ANNEXURE-I

PRE-CONTRACT INTEGRITY PACT

(To be signed on Plain Paper)
General:

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made
on……………………….……day of the month of…….. 20…...., between, on one hand Coal India
Limited/Subsidiary Cos. Acting through Shri ………., Designation of the officer, (hereinafter called the
“BUYER / Principal”, which expression shall mean and include, unless the context otherwise requires,
his successors in office and assigns) of the First Part and M/s
………………………………………………represented by Shri……………….. Chief
Executive Officer (hereinafter called the “BIDDER/Seller/Contractor” which expression shall mean
and include, unless the context otherwise requires, his successors and permitted assigns) of the Second
Part.

WHEREAS the BUYER proposes to execute “Introduction of Low height Continuous Miner packages
(2 sets) with Paste Fill technology at Shampur-B Colliery of Mugma Area of ECL” and the
BIDDER/Seller is willing to offer/has offered the stores and

WHEREAS the BIDDER is a private Company / public Company / Government undertaking/

partnership/ proprietorship/ joint venture constituted in accordance with the relevant law in the matter
and the BUYER is a Ministry/ Department of the Govt. of India/ PSU performing its functions on behalf
of the President of India.

NOW, THEREFORE,
To avoid all forms of corruption by following a system that is fair, transparent and free from any
influence/prejudiced dealings prior to, during and subsequent to the currency of the contract to be entered
into with a view to: -
Enabling the BUYER to complete the desired work at a competitive price in conformity with the defined
specifications by avoiding the high cost and the distortionary impact of corruption on public procurement
and
Enabling BIDDERs to abstain from bribing or indulging in any corrupt practice in order to secure the
contract by providing assurance to them that their competitors will also abstain from bribing and other
corrupt practices and the BUYER will commit to prevent corruption, in any form, by its officials by
following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

Section 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe
the following principles: -
a. No employee of the Principal, personally or through family members, will in connection with
the tender for, or the execution of a contract, demand, take a promise for or accept, for self or
third person, any material or immaterial benefit which the person is not legally entitled to.

b. The Principal will, during the tender process treat all Bidder(s) with equity and reason. The
Principal will in particular, before and during the tender process, provide to all Bidder(s) the
same information and will not provide to any Bidder(s) confidential / additional information
through which the Bidder(s) could obtain an advantage in relation to the tender process or the
contract execution.

c. Principal will exclude from the process all known prejudiced persons.

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 (2) If the Principal obtains information on the conduct of any of its employees which is a criminal
offence under the IPC/ PC Act, or if there be a substantive suspicion in this regard, the Principal
will inform the Chief Vigilance Officer and in addition can initiate disciplinary actions.

Section 2 - Commitments of the Bidder(s)/ Contractor(s)

(1) The Bidder(s) / Contractor(s) commit themselves to take all measures necessary to prevent
corruption. The Bidder(s) / Contractor(s) commit themselves to observe the following principles
during participation in the tender process and during the contract execution.

a. The Bidder(s) / Contractor(s) will not, directly or through any other person or firm, offer, promise
or give to any of the Principal's employees involved in the tender process or the execution of the
contract or to any third person, any material or other benefit which he/ she is not legally entitled
to, in order to obtain in exchange any advantage of any kind whatsoever during the tender process
or during the execution of the contract.

b. The Bidder(s) / Contractor(s) will not enter with other Bidders into any undisclosed agreement or
understanding, whether formal or informal. This applies in particular to prices, specifications,
certifications, Subsidiary contracts, submission or non-submission of bids or any other actions to
restrict competitiveness or to introduce cartelization in the bidding process.

c. The Bidder(s)/ Contractor(s) will not commit any offence under the relevant IPC/ PC Act; further
the Bidder(s) / Contractor(s) will not use improperly, for purposes of competition or personal
gain, or pass on to others, any information or document provided by the Principal as part of the
business relationship, regarding plans, technical proposals and business details, including
information contained or transmitted electronically.

d. The Bidder(s) / Contractors(s) of foreign origin shall disclose the name and address of the Agents/
representatives in India, if any. Similarly, the Bidder(s) /Contractors(s) of Indian Nationality shall
furnish the name and address of the foreign principals, if any. Further details as mentioned in the
"Guidelines on Indian Agents of Foreign Suppliers" shall be disclosed by the Bidder(s) /
Contractor(s). Further, as mentioned in the Guidelines all the payments made to the Indian agent/
representative have to be in Indian Rupees only. Copy of the "Guidelines on Indian Agents of
Foreign Suppliers" shall be as per the provisions at Annexure – I (A).

e. The Bidder(s) / Contractor(s) will, when presenting their bid, disclose any and all payments made,
is committed to or intends to make to agents, brokers or any other intermediaries in connection
with the award of the contract.

f. Bidder(s) / Contractor(s) who have signed the Integrity Pact shall not approach the Courts while
representing the matter to IEMs and shall wait for their decision in the matter.

(2) The Bidder(s) / Contractor(s) will not instigate third persons to commit offences outlined above
or be an accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts

If the Bidder, before contract award, has committed a transgression through a violation of Section 2
or in any other form such as to put his reliability or credibility as Bidder into question, the Principal
is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already
signed, for such reason.

(1) If the Bidder / Contractor / Supplier has committed a transgression through a violation of Section
2 such as to put his reliability or credibility into question, the Principal is also entitled to exclude
the Bidder / Contractor / Supplier from future contract award processes. The imposition and
duration of the exclusion will be determined by the severity of the transgression. The severity
will be determined by the circumstances of the case, in particular the number of transgressions,

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 the position of the transgressors within the Company, hierarchy of the Bidder and the amount
of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3
years.

(2) A transgression is considered to have occurred if the Principal, after due consideration of
available facts and evidences within his / her knowledge concludes that there is a reasonable
ground to suspect violation of any commitment listed under Section 2 i.e "Commitments of
Bidder(s) / Contractor(s)”.

(3) The Bidder accepts and undertakes to respect and uphold the Principal’s absolute right to resort
to and impose such exclusion and further accepts and undertakes not to challenge or question
such exclusion on any ground, including the lack of any hearing before the decision to resort to
such exclusion is taken. This undertaking is given freely and after obtaining independent legal
advice.

(4) If the Bidder / Contractor / Supplier can prove that he has restored / recouped the damage caused
by him and has installed a suitable corruption prevention system, the Principal may revoke the
exclusion prematurely.

Section 4 - Compensation for Damages

(1) If the Principal has disqualified the Bidder(s) from the tender process prior to the award
according to Section 3, the Principal is entitled to demand and recover the damages equivalent
to Earnest Money Deposit/ Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled
to terminate the contract according to Section 3, the Principal shall be entitled to demand and
recover from the Contractor liquidated damages of the Contract value or the amount equivalent
to Performance Bank Guarantee.

Section 5 - Previous transgression

(1) The Bidder declares that no previous transgressions occurred in the last three years with any
other Company in any country conforming to the anti-corruption approach or with any Public
Sector Enterprise in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender
process or action can be taken as per the procedure mentioned in "Guidelines on Banning of
business dealings”.

Section 6 - Equal treatment of all Bidders / Contractors / Sub-Contractors

(1) In case of Sub-contracting, the Principal Contractor shall take the responsibility of the adoption of
Integrity Pact by the Sub-Contractor.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders and
Contractors.

(3) The Principal will disqualify from the tender process all bidders who do not sign this Pact or violate
its provisions.

Section 7- Criminal charges against violating Bidder(s)/Contractor(s)/ Sub-Contractor(s)

If the Principal obtains knowledge of conduct of a Bidder, Contractor or Sub¬Contractor, or of an

employee or a representative or an associate of a Bidder, Contractor or Sub-Contractor which

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 constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will
inform the same to the Chief Vigilance Officer.

Section 8 - Independent External Monitor

(1) The Principal appoints competent and credible Independent External Monitor for this Pact after
approval by Central Vigilance Commission. The task of the Monitor is to review independently
and objectively, whether and to what extent the parties comply with the obligations under this
agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs his/ her
functions neutrally and independently. The Monitor would have access to all Contract documents,
whenever required. It will be obligatory for him / her to treat the information and documents of the
Bidders/Contractors as confidential. He/ she reports to the Chairman, Coal India Limited / CMD,
Subsidiary Companies

(3) The Bidder(s) / Contractor(s) accepts that the Monitor has the right to access without restriction to
all Project documentation of the Principal including that provided by the Contractor. The Contractor
will also grant the Monitor, upon his/ her request and demonstration of a valid interest, unrestricted
and unconditional access to their project documentation. The same is applicable to Sub-Contractors.

(4) The Monitor is under contractual obligation to treat the information and documents of the Bidder(s)
/ Contractor(s) / Sub-Contractor(s) with confidentiality. The Monitor has also signed declarations
on 'Non-Disclosure of Confidential Information ' and of 'Absence of Conflict of Interest'. In case
of any conflict of interest arising at a later date, the IEM shall inform Chairman, Coal India Limited
/ CMD, Subsidiary Companies and recuse himself / herself from that case.

(5) The Principal will provide to the Monitor sufficient information about all meetings among the
parties related to the Project provided such meetings could have an impact on the contractual
relations between the Principal and the Contractor. The parties offer to the Monitor the option to
participate in such meetings.

(6) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he/ she will so
inform the Management of the Principal and request the Management to discontinue or take
corrective action, or to take other relevant action. The Monitor can in this regard submit non-
binding recommendations. Beyond this, the Monitor has no right to demand from the parties that
they act in a specific manner, refrain from action or tolerate action.

(7) The Monitor will submit a written report to the Chairman, Coal India Limited / CMD, Subsidiary
Companies within 8 to 10 weeks from the date of reference or intimation to him by the Principal
and, should the occasion arise, submit proposals for correcting problematic situations.

