HOW TO APPLY :

Detailed Guidelines / procedure for :

a) Application Registration
b) Payment of Fees
c) Scan and Upload of Photograph, Signature, Left Thumb Impression, a Hand Written Declaration.

A. APPLICATION REGISTRATION :

I. IMPORTANT POINTS TO BE NOTED BEFORE REGISTRATION :

Before applying online, candidates should
i. Scan their
 Photograph (4.5 cm x 3.5 cm)
 Signature (on white paper with black ink)
 Left thumb Impression (on white paper with black or blue ink)
 A Hand Written Declaration (on white paper with black ink) (text given below).
ensuring that all these scanned documents adhere to the required specifications as given under
‘Guidelines for scanning and uploading of Documents.’

ii. Signature in CAPITAL LETTERS will NOT be accepted.

iii. The Left Thumb Impression should be properly scanned and not smudged (If a candidate is not having
left thumb, he / she may use his / her right thumb for applying).

iv. The text for the hand written declaration is as follows :-

“I, _________________ (Name of the candidate), hereby declare that all the information submitted by
me in the application form is correct, true and valid. I will present the supporting documents as and
when required.”

v. The above mentioned a hand written declaration has to be in the candidate’s handwriting and in English
only and should not be in Capital letters. If it is written and uploaded by anybody else or in any other
language, the application will be considered as invalid. (In the case of Visually Impaired candidates who
cannot write may get the text of declaration typed and put their left hand thumb impression below the
typed declaration and upload the document as per specifications).

vi. Keep the necessary details / documents ready to make Online Payment of the requisite application fee /
intimation charges.

vii. Have a valid personal email id and mobile no., which should be kept active till the completion of this
Recruitment Process. Company may send intimation to download call letters for the Examination,
Regional Language Test etc. through the registered email id. In case a candidate does not have a valid
personal email id or mobile no., he / she should create his / her new email id and acquire new mobile no.
before applying online and must maintain that email account and mobile number till the completion of
Recruitment Exercise.

II. APPLICATION PROCEDURE :

1. Candidates have to go to the Company’s website www.orientalinsurance.org.in in ‘Recruitment’
Section and click on the option ‘APPLY ONLINE’ which will open a new screen.
2. To register application, choose the tab ‘CLICK HERE FOR REGISTRATION’ and enter Name, Contact
details and email id, mobile no. etc. A Provisional Registration Number and Password will be generated by
the system and displayed on the screen. Candidate should note down the Provisional Registration Number
and Password. An email & SMS indicating the Provisional Registration number and Password will also be
sent.
3. In case the candidate is unable to complete the application form in one go, he / she can save the data
already entered by choosing ‘SAVE AND NEXT’ tab. Prior to submission of the online application,
candidates are advised to use the ‘SAVE AND NEXT’ facility to verify the details in the online application
form and modify the same if required. Visually Impaired candidates should fill the application form carefully
and verify / get the details verified to ensure that the same are correct, prior to final submission.
4. Candidates are advised to carefully fill and verify the details filled in the online application form themselves
 as no change will be possible/ entertained after clicking the ‘FINAL SUBMIT’ BUTTON.
5. The Name of the candidate and his / her Father / Husband etc. should be spelt correctly in the application
as it appears in the Certificates / Mark sheets. Any change / alteration found may disqualify the candidature.
6. Validate your details and Save your application by clicking the 'VALIDATE YOUR DETAILS' and 'SAVE &
NEXT' button.
7. Candidates can proceed to upload Photo & Signature as per the specifications given in the Guidelines for
Scanning and Uploading of Photograph and Signature detailed under point "C" given below
8. Candidates can proceed to fill other details of the Application Form.
9. Click on the Preview Tab to preview and verify the entire application form before ‘FINAL SUBMIT’.
10. Modify details, if required, and click on 'FINAL SUBMIT' only after verifying and ensuring that the
photograph, signature uploaded and other details filled by you are correct.
11. Click on 'PAYMENT' Tab and proceed for payment.
12. Click on 'SUBMIT' button.

B. PAYMENT OF FEES ONLINE MODE :

1. The application form is integrated with the payment gateway and the payment process can be completed
by following the instructions.
2. The payment can be made by using only Debit Cards (Rupay / Visa / MasterCard / Maestro), Credit cards,
Internet Banking, IMPS, Cash Cards / Mobile Wallets.
3. After submitting your payment information in the online application form, PLEASE WAIT FOR THE
INTIMATION FROM THE SERVER. DO NOT PRESS BACK OR REFRESH BUTTON IN ORDER TO
AVOID DOUBLE CHARGE.
4. On successful completion of the transaction, an e-Receipt will be generated.
5. Non-generation of 'E-Receipt' indicates PAYMENT FAILURE. On failure of payment, Candidates are
advised to login again using their Provisional Registration Number and Password and repeat the process
of payment.
6. Candidates are required to take a printout of the e-Receipt and online Application Form. Please note that
if the same cannot be generated, online transaction may not have been successful.
7. For Credit Card users : All charges are listed in Indian Rupee. If you use a non-Indian credit card, your bank
will convert it to your local currency based on prevailing exchange rates.
8. To ensure the security of your data, please close the browser window once your transaction is completed.
9. There is facility to print application form containing fee details after payment of fees.

C. GUIDELINES FOR SCANNING AND UPLOAD OF DOCUMENTS:

Before applying online, a candidate will be required to have a scanned (digital) image of his/her
photograph and signature as per the specifications given below.

