Sample Contract For Training

Part 3: Contract Section 8: Special Conditions of Contract
---------------- City Administration
Contract Agreement Between ------

And ---------
Project Name:
Project Reference Number:
City name, Date
Contract Agreement
SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Document: Special Conditions of Contract Section VIII of IX Issued by:
for the Procurement of(Insert type of Works)
Procurement Reference No:
This Contract Agreement is made on the [insert day] day of the month of [insert month], [insert
year]
BETWEEN
[insert complete name of Public Body] of the Federal Democratic Republic of Ethiopia, and
having its principal place of business [insert registered address] (hereinafter called the “Public
Body”),
and
[insert name of the Contractor], a corporation incorporated under the laws of [insert country of
Contractor] and having its principal place of business at [insert registered address of Contractor]
(hereinafter called the “Contractor”), of the other part
WHEREAS
(a) The Public Body invited bids for certain Works (hereinafter called the “Works”), [insert brief
description of Works] and has accepted a Bid by the Contractor for the provision of those
Works in the sum of [insert Contract Price in words and figures] (hereinafter called “the
Contract Price”) in the manner and on the terms described herein
(b) The Contractor having represented to the Public Body that it has the required skills, personnel
and technical resources, has agreed to carry out the Works on the terms and conditions set forth
in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:

1. The Agreement
1.1 In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract referred to.
1.2 The following documents shall constitute the Contract between the Public Body and the
Contractor, and each shall be read and construed as an integral part of the Contract:
1. Contract Agreement, including all appendices;
2. Letter of Acceptance by the Public Body to the Contractor;
3. The Special Conditions of Contract;
4. The General Conditions of Contract;
5. The Bid Submission Sheet with Annexes;
6. Technical Proposal with technical specifications;
7. The design documentation (drawings);
(a) For Unit-price contracts: The Bill of Quantities and Price Schedule (after
correction of arithmetical errors);
8.
(b) For Lump-sum contracts: The Breakdown of the Lump-sum Price (after
correction of arithmetical errors);
[Add here any other document listed in the SCC as forming part of the
9.
contract]

Document: Special Conditions of Contract Section IX of IX Issued by:
1.3 This Contract shall prevail over all other Contract documents. In the event of any discrepancy
or inconsistency within the Contract documents, then the documents shall prevail in the order
listed above.
1.4 In consideration of the payments to be made by the Public Body to the Contractor as
hereinafter mentioned, the Contractor hereby covenants with the Public Body to carry out the
Works and to remedy defects therein in conformity in all respects with the provisions of the
Contract.
1.5 The Public Body hereby covenants to pay the Contractor in consideration of the provision of
the Works and the remedying of defects therein, the Contract Price or such other sum as may
become payable under the provisions of the Contract at the times and in the manner prescribed
by the Contract.
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED THIS

CONTRACT TO BE SIGNED IN THEIR RESPECTIVE NAMES AS OF THE DAY
AND YEAR FIRST ABOVE WRITTEN.
SIGNED for and on behalf of [insert name of WITNESS to signature on behalf of [insert
Public Body] name of Public Body]
Signature: Signature:
Name: [insert name of Authorized Name: [insert name of Witness]
Representative]
Position: Position:
Date: [insert date] Date: [insert date]
SIGNED for and on behalf of [insert name of WITNESS to signature on behalf of [insert
the Contractor] name of the Contractor]
Signature: Signature:
Name: [insert name of Authorized Name: [insert name of Witness]
Representative]
Position: Position:
Date: [insert date] Date: [insert date]

Document: Special Conditions of Contract Section X of IX Issued by:
Letterhead paper with PE name and address

To: [Name and address of the Contractor]
[Date]
Dear Sirs,
Letter of Acceptance for [Brief Description of the Works]
This is to notify you that your Bid dated [insert date] for execution of the [name of the
Contract and procurement reference number] for the Contract Price of Ethiopian Birr
[insert amount in numbers and words], as corrected and modified [delete if no
corrections and/or modifications were made] in accordance with the Instructions to
Bidders is hereby accepted by our Agency.
We instruct you to submit to us by [insert date 15 days after receipt] the Contract
Security stipulated in the Contract.
You are hereby instructed to proceed with the execution of the said Works in accordance
with the Contract documents.
[Where appropriate, a statement on the proposed adjudicator should be included.
Recommended wording is given below:
(1) Where the Contractor disagreed in its Bid with the Adjudicator proposed by the
Employer and has accordingly offered another candidate who is acceptable to the
Employer, the following should be added:
“We accept that [name proposed by bidder] be appointed as the Adjudicator”.

(2) Where the Contractor disagreed in its Bid with the Adjudicator proposed by the
Employer and has accordingly offered another candidate who is not acceptable to
the Employer, the following should be added:
“We do not accept that [name proposed by bidder] be appointed as adjudicator, and by
sending a copy of this letter of acceptance to [insert the name of the Appointing
Authority], we are hereby requesting [insert the name of the Appointing Authority],
the Appointing Authority, to appoint the Adjudicator in accordance with Clause 35.1 of
the Instructions to Bidders”.
Yours sincerely,
[Insert name of office and name of officer] [Insert postal/street address]

Document: Special Conditions of Contract Section XI of IX Issued by:
Letter of Acceptance
---------------------------------------------------------- (Name and Address of the Contractor)
This is to notify you that your bid dated-------------------------- (Date) for execution of
the--------------------- (Name of the Contract and identification number, as given in the contract
Data) for the accepted contract amount of the equivalent of ----------------- (amount in numbers
and words) ---------------- (name of currency) as corrected and modified in accordance with the
instruction to bidders, is hereby accepted by our agency.
You are requested to furnish the performance security within 28 days in accordance with the
conditions of Contract, using for that purpose one of the performance Security forms included in
the annexes to the particular conditions.
Authorized Signature: ----------------------------------------

Name and title of Signatory: ---------------------------------
Name of the Agency: --------------------------------------

Document: Special Conditions of Contract Section XII of IX Issued by:
Section 1. Special Conditions of

Contract
Table of Clauses
A. General Provisions 1
B. The Contract 1
C. Obligations of the Public Body 4
D. Obligations of the Contractor 4
E. Payments to the Contractor 5
F. Performance of the Contract 7
G. Acceptance and Defects Liability 7

Document: Special Conditions of Contract Section XIII of IX Issued by:


The following Special Conditions of Contract (SCC) shall supplement the General
Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein
shall prevail over those in the GCC.
GCC Clause Section 1. Special Conditions of Contract

Reference
A. General Provisions
Procurement Reference Number is:insert reference number
GCC 1.2(dd) The Public Body is: [insert complete name]
GCC 1.2 (g) The Contractor is: [insert complete name]
B. The Contract
In addition to documents listed in GCC Clause 7.1 the following documents shall
GCC 7.1 (i)
form the Contract:
[list additional documents, if any]
GCC 8.1 The governing law shall be [insert governing law]
GCC 9.1 Language of the Contract shall be [insert language].
GCC 10.2 For notices, the Public Body’s address shall be:
Public Body: [insert name of Public Body]
Attention: [insert name of authorized person]
Floor/Room number: [insert floor and room number, if applicable]
P.O. Box: [insert P.O. Box]
Street Address: [insert street address and number]
Town/City: [insert name of city or town]
Post Code: [insert postal code, if applicable]
Country: Ethiopia
Telephone: [insert telephone number, including country and
city codes]
Facsimile: [insert facsimile number, including country and
city codes]
E-mail address [insert email address]
For notices, the Contractor’s address shall be:
Contractor: [insert name of Contractor]
Attention: [insert name of authorized person]
Floor/Room number: [insert floor and room number, if applicable]
Post Code: insert postal code, if applicable]
Country: Ethiopia

Document: Special Conditions of Contract Page 1 of 7 Issued by: Insert name of public body

Reference
Telephone: [insert telephone number, including country and
city codes]
Facsimile: [insert facsimile number, including country and
city codes]
GCC 11.1 The Member in Charge is [insert name of member]}
[Note: If the Contractor consists of a joint venture/ consortium/ association
of more than one entity, the name of the entity whose address is specified in
SCC Clause 10.1 should be inserted here. If the Contractor consists only of
one entity, this SCC Clause 11.1 should be deleted from the SCC.]
GCC 12.1 The Public Body’s Engineer shall be:
Engineer: [insert name ofauthorized representative]
Country: Ethiopia
Telephone: [insert telephone number, including country
and city codes]
Facsimile: [insert facsimile number, including country
and city codes]
The Contractor’s authorized officer shall be:
Authorized Officer: [insert name ofauthorized representative]
Country: Ethiopia
Telephone: [insert telephone number, including country
and city codes]
Facsimile: [insert facsimile number, including country
and city codes]
In case of change of laws and regulation after the deadline for submission of the
GCC 16.1
Bid Contract Price [insert shall or shall not] be correspondingly increased or
decreased and/or the Delivery Date [insert shall or shall not] be reasonably
adjusted to the extent that Contractor has thereby been affected in the
performance of any of its obligations under the Contract.
The Contractor, Sub-Contractors, and their Personnel [tick appropriate box] :
GCC 17.1
(i) Shall not be exempted from duties and indirect taxes levied by the
Federal Democratic Republic of Ethiopia, or
(ii) Shall be exempted from duties and indirect taxes levied by the Federal
Democratic Republic of Ethiopia, or


Reference
(iii) Shall be reimbursed by the Public Body for any such duties and
indirect taxes levied by the Federal Democratic Republic of Ethiopia they
might have to pay (or that the Public Body would pay such levies on
behalf of the Contractor and the Personnel).
The Public Body warrants that the Contractor, the Sub-Contractors and the
Personnel shall be exempt from (or that the Public Body shall pay on behalf of
the Contractor, the Sub-Contractors and the Personnel, or shall reimburse the
Contractor, the Sub-Contractors and the Personnel for) any indirect taxes, duties,
fees, levies and other impositions imposed, under the Applicable Law, on the
Contractor, the Sub-Contractors and the Personnel in respect of:
(a). any payments whatsoever made to the Contractor, Sub-Contractors and the
Personnel (other than nationals or permanent residents of the Federal
Democratic Republic of Ethiopia), in connection with the carrying out of
the Works;
(b). any equipment, materials and supplies brought into the Federal Democratic
Republic of Ethiopia by the Contractor or Sub-Contractors for the purpose
of carrying out the Works and which, after having been brought into such
territories, will be subsequently withdrawn there from by them;
(c). any equipment imported for the purpose of carrying out the Works and paid
for out of funds provided by the Public Body and which is treated as
property of the Public Body;
(d). any property brought into the Federal Democratic Republic of Ethiopia by
the Contractor, any Sub-Contractors or the Personnel (other than nationals
or permanent residents of the Federal Democratic Republic of Ethiopia), or
the eligible dependents of such Personnel for their personal use and which
will subsequently be withdrawn there from by them upon their respective
departure from the Federal Democratic Republic of Ethiopia, provided that:
(i) the Contractor, Sub-Contractors and Personnel, and their eligible
dependents, shall follow the usual customs procedures of the Federal
Democratic Republic of Ethiopia in importing property into the Federal
Democratic Republic of Ethiopia; and
(ii) if the Contractor, Sub-Contractors or Personnel, or their eligible
dependents, do not withdraw but dispose of any property in the Federal
Democratic Republic of Ethiopia upon which customs duties and taxes
have been exempted, the Contractor, Sub-Contractors or Personnel, as
the case may be, (i) shall bear such customs duties and taxes in
conformity with the regulations of the Federal Democratic Republic of
Ethiopia, or (ii) shall reimburse them to the Public Body if they were
paid by the Public Body at the time the property in question was
brought into the Federal Democratic Republic of Ethiopia
GCC 22.1 The percentage to apply to the value of the work not completed, representing the
public Body's additional cost for completing the Works, is [insert percentage].
C. Obligations of the Public Body


Reference
GCC 30.2 The Public Body shall provide the following further assistance to the Contractor:
[If there is no such further assistance, delete this SCC Clause.]
The documents to be provided by the Public Body and the Engineer are the
GCC 30.3
following:
[Specify the documents to be provided and the procedure used, if necessary,
by the Public Body and the Engineer to approve drawings and other
documents provided by the Contractor]
D. Obligations of the Contractor

GCC 34.5(b) The Public Body's prior approval is also required for:
The Schedule of Key Personnel to carry out the functions stated in the Schedule
GCC 38.3
of Requirements is the following: [insert Schedule of Key Personnel]
GCC 39.2 (b) The amount of aggregate liability shall be: [insert amount of aggregate
liability]
The minimum insurance cover and deductibles shall be:
(c) The minimum cover for insurance of the Works, Plant and Materials is
[insert amount]
(d) The maximum deductible for insurance of the Works, Plant and Materials is
[insert amount]
GCC 40.1 (e) The minimum cover for insurance of Equipment is [insert amount]
(f) The maximum deductible for insurance of Equipment is [insert amount].
(g) The minimum cover for insurance of property is [insert amount] (f)
(h) The maximum deductible for insurance of property is [insert amount]
(i) The minimum cover for personal injury or death insurance is [insert
amount] with no deductible
The amount of insurance covering liability with regard to risks and civil liability
insurance shall be: [tick appropriate box]
GCC 40.3
(i) Unlimited [specify amount]; or
(ii) Limited [specify amount].
The Contractor shall submit a Program of implementation of the tasks within
[insert days] days of delivery of the Notice of Acceptance.
GCC 41.1
The specific requirements of the Program of implementation of tasks are the
following: [Specify specific requirements of the Program. if any]
GCC 41.4 The period between Program updates is [insert days] days.
The amount to be withheld for late submission of an updated Program is [specify
amount].
GCC 47.1 [Specify any permission to impede traffic on communication links]


Reference
[Specify any special measures required of the Contractor in respect of
GCC 47.2
traffic on and around the Site]
GCC 50.1 [Specify if demolition materials become the property of the Public Body]
GCC 50.4 [Specify who is to remove demolition materials if not the Contractor]
[Specify if the design of particular temporary works is the responsibility of
GCC 52.5
the Public Body]
GCC 53.1 [Specify, if necessary, the arrangements for soil studies]
GCC 55.1 [Specify whether there is a derogation from GCC Clause 55]
The amount of the Performance Security shall be: [indicate the amount of the
GCC 58.1 Performance Security]
The types of acceptable Performance Securities are: [insert the name and
GCC 58.4 description of Performance Security acceptable to the Public Body.
The currency shall be: [indicate currency of the Contract Security].
Discharge of the Performance Security shall take place: [insert (a) in
GCC 58.8 accordance with GCC Sub-Clause 58.8; or (b) indicate how the
Performance Security shall be discharged]
E. Payments to the Contractor

All payment to the Contractor under this Contract shall be made in [insert
GCC 59.1
currency].
Advance payment [insert “shall be” or “shall not be”] granted to the
GCC 60.1
Contractor, at his request.
The amount of the advance payment shall be: [insert the total amount of
GCC 60.2
advance payment which shall not exceed 30% of the total contract price]
The following provisions shall apply to the advance payment and the
GCC 60.9
advance payment security:
(j) An Advance Payment Security shall be required.
(k) An advance payment shall be made within [insert number] days after the
Effective Date. The advance payment will be set off by the Public Body in
equal installments against the statements for the first [insert
number]months of the Works until the advance payment has been fully set
off.
(l) The Advance Payment Security shall be in the amount and in the currency
of the [foreign] [local] currency portion of the advance payment.
(m) The repayment of the advance payments shall take the form of deductions
based on the monthly claims
(i) The advance payment (maximum of 30%) shall be repaid by means of
deductions from the installments and, if necessary, the balance due to
the Contractor. This repayment shall begin with the first installment
and be completed, at the very latest; by the time 80% of the amount of


Reference
the contract has been paid.
Repayment shall be made in the same currency as the advance
payment.
The amount to be deducted from each installment shall be calculated
using the following formula:
where:
R = the amount to be repaid
Va = the total amount of the advance payment
Vt = the initial contract amount
D = the amount of the installment.
The result is rounded up to two decimal places.
[Specify the practical arrangements for retention monies. Normally, the
sum to be retained from interim payments to guarantee implementation of
GCC 61.1
the Contractor's obligations during the Defects Liability Period is 10% of
each installment]
The fraction for each specified element and exact combination of elements that
GCC 62.7,
will be applied in the formula for price adjustment shall be. as follows:
62.13
[insert elements , their fraction and formula to be applied]
The following methods shall apply to the valuation of works:
(i) The amounts due in case of unit-price contract shall be determined' as
follows: [insert methodology]
GCC 63.1 (ii) The amounts due in case of lump sum contract shall be determined' as
follows: [insert methodology (for example: through the measurement of
the percentage of works carried out in relation to the firm quantities of
each item of the breakdown of the lump-sum price and by applying
that percentage to the lump-sum price of the related item)]
Arrangements for interim payments shall be the following: [specify the
GCC 64.1
practical arrangements for interim payments]
Ownership of the plant and materials referred to in GCC Clause 83 [insert shall
GCC 64.2(e)
or shall not] be deemed to be vested in the Public Body.
GCC 64.7 The frequency of interim payment shall be: [insert frequency of interim
payment]
The draft Final Statement of Account shall be submitted at the latest at the
GCC 65.1
moment of the Contractor's application for the provisional acceptance certificate.
The Engineer shall prepare and sign the Final Statement of Account within 30
GCC 65.2 days from the issue of the certificate of final acceptance referred to in GCC
Clause 89.