(8) If the Monitor has reported to the Chairman, Coal India Limited / CMD, Subsidiary Companies, a
substantiated suspicion of an offence under relevant IPC/ PC Act, and the Chairman, Coal India
Limited / CMD, Subsidiary Companies has not, within the reasonable time taken visible action to
proceed against such offence or reported it to the Chief Vigilance Officer, the Monitor may also
transmit this information directly to the Central Vigilance Commissioner.

(9) The word 'Monitor' would include both singular and plural.
Section 9 - Pact Duration

This Pact begins when both parties have legally signed it. It expires for the Contractor 12 months
after the last payment under the contract, and for all other Bidders 6 months after the contract has
been awarded. Any violation of the same would entail disqualification of the bidders and exclusion
from future business dealings.

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 If any claim is made / lodged during this time, the same shall be binding and continue to be valid
despite the lapse of this pact as specified above, unless it is discharged / determined by Chairman
Coal India Limited / CMD, Subsidiary Companies

Section 10 - Other provisions

(1) Changes and supplements as well as termination notices need to be made in writing. Side agreements
have not been made.

(2) If the Contractor is a partnership or Joint Venture (JV), this agreement must be signed by all partners
or JV members.

(3) Should one or several provisions of this Agreement turn out to be invalid, the remainder of this
Agreement remains valid. In this case, the parties will strive to come to an Agreement to their
original intentions.

(4) Issues like Warranty / Guarantee etc. shall be outside the purview of IEMs.

(5) In the event of any contradiction between the Integrity Pact and its Annexure, the Clause in the
Integrity Pact will prevail.

Section 11- Facilitation of Investigation

In case of any allegation of violation of any provisions of this Pact or payment of commission, the
BUYER or its agencies shall be entitled to examine all the documents including the Books of
Accounts of the BIDDER and the BIDDER shall provide necessary information and documents in
English and shall extend all possible help for the purpose of such examination.
Section 12- Law and Place of Jurisdiction

This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the BUYER.

Section 13- Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow
in accordance with the provisions of the extant law in force relating to any civil or criminal proceedings.

(For & On behalf of the Principal) (For & On behalf of Bidder/ Contractor)
(Office Seal) (Office Seal)

Place……………..
Date…………………..
Witness 1: Witness 2:
(Name & Address) (Name & Address)

ANNEXURE-I (A)
Guidelines for Indian Agents for Foreign supplier (Part of Integrity Pact)

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1. Authorized Indian Agent of a foreign manufacturer or indigenous manufacturer is also eligible to quote
on behalf of its principal against the tender, in case manufacturer as a matter of corporate policy does
not quote directly. However, in such case, authorized Indian Agent shall have to upload scanned copy
of tender specific Manufacturer’s Authorization-signed and stamped by the manufacturer to quote
against the CIL Tender, indicating the Tender Reference No. and date along with the offer. The
authorized Indian Agent is to upload scanned copies of details in respect of its organization along with
the copies of document like certificate of incorporation / registration etc. along with the offer. The firm
(Indian Agent) should be in existence for 3 years on the date of tender opening, irrespective of date of
appointment as Indian Agent. In case an Indian Agent is participating in a tender on behalf of one
manufacturer, it is not allowed to participate / quote on behalf of another manufacturer in this tender
or in a parallel tender for the same item. Further, in a tender, either manufacturer can quote or its
authorized Indian Agent can quote but both are not allowed to participate/ quote in the same tender.
Also, one manufacturer can authorise only one agent to quote in the same tender. All the bids, not
quoted as per the above guidelines, will be rejected.

2. The Foreign manufacturer must indicate the name & address of its agent in India. It should also indicate
the commission payable to them and the specific services rendered by them. The Indian Agency
commission will be payable only on FOB prices of goods and it should be quoted as a percentage of
the FOB price. In case, the foreign manufacturer does not have any Indian Agent, it should be clearly
mentioned in the bid. In terms of Integrity Pact, the Bidder has also to disclose all payments to agents,
brokers or any other intermediaries.
The amount of agency commission payable to Indian Agent should not exceed 5% or what is specified
in agency agreement, whichever is lower.

3. In addition to above A certificate that no commission is payable by the principal supplier to any agent,
broker or any other intermediary against this contract other than percentage as indicated in BOQ (not
exciding 5% of FOB) of FOB value of the contract to Indian Agent. This certificate forms a part of
letter of credit.

4. The payment of Indian Agency Commission, if any, involved, may be considered in case of necessity,
subject to compliance of the Government of India guidelines issued from time to time. The name of
the Indian Agent with their full address and the quantum of Agency commission if any, payable shall
have to be mentioned in the offer by the foreign manufacturer.

The following documents shall be submitted by the Bidder in case of contract with foreign principals
involving Indian agents:

a. Foreign principal’s pro-forma invoice or any other authentic document indicating the commission
payable to the Indian agent, nature of after sales service to be rendered by the Indian Agent and the
precise relationship between the Principal and the Agent and their mutual interest
b. Copy of the agency agreement if any with the foreign principal stating the precise relationship between
them and their mutual interest in the business.
However, if all the details given in Para - (i) are complied with, the requirement of submission of
document mentioned at Para - (ii) may be waived.

5. Agency commission, if any, shall be paid in equivalent Indian Rupees.

ANNEXURE -II

PROFORMA OF JOINT VENTURE / CONSORTIUM AGREEMENT

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(On Non-Judicial Stamp paper of appropriate value as per provision of the Stamp Act applicable in the
concerned state)

This Joint Venture / Consortium agreement is made on this ……………………..day

of…………………………………..

AMONGST/BETWEEN

M/s………………………………………, having its registered Office at

………………………...Represented by Shri…………………………….(Name and Designation) of
M/s………………...Who has power of Attorney to enter into Joint Venture / Consortium /
with…………………………………...and Sign all documents/agreements on behalf of M/s………………
(hereinafter referred to as”……………….”)

AND

M/s………………………………………, having its registered Office at

………………………...Represented by Shri…………………………….(Name and Designation) of
M/s………………...who has power of Attorney to enter into Joint Venture / Consortium
with…………………………………...and Sign all documents/agreements on behalf of M/s………………
(hereinafter referred to as”……………….”).

AND

M/s………………………………………, having its registered Office at

………………………...Represented by Shri…………………………….(Name and Designation) of
M/s………………...Who has power of Attorney to enter into Joint Venture / Consortium /
with…………………………………...and Sign all documents/agreements on behalf of M/s………………
(hereinafter referred to as”……………….”)

The expressions M/s …………………..and M/s………………….Shall, wherever the context admits, mean
and include their respective legal representatives, successors-in-interest and assigns and shall collectively be
referred to as “Joint Venture / Consortium /Parties” and individually as “Joint Venture / Consortium
Partner/Party”.

WHEREAS M/s………………., M/s……………… and M/s………………agreed to form a Joint Venture

/ Consortium in order to join their forces to obtain best results from the combinations of their individual
resources of technical and management skill, finance and equipment for the benefit of the project and in
order to submit the Bid for the work of ……………………………………….. (hereinafter referred to as
“Project”) under Eastern Coalfields Limited. (hereinafter referred to as “the principle Employer”).

The Parties hereby enter into this Joint Venture / Consortium Agreement (hereinafter referred to as “Joint
Venture / Consortium Agreement”) to jointly prepare and submit the Bid for the Project and in the event of
securing the Project from the Employer, to execute the Project in accordance with the Contract terms and
conditions, to the satisfaction of the Principal Employer.

NOW THEREFORE, the parties, in consideration of the mutual premises contained herein, agree as follows:

1) FORMATION AND TERMINATION OF THE JOINT VENTURE / CONSORTIUM

The parties under this Agreement have decided to form a Joint Venture / Consortium to submit the Bid
for the above Project and execute the Contract with the Principal Employer for the Project, if qualified
and awarded.

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 a) The name and style of the Joint Venture / Consortium shall be “………………………………..”
(hereinafter called the “Joint Venture / Consortium”)

b) The Head Office of the Joint Venture / Consortium shall be located at………………………. and
the site office will be located at the site of the Project. All communication regarding the project will
be made to…………………… Telephone Nos…………………………..

c) None of the parties of the Joint Venture / Consortium shall be allowed to assign, pledge, sell or
otherwise dispose all or part of its respective interests in the Joint Venture / Consortium to any party
including the existing partner of the Joint Venture / Consortium.

d) The term of the Joint Venture / Consortium shall begin as on the date first set forth above and shall
terminate on the earliest of the following dates.

i) The Joint Venture / Consortium fails to obtain qualification from the Employer.
ii) The Contract for the Project is not awarded to the Joint Venture / Consortium.
iii)The Employer cancels the Project
iv) Either Party commits material breach of this Agreement and fails to cure such breach within the
period designated by the non-defaulting Party
v) Both parties agree to terminate this Agreement in writing.
vi) The Project is completed including defects liability period to the satisfaction of the Employer
and all the parties complete any and all duties, liabilities and responsibilities under or in
connection with the Contract and the Joint Venture / Consortium Agreement.

2) LEAD PARTNER.

M/s…………………………. shall be the Lead Partner of the Joint Venture / Consortium and is
responsible for performing a key function in contract management. M/s…………………. shall be
attorney of the parties duly authorized to incur liabilities and receive instructions for and on behalf of
any and all partners in the Joint Venture / Consortium and also all the partners of the Joint Venture /
Consortium shall be jointly and severally liable during the bidding process and for the execution of the
contract as per contract terms with the employer in accordance with the power of attorney annexed. All
Joint Venture / Consortium partners M/s………………….., M/s………………….. &
M/s………………………….. nominate and authorize Shri………………. (name and designation) of
M/s……………………………… to sign all letters, correspondence, papers & certificates and to submit
the Pre-qualification Application / Bid documents for and on behalf of the Joint Venture / Consortium.

