow) which is in the Home tab in the Paragraph group. Immediately you will see where every SPACEBAR was hit,
every ENTER and TAB key, and more. Click the same button (“Show/Hide Characters” button or Pilcrow) to “turn off”
the X-ray. Incidentally, none of the characters will print out if you leave the feature on.

27
Exercise 16: ─ Tables, adding some new information and features to explore.
Create the following table, 5x5, and use the formula feature for the last column.
Some hints and steps on creating this table:

1. Create a 5x5 table and insert all the data except for the averages in column 5. For now, your title will be inside a
row as well. You will learn how to eliminate gridlines for the title later on in this exercise.
2. If you create the table at the top of a blank document before you have typed anything, and you want to move it
down on the page, look for a flashing selection tool inside a box that will appear in the upper left-hand corner of
your table. You may need to slide the mouse on top of any portion of the table in order for the flashing selection
tool to appear.
3. Slide the mouse to the tool, hold the left mouse button down and drag the table to where you want it.
4. Highlight all the cells in column 1 of the table, and click Table Tools in the Title Bar. Click the Layout sub-tab.
Adjust the Table Column Width to 2”. Under ROW, specify height to be .5” Highlight or select columns 2-5 and
adjust their widths to .75. Center your text (including titles) both vertically and horizontally within the cells of
the table from this same ribbon area.
5. For the formula in the last column, click inside the cell and then click Table Tools, Layout, Data, Formula. Type:
=average(b2:d2) (or use the word, LEFT, instead of B2:D2) in that box, then from the drop-down menu
labeled, “Number Format,” choose 0.00. Click OK or hit Enter. The result should resemble that which is shown
below. You must repeat these steps and enter an adjusted formula for each of the other students. In TABLES, as
far as I know, there are no “fill down” or “autofill” features such as you might have seen in MS Excel.

6. Dress up this table. Experiment using different methods. Can you figure out how I “eliminated” the gridlines
around all the table titles? Try and find out what was done.

Name Test 1 Test 2 Test 3 Average

Jane Smith 90 99 100 96.33

92
Paul Hogan 87 89 89.33

John Clancey 76 89 90 85.00

Henrietta Hendricks 89 92 99 93.33

28
Exercise 17 – Columns
Putting documents into columns can be successfully done in Microsoft Word. Many times, the best way to work with
columns, just like margins and tabs, is to insert them AFTER you have already typed your document, the opposite of how
you would work on a typewriter. Also, before you begin work, it is good to draw a rough idea of what you want your
document to look like after you enter the “raw” data. Designing your idea is a great way to start on a project where you
foresee the need for columns. So TYPE your data, then worry about DESIGN separately.

Here is a simple exercise that will allow you to combine several previously practiced skills while learning a new skill:
columns.
1. Open the document, “Computers: Lions of the Industry” in “Lab Files.”

COMPUTERS: LIONS OF THE INDUSTRY

Computers can be interesting to work with. They have changed greatly over the years. Many times, we think
both positively and negatively of these interesting giants of technology. In the past 10 years, computers have grown
from first being simple word processing machines to very complex Internet browsers, e-mail vehicles, and desktop
publishing tools. We can talk into our computers, type into our computers, and of course, listen to our computers
((YOU’VE Got Mail!)). It seems that many people have a love-hate relationship with their machines. We even give them
names, especially in a work environment where computers are used in a networked environment. Often, the
computer’s “name” reflects the user’s interests or even feelings for their machine (one computer I ‘knew’ was called
“Scrooge”). All in all, these roaring tigers of the industry can behave in a peaceful fashion for the most part. However,
much like members of the feline community, they seem to have minds of their own at times, and can behave in a very
“finicky” way and, scarier still, they seem to “rule” us much like the innocent little tabby cat we may have in our home
(Who controls whose behavior? Does the cat or computer have US trained??) Still, most of us can put up with their
interesting faux personalities because of the many hours of stimulating learning or entertainment we glean from using
these fascinating machines. WATCH OUT FOR YOUR MACHINE!!