F. Performance of the Contract

The Scope of Works shall be defined in: [insert “Section 6, Schedule of
GCC 70.1
Requirements” or indicate where the Scope of Works shall be defined]
The Contractor shall carry out the Works at following Sites: [list sites].
GCC 70.2
Sites are located at [insert location]and are defined in Drawings No. [insert
Drawings No.].
GCC 71.1 The Start Date shall be [insert date]
GCC 72.1 The Intended Completion Date for the whole of the Works shall be [insert date].
The following events shall also be Compensation Events: [list additional
GCC 74.1(j)
Compensation Events, if any]
GCC 79.1 The work register shall be:[tick appropriate box]
(ii) Required [specify the practical details]; or
(iii) Not required.
The technical rules for drawing up the statements shall be: [Specify the
GCC 79.2
technical rules for drawing up the statements]
The works, components, equipment and materials used in their construction must
comply with:
GCC 80.2 (a) The following specifications [list specifications];
(b) The requirements of [Specify the technical document(s) containing these
requirements]
[Specify whether preliminary technical acceptance is necessary and the
GCC 80.3
conditions governing its implementation]
[Specify the places to be inspected and tested in accordance with GCC
GCC 81
Clause 81 and the practical arrangements for testing]
[Specify if the equipment, temporary structures, plant and materials on the
GCC 83.2
Site belong to the Public Body under GCC Clause 81 and the legal
instrument(s) used]
G. Acceptance and Defects Liability
[Specify whether the Defects Liability Period begins if this does not run
GCC 86.3
from the date of partial acceptance]
GCC 87 [Specify detailed arrangements for provisional acceptance; if any]
[Specify if the defects liability work necessitated by normal wear and tear is
GCC 88.6
to be carried out by the Contractor]
[Specify if the duration of the defects liability period is less than the
GCC 88.7
maximum of 365 days. Specify any additional obligations under the
warranty, e.g. commercial warranty]

Part 3: Contract Section 7: General Conditions of Contract
Section 2. General Conditions of

Contract
Table of Clauses
A. General Provisions 1
1. Definitions 1
2. Appointment 3
3. Relationship Between the Parties 4
4. Due Diligence 4
5. Fraud and Corruption 4
6. Interpretation 5
B. The Contract 6
7. Contract Documents 6
8. Governing Law 7
9. Language 7
10. Notices and written communications 7
11. Authority of Member in Charge 7
12. Engineer and Engineer's Representative 8
13. Assignment 8
14. Subcontracting 9
15. Modifications by Change Orders 9
16. Change in Laws and Regulations 11
17. Taxes and Duties 11
18. Force Majeure 11
19. Breach of Contract 13
20. Suspension 13
21. Termination 14
22. Payment upon Termination 16
23. Arrangements on Termination 16
24. Cessation of Rights and Obligations 16
25. Cessation of Works 17
26. Settlement of Disputes 17
27. Liquidated Damages 17
28. Confidentiality 18
29. Miscellaneous 19
C. Obligations of the Public Body 20

Document: General Conditions of Contract Section VII of IX Issued by:
30. Assistance and Supply of Documents 20

31. Access to the Site 20
32. Payment 21
33. Delayed Payments to the Contractor's Staff 21
D. Obligations of the Contractor 21
34. General Obligations 21
35. Eligibility 22
36. Code of Conduct 22
37. Control and Supervision of the Works 23
38. Personnel 24
39. Indemnification and Limitation of Liability 24
40. Insurance to be Taken Out by the Contractor 25
41. Program of Implementation of Tasks 26
42. Contractor's Drawings 27
43. Sufficiency of Bid Prices 28
44. Exceptional Risks 28
45. Health and Safety on Sites 29
46. Safeguarding Adjacent Properties 29
47. Interference with Traffic 30
48. Cables and Conduits 30
49. Setting-out of the Works 30
50. Demolished Materials 31
51. Discoveries 31
52. Temporary Works 31
53. Soil Studies 32
54. Overlapping Contracts 32
55. Patents and Licenses 32
56. Accounting, Inspection and Auditing 33
57. Data Protection 33
58. Performance Security 33
E. Payments to the Contractor 34
59. General Principles 34
60. Advance Payment 35
61. Retention Monies 36
62. Price Adjustments 37
63. Valuation of Works 39
64. Interim Payment 40
65. Final Statement of Account 41
66. Direct Payments to Sub-Contractors 42
67. Delayed Payments 42

68. Payments to Third Parties 42

69. Claims for Additional Payment 43
F. Performance of the Contract 43
70. Scope of Works 43
71. Commencement of Works 43
72. Period of Execution of Works 43
73. Extension of Intended Completion Date 44
74. Compensation Events for Allowing Time Extension 44
75. Acceleration 45
76. Management Meetings 45
77. Early Warning 45
78. Delays in Implementation of Tasks 46
79. Work Register 46
80. Origin and Quality of Works and Materials 47
81. Inspection and Testing 47
82. Rejection 48
83. Ownership of Plant and Materials 48
G. Acceptance and Defects Liability 49
84. General Principles 49
85. Tests on Completion 49
86. Partial Acceptance 50
87. Provisional Acceptance 50
88. Defects Liability 51
89. Final Acceptance 52

Section 2 General Conditions of Contract

A. General Provisions
1. Definitions
1.1 The headings and titles of these General Conditions of Contract shall not limit, alter or affect the
meaning of the Contract
1.2 The following words and expressions shall have the meanings hereby assigned to them:
(n) "Bill of Quantities" means the document forming part of the Bid and containing an
itemized breakdown of the works to be carried out in a unit price
contract, indicating a quantity for each item and the corresponding
unit price;
(o) "Completion" means the fulfillment of the Contract by the Contractor in
accordance with the terms and conditions set forth in the in the GCC
Clause 87;
(p) "Contract Documents" means the documents listed in the GCC, including all attachments,
appendices, and all documents incorporated by reference therein,
and shall include any amendments thereto;
(q) "Contract Manager" means a person designated as such by the Contractor from time to
time as notified in writing to the Public Body to act as the duly
authorized representative of the Contractor for all purposes
connected with the Contract, including any authorized representative
of such person;
(r) "Contract Price" means the accepted contract amount stated in the Public Body's
Letter of Acceptance. The amount represents the initial estimate
payable for the execution of the works or such other sum as
ascertained by the final statement of account as due to the
Contractor under the contract;
(s) "Contract" means the binding Contract Agreement entered into between the
Public Body and the Contractor, comprising Contract Documents
referred to therein, including all attachments, appendices, and all
documents incorporated by reference therein,
(t) "Contractor" means a natural or juridical person under contract with a Public
Body to supply works;
(u) "Day" means calendar day;
(v) "Dayworks" mean varied work inputs subject to payment on an hourly basis for
the Contractor's employees and equipment, in addition to payment
for associated materials and plants;
(w) "Defect" Defect is any part of the Works not completed in accordance with the
Contract;
(x) "Defects Liability is the period stated in the Special Conditions of Contract
Period" immediately following the date of provisional acceptance, during
which the Contractor is required to complete the works and to
remedy defects or faults as instructed by the Engineer;
(y) "Drawings" mean the drawings of the Works, as included in the Contract, and
any additional and modified drawings issued by (or on behalf of) the
Public Body in accordance with the Contract, include calculations
and other information provided or approved by the Engineer for the

Document: General Conditions of Contract Page 1 of 52 Issued by:
carrying out of the works.

(z) "Eligible Countries" means the countries and territories eligible as listed in Section 5 of
the Bidding Documents;
(aa) "Engineer" means a person named in the Special Conditions of Contract or
appointed as such by the Public Body and notified in writing to the
Contractor to act as the representative of the Public Body to
supervise and inspect works and to test and examine the materials
employed and the quality of workmanship, including any authorized
representative of such person;
(bb) "Equipment" is the Contractor's machinery, vehicles, apparatus, components and
any other articles brought temporarily to the Site to construct the
Works;
(cc) "Final Acceptance Certificate(s) issued by the Engineer to the Contractor at the end of
Certificate" the Defects Liability Period stating that the Contractor has
completed its obligations to construct, complete, and maintain the
Works concerned;
(dd) "General Conditions of hereinafter referred to as “GCC”, means the general contractual
Contract" provisions setting out the administrative, financial, legal and
technical clauses governing the execution of the Contract, except
where amended by the SCC or Contract Agreement;
(ee) "Good Industry means the exercise of that degree of skill, diligence and foresight
Practice" which would reasonably and ordinarily be expected from a skilled
and experienced Contractor engaged in the provision of works
similar to the works under the same or similar circumstances as
those applicable to the Contract and which are in accordance with
any codes of practice published by relevant trade associations;
(ff) "Government" means the Government of the Federal Democratic Republic of
Ethiopia;
(gg) "In writing" shall be interpreted to include any document which is recorded in
manuscript or typescript;
(hh) "Intended Completion is the date on which it is intended that the Contractor shall complete
Date" the Works. The Intended Completion Date is specified in the Special
Conditions of Contract. The Intended Completion Date may be revised
only by the Engineer by issuing an extension of time or an acceleration
order;
(ii) "Liquidated damages" means the compensation stated in the contract as being payable by
Contractor to the Public Body for failure to perform the contract or
part thereof within the periods under the contract, or as payable by
Contractor to the Public Body for any specific breach identified in
the contract;
(jj) "Materials" are all supplies, including consumables, used by the Contractor for
incorporation in the Works;
(kk) "Member" means any of the entities that make up the joint venture / consortium
/ association; and “Members” means all these entities;
(ll) "Month" means calendar month;
(mm)"Party" means the Public Body or the Contractor and includes their
permitted successors and “Parties” means both of them;
(nn) "Plant" means appliances and other machinery, and, where applicable under
the law and/or practice of the Federal Democratic Republic of
Ethiopia, the temporary structures on the site required to carry out

the works but excluding equipment or other items required to form

part of the permanent works;
(oo) "Price Schedule" means the completed schedule of prices, including the breakdown of
the overall price, submitted by the Contractor with his Bid, modified
as necessary and forming a part of the unit price contract;
(pp) "Provisional Sum" means a sum included in the contract and so designated for the
implementation of works or the supply of goods, materials, plant or
services, or for contingencies, which sum may be used in whole or
in part, or not at all, as instructed by the Engineer;
(qq) "Public Body" means public body, which is partly or wholly financed by the
Federal Government Budget, higher education institutions, and
public institutions of like nature which has the powers and duties to
conclude a Contract for the supply of Works, as specified in the
SCC;
(rr) "Site" means the places provided by the Public Body where the works are
to be carried out, and other places stated in the Contract as forming
part of the site;
(ss) "Special Conditions of hereinafter referred to as “SCC”, means the conditions attached to
Contract" the Contract Agreement, which shall govern the Contract and shall
prevail over these General Conditions of Contract;
(tt) "Specification" means the Specification of the Works included in the Contract
drawn up by the Public Body setting out its requirements and/or
objectives in respect of the provision of works, specifying, where
relevant, the methods and resources to be used and/or results to be
achieved;
(uu) "Start Date" is given in the Special Conditions of Contract. It is the latest date when
the Contractor shall commence execution of the Works;
(vv) "Sub-Contractor" means any natural person, private or government entity, or a
combination of the above, including its legal successors or permitted
assigns who has a Contract with the Contractor to carry out a part of
the Work in the Contract, which includes work on the Site;
(ww) "Third Party" means any person or entity other than the Public Body, the
Contractor or a Sub-Contractor;
(xx) "Works" mean all work associated with the construction, reconstruction,
upgrading, demolition, repair, renovation of a building, road, or
structure, as well as services incidental to works, if the value of
those services does not exceed that of works themselves;
2. Appointment
2.1 The Public Body appoints the Contractor to carry out the Works:
(yy) Promptly (and in any event within any time targets as may be set out in the Section 6,
Schedule of Requirements) and in a professional and courteous manner so as to reflect and
promote the image of the Public Body;
(zz) Strictly in accordance with the Schedule of Requirements and all provisions of the
Contract; and
(aaa) In accordance with all applicable laws and regulations of the Federal Democratic Republic
of Ethiopia and Good Industry Practice; and
(bbb) In accordance with the policies, rules, and procedures of the appropriate Authority as
amended from time to time.

(ccc) In accordance with the quality standards set by the Ministry of Urban Development and
Construction, Quality and Standards Authority of Ethiopia (QSAE), and applicable
international standards;
(ddd) In accordance with the terms and conditions of appointment as provided in this Clause in
consideration of the Contract Price.
3. Relationship Between the Parties
3.1 Nothing contained herein shall be construed as establishing a relationship of master and servant or
of principal and agent as between the Public Body and the Contractor. The Contractor, subject to
this Contract, has complete charge of Personnel and Sub-Contractors, if any, carrying out the
Works and shall be fully responsible for the Works carried out by them or on their behalf
hereunder. The Contractor shall not incur any liabilities on behalf of the Public Body or enter into
any contract or obligation on behalf of the Public Body.
4. Due Diligence
4.1 The Contractor acknowledges that it:

(eee) Has made and shall make its own enquiries to satisfy itself as to the accuracy and adequacy
of any information supplied to it by or on behalf of the Public Body;
(fff) Has raised all relevant due diligence questions with the Public Body before the Effective
Date; and
(ggg) Has entered into this Contract in reliance on its own due diligence alone.
4.2 The Contractor acknowledges that it has inspected the Site Environment and has advised the
Public Body of any aspect of the Site Environment that is not suitable for carrying out the Works
and that the specified actions to remedy the unsuitable aspects of the Site Environment, together
with a timetable for and the costs of those actions, have been specified in the relevant parts of the
Contract for the Pre-Operational Phase.
4.3 If the Contractor has either failed to inspect the Site Environment or failed to notify the Public
Body of any required remedial actions in accordance with Clause 4.2 then the Contractor shall not
be entitled to recover any additional costs or charges from the Public Body relating to any
unsuitable aspects of the Site Environment nor shall the Contractor be entitled to seek relief in
respect of any Default arising from such failure.
4.4 Any disputes relating to due diligence shall be resolved in accordance with the Ethiopian Law.
5. Fraud and Corruption
5.1 It is the Government of the Federal Democratic Republic of Ethiopia’s policy to require that
Public Body, as well as bidders/suppliers, to observe the highest standards of ethics during the
procurement and the execution of contracts. In pursuance of this policy, the Government of the
Federal Democratic Republic of Ethiopia represented by the Public Procurement and Property
Administration Agency (herein referred to as the Agency) requires that Public Bodies shall
include in bidding documents, provisions against corrupt practices.
5.2 If the Public Body determines that the Contractor and/or its Personnel, sub-contractors, services
providers and suppliers has engaged in corrupt, fraudulent, collusive, coercive, or obstructive
practices, in competing for or in executing the Contract, then the Public Body may, after giving 14
days notice to the Contractor, terminate the Contractor's employment under the Contract, and the
provisions of GCC Clause 21 shall apply as if such expulsion had been made under GCC Sub-