3) REPRESENTATIVE OF THE PARTNERS OF THE JOINT VENTURE / CONSORTIUM

Each constituent party of the Joint Venture / Consortium appoints the following personnel as the
representative of the relevant party with full power of attorney from the Board of Directors of the
concerned company.

JV / Consortium Partner Name Position in the respective Company

M/s…………… …………………. ……………………………………..

M/s………….. ………………….. ……………………………………..

4) PARTICIPATION SHARE & WORK RESPONSIBILITIES.

4.1 The parties agree that their respective participation share (hereinafter called ‘Participation Share’) in
the Joint Venture / Consortium shall be as follows:

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 M/s………………………………….. : ……..…..% (…………..per cent)
M/s………………………………….. : ……..…..% (…………..per cent) and
M/s………………………………….. : ……..…..% (…………..per cent)

4.2 The Parties shall share the rights and obligations, risk, cost and expenses, working capitals, profits or
losses or others arising out of or in relation to execution of the Project individually or collectively.

4.3 The parties shall jointly execute the works under the Project as an integrated entity and allocate
responsibilities as regards division of work between themselves by organizing the adequate resources for
successful completion of the Project. However all parties shall remain jointly and severally responsible
for the satisfactory execution of the Project in accordance with the Contract terms and conditions.

5) JOINT AND SEVERAL LIABILITIES

All partners of Joint Venture / Consortium shall be liable jointly and severally during the Pre-
qualification and Bidding process; and in the event the contract is awarded, during the execution of the
Contract, in accordance with Contract terms.

6) WORKING CAPITAL

During the execution of work/ service, the requirement of Working Capital shall be met individually or
collectively by the JV/Consortium partners.

The requirement of Working Capital under this clause shall be met as per following proportion:

a) The lead member shall have to possess at least 50% share in the required Working Capital in order to
qualify in this tender.
b) All other members shall have to possess at least 25% share in the required Working Capital, in order
to qualify in this tender.

7) BID SECURITY:
Bid Security, Performance Security and other securities shall be made/paid by the Joint Venture /
Consortium except as otherwise agreed.

8) PERSONNEL & EQUIPMENT

Team of Managers / Engineers of all the partners of the Joint Venture / Consortium will form part of the
core management structure and assist in execution of the project. The list of Personnel and equipment
proposed to be engaged for the project by each Party will be decided by the management committee.
9) NON PERFORMANCE OF RESPONSIBILITY BY ANY PARTY OF JOINT VENTURE /
CONSORTIUM

a) As between themselves, each Party shall be fully responsible for the fulfillment of all obligations
arising out of its scope of the work for the Project to be clarified subject to the Agreement between
the Parties and shall hold harmless and indemnified against any damage arising from its default or
non-fulfillment of such obligations.

b) If any Party fails to perform its obligations described in this Agreement during the execution of the
Project and to cure such breach within the period designated by the non-defaulting party, then the
other party shall have the right to take up work, the interest and responsibilities of the defaulting
party at the cost of the defaulting party.

c) Stepping into the shoes of the existing partner of Joint Venture / Consortium with all the liabilities
of the existing partner from the beginning of the contract with the prior approval of company.

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 d) Notwithstanding demarcation or allotment of work of between/amongst Joint Venture / Consortium
partners, Joint Venture / Consortium shall be liable for non-performance of the whole contract
irrespective of their demarcation or share of work.

e) In case bid being accepted by Company, the payments under the contract shall only be made to the
Joint Venture / Consortium and not to the individual partners.

10) BANK A/C.

Separate Bank A/c. shall be opened in the name of the Joint Venture / Consortium in a scheduled or
Nationalized Bank in India as per mutual Agreement and all payments due to the Joint Venture /
Consortium shall be received only in that account, which shall be operated jointly by the representative
of the Parties hereto. The financial obligations of the Joint Venture / Consortium shall be discharged
through the said Joint Venture / Consortium Bank Account only and also all the payments received or
paid by company to the Joint Venture / Consortium shall be through that account alone.

11) LIMIT OF JOINT VENTURE / CONSORTIUM ACTIVITIES

The Joint Venture / Consortium activities are limited to the bidding and in case of award, to the
performance of the Contract for the Project according to the conditions of the Contract with the
Employer.

12) TAXES

Each Party shall be responsible for its own taxes, duties and other levies to be imposed on each party in
connection with the Project. The taxes, duties and other levies imposed on the Joint Venture / Consortium
in connection with the Project shall be paid from the account of the Joint Venture / Consortium.

13) EXCLUSIVITY

The Parties hereto agree and undertake that they shall not directly or indirectly either individually or with
other party or parties take part in the Bid for the said Project. Each Party further guarantee to the other
party hereto that this undertaking shall also apply to its subsidiaries and companies under its direct or
indirect control.
14) MISCELLANEOUS:

a. Neither party of the Joint Venture / Consortium shall assign, pledge, sell or otherwise dispose all or
part of its respective interests in the Joint Venture / Consortium to a third party without the Agreement
of the other parties in writing and also without the permission of the Employer.

b. Subject to the above clause, the terms and conditions of this agreement shall be binding upon the
parties, the Directors, Officers, Employees, Successors, Assigns and Representatives.

15) APPLICABLE LAW

This agreement shall be interpreted under laws and regulations of India.

IN WITNESS Whereof the Parties hereto have hereunder set their respective hands and seals the day,
month, year first above written.

For …………………………………….. For……………………………..

Signature _____________________ Signature _______________

(Name & Address ) (Name & Address )

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………………………………………….. ……………………………………..

(Official Seal) (Official Seal)

Place ………………………………….. Place ……………………………..

Date …………………………………… Date ……………………………….

Witness Witness
Signature …………………………….. Signature …………………………

(Name & Address ) (Name & Address )

………………………………………….. …………………………………

ANNEXURE-III

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 PROFORMA OF BANK GUARANTEE FOR PERFORMANCE SECURITY
OF THE CONTRACT.

To

………………………………….

Re :- Bank guarantee in respect of contract No……………………………

Dated……….……….between………………..(name of the Company) and
………………………………………( name of the contractor ).
WHEREAS
……………………………….(Name and address of the Contractor) (herein after called "the Contractor”)
has entered into a contract made as per letter of acceptance…………………………………
dated………………………. (herein after called the said contract)
with………………………………..(name of the Company) (hereinafter called "the Company”) to
execute…………………………………………..(name of the contract and brief description of work) on the
terms and conditions contained in the said Contract.

It has been agreed that the Contractor shall furnish a Performance Security in the shape of Bank Guarantee
from a Scheduled Bank for a sum of Rs………………………………… as security for due compliance and
performance of the terms and conditions of the said Contract.

We……………………………….. (name of the Bank) having its Branch/Office

at………………………………….have, at the request of the Contractor, agreed to furnish this Bank
Guarantee by way of Performance Security.

NOW, THEREFORE, we the………………………………………..Bank (herein after called The Bank)

hereby,
unconditionally and irrevocably, guarantee and affirm as follows:

The Bank do hereby irrevocably guarantee and unconditionally agree with the Company that if the Contractor
shall in any way fail to observe or perform the terms and conditions of the said Contract or shall commit any
breach of its obligation thereunder, the Bank shall on its mere first written demand, and without any objection,
demur and without any reference to the Contractor, pay to the Company the said sum
Of……………………………….or such portion as shall then remain due with interest
without requiring the Company to have recourse to any legal remedy that may be available to it to compel
the Bank to pay the sum, or failing on the Company to compel such payment by the Contractor.

Any such demand shall be conclusive as regards the liability of the Contractor to the Company and as regards
the amount payable by the Bank under this Guarantee. The Bank shall not be entitled to withhold payment
on the ground that the Contractor has disputed its liability to pay or has disputed the quantum of the amount
or that any arbitration proceeding or legal proceeding is pending between the Company and the Contractor
regarding the claim.

The Bank further agree that the Guarantee shall come into force from the date hereof and shall remain in
force and effect till the period that will be taken for the performance of the said Contract which is likely to
be……………………… day of……………………… but if the period of Contract is extended either
pursuant to the provisions in the said Contract or by mutual agreement between the Contractor and the
Company, the Bank shall renew the period of the Bank Guarantee failing which it shall pay to the Company
the said sum of……………………or such lesser amount of the said sum
of………………………………….. as may be due to the Company and as the Company may demand.

12
This Guarantee shall remain in force until the dues of the Company in respect of the said sum
of………………………….. and interest are fully satisfied and the Company certifies that the Contract
has been fully carried out by the Contractor and discharged the guarantee.

The Bank further agrees with the Company that the Company shall have the fullest liberty without consent
of the Bank and without affecting in any way the obligations hereunder to vary any of the terms and
conditions of the said contract or to extend time for performance of the said contract from time to time or to
postpone for any time or from time to time any of the powers exercisable by the Company against the
Contractor and to forebear to enforce any of the terms and conditions relating to the said Contract and the
Bank shall not be relieved from its liability by reason of such failure or extension being granted to the
Contractor or to any forbearance, act or omissions on the part of the Company or any indulgence by the
Company to the Contractor or any other matter or thing whatsoever which under the law relating to sureties
would but for this provision have the effect or relieving or discharging the Guarantor.

The Bank further agrees that in case this Guarantee is required for a longer period and it is not extended by
the Bank beyond the period specified above, the Bank shall pay to the Company the said sum
of………………………………or such lesser sum as may then be deemed to the Company and as the
Company may require.

This Bank Guarantee shall also be operative at our…………………………………..Branch located

at………………………………..(detailed address), from whom, confirmation regarding issue of this
guarantee or extension/renewal thereof shall be made available on demand.

Any notice by way of request, demand or otherwise hereunder may be sent by post/e-mail/Fax addressed to
the bank branch / operative branch, which shall be deemed to be a sufficient demand notice. Bank shall effect
payment thereof forthwith.