2. Highlight the entire paragraph including title.

3. Click the Page Layout tab, then Columns under the Page Setup region. Select three columns.
4. If your columns appear only as two columns, you can fix that by following the next steps below. Otherwise go on
to step 5.
5. Click the cursor at the end of the last sentence.
6. To make all the columns even, click the Breaks option under the Page Layout tab.
7. Click Continuous.
8. To get the title to span three columns, we have to place that separately into one column. To do this, highlight
JUST the title. Then click the Columns button and choose ONE column.
9. Click the Home tab and choose Bold and Centered.
10. To change the space between each column, highlight all the columns less the title, and click Columns under the
Page Layout tab. Click More Columns.
11. Clipart can also be inserted. Click at the end of the last column. Click the Insert tab. Click Clip Art. Locate a lion
and arrange it in the document using the skills we practiced earlier in this course.
12. Highlight the last sentence in the paragraph. Click the columns button under the Page Layout tab, and select
one column.
13. Insert a blank line of space between the title and the body of the document, and between the last sentence and
the document. Make the last sentence in bold, and center it.
14. Change the paragraph indentation from ½” to ¼” by clicking on the button next to Paragraph in the Paragraph
Region of the Page Layout tab.

29
 COMPUTERS: LIONS OF THE INDUSTRY
Computers can be that many people have a love- seem to have minds of their
interesting to work with. They hate relationship with their own at times, and can behave
have changed greatly over the machines. We even give them in a very “finicky” way and,
years. Many times, we think names, especially in a work scarier still, they seem to “rule”
both positively and negatively environment where computers us much like the innocent little
of these interesting giants of are used in a networked tabby cat we may have in our
technology. In the past 10 environment. Often, the home (Who controls whose
years, computers have grown computer’s “name” reflects the behavior? Does the cat or
from first being simple word user’s interests or even feelings computer have US trained??)
processing machines to very for their machine (one Still, most of us can put up with
complex Internet browsers, e- computer I ‘knew’ was called their interesting faux
mail vehicles, and desktop “Scrooge”). All in all, these personalities because of the
publishing tools. We can talk roaring tigers of the industry many hours of stimulating
into our computers, type into can behave in a peaceful learning or entertainment we
our computers, and of course, fashion for the most part. glean from using these
listen to our computers However, much like members fascinating machines.
((YOU’VE Got Mail!)). It seems of the feline community, they

WATCH OUT FOR YOUR MACHINE!

30
Exercise 18 – Find and Replace
Let’s imagine you wrote a story about “John Smith,” and you changed your mind about the character’s name. You
decided to call the character, “Henry Jones.” If you were an author, you might very well change your mind about things
like this. Or, if you worked for a big company, you might have similar documents about people, but need to change
names or item names, even. How can you save yourself extra work by making the computer do the change? The
answer might be to use a feature known as “find and replace.”

Let’s try it now:

1. Open the following paragraph from the “Classnotes” folder on the desktop. “John Smith Article.doc” (I’ve
included it at the bottom of this page as a guide.)
2. Consider all the possibilities. We need to replace:
a. John Smith with Henry Jones
b. John with Henry
3. …and if just “Smith” had appeared in the paragraphs, we would need to address that as well, but here we won’t
need to.
4. To replace the name, simply click on the Home tab, and locate the Editing group or category. Click Replace and
notice a dialog box appears.
5. Type John Smith in the Find what: area shown below, then click in the Replace with: area, also shown
below, and type Henry Jones. Click Replace All.
6. Repeat these steps for just the name, John, and just the name, Henry.

John Smith Article:

John Smith was going to try out a new recliner in the furniture store he was planning to visit when suddenly, plans
changed. On the pavement of the parking lot, he saw something unusual. An envelope reading, “Andrew Catlan” was
right there in plain sight. John picked up the envelope and studied it carefully. He knew someone by the name of
Andrew Catlan back in high school. Yes, Andrew Catlan…a 6’ tall basketball player who was the star of the show all the
time. John really admired Andrew, and always thought he was the type that “had it all.” Well, not now. Good ol’
Andrew was missing not 100, not 200, but $700!! The envelope contained cash. Yes, cash. John Smith decided to do the
right thing. Inside the envelope was a business card with “Andrew Catlan’s” name on it. He planned to call Andrew
immediately. Another time would be appropriate for the recliner, John decided. John Smith’s sense of duty was clear at
this time…