Clause 21.2(i).
5.3 The Agency defines, for the purposes of these provisions, the terms set forth below as follows:
(hhh) “Corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of
any thing of value to influence the action of a public official in the procurement process or
in contract execution, and
(iii) “Fraudulent practice” is any act or omission, including misrepresentation that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to
avoid an obligation.
(jjj) “Collusive practices" is a scheme or arrangement between two or more Contractors, with or
without the knowledge of the Public Body, designed to establish prices at artificial, non
competitive levels, and
(kkk) “Coercive practices” is harming or threatening to harm, directly or indirectly, persons or
their property to influence their participation in a procurement process, or affect the
execution of a contract.
(lll) "Obstructive practice" is
(i) deliberately destroying, falsifying, altering or concealing of evidence material to the
investigation or making false statements to investigators in order to materially impede
the Federal Ethics and Anti corruption Commission, the Federal Auditor General and the
Public Procurement and Property Administration Agency or their auditors' investigation
into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party to prevent their from disclosing their
knowledge of matters relevant to the investigation or from pursuing the investigation, or
(mmm) acts intended to materially impede the exercise of inspection and audit rights provided
for under GCC Sub-clause 56.2.
5.4 The Agency will debar a Contractor from participation in public procurement for a specified
period of time if it at any time determines that the Contractor has engaged in corrupt, fraudulent,
collusive, coercive or obstructive practices in competing for, or in executing, a contract.
5.5 The Agency reserves the right, where a Contractor has been found by a national or international
entity to have engaged in corrupt or fraudulent practice, to declare that such a Contractor is
ineligible, for a stated period of time, to be awarded a Government funded contract.
5.6 The Agency will have the right to require that, in contracts funded by the Government of Ethiopia,
a provision be included requiring Contractors to permit the Agency to inspect their accounts and
records relating to the performance of the contract and to have them audited by auditors appointed
by the Agency, if the Contractor engages in any corrupt practice.
5.7 Any communications between the Contractor and the Public Body or the Agency related to
matters of alleged fraud or corruption must be made in writing.
6. Interpretation
6.1 In interpreting these GCC, words indicating one gender include all genders. Words indicating the
singular also include the plural and words indicating the plural also include the singular. Headings
have no significance. Words have their normal meaning under the language of the Contract unless
specifically defined. The Engineer shall provide instructions clarifying queries about these GCC.
6.2 If sectional completion is specified in the Special Conditions of Contract, references in the
General Conditions of Contract to the Works, the Completion Date, and the Intended Completion

Date apply to any Section of the Works (other than references to the Completion Date and
Intended Completion Date for the whole of the Works)..
6.3 Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent
or representative of either Party has authority to make, and the Parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein.
6.4 Amendment
No amendment, modification or other variation of the Contract shall be valid unless an
Amendment to Contract is made in writing, is dated, expressly refers to the Contract, and is
signed by a duly authorized representative of each party thereto.
6.5 Non waiver
(nnn) Subject to GCC Sub-Clause 6.5(b) below, no relaxation, forbearance, delay, or indulgence by
either party in enforcing any of the terms and conditions of the Contract or the granting of
time by either party to the other shall prejudice, affect, or restrict the rights of that party under
the Contract, neither shall any waiver by either party of any breach of Contract operate as
waiver of any subsequent or continuing breach of Contract.
(ooo) Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing,
dated, and signed by an authorized representative of the party granting such waiver, and must
specify the right and the extent to which it is being waived.
6.6 Serviceability
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable,
such prohibition, invalidity or unenforceability shall not affect the validity or enforce ability of
any other provisions and conditions of the Contract.
B. The Contract
7. Contract Documents
7.1 The documents forming the Contract shall be interpreted in the following order of precedence in
the event of any conflict between the documents comprising this Contract:
(ppp) Agreement, including all appendices;
(qqq) Letter of Acceptance by the Public Body to the Contractor;
(rrr) The Special Conditions of Contract;
(sss) The General Conditions of Contract;
(ttt) Bid Submission Sheet with Annexes;
(uuu) Technical Proposal with technical specifications;
(vvv) The design documentation (drawings);
(www) For Unit-price contracts: The Bill of Quantities and Price Schedule (after correction of
arithmetical errors);
For Lump-sum contracts: The Breakdown of the Lump-sum Price (after correction of
arithmetical errors);
(xxx) Any other document listed in the SCC as forming part of the Contract.
7.2 All documents forming the Contract are intended to be correlative, complementary, and mutually

explanatory.
7.3 Any action required or permitted to be taken, and any document required or permitted to be
provided, under the Contract by the Public Body or the Contractor may be taken or provided by
the authorized representatives specified in the SCC.
7.4 The Contract constitutes the entire agreement between the Public Body and the Contractor and
supersedes all communications, negotiations and agreements (whether written or oral) of parties
with respect thereto made prior to the date of Contract. No agent or representative of either Party
has authority to make, and the Parties shall not be bound by or be liable for, any statement,
representation, promise or agreement not set forth herein.
8. Governing Law
8.1 The Contract, its meaning and interpretation, and relation between the Parties shall be governed
by and interpreted in accordance with the laws of the Federal Democratic Republic of Ethiopia,
unless otherwise stated in SCC.
9. Language
9.1 The Contract as well as all written and oral communication and documents relating to the Contract
exchanged by the Contractor and the Public Body, shall be in language specified in the SCC.
Supporting documents and printed literature that are part of the Contract may be in another
language, but any documents provided in another language must be accompanied by an accurate
translation into language specified in the SCC. For purposes of interpretation of the Contract, this
translation shall govern.
9.2 The Contractor shall bear all costs of translation to the governing language and all risks of the
accuracy of such translation.
10. Notices and written communications
10.1 Any notice, request or consent required or permitted to be given or made pursuant to this Contract
shall be in writing. The term “in writing” means communicated in written form with proof of
receipt.
10.2 Any such notice, request or consent shall be deemed to have been given or made when delivered
in person to an authorized representative of the Party to whom the communication is addressed, or
when sent to such Party at the address specified in the SCC.
10.3 A Party may change its address for notice here under by giving the other Party notice in writing of
such change to the address specified in the SCC.
11. Authority of Member in Charge
11.1 In case the Contractor consists of a joint venture/consortium/ association of two or more entities,
all such entities shall be jointly and severally bound to fulfill the terms of the contract according to
the law of the Federal Democratic Republic of Ethiopia. The Members hereby authorize the entity
specified in the SCC to act on their behalf as leader with authority to bind the joint venture or
consortium in exercising all the Contractor’s rights and obligations towards the Public Body under
this Contract. The composition or the constitution of the joint venture or consortium shall not be
altered without the prior consent of the Public Body.

12. Engineer and Engineer's Representative
12.1 Except where otherwise specifically stated and subject to any restriction in the SCC, any action
required or permitted to be taken, and any document required or permitted to be executed, under
this Contract by the Public Body or the Contractor may be taken or executed by the Engineers
named in the SCC. Except as expressly stated in the SCC, the Engineer shall not have authority to
relieve the Contractor of any of his obligations under the Contract.
12.2 Any notice, information or communication given to or made by an Engineer shall be deemed to
have been given or made by the Public Body.
12.3 The Engineer may delegate any of his duties and responsibilities to Engineer's representative after
notifying the Contractor, and may cancel any delegation after notifying the Contractor.
12.4 The role of the Engineer’s representative shall be to supervise and inspect works and to test and
examine the materials employed and the quality of workmanship. Under no circumstances will the
Engineer's representative be empowered to relieve the Contractor of his obligations under the
contract or – except where express instructions to that effect are given in the SCC – order works
resulting in an extension of the period of performance or additional costs to be paid by the Public
Body or introduce variants in the nature or scale of the works.
12.5 Any communication given by the Engineer's representative to the Contractor in accordance with
the terms of such delegation shall have the same effect as though it had been given by the
Engineer, provided that:
(yyy) Any failure on the part of the Engineer's representative to disapprove any work, materials or
plant shall not prejudice the authority of the Engineer to disapprove such work, materials or
plant and to give the instructions necessary for the rectification thereof;
(zzz) The Engineer shall be at liberty to reverse or vary the contents of such communication.
12.6 Instructions and/or orders issued by the Engineer shall be by way of administrative orders. Such
orders shall be dated, numbered and entered by the Engineer in a register, and copies thereof
delivered by hand, where appropriate, to the Contractor's representative.
13. Assignment
13.1 An assignment is a written agreement by which the Contractor transfers its contract or part thereof
to a third party.
13.2 The Contractor shall not, without the prior written consent of the Public Body, assign the Contract
or any part thereof, or any benefit or interest thereunder, except in the following cases:
(aaaa) A charge, in favor of the Contractor's bankers, of any monies due or to become due
under the Contract; or
(bbbb) Assignment to the Contractor's insurers of the Contractor's right to obtain relief against
any other person liable in cases where the insurers have discharged the Contractor's loss or
liability.
13.3 For the purpose of GCC Clause 13.2 the approval of an assignment by the Public Body shall not
relieve the Contractor of his obligations for the part of the Contract already performed or the part
not assigned.
13.4 If the Contractor has assigned his Contract without authorization, the Public Body may, without
giving formal notice thereof, apply as of right the sanctions for breach of Contract provided for in

GCC Clauses 19 and 21.

13.5 Assignees must satisfy the eligibility criteria applicable for the award of the Contract and they can
not be in any of the situations excluding them from participating in Contract.
13.6 Every assignment shall be subject to the provisions of this Contract and shall incorporate the
terms and conditions of this Contract.
14. Subcontracting
14.1 A sub-contract shall be valid only if it is a written agreement by which the Contractor entrusts
performance of a part of the Contract to a third party.
14.2 In the event the Contractor requires sub-contracting of the works to Sub-Contractors that are not
included in the Contract, the Contractor shall obtain the prior written approval and clearance of
Public Body for all Sub-Contractors. The work to be sub-contracted and the identity of the
subcontractors shall be notified to the Public Body. The Public Body shall with due regard to the
provisions of GCC Clause 10 within 15 days of receipt of the notification, notify the Contractor of
its decision, stating reasons should he withhold such authorization.
14.3 The terms of any sub-contract shall be subject to and conform to the provisions of this Contract.
14.4 Sub-Contractors must satisfy the eligibility criteria applicable to the award of the contract and
they can not be in any of the situations excluding them from participating in contract.
14.5 Subject to GCC Clause 66, the Public Body shall have no contractual relations with the Sub-
Contractors.
14.6 The Contractor shall be responsible for the acts, defaults and negligence of his Sub-Contractors
and their agents or employees, as if they were the acts, defaults or negligence of the Contractor,
his agents or employees. The approval by the Public Body of the sub-contracting of any part of
the contract or of the Sub-Contractor to perform any part of the works shall not relieve the
Contractor of any of his obligations under the contract.
14.7 If a Sub-Contractor has undertaken any continuing obligation for a period exceeding that of the
Defects Liability Period under the contract towards the Contractor in respect of the work executed
or the goods, materials, plant or services supplied by the Sub-Contractor, the Contractor shall, at
any time after the expiration of the Defects Liability Period, transfer immediately to the Public
Body, at the Public Body's request and cost, the benefit of such obligation for the unexpired
duration thereof.
14.8 If the Contractor enters into a subcontract without approval, the Public Body may apply, as of
right without giving formal notice thereof, the sanctions for breach of contract provided for in
14.9 If a Sub-Contractor is found by the Public Body or the Engineer to be incompetent in discharging
its duties, the Public Body or the Engineer may request the Contractor forthwith, either to provide
a Sub-Contractor with qualifications and experience acceptable to the Public Body as a
replacement, or to resume the implementation of the tasks itself.
15. Modifications by Change Orders
15.1 The Engineer shall have power to order any modification to any part of the works necessary for
the proper completion and /or functioning of the works. Such modifications may include
additions, omissions, substitutions, changes in quality, quantity, form, character, kind, position,

dimension, level or line and changes in the specified sequence, method or timing of execution of
the works. No order for a modification shall have the effect of invalidating the contract, but the
financial effect, if any, of all such modifications shall be valued in accordance with GCC Clauses
15.5 and 15.7.
15.2 All change orders shall be issued in writing, it being understood that:
(cccc) if for any reason, the Engineer shall find it necessary to give an order orally, he shall as
soon as possible thereafter confirm the order by an change order;
(dddd) if the Contractor shall confirm in writing an oral order given for the purpose of GCC
Clause 15.2 (a) and the confirmation shall not be contradicted in writing forthwith by the
Engineer, an change order shall be deemed to have been issued for the modification.
A change order for modification shall not be required for increase or decrease in the quantity of
any work where such increase or decrease is the result of the quantity exceeding or being less
than that stated in the bill of quantities or price schedule, as the result of valuation of works laid
down in GCC Clause 63.
15.3 Except as provided by GCC Clause 15.2 prior to any change order for modification, the Engineer
shall notify the Contractor of the nature and form of such modification. As soon as possible, after
receiving such notice, the Contractor shall submit to the Engineer a proposal containing:
(eeee) a description of the tasks, if any, to be implemented or the measures to be taken and a
program for execution; and
(ffff) any necessary modifications to the program of implementation of tasks or to any of the
Contractor's obligations under the contract; and
(gggg) any adjustment to the contract price in accordance with the rules as set out in this
Clause.
15.4 Following the receipt of the Contractor's submission referred to in GCC Clause 15.3, the Engineer
shall, after due consultation with the Public Body and, where appropriate, the Contractor, decide
as soon as possible whether or not the modification shall be carried out. If the Engineer decides
that the modification shall be carried out he shall issue the change order stating that the
modification shall be carried out at the prices and under the conditions given in the Contractor's
submission referred to in GCC Clause 15.3 or as modified by the Engineer in accordance with
GCC Clause 15.5.
15.5 The prices for all modifications ordered by the Engineer in accordance with GCC Clause 15.2 and
15.4 shall be ascertained by the Engineer in accordance with the following principles:
(hhhh) where work is of similar character and executed under similar conditions to work priced
in the bill of quantities or price schedule it shall be valued at such rates and prices contained
therein;
(iiii) where work is not of a similar character or is not executed under similar conditions, the
rates and prices in the contract to be agreed through negotiation between the Engineer and
the Contractor shall conform to the prevailing market price;
(jjjj) if the nature or amount of any modification relative to the nature or amount of the whole of
the contract or to any part thereof shall be such that in the opinion of the Engineer any rate
or price contained in the contract for any item of work is by reason of such modification
rendered unreasonable, then the Engineer shall fix such rate or price as in the circumstances
he shall think reasonable and proper;
(kkkk) where a modification is necessitated by default or breach of contract by the Contractor,
any additional cost attributable to such modification shall be borne by the Contractor.

15.6 On receipt of the change order requesting the modification, the Contractor shall proceed to carry
out the modification and be bound by these GCC in so doing as if such modification were stated
in the contract. The works shall not be delayed pending the granting of any extension of time for
completion or adjustment to the contract price. Where the order for a modification precedes the
adjustment to the contract price, the Contractor shall keep records of the costs of undertaking the
modification and of time expended thereon. Such records shall be open to inspection by the
Engineer at all reasonable times.
15.7 Where on provisional acceptance an increase or reduction in the total value of the works resulting
from a change order, or from some other circumstance which is not caused by the Contractor's
default, exceeds 25% of the initial contract price (or as modified by addendum), the Engineer
shall, after consultation with the Public Body and the Contractor determine any reduction from the
contract price as a consequence of the application of GCC Clause 15.5. The sum so determined
shall be based on the amount by which the increase or decrease in value of the works exceeds
25%. The sum shall be notified by the Engineer to the Public Body and the Contractor and the
contract price adjusted accordingly.
15.8 The total value of the works resulting from a change order shall not exceed 30% of the total value
of the initial contract price.
15.9 Any change to the terms of the Contract must be recorded in writing and executed by authorized
signatory of the Contractor and the Engineer. Such record of the change in question must address
all consequential amendments required to be made to the Contract as a result of such change.
15.10 Changes will take effect as from the date specified in the signed record of change and shall not
have retrospective effect unless expressly provided for in such record.
15.11 Each record of change must be dated and sequentially numbered. Each of the Public Body and the
Contractor will be entitled to an original executed counterpart of the record of variation.
15.12 Except as provided in any such record of variation, the Contract will continue in full force and
effect.
16. Change in Laws and Regulations
16.1 Unless otherwise expressly agreed in the SCC, if, after the deadline for submission of the Bid, any
law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated,
abrogated, or changed in the Federal Democratic Republic of Ethiopia where the Site is located
(which shall be deemed to include any change in interpretation or application by the competent
authorities) that subsequently affects the Completion Date and/or the Contract Price, then such
Contract Price shall not be correspondingly increased or decreased and/or the Completion Date
shall not be adjusted to the extent that Contractor has thereby been affected in the performance of
any of its obligations under the Contract.
17. Taxes and Duties
17.1 Unless otherwise specified in the SCC, the Contractor shall bear and pay all taxes, duties, and
levies imposed on the Contractor, by all municipal, state or national government authorities, both
within and outside the Federal Democratic Republic of Ethiopia, in connection with the Works to
be carried out under the Contract,.