The details of outstation Bank issuing the Bank Guarantee are as below.
i) Complete Postal Address with PIN Code-
ii) Branch Code-
iii) IFSC Code -
iv) SWIFT -
v) Telephone No. -
vi) Fax No. -
vii) Email ID -

The details of Local Operating Branch of the Bank issued the Bank Guarantee are as below.
i) Complete Postal Address with PIN Code-
ii) Branch Code-
iii) IFSC Code -
iv) SWIFT -
v) Telephone No. -
vi) Fax No. -
viii) Email ID -
Whenever there is change in postal address and/or other details of this branch issued the guarantee and/or the
operative branch, we ………………………………(the issuing bank) will ensure to intimate respective Area,
being the beneficiary, of such changed address, telephone number, fax number and e-mail ID.

Notwithstanding anything contained herein the liability of the Bank under this

13
Guarantee is restricted to Rs……………………………………… The guarantee shall remain in
force till the day ………..*…………. of………… *……….. and unless the guarantee is renewed or claim
is preferred
against the Bank on or before the said date all rights of the Company under this guarantee shall cease and the
Bank shall be relieved and discharged from all liabilities hereunder except as provided in the preceding
Clause.
* The date of guarantee shall cover a period of minimum one year or 90 days beyond the date of
completion whichever is more.
This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor.

The Bank has under its constitution power to give this Guarantee and
Sri…………………………………………..who has signed it on behalf of the Bank has authority to do so.

Signed and sealed this………………… day of…………………………..at…………………………………..

SIGNED, SEALED AND DELIVERED

For and on behalf of the Bank by:
(Signature)
(Name)
(Designation)
(Code number)
(Address)

"The Bank Guarantee as referred above shall be operative at our branch at …………………………………..
payable at………………………………………… (NIT shall specify town/city of the operative
Branch.
Bank Guarantee shall specify name of the branch with address of the specified town/city)

NOTE: - The department shall ensure extension of guarantee period in case of extension of time

ANNEXURE-IV

14
BANK GUARANTEE FOR RELEASE OF RETENTION MONEY/BID SECURITY DEDUCTED
@3% FROM RUNNING BILL IN LIEU OF RECEIVING PAYMENT AGAINST THE SECURITY
DEPOSIT ACCRUED ANNUALLY BY PAYING THE RUNNING BILL AT 97%, i.e. THE
RETENTION MONEY DEDUCTED @ 3% FROM RUNNING BILL

To
………………………………………………………
…………………………………………………….

Re: Bank guarantee in respect of contract No…………………………………………………… Dated

between…………………………………………….(Name of the )
And…………………………………………………………………….(Name of the Contractor)

WHEREAS
………………………………………(Name and address of the Contractor) (herein after called "the
Contractor”) has entered into a contract dated …………………………..(herein after called the said contract)
with ……………………………. (name of the Company) (hereinafter called "the Company”) to
execute………………………………………….(name of the contract and brief description of work) on the
terms and conditions contained in the said contract.

It has been agreed that the Contractor shall furnish a Bank Guarantee from a Scheduled Bank for a sum of
Rs…………………………………….as security for release of equivalent amount of Retention Money/Bid
Security as per Terms and Conditions of the said Contract.

We…………………………………………………. (name of the Bank) having its branch/Office

at……………………………………. have, at the request of the Contractor, agreed to furnish this bank
Guarantee by way of Bid Security.

NOW, THEREFORE, we the…………………………………………………….Bank (herein after called

The Bank) hereby, unconditionally and irrevocably, guarantee and affirm as follows:

The Bank do hereby irrevocably guarantee and unconditionally agree with the Company that if the Contractor
shall in any way fail to observe or perform the Terms and Conditions of the said Contract or shall commit
any breach of its obligation thereunder, the Bank shall on its mere first written demand, and without any
objection, demur and without any reference to the Contractor, pay to the Company the said sum
of………………………………..or such portion as shall then remain due with interest without requiring the
Company to have recourse to any legal remedy that may be available to it to compel the Bank to pay the sum,
or failing on the Company to compel such payment by the Contractor

Any such demand shall be conclusive as regards the liability of the Contractor to the Company and as regards
the amount payable by the Bank under this guarantee. The Bank shall not be entitled to withhold payment on
the ground that the Contractor has disputed its liability to pay or has disputed the quantum of the amount or
that any arbitration proceeding or legal proceeding is pending between the Company and the Contractor
regarding the claim.

The Bank further agree that the Guarantee shall come into force from the date hereof and shall remain in
force and effect till the period that will be taken for the performance
of the said Contract which is likely to be…………………………..day of……………………………………
but if the period of Contract is extended either pursuant to the provisions in the said Contract or by mutual
agreement between the Contractor and the Company, the Bank shall renew the period of the Bank Guarantee
failing which it shall pay to the Company the said sum of Rs……………………………….or such
lesser amount of the said sum of Rs…………………………………as may be due to the Company and as
the Company may demand.

15
This Guarantee shall remain in force until the dues of the Company in respect of the said sum of
Rs…………………………….and interest are fully satisfied and the Company certifies that the Contract has
been fully carried out by the Contractor and he has discharged the guarantee.
The Bank further agrees with the Company that the Company shall have the fullest liberty without consent
of the Bank and without affecting in any way the obligations hereunder to vary any of the Terms and
Conditions of the said Contract or to extend time for performance of the said Contract from time to time or
to postpone for any time or from time to time any of the powers exercisable by the Company against the
Contractor and to forebear to enforce any of the terms & conditions relating to the said Contract and the Bank
shall not be relieved from its liability by reason of such failure or extension being granted to the Contractor
or to any forbearance, act or omissions on the part of the Company or any indulgence by the Company to the
Contractor or any other matter or thing whatsoever which under the law relating to sureties would but for
this provision have the effect or relieving or discharging the Guarantor.

The Bank further agrees that in case this Guarantee is required for a longer period and it is not extended by
the Bank beyond the period specified above the Bank shall pay to the Company the said sum of
Rs…………………………………..or such lesser sum as may then be deemed to the Company and
as the Company may require.

This Bank Guarantee shall also be operative at our……………………………………Branch located

at…………………………………………(detailed address), from whom, confirmation regarding issue of
this guarantee or extension/renewal thereof shall be made available on demand

Any notice by way of request, demand or otherwise hereunder may be sent by post/e-mail/Fax addressed to
the bank branch / operative branch, which shall be deemed to be a sufficient demand notice. Bank shall effect
payment thereof forthwith.

The details of outstation Bank issuing the Bank Guarantee are as below.

i) Complete Postal Address with PIN Code-

ii) Branch Code-
iii) IFSC Code -
iv) SWIFT -
v) Telephone No. -
vi) Fax No. -
vii) Email ID -
The details of Local Operating Branch of the Bank issued the Bank Guarantee are as below.

i) Complete Postal Address with PIN Code-

ii) Branch Code-
iii) IFSC Code -
iv) SWIFT -
v) Telephone No. -
vi) Fax No.
vii) Email ID -
Whenever there is change in postal address and/or other details of this branch issued the guarantee and/or the
operative branch, we……………………………………………(the issuing bank) will ensure to intimate
respective Area, being the beneficiary, of such changed address, telephone number, fax number and e-mail
ID.

Notwithstanding anything contained herein the liability of the Bank under this Guarantee is restricted to Rs
The Guarantee shall remain in force till the day …………..* ………….. of……… *…………….. and unless
the Guarantee is renewed or claim is preferred against the Bank on or before the said date all rights of the
Company under this Guarantee shall cease and the Bank shall be relieved and discharged from all liabilities
hereunder except as provided in the preceding Clause.

16
* The date of guarantee shall cover a period of minimum one year or 270 days beyond the date of completion
whichever is more.

Any notice by way of request, demand or otherwise hereunder maybe sent by post/e-mail/Fax addressed to
the bank branch/operative branch, which shall be deemed to be a sufficient demand notice. Bank shall effect
payment thereof forthwith.
This Guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor.

The Bank has under it is constitution power to give this guarantee and Shri
………………………………….who has signed it on behalf of the Bank has authority to do so.

Signed and sealed this………………….. day

of…………………………..at……………………………………….

SIGNED, SEALED AND DELIVERED

For and on behalf of the Bank by:
(Signature)
(Name)
(Designation)
(Code number)
(Address)

"The Bank Guarantee as referred above shall be operative at our branch

at………………………………payable at …………………………………….(NIT shall specify town/city
of the operative Branch.

Bank Guarantee shall specify name of the branch with address of the specified town/city)”

NOTE:- The department shall ensure extension of guarantee period in case of extension of time.

Instructions to Bidders for both the above BGs NOTES TO BANK GUARANTEES

While issuing the Bank Guarantee, the issuing bank may please note the following.

i) The bank guarantees issued by the issuing bank on behalf of Contractor, supplier, customer in favour
of……………………………..Coalfields Limited shall be in paper form as well as Structured Financial
Messaging System (SFMS).
ii) …………………………….(Company name) has chosen ……………………....(Bank name) and
………………....(Bank name) to act advising/beneficiary bank of ………………………………. (Company
name). The bank issuing the guarantee can choose either of these banks to send confirmation through SFMS.
iii) The details of beneficiary for issue of bank guarantee in SFMS platform is as furnished as below.

SMS FIELD DETAILS

NO.
7035 IFSC Code ICIC0000291
Beneficiary Bank ICICI Bank Ltd.
7036 Branch Murgasol, Asansol
Address Ground floor Plot No.793 Murgasol, GT Road,
Asansol-713303
Bank account No 029105005131
7037 Cust ID of Beneficiary ECL554567270

17
 7038 Area/ Dept.
7039 NIT/Work Order/ LOA
No.