31
Exercise 19 – Track Changes: Electronic Proofreader
How often have you composed a document and needed it to be proofread by another person? When doing so, did you
print out your document and have the other person manually correct it and give it back to you? Often, this method works
very well; however, what if the proofreader is far away and you need the document proofread rather quickly? Authors,
for instance, would greatly benefit from a speedier method, and E-Mail and attachments can help, along with a feature in
MS Word 2013 called Track Changes. In an office setting, multiple people can receive attachments in their E-Mail, and use
Track Changes, too. Additionally, a file saved to a shared drive or server can be accessed by “proofreaders” who can also
take advantage of Track Changes. Note: this feature has been present in versions 2003, 2007, and 2010.

Here is how it works. First, you, as the author, create a document (we will use the “John Smith Article”). Then you save it
and send it as an attachment through E-Mail. Provided the person on the other end who opens the document and
attachment has the same word processing program that you used, you can really benefit from the Track Changes feature.
The proofreader can then check and change various things in the document, and their changes will appear in red, like a
red pen. If more people proofread, they would each be assigned another color. Comments can be made and are typed
inside balloons in the sheet’s right margin. Once finished, the proofreader can re-save the document with a new name
and send it back to the author via E-Mail attachment. The author can either accept or reject the changes and suggestions.
Also, here is a very good website from which to further learn about track changes: http://www.gcflearnfree.org/word2013/track-
changes-and-comments/1/

Try it now:
1. Make sure the “John Smith” article is open on the screen. (It’s located in “Lab Files.”)
2. Click the Review tab in the ribbon.
3. Click the Track Changes dropdown arrow in the Tracking group or category.
4. Click Track Changes. You will notice a blue highlight appears over the Track Changes button in the Tracking group
of the Review ribbon. Make the changes you see here below.
5. Click the cursor next to “An” in the third sentence. Try the New Comment option in the Comments group in the
Review tab.
6. Click to the left of the word recliner in the first line of text. Tap the delete button to erase it. Type the word sofa.
7. Notice a vertical red line appearing in the left margin. Click the red line, and you should see all your suggested
changes – right now, just the crossed-out word, recliner, and its replacement, sofa.
8. In the second sentence, delete the n in An, and type the words rather large in front of the word, envelope.
9. Continue on, adding the word drastically at the end of the first sentence, then the word anyway further down.
10. Once Track Changes is on, you must remember to turn it off when you are finished. (see pgs. 33-34 for more
detail). Simply click the icon for Track Changes when you are done doing just that.
11. Save the document to the desktop for now, with a different name. Close out of Word.
12. Re-Open the document. Click the cursor next to the first item to be reviewed. Choose to Accept or Reject the
change. Eventually, turn the comment off by clicking the appropriate icon in the Comments group of the
Review tab in the ribbon.
Comments are here

Click either line, if red, to reveal changes as shown above (notice strikethrough, for
example.

32
Exercise 20 – Show All Characters and Using Tabs to Line Things Up
1. Open the document from the folder, Classnotes, called “Tabs and so forth.” Notice how the items at the top of
the page appear to be slightly off alignment, whereas the next group of items is well aligned.
2. Examine why this might have happened. Click the Show/Hide Characters button in the Paragraph group in the
Home tab. You should see something like this:
3. Notice the various symbols in the document. Periods show that the spacebar has been pressed, the paragraph
symbol means an enter key has been pressed. A small arrow means a tab key has been pressed. Locate all
three symbols in the document.

4. Because the person used spaces in the first pricing group, the dollar amounts are not precisely aligned. This is
because many fonts have unevenly sized letters, numbers, and characters. Especially Times New Roman.
Therefore, by the time the spacebar is pressed, the spaces themselves are equal in size but not the text that
came before or after them.
5. To solve this problem, use the tab key on the keyboard. Each time it is pressed, it automatically “jumps” a half-
inch on your document.
6. If things aren’t lining up for you, press tab in between each of the two items you are typing. You can use spaces
after you have pressed tab at least once.
7. Close this document and don’t save it.