18. Force Majeure
18.1 For the purposes of the Contract, “Force Majeure” shall mean an event or events which are
beyond the reasonable control of a Contractor, and which makes a Contractor’s performance of its
obligations hereunder impossible or so impractical as reasonably to be considered impossible in
the circumstances, and includes:
(llll) An official prohibition preventing the performance of a contract,
(mmmm) A natural catastrophe such as an earthquake, fire, explosion, storm, floods, or
other adverse weather conditions, or
(nnnn) International or civil war, or
(oooo) Other instances of Force Majeure identified as such by the civil code.
18.2 The following occurrences shall not be deemed to be cases of Force Majeure:
(pppp) A strike or lock-out taking of a party or affecting the branch of business in which he
carries out his activities where such strikes, lockouts or other industrial action are within the
power of the Party invoking Force Majeure to prevent, or
(qqqq) An increase or reduction in the price of raw materials necessary for the performance of
the contract, or
(rrrr) The enactment of new legislation where by the obligations of the debtor becomes more
onerous, or
(ssss)Any event which is caused by the negligence or intentional action of a Contractor or such
Contractor’s Sub-Contractors or agents or employees; or
(tttt) Any event which a diligent Party could reasonably have been expected to both:
(i) Take into account from the effective date of the Contract; and
(ii) Avoid or overcome in the carrying out of its obligations; or
(uuuu) Insufficiency of funds or failure to make any payment required hereunder.
18.3 The failure of a Contractor to fulfill any of its obligations hereunder shall not be considered to be
a breach of, or default under, the Contract insofar as such inability arises from an event of Force
Majeure, provided that the Contractor affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures, all with the objective of carrying out
the terms and conditions of the Contract.
18.4 A Party affected by an event of Force Majeure shall take all reasonable measures to
(vvvv) Remove such Party’s inability to fulfill its obligations hereunder with a minimum of
delay; and
(wwww) Minimize the consequences of any event of Force Majeure.
18.5 A Contractor affected by an event of Force Majeure shall notify the Public Body of such event as
soon as possible, and in any event not later than fourteen (14) days following the occurrence of
such event, providing evidence of the nature and cause of such event, and shall similarly give
notice of the restoration of normal conditions as soon as possible.
18.6 Any period within which a Contractor shall, pursuant to this Contract, complete any action or
task, shall be extended for a period equal to the time during which such Party was unable to
perform such action as a result of Force Majeure.
18.7 During the period of their inability to carry out the Works as a result of an event of Force
Majeure, the Contractor, upon instructions by the Public Body, shall either:

(xxxx) Demobilize, in which case the Contractor shall be reimbursed for additional costs they
reasonably and necessarily incurred, and, if required by the Public Body, in reactivating the
Works; or
(yyyy) Continue to perform his obligations under the Contract to the extent possible, in which
case the Contractor shall continue to be paid under the terms of this Contract and be
reimbursed for additional costs reasonably and necessarily incurred.
18.8 Not later than thirty (30) days after the Contractor, as the result of an event of Force Majeure, has
become unable to carry out the Works, the Parties shall consult with each other in good faith and
use all reasonable endeavors to agree appropriate terms to mitigate the effects of the Force
Majeure Event and facilitate the continued performance of the Contract.
18.9 In the case of disagreement between the Parties as to the existence or extent of Force Majeure, the
matter shall be settled according to GCC Clause 26.
19. Breach of Contract
19.1 Either party commits a breach of contract where it fails to discharge any of its obligations under
the specific contract.
19.2 Where a breach of contract occurs, the party injured by the breach shall be entitled to the
following remedies:
(zzzz) Compensation / Claim for liquidated damages as specified in GCC Clause 27; and/or
(aaaaa) Termination of the contract.
19.3 In any case where the Public Body is entitled to damages, it may deduct such Suspension damages
from any sums due to the Contractor or call on the appropriate guarantee.
20. Suspension
20.1 The Contractor shall, on the order of the Engineer, suspend the progress of the works or any part
thereof for such time or times and in such manner as the Engineer may consider necessary.
20.2 During the period of suspension, the Contractor shall take such protective measures as may be
necessary to safeguard the works, plant, equipment and site against any deterioration, loss or
damage. Additional expenses incurred in connection with such protective measures shall be added
to the contract price, unless such suspension is:
(bbbbb) otherwise provided for in the contract; or
(ccccc) necessary by reason of some default of the Contractor; or
(ddddd) necessary by reason of normal climatic conditions on site; or
(eeeee) necessary for the safety or the proper execution of the works or any part thereof insofar
as such necessity does not arise from any act or default by the Engineer or the Public Body
or from any of the exceptional risks referred to in GCC Clause 44.
20.3 The Contractor shall not be entitled to such additions to the contract price unless he notifies the
Engineer, within 30 days after receipt of the order to suspend the works, of his intention to make a
claim for them.
20.4 The Engineer, after consultation with the Public Body and the Contractor, shall determine such
extra payment and/or extension of the period of performance to be made to the Contractor in
respect of such claim as shall, in the opinion of the Engineer, be fair and reasonable.
20.5 If the period of suspension exceeds 120 days and the suspension is not due to the Contractor's

default, the Contractor may, by notice to the Engineer, request permission to proceed within thirty
(30) days or terminate the contract.
20.6 Where the award procedure or implementation of the contract is vitiated by substantial errors or
irregularities or by suspected or proven fraud, the payments and/or implementation of the contract
shall be suspended. Where such errors, irregularities or fraud are attributable to the Contractor, the
Public Body may also refuse to make payments or may recover monies already paid, in proportion
to the seriousness of the errors, irregularities or fraud. The payments may also be suspended in
cases where there are suspected or established errors, irregularities or fraud committed by the
Contractor in the performance of another contract funded by the Federal Government of Ethiopia,
which are likely to affect the performance of the present contract
21. Termination
Termination by the Public Body
21.1 Termination shall be without prejudice to any other rights or powers under the contract of the
Public Body and the Contractor.
21.2 In addition to the grounds for termination defined in these General Conditions, the Public Body
may, by not less than thirty days written notice of termination to the Contractor stating the reason
for termination of the contract and the date on which such termination becomes effective. (except
in the event listed in paragraph (o) below, for which there shall be a written notice of not less than
sixty days), such notice to be given after the occurrence of any of the events specified in this GCC
Sub-Clause 21.2 (a) to (p), terminate the Contract if:
(fffff) The Contractor fails to carry out any or all of the Works within the period specified in
the Contract, or within any extension thereof granted by the Public Body pursuant to GCC
Clause 73;
(ggggg) The Contractor fails to remedy a failure in the performance of their obligations as
specified in a notice of suspension pursuant to GCC Clause 20 within thirty days of receipt
of such notice of suspension of assignment or within such further period as the Public Body
may has subsequently approved in writing;
(hhhhh) The Contractor becomes (or, if the Contractor consists of more than one entity, if any of
its Members becomes) insolvent or bankrupt or enters into any agreements with their
creditors for relief of debt or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary, other than for a reconstruction
or amalgamation;
(iiiii) The Contractor fails to comply with any final decision reached as a result of direct informal
negotiation pursuant to GCC Sub-Clause 26.2 hereof;
(jjjjj) The Contractor is unable, as the result of Force Majeure, to carry out the Works for a period
of not less than sixty (60) days;
(kkkkk) The Contractor assigns the contract or sub-contracts without the authorization of the
Public Body;
(lllll) The Contractor has been guilty of grave professional misconduct proven by any means
which the Public Body can justify;
(mmmmm) The Contractor has been declared to be in serious breach of contract financed by
the Federal Democratic Republic of Ethiopia's budget for failure to comply with its
contractual obligations.
(nnnnn) The Contractor has been engaged in corrupt or fraudulent practices in competing for or

in executing the Contract.

(ooooo) Any organizational modification occurs involving a change in the legal personality,
nature or control of the Contractor, unless such modification is recorded in an addendum to
the Contract;
(ppppp) Any other legal disability hindering performance of the Contract occurs;
(qqqqq) The Contractor fails to provide the required guarantees or insurance, or the person
providing the underlying guarantee or insurance is not able to abide by its commitments.
(rrrrr) Where the procurement requirement of the Public Body changes for any apparent or
obvious reason;
(sssss) Where it emerges that the gap between the value of the Contract and the prevailing
market price is so wide that allowing the implementation of the contract to proceed places
the Public Body concerned at a disadvantage;
(ttttt) The Public Body, in its sole discretion and for any reason whatsoever, decides to terminate
the Contract.
(uuuuu) The Contractor has delayed the completion of the Works by the number of days for which
the maximum amount of liquidated damages can be paid, as defined in the GCC Clause
27.1(b).
Termination by the Contractor
21.3 The Contractor may, by not less than thirty (30) days' written notice to the Public Body, of such
notice to be given after the occurrence of any of the events specified in GCC Sub -Clause 21.3 (a)
to (d) terminate the Contract if:
(vvvvv) The Public Body fails to pay any money due to the Contractor pursuant to the Contract
and not subject to dispute pursuant to Clause 25, within forty-five (45) days after receiving
written notice from the Contractor that such payment is overdue;
(wwwww) The Public Body is in material breach of its obligations pursuant to the Contract
and has not remedied the same within forty-five (45) days (or such longer period as the
Contractor may have subsequently approved in writing) following the receipt by the Public
Body of the Contractor’s notice specifying such breach;
(xxxxx) The Public Body suspends the progress of the works or any part thereof for more than
180 days, for reasons not specified in the Contract, or not due to the Contractor's default.
(yyyyy) The Contractor is unable as the result of Force Majeure, to perform a material portion of
the Works for a period of not less than sixty (60) days; or
(zzzzz) The Public Body fails to comply with any final decision reached as a result of settlement
of disputes pursuant to GCC Clause 26 hereof.
Disputes About Events of Termination
21.4 If either Party disputes whether an event specified GCC Sub-Clauses 21.2 (a) to (n) or GCC Sub-
Clause 21.3 hereof has occurred, such Party may, within forty-five (45) days after receipt of
notice of termination from the other Party, refer the matter to settlement of disputes pursuant to
GCC Clause 26 and this Contract shall not be terminated on account of such event except in
accordance with the terms of any resolution award.
21.5 In the event the Public Body terminates the Contract pursuant to the GCC Sub-Clause 21.2 (a) to
(n) the Public Body may complete the works himself or conclude any other contract with a third
party at the Contractor's own expense. However, the Contractor shall continue performance of the
Contract to the extent not terminated.
21.6 If the Public Body terminates the Contract in the event specified in GCC Sub-Clause 21.2 (o) the

notice of termination shall specify that termination is for the Public Body's convenience, the
extent to which performance of the Contractor under the Contract is terminated, and the date upon
which such termination becomes effective.
22. Payment upon Termination
22.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the
Engineer shall issue a certificate for the value of the work done and Materials ordered less
advance payments received up to the date of the issue of the certificate and less the percentage to
apply to the value of the work not completed, as indicated in the SCC. Additional Liquidated
Damages shall not apply. If the total amount due to the Public Body exceeds any payment due to
the Contractor, the difference shall be a debt payable to the Public Body.
22.2 If the Public Body terminates the Contract in the event specified in GCC Sub-Clause 21.2 (o) or
because of a fundamental breach of Contract by the Public Body, the Engineer shall issue a
certificate for the value of the work done, Materials ordered, the reasonable cost of removal of
Equipment, repatriation of the Contractor’s personnel employed solely on the Works, and the
Contractor’s costs of protecting and securing the Works, and less advance payments received up
to the date of the certificate.
22.3 In the event the Public Body terminates the Contract pursuant to the GCC Sub-Clause 21.2 (c)
termination will be without compensation to the Contractor, provided that such termination will
not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to
the Public Body.
23. Arrangements on Termination
23.1 The Public Body and the Contractor agree that termination or expiry of the Contract shall not
affect either Party's obligations which the Contract provides shall survive the expiration or
termination of the Contract.
23.2 All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be deemed to be
the property of the Public Body if the Contract is terminated because of the Contractor’s default.
23.3 After termination or expiry all data, documents and records (whether stored electronically or
otherwise) relating in whole or in part to the provided Works shall be delivered by the Contractor
to the Public Body provided that the Contractor shall be entitled to keep copies thereof to the
extent that the information contained therein does not relate solely to the Works or to the extent
that the Contractor is required by law to maintain copies thereof or to the extent that the
Contractor was possessed of such data documents and records prior to the date of the Contract. In
addition, the Contractor shall co-operate fully with the Public Body during the handover leading
to the termination of the Contract. This co-operation shall extend to full access to all documents,
reports, summaries and any other information required to achieve an effective transition without
disruption to routine operational requirements.
24. Cessation of Rights and Obligations
24.1 Upon termination of the Contract pursuant to GCC Clauses 21, or upon the issue of the Final
Acceptance Certificate pursuant to GCC Clause 89 hereof, all rights and obligations of the Parties
hereunder shall cease, except
(aaaaaa) Such rights and obligations as may have accrued on the date of termination or
expiration;

(bbbbbb)The obligation of confidentiality set forth in GCC Clause 28 hereof;

(cccccc) The Contractor’s obligation to permit inspection, copying and auditing of their accounts
and records set forth in GCC Clause 56 hereof; and
(dddddd)Any right which a Party may have under the Governing Law.
25. Cessation of Works
25.1 Upon termination of the Contract by notice of either Party to the other pursuant to GCC Clause 21
the Contractor shall, immediately upon dispatch or receipt of such notice, take all necessary steps
to bring the Works to a close in a prompt and orderly manner, make the Site safe and secure, leave
the Site as soon as reasonably possible, and make every reasonable effort to reduce expenditures
for this purpose to a minimum.
25.2 The Engineer shall, as soon as is possible after termination, certify the value of the works and all
sums due to the Contractor as at the date of termination.
25.3 In the event of termination a report of work performed by the Contractor shall be drawn up by the
Engineer as soon as possible after inspection of the works, and inventory taken of temporary
structures, materials, plant and equipment. The Contractor shall be summoned to be present
during the inspection and the taking of the inventory. The Engineer shall also draw up statements
of emoluments still owed by the Contractor to workers employed by him in relation to the contract
and of sums owed by the Contractor to the Public Body.
26. Settlement of Disputes
26.1 During any dispute, including a dispute as to the validity of the Contract, it is mutually agreed that
the Contractor shall continue its performance of the Contract (unless the Public Body requests in
writing that the Contractor does not do so).
26.2 The Public Body and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement, controversy or dispute arising between them under or in
connection with the Contract or interpretation thereof.
26.3 If a dispute arises between the Public Body and the Contractor in relation to any matter which
cannot be resolved by the Engineer and the Contractor's Contract Manager either of them may
refer such dispute to the procedure described in GCC Sub-Clause 26.4.
26.4 In the second instance each of the Public Body and the Contractor shall appoint more senior
representatives than those referred to in Sub-Clause 26.3 to meet solely in order to resolve the
matter in dispute. Such meeting(s) shall be minuted and shall be chaired by the Public Body (but
the chairman shall not have a casting vote). Such meeting(s) shall be conducted in such manner
and at such venue (including a meeting conducted over the telephone) as to promote a consensual
resolution of the dispute in question at the discretion of the chairman.
26.5 If the Parties fail to resolve such a dispute or difference amicably within twenty-eight (28) days
from the commencement of such procedure, either party may require that the dispute be referred
for resolution through the courts in accordance with Ethiopian Law.
26.6 Only those Public Bodies that are allowed by law to proceed to arbitration can do so.
27. Liquidated Damages
27.1 Except as provided under GCC Clause 18, if the Contractor fails to carry out any or all of the
Works within the period specified in the Contract, the Public Body may without prejudice to all its

other remedies under the Contract, deduct from the Contract Price, as liquidated damages the
following:
(eeeeee) A penalty of 0.1% or 1/1000 of the value of undelivered Service for each day of delay
until actual delivery or performance,
(ffffff) The cumulative penalty to be paid by the Contractor shall not exceed 10% of the
contract price.
27.2 If the delay in performing the contract affects its activities, the Public Body may terminate the
contract by giving advance notice to the Contractor pursuant to GCC Clause 21 without any
obligation to wait until the penalty reaches 10% of the value of the Contract.
27.3 If the Intended Completion Date is extended after liquidated damages have been paid, the
Engineer shall correct any overpayment of liquidated damages by the Contractor by adjusting the
next payment certificate.
28. Confidentiality
28.1 The Public Body and the Contractor shall keep confidential and shall not disclose to any third
party any documents, data, or other information furnished directly or indirectly by the other party
hereto in connection with the Contract, whether such information has been furnished prior to,
during or following completion or termination of the Contract if their disclosure would be
contrary to law, would impede law enforcement, would not be in public interest, would prejudice
legitimate commercial interest of the parties or would inhibit fair competition.. Notwithstanding
the above, the Contractor may furnish to its sub-contractors such documents, data, and other
information it receives from the Public Body to the extent required for the sub-contractor to
perform its work under the Contract, in which event the Contractor shall obtain from such sub-
contractor an undertaking of confidentiality similar to that imposed on the Contractor under this
Clause.
28.2 The Public Body shall not use such documents, data, and other information received from the
Contractor for any purposes unrelated to the Contract. Similarly, the Contractor shall not use such
documents, data, and other information received from the Public Body for any purpose other than
carrying out the Works in accordance with the Contract.
28.3 The obligation of a party under this Clause, however, shall not apply to any Confidential
Information that:
(gggggg)The Public Body or Contractor need to share with any other institutions participating in
the financing of the Contract;
(hhhhhh)Now or hereafter enters the public domain other than by breach of the Contract or other
act or omissions of that Party;
(iiiiii) Is obtained by a third party who is lawfully authorized to disclose such information;
(jjjjjj) Can be proven to have been possessed by that party at the time of disclosure and which
was not previously obtained, directly or indirectly, from the other party; or
(kkkkkk)Is authorized for release by the prior written consent of the other party.
28.4 The Parties shall not be prevented from using any general knowledge, experience or skills which
were in their possession prior to the commencement of the Contract;
28.5 The Contractor authorizes the Public Body to disclose the Confidential Information to such
person(s) as may be notified to the Contractor in writing by the Public Body from time to time to
the extent only as is necessary for the purposes of auditing and collating information so as to