Note:
i) The Supplier / Contractor/ Customers are required to take note of it that above particulars are to be
incorporated by the issuing bank properly while issuing the Bank Guarantee under SFMS mode to
avoid any future problem in accepting the BGs.

ii) The Guarantor (BG issuing bank) shall send information about issuance of this Guarantee through
SFMS gateway to the ……………………………...(Bank name) (IFSC-…………………. ) or
………………..(Bank name) (IFSC-………………), as the case may be, to aid in the
process of confirmation of Bank Guarantee.

iii) The Guarantor (BG issuing bank) shall also send information about issuance of this Guarantee to its
local operating branch at………………………..to aid in the process of confirmation
as well as claim for encashment of Bank Guarantee.

iv) The Original Bank Guarantee issued by the outstation bank shall be sent by the Issuing Bank to the
Concerned Department of Head Quarters or Area of Coalfields Limited
at…………………………………. (as the case may be) by Speed Post /Registered Post (AD).

18
 ANNEXURE-V

e-Payment FOR ELECTRONIC FUND TRANSFER / INTERNET BANKING PAYMENT

1. Name of the Bidder:

_________________________________________________________________

2. Address of the Bidder:________________________________________________________

City_____________________________Pin Code_____________________
E – Mail Id:________________________________________
Permanent Account Number:________________________________________

3. Particulars of Bank
Bank Name Branch Name
Branch Place Branch
City
Pin Code Branch Code
MICR No.
(9 Digits code number appearing on the MICR Band of the cheque supplied by the Bank. Please
attach xerox copy of a cheque of your bank for ensuring accuracy of the bank name, branch name
and code number )
RTGS
CODE
Account Type Savings Current Cash Credit
Account Number (as appearing
in the Cheque Book)
4. Date from which the mandate should be effective.

I hereby declare that the particulars given above are correct and complete. If any transaction is
delayed or not effected for reasons of incomplete or incorrect information, I shall not hold Eastern
Coalfields Limited responsible. I also undertake to advise any change in the particulars of my account
to facilitate updation of records for purpose of credit of amount through SBI Net / RTGS transfer. I
agree to discharge responsibility expected of me as a participant under the scheme. Any bank charges
levied by the bank for such e-transfer shall be borne by us.
Place :
Date :

Signature of the Party / Authorised Signatory

---------------------------------------------------------------------------------------------------------------

Certified that particulars furnished above are correct as per our records.

Banker’s Stamp :

Date :

(Signature of the Authorised official from the Banks.)

---------------------------------------------------------------------------------------------------------

19
 ANNEXURE-VI

PROFORMA FOR LETTER OF BID TO BE ACCEPTED UNCONDITIONALLY BY BIDDER

DURING SUBMISSION OF BID ONLINE:
FORMAT OF “Letter of Bid”

(TO BE ACCEPTED THROUGH GTE OF BSS)

To,
The Tender Committee
(CMC Dept, HQ)
Eastern Coalfields Limited

Sub. : Letter of Bid for the work “Introduction of Low height Continuous Miner packages (2 sets)
with Paste Fill technology at Shampur-B Colliery of Mugma Area of ECL”

Ref. : 1. NIT No.:

Dear Sir,

This has reference to above referred bid. I/we have read and examined the conditions of contract, Scope of
Work, technical specifications, BOQ and other documents carefully.

I /We am/are pleased to submit our bid for the above work. I/We hereby unconditionally accept the bid
conditions and bid documents as available in the website/e-Procurement portal, in its entirety for the above
work and agree to abide by and fulfill all terms and conditions and specifications as contained in the bid
document.

I/we here by submit all the documents as required to meet the eligibility criteria as per provision of the bid
notice/document.

I/We hereby confirm that this bid complies with the Bid validity, Bid Security and other documents as
required by the Bidding documents.

If any information furnished by me/us towards eligibility criteria of this bid is found to be incorrect at any
time, penal action as deemed fit may be taken against me/us for which I/We shall have no claim against
CIL/Subsidiary.

Until a formal agreement is prepared and executed, this bid and your subsequent Letter of Acceptance/Work
Order shall constitute a binding contract between us and EASTERN COALFIELDS LIMITED

Should this bid be accepted, we agree to furnish Performance Security within stipulated date and commence
the work within stipulated date. In case of our failure to abide by the said provision Eastern Coalfields Ltd.
shall, without prejudice to any other right or remedy, be at liberty to” cancel the letter of acceptance/ award
and to forfeit the Earnest Money and also debar us from participating in future tenders for a minimum period
12 months” OR to act as specified in the NIT.

20
 ANNEXURE-VII

PROFORMA FOR UNDERTAKING TO BE ACCEPTED UNCONDITIONALLY BY BIDDER/S

FOR GENUINENESS OF THE INFORMATION FURNISHED ONLINE AND AUTHENTICITY OF
THE DOCUMENTS UPLOADED ONLINE IN SUPPORT OF HIS ELIGIBILITY:

(TO BE ACCEPTED THROUGH GTE OF BSS)

FORMAT OF UNDERTAKING

We solemnly declare that:

1. I/We am/are submitting Bid for “Introduction of Low height Continuous Miner packages (2 sets) with
Paste Fill technology at Shampur-B Colliery of Mugma Area of ECL” against NIT No__________ and
I/we offer to execute the work in accordance with all the terms, conditions and provisions of the bid.

2. All information furnished by us in respect of fulfilment of eligibility criteria and qualification information
of this Bid is complete, correct and true.

3. All copy of documents, credentials and documents submitted along with this Bid are genuine, authentic,
true and valid.

4. I/ We hereby authorize department to seek references / clarifications from our Bankers.

5. We hereby undertake that we shall register and obtain license from the Competent Authority under the
contract labour (Regulation & Abolition Act) as relevant, if applicable.

6. I/We have not been debarred by any procuring entity for violation of Preference to Make in India (as
applicable) vide Order No. P-45021/2/2017-PP (BE-II) dated 16.09.2020, issued by Govt. of India as
amended from time to time.

7. l/We do not have business relationship with any other participating Bidders, directly or through common
third parties, that puts us in a position to have access to information about or influence on the bid of
another Bidder, or

8. l/We or any of my/our affiliate has/have not participated as consultant in the preparation of the design or
technical specification of the contract that is the subject of the bid.

9. Certificate regarding compliance to order no.F.No.6/18/2019-PPD dt 23/7/2020 as amended from

time to time of Ministry of Finance, Dept of Expenditure, Public Procurement Division with respect
to restrictions on procurement of goods, services or works from a Bidder of a country which shares
a land border with India and on sub-contracting to Contractors from such countries - I/we have
read the Clause regarding restrictions on procurement from a Bidder of a country which shares a land
border with India and on sub-contracting to Contractors from such countries; I/we certify that I am/ we
are not from such a country or, if from such a country, has/have been registered with the Competent
Authority and will not sub-contract any work to a Contractor from such countries unless such Contractor
is registered with the Competent Authority. I hereby certify that I/we fulfil all requirements in this regard
and I am/ we are eligible to be considered.

(Where applicable, evidence of Competent Authority shall be attached.)

10. We hereby confirm that we shall deploy matching Equipment of required capacity and quantity as per
NIT, either owned or through hiring.

21
If any information and document submitted is found to be false/ incorrect at any time, department may cancel
my/our Bid and action as deemed fit may be taken against me/us, including termination of the contract,
forfeiture of all dues and banning of our firm and all partners of the firm etc as per the tender document.

22
 ANNEXURE-VIII

PROFORMA FOR UNDERTAKING TO BE UPLOADED BY BIDDER/S REGARDING

RELATIVES AS EMPLOYEES OF COMPANY, ARBITRATION CLAUSE (IN CASE OF
PARTNERSHIP FIRM/JV), LOCAL SUPPLIER STATUS OF THE BIDDER ETC.:

(ON THEIR LETTER HEAD)

PROFORMA FOR UNDERTAKING

(To be uploaded by the Bidder on his Letter Head during submission of bid online)

I/We,………………………………………………………………………………….,Proprietor/Partner/Leg
al Attorney/Director/ Accredited Representative of
M/s………………………………………………………….., solemnly declare that:

1. Myself/Our Partners/Directors don’t has/have any relative as employee of Coal India Limited.
OR
The details of relatives of Myself/Our Partners/Directors working as employee of Coal India Limited is
as follows:
a) Name of the employee
b) Place of posting
c) Department
d) Designation
e) Type of relation - Wife/Husband/ Father/ Step-Father/Mother / Step-Mother/ Son/Step-son/
Son's wife / Daughter / Daughter's Husband / Brother/ Step- Brother/ Sister / Step-Sister.

2. *I/We hereby confirm that we have registration with CMPF / EPF Authorities. We shall make necessary
payments as required under law.
Or
*I/We hereby undertake that we shall take appropriate steps for registration as relevant under CMPF /
EPF authorities, if applicable. We shall make necessary payments as required under law.

* Delete whichever is not applicable.

3. ** I/We have not been banned or delisted by any Govt., or Quasi Govt. Agencies or PSUs.
Or
**I / We…………………………………………………….have been banned by the organization named
"……………………………………………….” for a period
of………………………………….. year/s, effective
from………………………..to……………………………………….

** Delete whichever is not applicable.

4. We ,…………………………………………………………………………(Name of Partners of
Partnership Firm/Joint Venture/Consortium), partners
of………………………………………………………………………….(Name of Partnership
Firm/Joint Venture/Consortium) hereby consent to abide by the provisions of Clause 4.11 of General
Terms and Conditions pertaining to arbitration. (Applicable in case of Partnership firm/Joint
Venture/Consortium)

5. We certify that the works/services offered by us against the tender for the
work………………………………………………………. (Name of work)” against NIT
No/Tender ID………………………………………….. Dated………………….., meet
the minimum local content requirement and has local content:

23
 * Equal to or more than 50% (Select this, in case of Class-I Local Suppliers) i.e………… %
(indicating the percentage of local content)

* More than 20% but less than 50% (Select this, in case of Class-II Local Suppliers) i.e ………….%
(indicating the percentage of local content)

*Delete whichever is not applicable.