More about Tabs

You can use the ruler bar at the top of your screen to set tabs. Notice the small L in a box next to your ruler (to its left).
(Above, I’ve put a square frame around it for you to see it better.) This box actually contains 7 different tools that can
be placed inside the ruler bar on your screen. For example, the L that is currently showing represents a left tab. For
example, click on the number 3 in the ruler. You should see a black L appear there. And you probably saw a vertical line
for a brief moment. Try hitting your tab key on the keyboard and see if your cursor jumps to the 3” mark. To remove
that “left tab,” point at the L with the mouse, and press the left mouse button down and drag it off the ruler and screen
to the left. Release it when it lands back inside the box from whence it came. Likewise, the “First Line Indent" marker
and the Left and Right Indent markers can be placed, moved, and removed as necessary. These can be helpful to use
when lining things up with bullets or other lists. You just have to be careful as they are tiny tools with which to work.
Lastly, click on the L in the box and see all the other tools appearing, one at a time. Click until the L returns to view.

33
Exercise 21 -- Styles Introduction and the Design Tab of the Ribbon
Word 2013 has a wonderful instant preview feature that was mentioned in earlier pages of this booklet, like Word 2007
and 2010 have. Let’s focus on styles for a short time, and see what we can do.
Try it now:
1. Open the document called, “Memory Clutter…” from the “Classnotes” folder on the desktop.
2. Make sure the Design tab is active on the ribbon.
3. Slide your mouse to the small dialog box launcher button in the Document Formatting group on the ribbon.
4. Click the drop-down arrow in the lower right-hand corner of the format area (it says MORE when you hover).
5. Slide your mouse across some of the choices but don’t click.
6. Notice how the document changes? Different fonts and colors give different “feels” to the document and can
dress it up in ways you might not have thought of. Experiment. If you click to make a choice, you can always
“undo” the change if you don’t like it.
7. Simply click away from the menu if you wish to “turn it off” and not make a selection.
8. Experiment the same way with Themes or Colors and Fonts, or Page color and Page Borders.

Exercise 22 – Drop Caps

Let’s try inserting a “Drop Cap” on the document called “Memory Clutter.”
1. Click next to the E in the first sentence of the paragraph.
2. Click the Insert tab on the ribbon.
3. Click the Drop Cap button in the TEXT group of the ribbon. Slide or hover the mouse to the choices shown.
Select one and click it.

Exercise 23 – Format Painter

Let’s apply a style of text to another area of our document. For example, the style of text (font type and size,
boldface, color, etc.) we see in the title, “Memory Clutter,” would be fun to apply to another title within the
document. To do this, let’s try the Format Painter.
1. Highlight or select the words, “Memory Clutter,” from the first page.
2. On the HOME tab of the ribbon, in the clipboard group, click Format Painter.
3. Carefully scroll to the last title in this three-page document WITHOUT clicking your mouse.
4. Highlight or select the words, “Home Page,” and notice that the style matches that of the title on page
one!
Exercise 24 – Word Art
Let’s experiment with “Word Art” and replace the title that is currently on the “Memory Clutter” document.
1. Erase or delete the title, “Memory Clutter,” at the top of the page.
2. Click the Insert tab at the top of the screen in the ribbon.
3. Look for the Text group on the Insert tab and lick the Word Art drop-down menu.
4. Choose a word art style, one of the letter A displays, then type Memory Clutter in the dialog box that appears.
5. Your text has now become a graphic that you can resize, move about, and change.
6. With your word art selected, notice the DRAWING TOOLS tab and subtab of FORMAT now at the top of the
screen. From here, choose Text Effects then Transform. Explore and have fun!
7. Choose “Top and Bottom” from the Text Wrapping button.
8. Move the word art around and experiment with the buttons. Try different features on the ribbon.
9. This is a very visual program, as you can see. Experiment!

34
Add or delete a page in MS Word 2013 From Microsoft Word 2013 Help…
In Microsoft Word, you can manually add pages or delete pages by adding page breaks or deleting page breaks. You can
also add a cover page at the beginning of your document.
Add a page

35
Delete a page

Delete a single page of content

You can select and delete a single page of content anywhere in your document.