ascertain a realistic market price for the Works carried out in accordance with the Contract, such
exercise being commonly referred to as "benchmarking". The Public Body shall use all reasonable
endeavors to ensure that such person(s) keeps the Confidential Information confidential and does
not make use of the Confidential Information except for the purpose for which the disclosure is
made. The Public Body shall not without good reason claim that the lowest price available in the
market is the realistic market price.
28.6 The Contractor agrees that:
(llllll) Subject to GCC Sub-Clause 28.6 (b), the decision on whether any exemption applies to
a request for disclosure of recorded information is a decision solely for the Public Body;
(mmmmmm) Where the Public Body is managing a request as referred to in GCC Sub-Clause
28.6 (a), the Contractor shall co-operate with the Public Body making the request and shall
respond within five (5) working days of any request by it for assistance in determining how
to respond to a request for disclosure.
28.7 The Contractor shall procure that its sub-contractors shall provide the Public Body with a copy of
all information in its possession or power in the form that the Public Body requires within five (5)
working days (or such other period as the Public Body may specify) of the Public Body requesting
that Information.
28.8 The Public Body may consult the Contractor in relation to any request for disclosure of the
Contractor's Confidential Information in accordance with all applicable guidance.
28.9 The above provisions of this Clause shall not in any way modify any undertaking of
confidentiality given by either of the parties hereto prior to the date of the Contract.
28.10 This GCC Clause 28 shall remain in force without limit in time in respect of Confidential
Information which comprises Personal Data. Except as aforesaid and unless otherwise expressly
set out in the Contract, this GCC Clause 28 shall remain in force for a period of 3 years after the
termination or expiry of this Contract.
28.11 In the event that the Contractor fails to comply with this GCC Clause 28, the Public Body reserves
the right to terminate the Contract by notice in writing with immediate effect.
29. Miscellaneous
29.1 Any decision, act or thing that the Public Body is required or authorized to take or do under the
Contract may be taken or done by any person authorized, either generally or specifically, by the
Public Body to take or do that decision, act or thing, provided that upon receipt of a written
request the Public Body shall inform the Contractor of the name of any person so authorized.
29.2 The Contractor may from time to time upon the request of the Public Body, execute any additional
documents and do any other acts or things which may reasonably be required to implement the
provisions of the Contract.
29.3 Any provision of the Contract which is held to be invalid or unenforceable in any jurisdiction
shall be ineffective to the extent of such invalidity or unenforceability without invalidating or
rendering unenforceable the remaining provisions hereof and any such invalidity or
unenforceability in any jurisdiction shall not invalidate or render unenforceable such provisions in
any other jurisdiction.
29.4 The failure by the Public Body and Contractor to insist upon the strict performance of any
provision, term or condition of the Contract or to exercise any right or remedy consequent upon
the breach thereof shall not constitute a waiver of any such breach or any subsequent breach of

such provision, term or condition.

29.5 Each Party shall bear its own expenses in relation to the preparation, execution and
implementation of the Contract including all costs legal fees and other expenses so incurred.
29.6 The Contractor warrants represents and undertakes to the Public Body that there are no pending or
threatened actions or proceedings before any court or administrative agency which would
materially adversely affect the financial condition, business or operations of the Contractor and
that there are no material contracts existing to which the Contractor is a party which prevent it
from entering into the Contract; and that the Contractor has satisfied itself as to the nature and
extent of the risks assumed by it under the Contract and gathered all information necessary to
perform its obligations under the Contract and all other obligations assumed by it.
29.7 The rights and remedies provided in the Contract are cumulative and not exclusive of any rights or
remedies provided by any other contract or document. In this provision "right" includes any
power, privilege, remedy, or proprietary or security interest.
C. Obligations of the Public Body

30. Assistance and Supply of Documents
30.1 The Contractor may request the assistance of the Public Body in obtaining copies of laws,
regulations and information on local customs, orders or by-laws of the Federal Democratic
Republic of Ethiopia, which may affect the Contractor in the performance of his obligations under
the Contract. The Public Body may provide the assistance requested to the Contractor at the
Contractor's cost.
30.2 Unless otherwise specified in the SCC, the Public Body may make all efforts necessary to
facilitate the procurement by the Contractor of:
(nnnnnn)all required visas and permits, including work and residence permits, and such other
documents as shall be necessary to enable the Contractor, Sub-Contractors or Personnel to
carry out the Works;
(oooooo)any such other assistance as may be specified in the SCC.
30.3 Except where otherwise provided in the SCC, within 30 days of the signing of the Contract, the
Engineer shall provide to the Contractor, free of charge, a copy of the drawings prepared for the
implementation of tasks as well as two copies of the specifications and other contract documents.
The Contractor may purchase additional copies of these drawings, specifications and other
documents, insofar as they are available. Upon the final acceptance, the Contractor shall return to
the Engineer all drawings, specifications and other contract documents.
30.4 Unless it is necessary for the purposes of the Contract, the drawings, specifications and other
documents provided by the Public Body shall not be used or communicated to a third party by the
Contractor without the prior consent of the Engineer.
30.5 The Engineer shall have authority to issue to the Contractor administrative orders incorporating
such supplementary documents and instructions as shall be necessary for the proper and adequate
execution of the works and the remedying of any defects therein.
31. Access to the Site
31.1 The Public Body shall, in due time and in conformity with the progress of the works, place the site
and access thereto at the disposal of the Contractor in accordance with the program of

implementation of tasks referred to in these GCC. If possession of a part is not given by the date
stated in the approved work program, the Public Body will be deemed to have delayed the start of
the relevant activities, and this will be a Compensation Event.
31.2 The Contractor shall allow the Engineer and any person authorized by the Engineer access to the
Site and to any place where work in connection with the Contract is being carried out or is
intended to be carried out.
31.3 Any land procured for the Contractor by the Public Body shall not be used by the Contractor for
purposes other than the implementation of tasks.
31.4 The Contractor shall preserve any premises placed at his disposal in a good state while he is in
occupation and shall, if so required by the Public Body or the Engineer, restore them to their
original state on completion of the contract, taking into account normal wear and tear.
31.5 The Contractor shall not be entitled to any payment for improvements resulting from work carried
out on his own initiative.
32. Payment
32.1 In consideration of the Works performed by the Contractor under this Contract, the Public Body
shall make to the Contractor such payments and in such manner as is provided by GCC Paragraph
E of this Contract.
33. Delayed Payments to the Contractor's Staff
33.1 Where there is a delay in the payment to the Contractor's employees of wages and salaries owing
and of the allowances and contributions laid down by the law of the Federal Democratic Republic
of Ethiopia, the Public Body may give notice to the Contractor that within 15 days of the notice
the Contractor has to pay such wages, salaries, allowances and contributions.
D. Obligations of the Contractor

34. General Obligations
34.1 The Contractor shall, with due care and diligence, and in accordance with the provisions of the
Contract, design the works to the extent stated in the Contract, and execute, complete and remedy
any defects in the works. The Contractor shall provide all control and supervision of the works,
personnel, materials, plant, equipment and all other items, whether of a temporary or permanent
nature required in and for such design, execution, completion and remedying of any defects,
insofar as specified in, or can be reasonably inferred from, the Contract.
34.2 The Contractor shall take full responsibility for the adequacy, stability and safety of all operations
and methods of construction under the Contract.
34.3 The Contractor shall respect and abide by all laws and regulations in force in the Federal
Democratic Republic of Ethiopia and shall ensure that his personnel, their dependants, and his
local employees also respect and abide by all such laws and regulations. The Contractor shall
indemnify the Public Body against any claims and proceedings arising from any infringement by
the Contractor, its Sub-Contractors or their employees of such laws and regulations.
34.4 The Contractor shall ensure that Works conform to applicable environmental and quality
standards, that no chemical or other product/equipment is used in such a way as to cause negative
impact on the environment in general and occupational health hazards and shall employ the most

recent technology, safe and effective equipment, machinery, materials and methods, as necessary.
34.5 The Contractor shall obtain the Public Body's prior approval in writing before taking any of the
following actions:
(pppppp)Entering into a subcontract for carrying out any part of the Works, it being understood
that the Contractor shall remain fully liable for carrying out the Works by the Sub-
Contractor;
(qqqqqq)Any other action that may be specified in the SCC.
34.6 The Contractor shall comply with any administrative orders given by the Engineer. Where the
Contractor considers that the requirements of an administrative order go beyond the authority of
the specific Engineer or of the scope of the Contract, it shall, on pain of being time-barred, notify
the specific contract manager, explaining its opinion, within 30 days after receipt thereof.
Execution of the administrative order shall not be suspended because of this notice.
34.7 The Contractor shall treat all documents and information received in connection with the contract
as private and confidential, and shall not, save in so far as may be necessary for the purposes of
the performance thereof, publish or disclose any particulars of the contract without the prior
consent in writing of the Public Body or the specific contract manager after consultation with the
Public Body. If any disagreement arises as to the necessity for any publication or disclosure for
the purpose of the contract, the decision of the Public Body shall be final.
35. Eligibility
35.1 The Contractor and its Sub-Contractors shall have the nationality of an eligible country pursuant
to Section 5 of the Bidding Documents. A Contractor or Sub-Contractor shall be deemed to have
the nationality of a country if it is a citizen or constituted, incorporated, or registered, and operates
in conformity with the provisions of the laws of that country.
35.2 The Contractor and its Sub-Contractors shall provide Personnel who shall be citizens of eligible
countries and use goods with their origin from an eligible country.
36. Code of Conduct
36.1 The Contractor shall, at all times, act loyally and impartially in respect of any matter relating to
this Contract and as a faithful adviser to the Public Body in accordance with the rules and/or code
of conduct of its profession as well as with appropriate discretion. The Contractor shall, in
particular, at all times refrain from making any public statements concerning the Works without
the prior approval of the Public Body, and from engaging in any activity which conflicts with its
obligations towards the Public Body under the contract. It shall not commit the Public Body
without its prior written consent, and shall, where appropriate, make this obligation clear to third
parties.
36.2 If the Contractor or any of its Sub-Contractors, personnel, agents or servants offers to give or
agrees to offer or to give or gives to any person, any bribe, gift, gratuity or commission as an
inducement or reward for doing or forbearing to do any act in relation to the contract or any other
contract with the Public Body, or for showing favor or disfavor to any person in relation to the
contract or any other contract with the Public Body, then the Public Body may terminate the
contract, without prejudice to any accrued rights of the Contractor under the contract.
36.3 The payments to the Contractor under the contract shall constitute the only income or benefit it
may derive in connection with the contract and neither it nor its personnel shall accept any
commission, discount, allowance, indirect payment or other consideration in connection with, or

in relation to, or in discharge of, its obligations under the contract.

36.4 The Contractor shall not have the benefit, whether directly or indirectly, of any royalty, gratuity or
commission in respect of any patented or protected article or process used in or for the purposes of
the contract or the project, without the prior written approval of the Public Body.
36.5 The Contractor and its staff shall maintain professional secrecy, for the duration of the contract
and after completion thereof. In this connection, except with the prior written consent of the
Public Body, neither the Contractor nor the personnel employed or engaged by it shall at any time
communicate to any person or entity any confidential information disclosed to them or discovered
by them, or make public any information as to the recommendations formulated in the course of
or as a result of the Works. Furthermore, they shall not make any use prejudicial to the Public
Body, of information supplied to them and of the results of studies, tests and research carried out
in the course and for the purpose of performing the contract.
36.6 The execution of the contract shall not give rise to unusual commercial expenses. If such unusual
commercial expenses emerge, the contract will be terminated. Unusual commercial expenses are
commissions not mentioned in the contract or not stemming from a properly concluded contract
referring to the contract, commissions not paid in return for any actual and legitimate service,
commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified
or commission paid to a company which has every appearance of being a front company.
36.7 The Contractor shall supply to the Public Body on request supporting evidence regarding the
conditions in which the contract is being executed. The Public Body may carry out whatever
documentary or on-the spot checks it deems necessary to find evidence in case of suspected
unusual commercial expenses.
37. Control and Supervision of the Works
37.1 The Contractor shall himself control and supervise the works or shall appoint a Contract Manager
to do so. Such appointment shall be submitted to the Engineer for approval.
37.2 The Contract Manager shall be suitably qualified in accordance with the Schedule of
Requirements. In addition a work history/biography will be submitted to the Engineer for
approval.
37.3 The Contractor shall forthwith give notice in writing to the Engineer of the identity of the person
appointed as Contract Manager for approval. The approval may at any time be withdrawn. Should
the Engineer refuse to approve, or withdraw approval of the appointment, he shall set out the
grounds on which his decision is based, and the Contractor shall submit an alternative
appointment without delay. The address of the Contractor's representative shall be deemed to be
the address for service given by the Contractor.
37.4 If the Engineer withdraws his approval of the Contractor's Contract Manager, the Contractor shall,
as soon as is practicable, after receiving notice of such withdrawal, remove the Contract Manager
from the works and replace him with another Contract Manager approved by the Engineer.
37.5 The Contractor's Contract Manager shall have full authority to make any decision necessary for
the execution of the works, to receive and carry out administrative orders and to countersign the
work register referred to in GCC Clause 79 or attachment, where appropriate. In any event, the
Contractor shall be responsible for ensuring that the works are carried out satisfactorily including
ensuring that the specifications and administrative orders are adhered to by his own employees
and by his sub-Contractors and their employees.
37.6 Any notice, information, instruction or other communication given or made to the Contract

Manager shall be deemed to have been given or made to the Contractor.

37.7 The Contractor shall inform the Engineer of the identity of any person authorized to act for any
period as deputy for the Contract Manager before the start of that period.
37.8 The Contractor shall provide a sufficient complement of supervisory staff in addition to the
Contract Manager, to ensure that the Contractor’s staff engaged in and about the provision of the
Works at the Site are adequately supervised and properly perform their duties at all times.
37.9 All persons appointed to managerial and supervisory positions in accordance with the Schedule of
Requirements must be to the acceptance of the Engineer who will have the right to veto the
appointment of any candidate who is deemed to be unsuitable.
38. Personnel
38.1 The persons employed by the Contractor must be sufficient in number, and permit the optimum
use of the human resources. Such employees must have the skills and experience necessary to
ensure due progress and satisfactory execution of the works.
38.2 The Contractor shall make his own arrangements for the engagement of all staff and labor. The
rates of remuneration and the general working conditions, as laid down by the law of the Federal
democratic Republic of Ethiopia, shall apply as a minimum to employees on the Site.
38.3 The Contractor shall employ the key personnel named in the Schedule of Key Personnel, as
referred to in the SCC, to carry out the functions stated in the Schedule of Requirements or other
personnel approved by the Engineer. The Engineer will approve any proposed replacement of key
personnel only if their relevant qualifications and abilities are substantially equal to or better than
those of the personnel listed in the Schedule of Requirements.
38.4 The Contractor acknowledges that the Key Personnel are essential to the proper provision of the
Works to the Public Body. The Contractor shall ensure that the role of any Key Personnel is not
vacant for any longer than [10] Working Days and that any replacement shall be as or more
qualified and experienced as the previous incumbent of such role and is fully competent to carry
out the tasks assigned to the role of the member of Key Personnel whom he or she has replaced.
38.5 The Contractor shall immediately replace all employees indicated by the Engineer, in a letter
stating reasons, as likely to jeopardize the satisfactory execution of the works
38.6 If the Engineer asks the Contractor to remove a person who is a member of the Contractor’s staff
or work force, stating the reasons, the Contractor shall ensure that the person leaves the Site
within seven days and has no further connection with the work in the Contract.
38.7 The Public Body shall not be liable for the cost of replacing any member of the Contractor’s staff
and the Contractor shall indemnify the Public Body against all Employee Liabilities that may arise
in this respect.
39. Indemnification and Limitation of Liability
39.1 At its own expense, the Contractor shall indemnify, protect and defend, the Public Body, its
agents and employees, from and against all actions, claims, losses or damage arising from any act
or omission by the Contractor in the performance of the Works, including any violation of any
legal provisions, or rights of third parties, in respect of patents, trade marks and other forms of
intellectual property such as copyrights.
39.2 At its own expense, the Contractor shall indemnify, protect and defend the Public Body, its agents