6. I / We,……………………………………………Proprietor/ Partner / Legal Attorney /Director/

Accredited Representative of M/s……………………………………………..,solemnly declare that
Myself/Our Partners/Directors don’t has/have any work in washing of Coal as washery operator and/or
Transportation of coal to washery in ……………………………..Area
of…………………………………… Coalfield Limited.

7. **I/We have not been debarred by any procuring entity for violation of Preference to Make in India (as
applicable) vide Order No. P-45021/2/2017-PP (BE-II) dated 16.09.2020, issued by Govt. of India as
amended from time to time.
OR
**I / We …..have been debarred by……(name of procuring entity) for violation of Preference to Make in
India vide Order No. P-45021/2/2017-PP (BE-II) dated 16.09.2020, issued by Govt. of India as amended
from time to time for a period of…………year/s, effective from ………. to…..
**Delete whichever is not applicable.
Note: A bidder who has been debarred by any procuring entity for violation of Preference to Make in India
vide Order No. P-45021/2/2017-PP (BE-II) dated 16.09.2020, issued by Govt. of India as amended from
time to time shall not be eligible for preference under this Order for procurement by any other procuring
entity for the duration of debarment.
8. I/we abide the Code of Integrity for Public Procurement (CIPP) as given in the tender document.
9. *I/we do not have any previous transgression of CIPP in last three years with any entity in any country.
Or
*I / We have been debarred by………………(name of procuring entity) for violation of Code of Integrity
for Public Procurement (CIPP), for a period of………………… year/s, effective from ……………….
to……………………..…..
*Delete whichever is not applicable
10. If any information and document submitted is found to be false/ incorrect at any time, department may
cancel my/our Bid and action as deemed fit may be taken against me/us, including termination of the contract,
forfeiture of all dues and banning of our firm and all partners of the firm etc as per the tender document

24
 ANNEXURE- IX

AGREEMENT FORM

This agreement, made the _______________ day of ___________20..…between ___________

_______________________ (name and address of the Employer) (hereinafter called "the Employer"
and ____________________________________________ (name and address of the Contractor)
(hereinafter called "the Contractor" of the other part )

Whereas the Employer is desirous that the Contractor execute

__________________________________________________________________________________
______(name and identification number of Contract ) ( hereinafter called "the Works" ) and the
Employer has accepted the Bid by the Contractor for the execution and completion of such Works and
the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH as follows :

1. In this agreement, works and expressions shall have the same meanings as are respectively assigned
to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be
read and construed as part of this agreement.

2. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby convenants with the Employer to execute and complete the Works
and remedy any defects therein in conformity in all respects with the provisions of the Contract.

3. The Employer hereby convenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of the defects wherein the Contract price or such other sum
as may become payable under the provisions of the Contract at the times and in the manner prescribed
by the Contract.

4. The following documents shall be deemed to form and be read and construed as part of this
Agreement , viz. :
(i) Letter of Acceptance ;
(ii) Notice to proceed with the work ;
(iii) Contractor's Bid
(iv) Conditions of Contract
(v) Specifications
(vi) Drawings
(vii) Bill of Quantities and
(viii) Scope of work and conditions of Contract
(ix) Integrity Pact
(x) Guidelines for banning of business
(xi) Any other document listed in the bid document/ Contract as forming part
of the contract

25
IN witness whereof the parties thereto have caused this Agreement to be executed the day and year first
before written

The Common Seal of ______________________________________________

was hereunto affixed in the presence of : ____________________________

Signed, Sealed and Delivered by the said ______________________________

_____________________________________________________________

in the presence of : _________________________________________________

Binding Signature of Employer _______________________________________

Binding Signature of the Contractor

Signature of Witness
(Name , address & Date)

26
 ANNEXURE-X
PROFORMA FOR DECLARATION TOWARDS CODE OF INTEGRITY FOR PUBLIC
PROCUREMENT TO BE ACCEPTED UNCONDITIONALLY BY BIDDER/S
(To be signed on Plain Paper)
To
GM/HOD (CMC),
Eastern Coalfields Limited
Sub: Declaration towards CIPP by Bidder
Ref: NIT No:
Dear Sir,
I, Sri, …………………, proprietor, representative, partner of ………………I / We,
___________________Proprietor/ Partner / Legal Attorney /Director/ Accredited Representative of
M/s ……. Solemnly declare that:
1. I/we have read and examined the conditions of Code of Integrity for Public Procurement in respect
to this contract as laid down in the General Terms and Conditions.
2. Without prejudice to and in addition to the rights of the Procuring Entity to other penal provisions
as per the bid documents or contract, if the Tender Inviting Authority comes to a conclusion that a
(prospective) bidder/contractor/ Supplier/ consultant/ service provider, directly or through an agent,
has violated this code of integrity in competing for the contract or in executing a contract, actions
deemed fit as per the punitive actions recommended in the tender document may be taken against
me/us.
3. In-case the contract is awarded to me/us, I/we will submit a signed copy of Code of Integrity for
Public Procurement, signed by All Partners/Authorized Signatory of the Bidder.
(For & On behalf of the Principal) (For & On behalf of Bidder/ Contractor)

(Office Seal) (Office Seal)

Place ------------- Place -------------

Date -------------- Date --------------
Witness 1: Witness 2:
(Name & Address) (Name& Address)

27
 Code of Integrity for Public Procurement (CIPP)
1. Introduction
Public procurement is perceived to be prone to corruption and ethical risks. To mitigate this, the
officials of Procuring Entities involved in procurement and the bidders/ contractors must abide by
the following Code of Integrity for Public Procurement (CIPP). All Procuring officials may be asked
to submit sign declarations to this effect while processing PR on ERP of CIL. To implement it
uniformly and mandatorily, this undertaking shall be in-built in the PR format in ERP of CIL. The
bidders/ contractors should be asked to sign a declaration about abiding by a Code of Integrity for
Public Procurement (including sub-contractors engaged by them) during submission of bid, with a
warning that, in case of any transgression of this code, it would be liable for punitive actions such
as cancellation of contracts, banning and blacklisting or action in Competition Commission of India,
and so on.
2. Code of Integrity for Public Procurement
Procuring authorities as well as bidders, contractors and consultants should observe the highest
standard of ethics and should not indulge in the following prohibited practices, either directly or
indirectly, at any stage during the procurement process or during execution of resultant contracts:
i) “Corrupt practice”: making offers, solicitation or acceptance of bribe, rewards or gifts or any
material benefit, in exchange for an unfair advantage in the procurement process or to otherwise
influence the procurement process or contract execution;
ii) “Fraudulent practice”: any omission or misrepresentation that may mislead or attempt to mislead
so that financial or other benefits may be obtained or an obligation avoided. This includes making
false declaration or providing false information for participation in a tender process or to secure a
contract or in execution of the contract;
iii) “Anti-competitive practice”: any collusion, bid rigging or anti-competitive arrangement, or any
other practice coming under the purview of The Competition Act, 2002, between two or more
bidders, with or without the knowledge of the procuring entity, that may impair the transparency,
fairness and the progress of the procurement process or to establish bid prices at artificial, non-
competitive levels;
iv) “Coercive practice”: harming or threatening to harm, persons or their property to influence their
participation in the procurement process or affect the execution of a contract;
v) “Conflict of interest”: Participation by a bidding firm or any of its affiliates that are either involved
in the consultancy contract to which this procurement is linked; or if they are part of more than one
bid in the procurement; or if the bidding firm or their personnel have relationships or financial or
business transactions with any official of procuring entity who are directly related to tender or
execution process of contract; or improper use of information obtained by the (prospective) bidder
from the procuring entity with an intent to gain unfair advantage in the procurement process or for
personal gain.
all such Bidders having a Conflict of Interest, shall be disqualified.
The Bidders shall comply the above provision of “Conflict of Interest” and an undertaking
(Annexure VII) with respect to Clause No. d & e above to be accepted in GTE.
Earnest Money deposited by such defaulting Bidders shall be forfeited and they shall be debarred
from participating in future tenders in concerned Subsidiary/CIL HQ for a period of 12(twelve)
months from the date of issue of such letter. In case of JV/Consortium/Partnership firm, the
debarment shall also be applicable to all individual partners of JV/Consortium/Partnership firm.
vi) “Obstructive practice”: materially impede the procuring entity’s investigation into allegations of
one or more of the above mentioned prohibited practices either by deliberately destroying,

28
 falsifying, altering; or by concealing of evidence material to the investigation; or by making false
statements to investigators and/ or by threatening, harassing or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to the investigation or from pursuing the
investigation; or by impeding the procuring entity’s rights of audit or access to information;
3. Obligations for Proactive Disclosures
i) Procuring authorities as well as bidders, contractors and consultants, are obliged under Code of
Integrity for Public Procurement to suo-moto proactively declares any conflicts of interest (coming
under the definition mentioned above – pre-existing or as and as soon as these arise at any stage) in
any procurement process or execution of contract. Failure to do so would amount to violation of
this code of integrity; and
ii) Any bidder must declare, whether asked or not in a bid document, any previous transgressions of
such a code of integrity with any entity in any country during the last three years or of being debarred
by any other procuring entity. Failure to do so would amount to violation of this code of integrity.
iii)To encourage voluntary disclosures, such declarations would not mean automatic disqualification
for the bidder making such declarations. The declared conflict of interest may be evaluated and
mitigation steps, if possible, may be taken by the procuring entity. Similarly voluntary reporting of
previous transgressions of Code of Integrity elsewhere may be evaluated and barring cases of
various grades of debarment, an alert watch may be kept on the bidder’s actions in the tender and
subsequent contract.
4. Punitive Provisions
Without prejudice to and in addition to the rights of the procuring entity to other penal provisions
as per the bid documents or contract, if the procuring entity comes to a conclusion that a
(prospective) bidder/ contractor directly or through an agent, has violated this code of integrity in
competing for the contract or in executing a contract, the procuring entity may take appropriate
measures including one or more of the following:
i) If his bids are under consideration in any procurement
a) Forfeiture or encashment of bid security;
b) calling off of any pre-contract negotiations; and
c) rejection and exclusion of the bidder from the procurement process
ii) If a contract has already been awarded
a) Cancellation of the relevant contract and recovery of compensation for loss incurred by the
procuring entity;
b) Forfeiture or encashment of any other security or bond relating to the procurement;
c) Recovery of payments including advance payments, if any, made by the procuring entity along with
interest thereon at the prevailing rate;
iii) Provisions in addition to above:
a) banning/ debarment of the bidder from participation in future procurements of the procuring entity
for a period not less than one year;
b) In case of anti-competitive practices, information for further processing may be filed, with the
Competition Commission of India;
c) Initiation of suitable disciplinary or criminal proceedings against any individual or staff found
responsible.