1. Place your cursor anywhere in the page of content that you want to delete.
2. On the Home tab, in the Editing group, click the arrow next to Find.
3. Click Go To.
4. In the Enter page number box, type \page and then click Go To.

The content of the page is selected.

5.Click Close, and then press DELETE.

Delete a blank page at the end of a document

If nonprinting characters, such as paragraph markers (¶), are not visible, on Home, in the Paragraph group, click
Show/Hide.
To delete a blank page at the end of the document, select the page break or any paragraph markers (¶) at the end of the
document, and then press DELETE.

Add a cover page

36
 Use Word 2013 to open documents created in earlier versions of Word
from MS Word 2013 Help

When you open a document in Microsoft Word 2013 that was created in an earlier version of Word, Compatibility Mode is
turned on, and you see Compatibility Mode in the title bar of the document window.

Compatibility Mode makes sure that no new or enhanced features in Word 2013 are available while you work with a
document, so that people using earlier versions of Word will have full editing capabilities. Compatibility Mode also
preserves the layout of the document.

In this article

 Document modes and compatibility

 Convert a document to Word 2013 mode

Document modes and compatibility

When you open a document in Word 2013, it’s in one of these modes:

 Word 2013
 Word 2010 Compatibility Mode
 Word 2007 Compatibility Mode
 Word 97-2003 Compatibility Mode

To determine which mode the document is in, check the document title bar. If [Compatibility Mode] appears after the
file name, the document is in Word 2007 Compatibility Mode, Word 2010 Compatibility Mode, or Word 97-2003
Compatibility Mode. To determine which, do the following:

1. Click File.
2. Click Info.
3. In the Inspect Document section, click Check for Issues, and then click Check Compatibility.
4. Click Select versions to show.

37
A check mark appears next to the name of the mode that the document is in.
If the title bar does not display [Compatibility Mode], you’re in Word 2013 mode and all features are available.

Feature availability in each mode

FEATURE 97-2003 2007 2010 2013

Apps for Office

Web video

New numbering formats

New shapes and text boxes

Text effects

Alternative text on tables

OpenType features

Blocking authors

New WordArt effects

New content controls

Word 2007 Content controls

Themes

Major/minor fonts

Tracked moves

Margin tabs

SmartArt graphics

Office 2007 charts

Open XML Embedded objects

Building blocks

Bibliography and citations

38
 Equations

Relative text boxes

Custom XML

Previous-version WordArt

Previous-version diagrams

Previous-version charts

TOP OF PAGE

Convert a document to the Word 2013 mode

You can work in Compatibility Mode or you can convert your document to the Word 2013 file format. The Word Convert
command clears the compatibility options so that the document layout appears as it would if it had been created in Word
2013. If the file is in .doc format, the Convert command also upgrades the file to the .docx format.

Converting your document lets you access the new and enhanced features in Word 2013. However, people who are using
earlier versions of Word might be prevented from or have difficulty editing certain portions of the document that were
created by using new or enhanced features in Word 2013.

1. Click the File tab.

2. Do one of the following:

 To convert the document without saving a copy, click Info, and then click Convert.

 To create a new copy of the document in Word 2013 mode, click Save As and then choose the
location and the folder where you want to save the new copy. Type a new name for the document in
the File name box, and click Word Document in the Save as type list. Make sure the checkbox next
to Maintain compatibility with previous versions of Word is unchecked.

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About Templates in MS Word 2013 –

Templates are pre-created documents that allow you to “fill in the blanks,” so to speak. Templates can save you time and can give you
very professional-looking documents. Frequently-used documents such as resumes, application forms, certificates, expense reports,
and more are some commonly-used, pre-designed templates available in MS Word 2013. You can narrow your search for templates
using the Suggested searches area seen below. You can also search for online templates by clicking inside of the search box just
above “Suggested searches.”

Click File, New to see the screen shot below. Here is a list of templates you can choose from. Even a blank document is a template.
You can see a preview of the selected template on the right-hand side of the screen. You can also design your own templates and save
them as templates.

1. Notice that there are pre-set templates available for you to use to help you create resumes, budgets, expense reports, and
more – even calendars, cards, and labels.
2. There are still more templates available online – you can search office.com for templates by clicking here.

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