and employees, from and against all actions, claims, losses or damages arising out of the
Contractor’s failure to perform its obligations provided that:
(rrrrrr) The Contractor is notified of such actions, claims, losses or damages not later than 30
days after the Public Body becomes aware of them;
(ssssss) The ceiling on the Contractor’s liability shall be limited to an amount equal to total
Contract Price as stated in the SCC, but such ceiling shall not apply to actions, claims,
losses or damages caused by the Contractor’s willful misconduct;
(tttttt) The Contractor’s liability shall be limited to actions, claims, losses or damages directly
caused by such failure to perform its obligations under the contract and shall not include
liability arising from unforeseeable occurrences incidental or indirectly consequential to
such failure.
39.3 The aggregate liability of the Contractor to the Public Body shall not exceed the total contract
value.
39.4 The Contractor shall have no liability whatsoever for actions, claims, losses or damages
occasioned by:
(uuuuuu)The Public Body omitting to act on any recommendation, or overriding any act, decision
or recommendation, of the Contractor, or requiring the Contractor to implement a decision
or recommendation with which the Contractor disagrees or on which it expresses a serious
reservation; or
(vvvvvv)The improper execution of the Contractor’s instructions by agents, employees or
independent Contractors of the Public Body.
39.5 The Contractor shall remain responsible for any breach of its obligations under the contract for
such period after the Works have been performed as may be determined by the law governing the
contract.
40. Insurance to be Taken Out by the Contractor
40.1 The Contractor shall provide, in the joint names of the Public Body and the Contractor, insurance
cover against loss or damage for which he is liable under the contract in the amounts and
deductibles stated in the SCC. Such insurance shall, unless the SCC provide otherwise, cover:
(wwwwww) the Works, together with Materials and Plant for incorporation therein, to the
full replacement cost against all loss or damage from whatever cause arising other than
from Force Majeure or risks attributable under the contract to the Public Body;
(xxxxxx)an additional sum of 15% of such replacement cost, or as may be specified in the SCC,
to cover any additional costs of and incidental to the rectification of loss or damage
including professional fees and the cost of demolishing and removing any part of the works
and of removing debris of whatever nature;
(yyyyyy)the Contractor's Equipment and other things brought onto the Site by the Contractor, for
a sum sufficient to provide their replacement at the Site.
40.2 The Contractor shall take out insurance covering his liability with regard to industrial accidents
and civil liabilities to any person employed by him on the works, to the Public Body and any
employee of that authority, arising from the execution of the works. Such liability shall be
unlimited in the case of personal injuries.
40.3 The Contractor shall take out insurance covering liability with regard to risks and civil liability
resulting from an act or omission attributed to him, to his legal successors or agents. Such

insurance shall be for at least the amount stated in the SCC. Furthermore, he shall ensure that all
his sub-contractors have taken out a similar insurance.
40.4 By requiring such insurance, Public Body shall not be deemed or construed to have assessed the
risk that may be applicable to the Contractor under this Contract. The Contractor shall assess its
own risks and if deemed to be appropriate and/or prudent, should maintain adequate limits and/or
broader insurance coverage than that stipulated above. The Contractor is not relieved of any
liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain
or maintain insurance in sufficient amounts, duration, or types.
40.5 Insurance shall be provided at the Contractor’s expense and shall not be charged directly to the
Public Body.
40.6 All the insurance referred to in this Clause shall be taken out within 30 days of the notification of
the award of the Contract, and shall be subject to approval by the Public Body. Such insurance
shall take effect from the commencement of the Works and remain in force until final acceptance
of the Works.
40.7 The Public Body shall be notified by the Contractor or its Insurance Carrier at least 30 days prior
to any material change to or cancellation of any of insurance coverage.
40.8 Prior to the commencement of the Works under this Contract, the Contractor or its Insurance
Carrier shall provide a Certificate(s) of Insurance (COI) evidencing compliance with all
requirements for insurance coverage. The COI shall be submitted to the Public Body for review
and approval. For the duration of the Contract, the Contractor or its Insurance Carrier shall
provide updated COI’s to evidence renewals or other changes to insurance policies or coverage,
and payment of the current premiums whenever they are required to do so by the Public Body or
the Engineer.
40.9 Notwithstanding the obligations of the Contractor to insure in accordance with this Clause, the
Contractor shall be solely liable and shall indemnify the Public Body and the Engineer against any
claims for damage to property or personal injuries arising from the execution of the works by the
Contractor, his sub-contractors and employees in connection with the Works
41. Program of Implementation of Tasks
41.1 Completing the work program given as part of the Bid, the Contractor shall within the time stated
in the SCC provide the Engineer with a program of implementation of the tasks, broken down by
activity and by month and include the following information:
(zzzzzz) the order in which the Contractor proposes to carry out the works;
(aaaaaaa) the time limits within which submission and approval of the drawings are
required;
(bbbbbbb) an organization chart containing the names, qualifications and curricula vitae of
the staff responsible for the Site,
(ccccccc) a general description of the method including the sequence, by month and by
nature which the Contractor proposes to carry out the works;
(ddddddd) a plan for the setting out and organization of the Site, and
(eeeeeee) such further details and information as the Engineer may reasonably require.
41.2 The Engineer shall return these documents to the Contractor with his approval or any relevant
remarks within ten days of receipt, except where the Engineer, within those ten days, notifies the
Contractor of his wish for a meeting.

41.3 An update of the program shall be a program showing the actual progress achieved on each
activity and the effect of the progress achieved on the timing of the remaining work, including any
changes to the sequence of the activities.
41.4 The Contractor shall submit to the Engineer for approval an updated program at intervals no
longer than the period stated in the SCC. If the Contractor does not submit an updated Program
within this period, the Engineer may withhold the amount stated in the SCC from the next
payment certificate and continue to withhold this amount until the next payment after the date on
which the overdue Program has been submitted.
41.5 The approval of the program by the Engineer shall not relieve the Contractor from any of his
obligations under the contract. The Contractor may revise the program and submit it to the
Engineer again at any time. A revised program shall show the effect of modifications and
Compensation Events.
41.6 No material alteration to the program shall be made without the approval of the Engineer. If,
however, the progress of the works does not conform to the program, the Engineer may instruct
the Contractor to revise the program and submit the revised program to him for approval.
42. Contractor's Drawings
42.1 The Contractor shall submit to the Engineer for approval:

(fffffff) Such drawings, documents, samples and /or models as may be specified in the contract
within the time limits laid down therein or in the program of implementation of tasks;
(ggggggg) Such drawings as the Engineer may reasonably require for the implementation
of tasks.
(hhhhhhh) In the case of bridges and other reinforced concrete structures, the Contractor
shall carry out the requisite soil surveys before commencing work on the foundations. The
Contractor must submit the results of these surveys and the calculations for the foundations,
in triplicate, to the Engineer at least one month before commencing construction of the
works in question.
(iiiiiii) The Contractor shall prepare, at its own expense, all design and construction drawings
and other documents and objects necessary for the proper execution of the Contract, and in
particular drawings and design calculations and the reinforcement drawings for reinforced
concrete structures. The Contractor shall submit, in triplicate, construction, design and
reinforcement drawings, design calculations and any other documents or objects it is to
provide for the Engineer’s approval at least one month before commencing construction of
the works in question.
Within 15 days of receiving the drawings, design calculations, objects and other documents
required under (c) and (d), the Engineer shall return them to the Contractor with either his
endorsement or his remarks.
42.2 If the Engineer fails to notify his decision of approval referred to in GCC Clause 41.1 within the
time limits referred to in the contract or the approved program of implementation of tasks, such
drawings, documents, samples or models shall be deemed to be approved at the end of the time
limits specified. If no time limit is specified, they shall be deemed to be approved 30 days after
receipt.
42.3 Approved drawings, documents, samples and models shall be signed or otherwise identified by
the Engineer and shall not be departed from except as otherwise instructed by the Engineer. Any
Contractor's drawings, documents, samples or models which the Engineer fails to approve, shall

be forthwith modified to meet the requirements of the Engineer and resubmitted by the Contractor
for approval. Within 15 days of being notified of the Engineer’s remarks, the Contractor shall
make the requisite corrections, adjustments etc. to the documents, drawings, design calculations
etc. The corrected or adjusted documents, drawings, design calculations etc. shall be resubmitted
for the Engineer’s approval under the same procedure.
42.4 The Contractor shall supply additional copies of approved drawings in the form and number stated
in the contract or in subsequent administrative orders.
42.5 The approval of the drawings, documents, samples or models by the Engineer shall not relieve the
Contractor from any of his obligations under the contract.
42.6 The Engineer shall have the right at all reasonable times to inspect all contract drawings,
documents, samples or models at the Contractor's premises.
42.7 Before provisional acceptance of the works, the Contractor shall supply operation and
maintenance manuals together with drawings, which shall be in such detail as will enable the
Public Body to operate, maintain, adjust and repair all parts of the works. Unless otherwise stated
in the Special Conditions, the manuals and drawings shall be in the language of the Contract. The
works shall not be considered to be completed for the purpose of provisional acceptance until such
manuals and drawings have been supplied to the Public Body.
43. Sufficiency of Bid Prices
43.1 The Contractor shall be deemed to have inspected and examined the Site and its surroundings and
to have satisfied himself before submitting his Bid, as to the nature of the ground and sub-soil, and
to have taken into account the form and nature of the Site, the extent and nature of the work and
materials necessary for the completion of the works, the means of communication with and access
to the site, the accommodation he may require and in general to have obtained for himself all
necessary information as to risks, contingencies and all other circumstances influencing or
affecting his tender.
43.2 The Contractor shall be deemed to have satisfied himself before submitting his tender as to the
correctness and sufficiency of the tender and of the rates and prices stated in the bill of quantities
or price schedule which shall, except in so far as it is otherwise provided in the Contract, cover all
his obligations under the contract.
43.3 Since the Contractor is deemed to have determined his prices on the basis of his own calculations,
operations and estimates, he shall carry out without additional charge any work which is the
subject of any item whatsoever in his tender for which he neither indicates a unit price nor a firm
sum.
44. Exceptional Risks
44.1 If during the execution of the works the Contractor encounters artificial obstructions or physical
conditions which could not reasonably have been foreseen by an experienced Contractor, and if
the Contractor is of the opinion that additional costs will be incurred and/or an extension of the
period of implementation of the tasks will be necessary as a result of this, he shall give notice to
the Engineer in accordance with GCC Clauses 69 and/or 73. The Contractor shall specify in such
notice the artificial obstructions and/or physical conditions, giving details of the anticipated
effects thereof, the measures he is taking or intends to take and the extent of the anticipated delay
in or interference with the execution of the works.

44.2 Following receipt of the notice, the Engineer may inter alia:
(jjjjjjj) Require the Contractor to provide an estimate of the cost of the measures he is taking or
intends to take;
(kkkkkkk) Approve measures referred to in GCC Sub-Clause 44.2 (a) with or without
modification;
(lllllll) Give written instructions as to how the artificial obstructions or physical conditions are
to be dealt with;
(mmmmmmm) Order a modification, a suspension, or termination of the contract.
44.3 To the extent that the Engineer shall decide that the whole or part of the said artificial obstructions
or physical conditions could not reasonably have been foreseen by an experienced Contractor, the
Engineer shall:
(nnnnnnn) take into account any delay suffered by the Contractor as a result of such
obstructions or conditions in determining any extension of the period of implementation of
tasks to which the Contractor is entitled under GCC Clause 73; and/or
(ooooooo) in case of artificial obstructions or physical conditions other than weather
conditions, determine additional payments due to the Contractor in accordance with GCC
Clause 69.
44.4 Weather conditions shall not entitle the Contractor to claims under GCC Clause 69.
44.5 If the Engineer decides that the artificial obstructions or physical conditions could, in whole or in
part, have been reasonably foreseen by an experienced Contractor, he shall so inform the
Contractor as soon as practicable.
45. Health and Safety on Sites
45.1 The Contractor shall have the right to forbid access to the Site to any person not involved in the
performance of the contract, with the exception of persons authorized by the Engineer or the
Public Body.
45.2 The Contractor shall ensure the safety on sites during the whole period of execution and shall be
responsible for taking the necessary steps, in the interests of his employees, agents of the Public
Body and third parties, to prevent any loss or accident which may result from carrying out the
works.
45.3 The Contractor shall take all essential steps, on his own responsibility and at his expense, to
ensure that existing structures and installations are protected, preserved and maintained. He shall
be responsible for providing and maintaining at his expense all lighting, protection, fencing and
security equipment which proves necessary for the proper implementation of the tasks or which
may reasonably be required by the Engineer.
45.4 If, during the implementation of the tasks, urgent measures are necessary to obviate any risk of
accident or damage or to ensure security following any accident or damage, the Engineer shall
give formal notice to the Contractor to do what is necessary. If the Contractor is unwilling or
unable to undertake the necessary measures, the Engineer may carry out the work at the expense
of the Contractor to the extent that the Contractor is liable.
45.5 While carrying out the Works, the Contractor shall comply, and shall ensure that its employees
comply with, the requirements of relevant Health and Safety and other relevant legislation,
45.6 The Contractor shall nominate a Health and Safety Representative to liaise with the Engineer on
all Health and Safety matters.

45.7 The Contractor’s staff shall follow a system of accident recording in accordance with the
Contractor’s own accident reporting procedures.
45.8 All notifiable accidents shall immediately be brought to the attention of the Engineer.
45.9 The Contractor shall ensure the co-operation of its personnel in all prevention measures designed
against fire, or any other hazards, and shall notify the Public Body of any change in the
Contractor's working practices or other occurrences likely to increase such risks or to cause new
hazards.
45.10 The Contractor shall provide such first aid facilities and ensure that his staffs abide by such first
aid procedures as shall be required by the Public Body.
46. Safeguarding Adjacent Properties
46.1 On his own responsibility and at his expense, the Contractor shall take all the precautions required
by good construction practice and by the prevailing circumstances to safeguard adjacent
properties and avoid causing any abnormal disturbance therein.
46.2 The Contractor shall indemnify the Public Body against the financial consequences of all claims
by neighboring landowners or residents to the extent that the Contractor is liable and to the extent
that the damage to adjacent properties is not the result of a hazard created through the design or
method of construction imposed by the Public Body or the Engineer upon the Contractor
47. Interference with Traffic
47.1 The Contractor shall ensure that the works and installations do not cause damage to, or obstruct
traffic on, communication links such as roads, railways, waterways and airports, except as
permitted under the SCC. He shall, in particular, take account of weight restrictions when
selecting routes and vehicles.
47.2 Any special measures which the Contractor considers necessary or which are specified in the SCC
or which are required by the Public Body in order to protect or strengthen sections of roads, tracks
or bridges, shall be at the expense of the Contractor, whether or not they are carried out by the
Contractor. The Contractor shall inform the Engineer of any special measures he intends to take
before carrying them out. The repair of any damage caused to roads, tracks or bridges by the
transport of materials, plant or equipment shall be at the expense of the Contractor.
48. Cables and Conduits
48.1 Where, in the course of carrying out the works, the Contractor encounters bench-marks indicating
the course of underground cables, conduits and installations, he shall keep such bench-marks in
position or replace them, should execution of the works have necessitated their temporary
removal. Such related operations require the authorization of the Engineer.
48.2 The Contractor shall be responsible for the preservation, removal and replacement, as the case
may be, of the cables, conduits and installations specified by the Public Body in the contract and
for the cost thereof.
48.3 Where the presence of cables, conduits and installations has not been specified in the contract but
is revealed by bench-marks and references, the Contractor shall be under a general duty of care
and similar obligations regarding preservation, removal and replacement to those set out above. In
this case, the Public Body shall compensate him for expenditure, to the extent that such work is
necessary for the execution of the contract.