29
NOTE FOR INFORMATION TO THE BIDDERS: Bidders are required to accept the CIPP as
available in the Bid document through Bid Summary Sheet (BSS). This will be signed by the authorized
signatory of the Bidder (s) with name, designation and seal of the Company at time of execution of
formal agreement. In case of Partnership Firms/JV/Consortium all partners shall sign at the time of
agreement.
NOTE FOR INFORMATION TO THE PROCURING ENTITY: A declaration shall be obtained
from Procuring Officers for adherence to CIPP at the time of TC recommendation.

30
 ANNEXURE -XI
Invitation and Declaration for Negotiations
(Refer Para 25(A) OF ITB)
Invitation for Negotiations
(On letterhead of the procuring entity)
No: ______________________________ Dt: __________
To M/ s__________________________ Registered A/ D
Sub: Tender No ---------------- opened on --------------for the supply of ----------
Dear Sir,
The rates quoted in your tender are considered high. You are therefore,
requested to come for negotiations of rates, on.......... (date) at........(time) at.......(venue).
You should, however, come for negotiations only in case you are prepared to furnish
before such date the declaration appended herewith.
A copy of the form in which you may submit your revised offer after negotiations is
enclosed.
Yours faithfully,

Enclosure: (Authorised Officer)

(1) Form of Declaration
(2) Form of Revised
Offer
FORM OF DECLARATION
(To be signed and submitted before start of negotiations)
(On company letterhead)
No:___________________ Dt:____________
To ____________________________
Sub: Tender No ---------------- Opened on --------------for the supply of -------------
Ref: Your invitation for negotiations No: dated:
Dear Sir,
I _________ duly authorised on behalf of M/ s. ________do declare that in the
event of failure of the contemplated negotiations relating to Tender No.________ opened
on _____my original tender shall remain open for acceptance on its original terms and
conditions.
Yours faithfully,

Place:_________________________ Signatures of bidder, or officer

Date: _________________________ authorised to sign the bid documents
on behalf of the bidder

31
 ANNEXURE-XII
Format of Revised Offer in Negotiations
(Refer Para 25(A) OF ITB)
Revised Offer in Negotiations
(On company letterhead)
From…………………………………………………………………………………..
Full address…………………………………………………………………………
To ................................................
Sir,
Sub: Tender No ---------------- opened on --------------for the supply of ---------------------
----
Ref: Your invitation for negotiations no: dated:
1. On further discussions with your representatives on ………………….in response
to your letter no ……………………………….. dated ……………..
We are not prepared to reduce the rates already quoted in the original tender, which will
remain valid up to……………………………….
Or
1. I/ we reduce my/ our rates as shown in the enclosed schedule of items.
2. I/ we am/ are aware that the provisions of the original bidding document remain valid
and binding on me.
3. I/ we undertake to execute the contract as per following Schedule.........
4. I/ we agree to abide by this tender on the revised rate quoted by me/ us, it is open for
acceptance for a period of 120/ 180 days from this date, i. e., up to
…………………………. and in default of my/ our doing so, I/ we will forfeit the earnest
money deposited with the original tender/ attached herewith. Eligibility as valid tenderers
shall be deemed to be the consideration for the said forfeiture.
Yours faithfully,
Signatures of bidder or
Officer authorised to sign the bid
documents on behalf of the bidder

32
 ANNEXURE-XIII

GUIDELINES ON DEBARMENT OF FIRMS FROM BIDDING

CIL and its Subsidiary Companies shall follow the following guidelines for effecting „Debarment of
firms from Bidding‟ with a contracting entity in respect of Works and Services Contracts.

1. Observance of Principle of Natural Justice before debarment of firm from Bidding. The
bidder/contractor shall not be debarred unless such bidder/contractor has been given a reasonable
opportunity to represent against such debarment (including personal hearing, if requested by the
bidder/contractor).

2. The terms „banning of firm‟, „Suspension‟, „Blacklisting‟ etc. convey the same meaning as of
“Debarment‟.

3. The order of debarment shall indicate the reasons(s) in brief that lead to debarment of the firm.

4. The contracting entity may be debarred from bidding in the following circumstances:-

i) Withdrawal of Bid as per relevant provisions of tender document.

ii) If L-1 Bidder fails to submit PSD, if any and/or fails to execute the contract within stipulated period.
iii) If L-1 Bidder fails to start the work on scheduled time.
iv) In case of failure to execute the work as per mutually agreed work schedule.
v) Continued and repeated failure to meet contractual Obligations:

a. In case of partial failure on performance, agency shall be debarred from future participation in tenders
keeping his present contract alive.
b. On termination of contract.

vi) Wilful suppression of facts or furnishing of wrong information or manipulated or forged documents
by the Agency or using any other illegal/unfair means.

vii) Formation of price cartels with other contractors with a view to artificially hiking the price.

viii) The contractor fails to maintain/ repair/ redo the work up to the expiry of performance guarantee
period, when it is specifically brought to his notice.

ix) Contractor fails to use Mobilisation advance (if any) given to him for the purpose it was intended

x) Contractor fails to renew the securities deposited to the department.

xi) The contractor fails to rectify any lapse(s) in quality of the work done within defect liability period.

xii) Transgression of any clause(s) relating to Contractor’s obligation defined in the Integrity Pact
wherever such Pact exists.

33
xiii) Any other breach of Contract or misdeed which may cause financial loss or commercial
disadvantage to the Company.
xiv) If it is determined that the bidder has breached the Code of Integrity for Public Procurement (CIPP)
as provided in the tender document.
xv) False declarations w.r.t Make in India Order.
xvi) In case of supply of substandard materials, sub-standard quality of work, non-execution of work,
non-supply of materials, failure to abide by bid securing declaration (if any) etc.
In case of price cartel, matter shall be reported to the Competition
Commission and requesting, inter-alia, to take suitable strong actions against such firms.
5. Such „Debarment, if any when effected, shall be with prospective effect only. The effect of
„Debarment‟ shall be for future tenders from the date of issue of such Order. No contract of any kind
whatsoever shall be placed to debarred firm after the issue of a debarment order by
DoE/MoC/CIL/Subsidiary (as applicable) if such debarment has been done before the last date of bid
submission. Even in the case of risk purchase, no contract should be placed on such debarred firms.
In case, any debarred firms have submitted the bid, the same will be ignored. In case such firm is lowest
(L-1), next lowest firm shall be considered as L-1. Bid security/ EMD submitted by such debarred firms
shall be returned to them.
The contracts concluded i.e. issue of LOA/issue of work order, before the issue of the debarment order
shall not be affected by the debarment orders.
6. In case CIL is of the view that a particular firm should be banned across all the Ministries/
Departments by debarring the firm from taking part in any bidding procedure floated by the Central
Government Ministries/ Departments, CIL may refer the case to MoC with the approval of Chairman,
CIL for referring the case DoE with a self-contained note setting out all the facts of the case and the
justification for the proposed debarment, along with all the relevant papers and documents.
This shall be done only in those case where debarment has been done across CIL and its Subsidiaries.
7. The debarment shall be for a minimum period of one year and shall be effective for the concerned
Subsidiary for the tenders invited at Subsidiary level. Similarly, in case of tenders of CIL HQ,
debarment shall be for CIL HQ. However, if such „debarment‟ has to be made effective for entire CIL
and its Subsidiaries then approval of Chairman, CIL shall be required. The period of debarment shall
not exceed 02 (Two) years. In case of clause (4)(vi) & (xv) above, period of debarment shall be 02(Two)
years.
8. Once a contracting entity is debarred, it shall be extended to the constituents of that entity, i.e. partners
(jointly and severally) in case of Joint Venture, all the partners (jointly and severally) in case of
Partnership Firm, owner/proprietor in case of Proprietorship Firm. The names of partners should be
clearly specified in the Debarment Order. If such debarred owner/Proprietor/ Partner make/form
different
Firms/entity and attempts to participate in tenders, the same shall not be entertained during the currency
of such debarment. In case the contracting entity being debarred is a Company then only the Company
shall be debarred.
9. The above „Debarment‟ shall be in addition to other penal provisions of NIT/Contract document.
10. Debarment in any manner does not impact any other contractual or other legal rights of CIL and/or
its Subsidiaries.
11. In case of shortage of firms (less than three eligible firms) in a particular group, such debarments
may also hurt the interest of CIL and/or its Subsidiaries. In such cases, endeavour should be to
pragmatically

34
analyse the circumstances, try to reforms the firm and may get a written commitment from the firm that
its performance will improve.
12. Approving Authority: The ‘Debarment‟ of a contracting entity shall be done with the approval of
the Competent Authority as per the details below:
a) In case the Accepting Authority of the work is Board or Empowered Committee or FDs or CMD of
CIL/Subsidiary Company, then the Competent Authority for debarment shall be CMD of
CIL/Subsidiary Company.
b) In case the Accepting Authority of the work is up to the level of Director of CIL/Subsidiary Company,
then the Competent
Authority for debarment shall be Director of CIL/Subsidiary Company.
13. An order for debarment passed shall be deemed to have been automatically revoked on the expiry
of that period and it shall not be necessary to issue a specific formal order of revocation.
A debarment order may be revoked before the expiry of the Order, by the competent authority, if it is
of the opinion that the disability already suffered is adequate in the circumstances of the case or for any
other reason.
14. Appellate Authority for debarment orders shall be CMD of CIL/ Subsidiary Company. In case the
debarment is done with the approval of CMD of the Subsidiary Company then Chairman, CIL shall be
Appellate Authority. The appellate authority in case debarment is done with approval of Chairman CIL,
shall be CFD of CIL.
15. Any change on the above may be done with approval of FDs of CIL.
16. All the orders of debarment or orders passed in appeal shall be marked to GM(CMC) / Civil /
concerned HODs of CIL/Subsidiary Company/ Application Admin of e-procurement portal of
CIL/Nodal officers of Subsidiaries. Application
Admin of e-procurement portal of CIL/Nodal officers of Subsidiaries shall maintain the master data of
such banned firms which shall be made available in the public domain (i.e. on the website of
CIL/Subsidiaries/ e- Procurement portal of CIL).