Photograph Image:
- Photograph must be a recent passport style colour picture.
- Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
- Look straight at the camera with a relaxed face
- If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so
that you are not squinting and there are no harsh shadows
- If you have to use flash, ensure there's no "red-eye"
- If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
- Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover
your face.
- Dimensions 200 x 230 pixels (preferred)
- Size of file should be between 20kb–50 kb
- Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than
50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during
the process of scanning.
- If the photo is not uploaded at the place of Photo, Admission for Examination will be rejected /
denied. Candidate him/herself will be responsible for the same.
- Candidate should also ensure that photo is uploaded at the place of photo and signature at the place
of signature. If photo in place of photo and signature in place of signature is not uploaded properly,
candidate will not be allowed to appear for the exam.
- Candidate must ensure that Photo to be uploaded is of required size and the face should be clearly
visible.

Signature, left thumb impression and hand-written declaration Image:

- The applicant has to sign on white paper with Black Ink pen.
- The applicant has to put his left thumb impression on a white paper with black or blue ink.
- The applicant has to write the declaration in English clearly on a white paper with black ink

- The signature, left thumb impression and the hand written declaration should be of the
applicant and not by any other person.
- The signature will be used to put on the Call Letter and wherever necessary.
- If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the
examination, does not match the signature uploaded, the applicant will be disqualified.

- Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.

Left thumb impression:
• The applicant has to put his left thumb impression on a white paper with black or blue ink.
• The left thumb impression should be of the applicant and not by any other person.
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm * 3 cm
(Width * Height)
o File Size: 20 KB – 50 KB

Hand-written declaration:
• Hand written declaration content is to be as expected.
• Hand written declaration should not be written in CAPITAL LETTERS.
• The applicant has to write the declaration in English clearly on a white paper with black or blue ink.
• The hand written declaration should be of the applicant and not by any other person.
• Hand written Declaration
o File type: jpg / jpeg
o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10 cm * 5 cm
(Width * Height)
o File Size: 50 KB – 100 KB

Scanning the documents:

• Set the scanner resolution to a minimum of 200 dpi (dots per inch).
• Set Colour to True Colour.
• Crop the image in the scanner to the edge of the left thumb impression / hand written declaration,
then use the upload editor to crop the image to the final size (as specified above).
• The image file should be JPG or JPEG format. An example file name is: image01.jpg or
image01.jpeg
• Image dimensions can be checked by listing the folder files or moving the mouse over the file image
icon.
• Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by using MS
Paint or MSOffice Picture Manager. Scanned documents in any format can be saved in .jpg / .jpeg
format by using ‘Save As’ option in the File menu. Size can be adjusted by using crop and then resize
option.

- If the file size and format are not as prescribed, an error message will be displayed.
- While filling in the Online Application Form the candidate will be provided with a link to
upload his/her photograph, signature, left thumb impression and hand written declaration.

Procedure for uploading the documents:

• While filling in the Online Application Form the candidate will be provided with separate links for
uploading left thumb impression and hand written declaration
• Click on the respective link “Upload left thumb impression / hand written declaration”
• Browse and Select the location where the Scanned left thumb impression / hand written declaration
file has been saved.
• Select the file by clicking on it
• Click the ‘Open/Upload’ button. Your Online Application will not be registered unless you upload
your Left thumb impression and hand written declaration as specified.
• If the file size and format are not as prescribed, an error message will be displayed.
• Preview of the uploaded image will help to see the quality of the image. In case of unclear /
smudged, the same may be re-uploaded to the expected clarity /quality.

Note:
(1) In case the left thumb impression or the hand written declaration is unclear / smudged the
candidate’s application may be rejected.

(2) After uploading the left thumb impression / hand written declaration in the online
application form candidates should check that the images are clear and have been uploaded
correctly. In case the left thumb impression or the hand written declaration is not prominently
visible, the candidate may edit his/ her application and re-upload his/ her thumb impression /
hand written declaration, prior to submitting the form.
(3) After registering online, candidates are advised to take a printout of their system generated
online application forms.

Note: Please note that all the particulars mentioned in the online application including Name of
the Candidate, Category, Date of Birth, Address, Mobile Number, Email ID, Centre of
Examination, etc. will be considered as final and no change/modifications will be allowed after
submission of the online application form. Candidates are hence advised to fill in the online
application form with utmost care as no correspondence regarding change of details will be
entertained. The Company will not be responsible for any consequences arising out of
furnishing of incorrect and/or incomplete details in the application or omission to provide the
required details in the application form.
An online application which is incomplete in any respect such as without proper passport size
photograph, signature, left thumb impression and the hand written declaration uploaded in the
online application form/ unsuccessful fee /intimation charges payment will not be considered
as valid. Candidates are advised in their own interest to apply on-line much before the closing
date and not to wait till the last date for depositing the fee / intimation charges to avoid the
possibility of disconnection/ inability/ failure to log on to the website on account of heavy load
on internet/website jam. The Company does not assume any responsibility for the candidates
not being able to submit their applications within the last date on account of the aforesaid
reasons or for any other reason. Please note that the above procedure is the only valid
procedure for applying. No other mode of application would be accepted. Incomplete
applications would be rejected.
Any information submitted by an applicant in his/ her application shall be binding on the candidate personally
and he/she shall be liable for prosecution/ civil consequences in case the information/ details furnished by him/
her are found to be false at a later stage.