48.4 However, the obligations to remove and replace cables, conduits and installations and the
expenditure resulting therefrom shall not be the responsibility of the Contractor if the Public Body
decides to accept that responsibility. The same shall apply where this obligation and the
expenditure resulting therefrom devolve upon another specialist administration or an agent.
48.5 When any work on the site is likely to cause disturbances in or damage to a public utility service,
the Contractor shall immediately inform the Engineer in writing, giving a reasonable period of
notice so that suitable measures can be taken in time to allow work to continue normally.
49. Setting-out of the Works
49.1 The Contractor shall be responsible for:

(ppppppp) the accurate setting-out of the Works in relation to original marks, lines and
levels of reference given by the Engineer;
(qqqqqqq) the correctness, of the position, levels, dimensions and alignment of all parts of
the Works; and
(rrrrrrr) the provision of all necessary instruments, appliances and labor in connection with the
foregoing responsibilities.
49.2 If, at any time during the execution of the Works, any error appears in the position, levels,
dimensions or alignment of any part of the Works, the Contractor, shall, if the Engineer so
requires, at the Contractor's cost, rectify such error to the satisfaction of the Engineer, unless such
error is based on incorrect data supplied by the Engineer, in which case the Public Body shall be
responsible for the cost of rectification.
49.3 The checking of any setting-out or of any line or level by the Engineer shall not in any way relieve
the Contractor of his responsibility for the accuracy thereof and the Contractor shall carefully
protect and preserve all bench-marks, sight-rails, pegs and other items used in setting-out the
Works.
50. Demolished Materials
50.1 Where the contract includes demolition work, materials and articles obtained therefrom shall,
unless the SCC and /or the law of the Federal Democratic Republic of Ethiopia otherwise provide
and subject to the provisions of GCC Clause 51, be the property of the Contractor.
50.2 If the SCC reserve to the Public Body the right of ownership of materials or all or part of the
articles obtained from the demolition work, the Contractor shall take all the necessary precautions
to ensure that these are preserved. He shall be liable for any destruction of, or damage to, such
materials or articles caused by him or his agents.
50.3 Irrespective of the use to which the Public Body intends to put the materials or articles, in respect
of which he reserves the right of ownership, all costs incurred in transporting and storing them and
all warehouse charges at the place indicated by the Engineer shall be borne by the Contractor for
any carriage not exceeding 100 meters.
50.4 Except where the SCC provide otherwise, the Contractor shall, at his expense, progressively
remove rubble and other demolition materials, rubbish and debris from the Site.
51. Discoveries
51.1 Discoveries of any interest whatsoever made during excavation or demolition work shall be

brought immediately to the attention of the Engineer. The Engineer shall decide how such
discoveries are to be dealt with, taking due account of the law of the Federal Democratic Republic
of Ethiopia.
51.2 The Public Body reserves the right of ownership of materials found during the excavation and
demolition work carried out on land belonging to him, subject to compensating the Contractor for
any special efforts.
51.3 Artifacts, antiquities and natural, numismatic, or other objects which are of scientific interest, and
also rare objects or objects made of precious metals found during excavation or demolition work
shall be the property of the Public Body.
51.4 In the event of disagreements, the Public Body shall have sole authority to decide as to the
qualifications set out in GCC Clauses 51.1 and 51.3.
52. Temporary Works
52.1 The Contractor shall carry out at his expense all the temporary works to enable the Works to be
carried out. He shall submit specification and drawings showing the proposed temporary work to
the Engineer, who is to approve them if they comply with the specification and drawings. The
Contractor shall take into account any observations made to him by the Engineer while assuming
responsibility for these drawings.
52.2 The Contractor shall be responsible for design of Temporary Works.
52.3 The Engineer’s approval shall not alter the Contractor’s responsibility for design of the temporary
works.
52.4 The Contractor shall obtain approval of third parties to the design of the temporary works, where
required.
52.5 Where the design of particular temporary works is specified in the SCC to be the responsibility of
the Public Body, the Engineer shall provide the Contractor with all drawings necessary in
reasonable time to enable the Contractor to undertake the temporary works in accordance with his
program. In such cases, the Public Body shall be solely responsible for the safety and adequacy of
the design. However, the Contractor shall be responsible for the proper construction.
53. Soil Studies
53.1 Subject to the SCC and to the technical specifications, the Contractor shall make available to the
Engineer, the personnel and equipment necessary for carrying out any soil survey which the
Engineer considers reasonably necessary. The Contractor shall be compensated for the actual cost
of the manpower and equipment used or made available in such work, if not already provided for
in the contract.
54. Overlapping Contracts
54.1 The Contractor shall, in accordance with the requirements of the Engineer, afford all reasonable
opportunities for carrying out their work to any other Contractors employed by the Public Body or
any other public authorities who may be employed on or near the Site in the execution of any
work not included in the contract, or of any contract which the Public Body may enter into in
connection with, or ancillary to, the works.
54.2 If, however, the Contractor, on the written request of the Engineer, makes available to any such

Contractor, or public authority, or to the Public Body, any roads or ways for the maintenance of
which the Contractor is responsible, or permits the use by any such other persons of the
Contractor's temporary works, scaffolding or other equipment on the site, or provides any other
service of whatsoever nature, which was not provided for in the contract, the Public Body shall
pay to the Contractor in respect of such use or service, such sums and/or grant such extension of
time, as shall, in the opinion of the Engineer, be reasonable.
54.3 The Contractor shall not by reason of this Clause be relieved of any of his obligations under the
Contract nor shall he be entitled to any claims other than those provided for in GCC Clause 54.2.
54.4 In no circumstances may difficulties arising with regard to one contract entitle the Contractor to
modify or delay implementation of other contracts. Similarly, the Public Body may not take
advantage of such difficulties to suspend payments due under another contract.
55. Patents and Licenses
55.1 Except where otherwise provided in the SCC, the Contractor shall indemnify the Public Body and
the Engineer against any claim resulting from the use as specified in the contract of patents,
licenses, drawings, designs, models, or brand or trade marks, except where such infringement
results from compliance with the design or specification provided by the Public Body and /or the
Engineer.
56. Accounting, Inspection and Auditing
56.1 The Contractor shall keep, and shall cause its Sub-Contractors to keep, accurate and systemic
accounts and records in respect of the Contract, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant time charges
and costs.
56.2 For the purpose of the examination and certification of the Public Body's accounts; or any
examination of the economy, efficiency and effectiveness with which the Public Body has used its
resources, the Federal Auditor General and the Public Procurement and Property Administration
Agency or its auditors may inspect all accounts and records relating to the performance of the
Contract and the submission of the Proposal to provide the Works which are owned, held or
otherwise within the control of the Contractor and may require the Contractor to produce such oral
or written explanation as he considers necessary. The Contractor acknowledges that it will fully
cooperate with any counter fraud policy or investigation carried out by authorized body at any
time.
57. Data Protection
57.1 The Contractor shall comply with all applicable data protection legislation. In particular the
Contractor agrees:
(sssssss) To maintain appropriate technical and organizational security measures;
(ttttttt) To only process Personal Data for and on behalf of the Public Body, in accordance with
the instructions of the Public Body and for the purpose of performing its obligations under
the Contract;
(uuuuuuu) To allow the Public Body to audit the Contractor's compliance with the
requirements of this Clause on reasonable notice and/or to provide the Public Body with
evidence of its compliance with the obligations set out in this Clause.

57.2 The Contractor agrees to indemnify and keep indemnified the Public Body against all claims and
proceedings and all liability, loss, costs and expenses incurred in connection therewith by the
Public Body as a result of any claim made or brought by any individual or other legal person in
respect of any loss, damage or distress caused to that individual or other legal person as a result of
the Contractor's unauthorized processing, unlawful processing, destruction of and/or damage to
any Personal Data processed by the Contractor, its employees or agents in the Contractor's
performance of the Contract or as otherwise agreed between the Parties.
58. Performance Security
58.1 The Contractor shall, within fifteen (15) days from signing the contract, provide a Performance
Security for the due performance of the Contract in the amount specified in the SCC.
58.2 Notwithstanding the provision of Sub-clause above a conditional insurance bond shall be accepted
as Performance Security.
58.3 The proceeds of the Performance Security shall be payable to the Public Body as compensation
for any loss resulting from the Contractor’s failure to complete its obligations under the Contract.
58.4 The Performance Security shall be denominated in currency specified in the SCC, and shall be in
the form of cash, cheque certified by a reputable bank, letter of credit, or Bank Guarantee in the
format specified in the SCC.
58.5 No payments shall be made in favor of the Contractor prior to the provision of the Performance
Security. The Performance Security shall continue to remain valid until the contract has been fully
and properly implemented.
58.6 During the performance of the contract, if the natural or legal person providing the Performance
Security is not able to abide by his commitments, the Performance Security shall cease to be valid.
The Public Body shall give formal notice to the Contractor to provide a new Performance Security
on the same terms as the previous one. Should the Contractor fail to provide a new Performance
Security the Public Body may terminate the Contract.
58.7 The Public Body shall demand payment from the Performance Security of all sums for which the
guarantor is liable under the Performance Security due to the Contractor's default under the
Contract, in accordance with the terms of the Performance Security and up to the value thereof.
The guarantor shall, without delay, pay those sums upon demand from the Public Body and may
not raise any objection for any reason whatsoever. Prior to making any claim under the
Performance Security, the Public Body shall notify the Contractor stating the nature of the default
in respect of which the claim is to be made.
58.8 The Performance Security shall be discharged by the Public Body and returned to the Contractor
not later than twenty-eight (28) days following the date of issuing of the signed Final Statement of
Account referred to in GCC Clause 65, for its total amount except for amounts which are the
subject of amicable settlement of disputes, unless specified otherwise in the SCC.
58.9 Notwithstanding the provision of GCC Sub-Clause 58.2 above, the Performance Security may be
returned to the Contractor where the Procurement Endorsing Committee ascertains that the
noncompliance of the Contractor does not affect the interest of, or entail additional cost on the
Public Body and is not due to the fault of the Contractor.
58.10 The Public Body shall be required to submit any document in its possession in relation to a
procurement in which it authorizes the return of the Performance Security to the Contractor and
account for its action under the preceding GCC Sub-Clause 58.9 of this GCC to the Public
Procurement and Property Administration Agency or other competent body if and when required

to do so.
E. Payments to the Contractor

59. General Principles
59.1 Payments shall be made in currency as specified in the SCC. The SCC shall lay down the
administrative or technical conditions governing advance payments, interim and/or final payments
made in accordance with the GCC.
59.2 Payments due by the Public Body shall be made to the bank account mentioned on the Bidder
Certification of Compliance form completed by the Contractor.
59.3 Payments to the Contractor of the amounts due under each of the interim payment certificates and
the final statement of account issued by the Engineer shall be made by the Public Body within 90
days of such certificate of statement being delivered to the Public Body. The date of payment shall
be the date on which the paying institution's account is debited. The payment certificate shall not
be admissible if one or more essential requirements are not met.
59.4 Interim payment certificates or final statement of account must be accompanied with copies of
invoices and other appropriate supporting materials of the amounts payable.
59.5 The Contractor's invoice shall be correctly rendered if:
(vvvvvvv) The invoice is addressed to the Public Body's officer specified in the Contract to
receive invoices and identifies the number of relevant Contract;
(wwwwwww) The invoice includes date of issuance and its serial number;
(xxxxxxx) The amount claimed in the invoice is due for payment;
(yyyyyyy) The amount specified in the invoice is correctly calculated in accordance with
the Contract;
(zzzzzzz) The invoice includes the name and address of Contractor to whom payment is to
be sent;
(aaaaaaaa) The invoice includes the name, title, and phone number of person to notify in
the event of defective invoice;
(bbbbbbbb) The invoice includes Contractor's bank account information, and
(cccccccc) The invoice is, where appropriate, certified as sales tax exempt.
Failure to provide such information will entitle the Public Body's to delay payment until such
information is provided.
59.6 The period referred to in GCC Clause 59.3 may be suspended by notifying the Contractor that the
payment certificate or the final statement of accounts cannot be fulfilled because the sum is not
due, because appropriate substantiating documents have not been provided or because there is
evidence that the expenditure might not be eligible. In the latter case, an inspection may be carried
out on the spot for the purpose of further checks. The Contractor shall provide clarifications,
modifications or further information within 30 days of being asked to do so. Within 30 days of
receipt of the clarification, the Engineer shall decide and issue if need be a revised payment
certificate or a final statement of account and the payment period shall continue to run from this
date.
59.7 The Contractor undertakes to repay any amounts paid in excess of the final amount due to the
Public Body before the deadline indicated in the debit note which is 45 days from the issuing of
that note.

59.8 Should the Contractor fail to make repayment within the deadline set by the Public Body, the
Public Body may (unless the Contractor is a government-owned enterprise) increase the amounts
due by adding interest at the rediscount rate applied by the National bank of Ethiopia on the first
day of the month in which the time-limit expired, plus three and a half percentage points. The
default interest shall be incurred over the time which elapses between the date of the payment
deadline set by the Public Body and the date on which payment is actually made. Any partial
payments shall first cover the interest thus established.
59.9 Amounts to be repaid to the Public Body may be offset against amounts of any kind due to the
Contractor. This shall not affect the parties' right to agree on payment in installments. Bank
charges involved in the repayment of amounts due to the Public Body shall be borne entirely by
the Contractor.
60. Advance Payment
60.1 If the SCC so provide, advance payment shall be granted to the Contractor, at his request, for
operations connected with the implementation of the tasks, in the cases listed hereinafter:
(dddddddd) as a lump-sum advance enabling Contractor to meet expenditure resulting from
the commencement of the contract;
(eeeeeeee) if Contractor affords proof of the conclusion of a contract for the purchase or
order of materials, plant, equipment, machines and tools, necessary for the execution of the
contract, and of any other substantial prior expenses such as the acquisition of patents or
study costs.
60.2 The SCC shall state the amount of the advance payment which shall not exceed 30% of the total
contract price.
60.3 No advance payment shall be granted until:
(ffffffff) The conclusion of the Contract;
(gggggggg) Provision to the Public Body by the procedure of the Performance Security in
accordance with GCC Clause 58; and by
(hhhhhhhh) Provision to the Public Body by the Contractor of an advance payment security
in an amount equal to the advance payment they receive in the form of a certified cheque or
unconditional bank guarantee at their option from a reputable bank or letter of guarantee
written by a competent body organizing and overseeing small and micro enterprises
established under the relevant law.
60.4 Advance payment security shall remain effective until the advance payment has been completely
repaid by the Contractor out of interim payments under the contract.
60.5 The Contractor shall use the advance payment only to pay for Equipment, Plant, Materials, and
mobilization expenses required specifically for execution of the Contract. The Contractor shall
demonstrate that advance payment has been used in this way by supplying copies of invoices or
other documents to the Engineer. Should the Contractor misuse any portion of the advance
payment, it shall become due and repayable immediately and no further advance payments will be
made to him.
60.6 Should the advance payment security cease to be valid and the Contractor fail to re-validate it,
either a deduction equal to the amount of the advance payment may be made by the Public Body
from future payments due to the Contractor under the contract, or the Public Body may apply the
provisions of GCC Clause 58.6.

60.7 If the contract is terminated for any reason whatsoever, the guarantees securing the advance
payment may be invoked forthwith in order to repay the balance of the advance payment still
owed by the Contractor, and the guarantor shall not delay payment or raise objection for any
reason whatever.
60.8 The advance payment security provided for in this GCC Clause shall be released as and when
advance payment is repaid.
60.9 Further conditions and procedures for granting and repaying advance payment shall be as laid
down in the SCC.
61. Retention Monies
61.1 The sum which shall be retained from interim payments by way of guarantee to meet the
Contractor's obligations during the Defects Liability Period, and the detailed rules governing that
guarantee, shall be stipulated in the SCC, provided that it shall, in no case, exceed 10% of the
contract price.
61.2 Subject to the approval of the Public Body, the Contractor may, if he so wishes, substitute, not
later than the date fixed for the commencement of the works, these retention sums by a retention
guarantee issued in accordance with GCC Clause 58.
61.3 The sum retained or the retention guarantee shall be released within 45 days of the issuing of the
signed final statement of account referred to in GCC Clause 65.
62. Price Adjustments
62.1 Adjustments of contract prices shall be allowed after twelve (12) months from the effective date
of the Contract where it is verified that the performance of the contract requires more than 18
months.
62.2 Request for price adjustment in relation to a particular work items under this Contract may be
filed by the Contractor after twelve (12) months from the effective date of the Contract where it is
verified that the performance of the contract requires more than 18 months, which adjusted price
takes effect as the new Contract Price in relation to that work item on the expiration of 30 days
from the date on which the Public Body receives notification of that adjusted price from the
Contractor, unless another date is agreed in writing between the Parties.
62.3 All prices shall be firm unless the Contractor has provided claim for price adjustment. The
Contractor may invoke this provision at any time during the Contract by notice in writing to the
Engineer.
62.4 The Public Body can increase or decrease the Contract Price amount as described by this Clause.
62.5 Price Adjustment shall be applicable as payable in full for the original scheduled completion
period.
62.6 In the event the completion of contract exceeds the original scheduled period:
(iiiiiiii) In case of default on the part of the Contractor causing delay in original scheduled
completion, the rate of Price Adjustment will be frozen at the original scheduled date of
completion; however Price Adjustment will be applicable till actual completion. While
computing Price Adjustment beyond the scheduled completion period, in the event the rate
is reduced, then that reduced rate will be applied.
(jjjjjjjj) The Price Adjustment will be payable in full for the extended period if the Contractor

has been granted an extension of time for no fault on the part of the Contractor, duly
approved by the Public Body.
62.7 Unless specifically stated otherwise in the Contract, the basis for compensation will be only those
categories of inputs, which are specifically listed as specified items in the SCC.
62.8 An adjustment of the Contract Price, depending of selected categories of contract price, shall be
limited to an amount which takes account of price indexes or price indicators issued by Ethiopian
Central Statistical Agency or Public Procurement and Property Administration Agency.
62.9 Notwithstanding the provision of GCC Sub-Clause above, price information available from a
renowned local producer or competent foreign institution may be used in case the Ethiopian
Central Statistical Agency or Public Procurement and Property Administration Agency are not in
a position to issue current price indexes,
62.10 Contractor shall submit to the Public Body for review and approval all calculations and supporting
information necessary to determine the price adjustment.
62.11 Adjustments in compensation may be either plus or minus depending on the differences between
the Benchmark Price Index and the Monthly Price Index.
62.12 To determine the adjustment on each item any such price variation shall be calculated in
accordance with the following formula by applying the combination of above said criteria:
Where:
PA = The amount of the Price adjustment to be paid to, or recovered from, the
Contractor, in currency specified in SCC;
NV= The fraction which represents Non Variable element of the Contract Price that is
free of contract price adjustment, as specified in the Contractor's Bid;
A= The fraction of the Contract Price subject to adjustment in accordance with
movements of the selected Average Labor Category Earnings Index;
MLI = The most recently available selected Average Labor Category Earnings Index on the
date on which the Public Body received notification of the proposed increased price
from the Contractor;
BLI = Benchmark Average Labor Category Earnings Index applicable to the Works either:
(a) at the bid closing date, or
(kkkkkkkk) if the Contract Price has been adjusted previously, the date on which the
Public Body received notification from the Contractor in respect of the last
adjustment to effect the current Contract Price;
B= The fraction of the Contract Price subject to adjustment in accordance with
movements of the selected Material Price Index
MMI = The most recently available selected Material Price Index on the date on which the
Public Body received notification of the proposed increased price from the Contractor;
BMI = Benchmark selected Material Price Index applicable to the Works either:
(llllllll) if the Contract Price has been adjusted previously, the date on which the Public
Body received notification from the Contractor in respect of the last adjustment to
effect the current Contract Price;
C= The fraction of the Contract Price subject to adjustment in accordance with
movements of the selected Equipment Price Index