35
 ANNEXURE - XIV

Summary of the Automated Paste fill plant:

Shampur B
142 m3/hr
Sr no. Equipment Criteria Unit
1 Pond ash hopper with feeder 1
Number of operating units 1
Pond ash % solids 95% %
Operating solid tonnage 102 tph
Design solid tonnage 128 tph
2 Continuous Mixer with HP wash pump 1
Number of operating units 1
Mixer slump 215 mm
Pond ash % solids 95% %
Mixer discharge % solids at 215 mm slump 75% %
Pond ash tonnage (dry) 102 tph
Water 77 tph
Flyash tonnage 224 tph
Cement tonnage 8.75 tph
Total operating tonnage rate (dry) 257 tph
Total design tonnage rate (dry) 308 tph
Retention time at operating tonnage 4.5 min
Turnover rate 13.3 changes per
hour
Mixer contents weight (dry) 23.2 tonne
Mixer contents weight (wet) 29.0 tonne
Mixer contents volume design (wet) 14 m3
3 Pond ash Conveyor 1
Number of units 1
Solids S.G. 2.05
Pond ash solid concentration 95% wt%
Operating tonnage rate (wet) 116.3 tph
Design tonnage rate (wet) 174.4 tph
Pond ash dry bulk density 1.02 t/m3
Nominal belt speed 39 m/min
4 Water Tank 1
Required volume 306 m3
Design volume 367.2 m3
Freeboard 0.2 m
5 Paste Hopper 2
Paste operating flowrate 142 m3/hr
Retention @ operating flowrate 1.5 min
Required volume 3.3 m3
Design volume 4 m3

36
 Diameter 2 m
Cylinder Height 1 m
Cone height 2.4 m
Freeboard 0.5 m
Effective volume 4.1 m3
6 PD Pumps 2
Number of units (1 operating, 1 standby) 2
Paste % solids up to 80% wt%
Slurry density up to 1.75 t/m3
Operating flowrate (total) 142 m3
Design flowrate (total) 170.4 m3
Operating pressure 90 bar
Design pressure 120 bar
7 Water Pumps 1
Number of units (1 operating, 1 standby) 2
Operating flowrate (total) 142 m3/hr
Design flowrate (total) 163 m3/hr
8 Flush Water Pump 1
Number of units 2
Operating flowrate (total) 100 m3/hr
Design flowrate (total) 120 m3/hr
Design pressure 60 bar
9 Plant Area Sump Pump 1
Number of units (1 operating) 1
Slurry % solids 0-70% wt%
Slurry density 0-1.75 t/m3
Operating flowrate (total) 60 m3/hr
Design flowrate (total) 72 m3/hr
10 Air system 1
10a Air Compressor 2
Number of units (1 operating) 2
Capacity at design pressure 1504 sm3/h
Operating pressure 7 bar
Design pressure 8.5 bar
Type Lubricated
Screw
Cooling Air Cooled
10b Instrument Air Dryer 1
Number of units (1 operating) 1 sm3/hr
Capacity 278 bar
Operating pressure 7 bar
Design pressure 8.5
10c Instrument Air Receiver 1
Number of units (1 operating) 1
Capacity 2 m3
Operating pressure 7 bar
Design pressure 10 bar

37
 10d Plant Air Receiver 1
Number of units (1 operating) 1
Capacity 2 m3
Operating pressure 7 bar
Design pressure 10 bar
11 Binder 3
11a Binder Silos incl. LIW feeder, Screw
Conveyor, Dust Collector
Number of Silos 3
Rated capacity 600 tonne
Cement SG 3.15
Fly ash SG 2.07
Cement nominal consumption rate for 7 tph
hydrofill
Flyash nominal consumption rate for 143 tph
hydrofill
Required Cement silo volume 430 m3
Required Fly ash silo volume 430 m3
11b Blower in silos
Number of units (1 operating) 2
Capacity 250-500 m3
Operating pressure 2 bar
Design pressure 2.4 bar
12 Plant instrumentation, automation and 1
control system

13 Crane 1

14 Power transformer and switches 1

15 DG set 1

16 UPRS 1
Underground pipeline reticulation system

17 Civil and structural (Non plant and

equipment)

18 Civil and structural (plant and

equipment) and erection and
commissioning total
Civil and structure (plant)
Erection work
Mechanical completion
Successful performance guarantee test

38
 ANNEXURE – A

BID SUMMARY SHEET (BSS)

39
 Bid Summary Sheet (BSS)
Name of Work Introduction of Low height Continuous Miner packages (2 sets) with Paste Fill technology at Shampur-B Colliery of Mugma Area of ECL

NIT No. ECL/HQ/CMC/Shampur PFT NIT/85 Dated: 27.02.2024

GeM Bid ID GEM/2024/B/4696230

Bidders /Seller Details

Details Information to be filled by the Seller/Bidder Details Information to be filled by the Seller/Bidder

Name of registered Bidder/Seller as

GST Number of the Bidder/Seller
enrolled on GeM Portal

Registered Address of the Contact No. of the authorized person of

Bidder/Seller Bidder/Seller.

Name of the authorized contact

Correspondence Email ID of the Bidder/Seller.
person of Bidder/Seller.

MSE Registered or Not

Legal Status of the Bidder/Seller
If yes provide MSE registration No.

PAN Number of the Bidder/Seller GeM Seller ID

Contact Number

General Technical Evaluation (GTE)

Sl. No. Particulars Required Value Bidder Value

1.0 Does the bidder fulfill criteria of Earnest Money Deposit (EMD) as per requirements of NIT/Bid Document. Yes Yes

2.0 Does the bidder possess and submit required documents with respect to requisite work experience (Technical Capability) as per Clause No. 7.1 of NIT. Yes Yes

3.0 Does the bidder possess and submit required documents with respect to requisite financial turnover as per Clause No. 7.2 (A) of NIT. Yes Yes

4.0 Does the Bidder possess and submit required documents with respect to requisite working capital as per Clause No. 7.2 (B) of NIT. Yes Yes

5.0 Does the bidder accept Terms and Conditions of Letter of Bid (LOB) and Undertaking as per Clause no. 7.7 and 7.8 of NIT respectively. Yes Yes
6.0 Does the bidder confirm that all the submitted certificates issued by CA have mandatory UDIN. Yes Yes

7.0 Does the bidder possess and submit required documents in respect of Legal status of the bidder (as applicable) as per NIT/Tender Document. Yes Yes

8.0 Does the Bidder possess and submit required documents with respect to GST status of the bidder as per NIT/Tender Document. Yes Yes

9.0 Does the Bidder possess and submit valid PAN Card issued by Income Tax Deptt. Govt.of India as per NIT/Tender Document. Yes Yes
Does the Bidder possess and submit relevant documents i.e. Certification with UDIN from respective authority as per Clause 8 (i)(6) of NIT to indicate the percentage
10.0 Yes Yes
of Local content.
11.0 Does the bidder submit MSE Registration Certificate or Declaration w.r.t status of MSE as applicable as per Clause no. 8(i)(5) of NIT. Yes Yes

12.0 Does the bidder submitted Undertaking on Letter head of bidder as per the format provided at Annexure-VIII of the bid document. Yes Yes

13.0 Is the bidder willing to provide details of Technical personnel to be deployed in the work as described in the Checklist of NIT document. Yes Yes

14.0 Is the bidder willing to provide Qualification information as per the format in Section 3 duly filled in of Bid document. Yes Yes

15.0 Is the bidder willing to submit details of operation as described in the Checklist of NIT document. Yes Yes

16.0 Whether the bidder is willing to accept and sign Code of Integrity for Public Procurement (CIPP) as per NIT/Tender Document. Yes Yes

17.0 Whether the bidder is willing to accept and sign Integirty Pact as per NIT/Tender Document. Yes Yes

18.0 Does the bidder submit Mandate form as per the format provided at Annexure-V of NIT/Tender Document Yes Yes

19.0 Does the bidder submitted details of the proposed automated Paste fill plant as per NIT. Yes Yes

20.0 Is the bidder willing to provide the list of major items of equipment and detailed specification of offered equipment as per Section 3 of Bid document. Yes Yes

21.0 Is the bidder willing to submit details of operation as described in the Checklist of NIT document. Yes Yes

EMD DETAILS

Type of payment made

UTR No. Date of Transaction Name of Bank MSE/NON-MSE
(Nertbanking/NEFT/RTGS etc)

Note: The Bidders are requested to kindly enter the date in dd-mm-yyyy format only.