MEI = The most recently available selected Equipment Price Index on the date on which the
Public Body received notification of the proposed increased price from the Contractor;
BEI = Benchmark selected Equipment Price Index applicable to the Works either:
(b) if the Contract Price has been adjusted previously, the date on which the Public
D= The fraction of the Contract Price subject to adjustment in accordance with
movements of the Average Fuel Price Index
MFI = The most recently available Average Fuel Price Index on the date on which the Public
Body received notification of the proposed increased price from the Contractor;
BFI = Benchmark Average Fuel Price Index applicable to the Works either:
(b) if the Contract Price has been adjusted previously, the date on which the Public
BC = Current Contract Price applicable to the Works
Q= Quantity;
And where:
(a) NV+A+B+C+D are equal to 1.00
62.13 The fraction for each specified element and exact combination of elements that will be applied in
the formula for price adjustment shall be determined in the SCC.
62.14 An increase in the Contract Price takes effect as the new Contract Price in relation to the selected
category on the first day of the next Payment Period following receipt of an application for
increase provided the application is received no later than 14 days prior to the commencement of
that Payment Period.
62.15 An increase in the Contract Price takes effect as the new Contract Price in relation to the selected
categories of inputs on the expiration of 30 days from the date on which the Public Body receives
notification of the increased price from the Contractor, unless another date is agreed in writing
between the Parties;
62.16 When the Contractor varies the Contract Price of a Product or Service it must supply a copy of a
revised Pricing Schedule which incorporates the proposed changes in price and specifies the date
on which the proposed variation in price is to take effect in accordance with GCC Sub-Clauses
62.14 and 62.15.
62.17 The Contractor shall, when it notifies or requests a price adjustment under GCC Sub-Clause
62.12, provide to the Public Body such Document or other information as the Contractor
considers appropriate for the purpose of substantiating the requested price adjustment.
62.18 Where the Public Body questions a price increase notified or requested under GCC Sub-Clause
62.12, and the Contractor is not able, on the basis of the information it provided to the Public
Body, to substantiate to the Public Body any, or a part of, the notified or requested price
adjustment, the Contract Price shall be increased by only so much as the Contractor is able to
substantiate and:
(a) the substantiated increased Contract Price shall take effect as the new Contract Price in
relation to the Works as the case may be, on the date referred to in GCC Sub-Clause 62.14
or 62.15 unless another date is agreed in writing between the Parties; and
(b) the Contractor shall, if it has not already done so, supply a suitably revised Pricing

Schedule in accordance with the requirements of GCC Sub-Clause 62.16.

62.19 Any discount offered by the Contractor under this Agreement cannot be reduced during the Term
of this Contract without the agreement in writing of the Public Body.
63. Valuation of Works
63.1 The following methods shall apply to the valuation of works:

(mmmmmmmm)For unit-price (admeasurement) contracts:
(i) The amount due under the contract shall be calculated by applying the unit rates to the
quantities actually executed for the respective items, in accordance with the Contract;
(ii) The quantities set out in the bill of quantities shall be the estimated quantities of the
works, which shall not be taken as the actual and correct quantities of the works to be
executed by the Contractor in fulfillment of his obligations under the Contract;
(iii) The Engineer shall determine by measurement the actual quantities of the works
executed by the Contractor, and these shall be paid for in accordance with GCC
Clause 64. Unless otherwise provided in the SCC no additions shall be made to the
items in the bill of quantities except as a result of a modification in accordance with
GCC Clause 15 or another provision of the Contract entitling the Contractor to
additional payment;
(iv) The Engineer shall, when he requires any parts of the works to be measured, give
reasonable notice to the Contractor to attend, or to send a qualified agent to represent
him. The Contractor or his agent shall assist the Engineer in making such
measurements and shall furnish all particulars required by the Engineer. Should the
Contractor not attend, or omit to send such agent, the measurement made by the
Engineer or approved by him shall be binding on the Contractor;
(nnnnnnnn) For lump-sum contracts, the amount due under the Contract shall be determined
on the basis of the breakdown of the overall contract price, or on the basis of a breakdown
expressed as a percentage of the contract price corresponding to completed stages of the
works. Where items are accompanied by quantities, these shall be firm quantities for which
the Contractor has submitted his all-in price, and shall be paid for irrespective of the
quantities of work actually carried out.
64. Interim Payment
64.1 Unless otherwise specified in the SCC, the Contractor shall submit monthly statement for interim
payment to the Engineer at the end of each period referred to in GCC Clause 64.7 in a form
approved by the Engineer. The monthly statement shall include the following items, as applicable:
(oooooooo) The estimated contract value of the permanent works implemented up to the end
of the period in question;
(pppppppp) An amount reflecting any price adjustment pursuant to GCC Clause 62;
(qqqqqqqq) An amount to be withheld as retention sum under GCC Clause 61;
(rrrrrrrr) Any credit and/or debit for the period in question in respect of plant and materials on
Site intended for, but not yet incorporated in, the permanent works in the amount and under
the conditions set out in GCC Clause 64.2;
(ssssssss) An amount to be deducted on account of the advance payment repayment under
the provisions of GCC Clause 60; and
(tttttttt) Any other sum to which the Contractor may be entitled under the Contract.

64.2 The Contractor shall be entitled to such sums as the Engineer may consider proper in respect of
plant and materials intended for, but not yet incorporated in, the permanent works provided that:
(uuuuuuuu) The plant and materials conform with the specifications for the permanent
works and are set out in batches in a way that they may be recognized by the Engineer;
(vvvvvvvv) Such plant and materials have been delivered to the Site, and are properly stored
and protected against loss or damage or deterioration to the satisfaction of the Engineer;
(wwwwwwww) The Contractor's record of requirements, orders, receipts and use of plant and
materials under the contract are kept in a form approved by the Engineer and such records
are available for inspection by the Engineer;
(xxxxxxxx) The Contractor submits with his statement, the estimated value of the plant and
materials on Site together with such documents as may be required by the Engineer for the
purpose of valuation of the plant and materials and providing evidence of ownership and
payment therefore; and
(yyyyyyyy) Where the SCC so provide, ownership of the plant and materials referred to in
GCC Clause 83 shall be deemed to be vested in the Public Body.
64.3 Approval by the Engineer of any interim payment certified by him in respect of plant and
materials pursuant to this GCC Clause shall be without prejudice to the exercise of any power of
the Engineer under the Contract to reject any plant or materials which are not in accordance with
the provisions of the Contract.
64.4 The Contractor shall be responsible for any loss or damage to, and for the cost of storing and
handling of, such plant and materials on site and shall effect such additional insurance as may be
necessary to cover the risk of such loss or damage from any cause.
64.5 Within 30 days of receipt of the said statement for interim payment, it shall be approved or
amended in such manner that, in the Engineer's opinion, the application reflects the amount due to
the Contractor in accordance with the Contract. In cases where there is a difference of opinion as
to the value of an item, the Engineer's view shall prevail. On determination of the amount due to
the Contractor, the Engineer shall, within the same 30 days deadline, issue and transmit to the
Public Body for payment and to the Contractor for information, an Interim Payment Certificate for
the amount due to the Contractor and shall inform the Contractor of the works for which payment
is being made.
64.6 The Engineer may, by an Interim Payment Certificate, make any corrections or modifications to
any previous certificate issued by him and shall have power to modify the valuation in or withhold
the issue of, any Interim Payment Certificate if the works or any part thereof is not being carried
out to his satisfaction.
64.7 Unless the SCC provide otherwise, the frequency shall be one interim payment per month.
65. Final Statement of Account
65.1 Unless otherwise agreed in the SCC, the Contractor shall not later than 90 days after the issue of
the Final Acceptance Certificate referred to in GCC Clause 89, submit to the Engineer a draft final
statement of account with supporting documents showing in detail the value of the work done in
accordance with the Contract, together with all further sums which the Contractor considers to be
due to him under the Contract in order to enable the Engineer to prepare the final statement of
account.
65.2 Within 60 days after receipt of the draft final statement of account and of all information
reasonably required for its verification, the Engineer shall prepare the final statement of account,

which determines:
(zzzzzzzz) the amount which in his opinion is finally due under the Contract; and
(aaaaaaaaa) after establishing the amounts previously paid by the Public Body and all sums
to which the Public Body is entitled under the Contract, the balance, if any, due from the
Public Body to the Contractor, or from the Contractor to the Public Body, as the case may
be.
65.3 The Engineer shall issue to the Public Body or to its duly authorized representative, and to the
Contractor, the final statement of account showing the final amount to which the Contractor is
entitled under the Contract. The Public Body or its duly authorized representative and the
Contractor shall sign the final statement of account as an acknowledgement of the full and final
value of the work implemented under the Contract and shall promptly submit a signed copy to the
Engineer. However, the final statement of account shall not include amounts in dispute which are
the subject of negotiations or amicable settlement.
65.4 The final statement of account signed by the Contractor shall constitute a written discharge of the
Public Body confirming that the total in the final statement of account represents full and final
settlement of all monies due to the Contractor under the Contract, other than those amounts which
are the subject of amicable settlement. However, such discharge shall become effective only after
any payment due in accordance with the final statement of account has been made and the
performance security referred to in GCC Clause 58 has been returned to the Contractor.
65.5 The Public Body shall not be liable to the Contractor for any matter or thing whatsoever arising
out of, or in accordance with, the Contract or execution of the works, unless the Contractor shall
have included a claim in respect thereof in his draft final statement of account.
66. Direct Payments to Sub-Contractors
66.1 When the Engineer receives a claim from a Sub-Contractor duly approved under GCC Clause 14
to the effect that the Contractor has not met his financial obligations so far as the Sub-Contractor
is concerned, the Engineer shall give notice to the Contractor either to pay the Sub-Contractor or
to inform him of the reasons why payment should not be made. Should such payment not be
made, or reasons not be given within the period of notice, the Engineer may, after satisfying
himself that the work has been carried out, certify, and the Public Body shall meet the debt
claimed by the Sub-Contractor out of the sums remaining due to the Contractor. The Contractor
shall remain entirely responsible for the work in respect of which direct payment has been made.
66.2 If the Contractor gives adequate reasons for refusing to meet all or part of the debt claimed by the
Sub-Contractor, the Public Body shall only pay to the Sub-Contractor such sums as are not in
dispute. Sums claimed by the Sub-Contractor in respect of which the Contractor has given
adequate reasons for his refusal to pay shall be paid by the Public Body only after the parties have
come to an amicable settlement or after a judgment of a court has been duly notified to the
Engineer.
66.3 Direct payments to Sub-Contractors shall not exceed the value at contract prices of the services
performed by the Sub-Contractors for which they request payment; the value at contract prices
shall be calculated or assessed on the basis of the bill of quantities, the price schedule or the
breakdown of the lump sum price.
66.4 Direct payments to Sub-Contractors shall be made entirely in the currency specified in SCC
Clause 59.1.
66.5 The provisions of this GCC Clause shall apply subject to the requirements of the law applicable

by virtue of GCC Clause 68 concerning the right to payment of creditors who are beneficiaries of
an assignment of credit or of a collateral security.
67. Delayed Payments
67.1 Once the time-limit referred to in GCC Clause 59.3 has expired, the Contractor – unless the
Contractor is a public body which is partly or wholly financed by the Federal Government Budget
– shall upon demand, submitted within two months of receiving late payment, be entitled to late-
payment interest at the rediscount rate applied by the National bank of Ethiopia on the first day of
the month in which the time-limit expired, plus three and a half percentage points. The interest
shall be payable for the time elapsed between the expiry of the payment deadline and the date on
which the Public Body’s account is debited. .
67.2 Any default in payment of more than 120 days from the expiry of the period laid down in GCC
Clause 67.1 shall entitle the Contractor either not to perform the Contract or to terminate it.
68. Payments to Third Parties
68.1 All orders for payments to third parties may be carried out only after an assignment made in
accordance with GCC Clause 13. The assignment shall be notified to the Public Body.
68.2 Notification of beneficiaries of the assignment shall be the sole responsibility of the Contractor.
68.3 In the event of a legally binding attachment of the property of the Contractor affecting payments
due to him under the contract, without prejudice to the time limit laid down in GCC Clause 67, the
Public Body shall have 30 days, starting from the day when it receives notification of the
definitive lifting of the obstacle to payment, to resume payments to the Contractor.
69. Claims for Additional Payment
69.1 If under the Contract there are circumstances which the Contractor considers entitle him to
additional payment, the Contractor shall:
(bbbbbbbbb) if he intends to make any claim for additional payment, give to the Engineer
notice of his intention or make such claim within 15 days after the said circumstances
become known to the Contractor, stating the reason for his claim; and
(ccccccccc) submit full and detailed particulars of his claim as soon as it is reasonably
practicable, but no later than 60 days after the date of such notice, unless otherwise agreed
by the Engineer. In case the Engineer agrees to another deadline than the said 60 days, the
agreed upon deadline will in any event, require that such particulars shall be submitted no
later than the date of submission of the draft final statement of account. The Contractor
shall thereafter promptly submit such further particulars as the Engineer may reasonably
require assessing the validity of the claim.
69.2 When the Engineer has received the full and detailed particulars of the Contractor's claim that he
requires, he shall, without prejudice to GCC Clause 44.4, after due consultation with the Public
Body and, where appropriate, the Contractor, determine whether the Contractor is entitled to
additional payment and notify the parties accordingly.
69.3 The Engineer may reject any claim for additional payment which does not comply with the
requirements of this GCC Clause.
F. Performance of the Contract

70. Scope of Works
70.1 Subject to the SCC, the Works to be carried out shall be as specified in the Section 6, Schedule of
Requirements.
70.2 The Contractor shall construct and install the Works at sites and locations as are specified in the
SCC in accordance with the Specifications and Drawings or as agreed by the Parties in writing.
71. Commencement of Works
71.1 The Public Body shall fix the Start Date on which execution of the Works is to commence in the
SCC or by administrative order issued by the Engineer.
71.2 The Start Date for commencing execution of the Works shall be not later than 120 days following
notification of award of contract unless agreed otherwise by the parties.
72. Period of Execution of Works
72.1 The period of execution of Works shall commence on the Start Date fixed in accordance with
GCC Clause 71.1 and shall be as laid down in the SCC, without prejudice to extensions of the
period which may be granted under GCC Clause 73.
72.2 The Contractor shall carry out the Works in accordance with the Program of implementation of
tasks submitted by the Contractor, as updated with the approval of the Engineer, and complete
them by the Intended Completion Date.
72.3 If provision is made for distinct periods of implementation for separate lots, in cases where one
Contractor is awarded more than one lot per contract, the periods of implementation for the
separate lots will not be accumulated.
73. Extension of Intended Completion Date
73.1 The Contractor may request an extension of the Intended Completion Date if he is or will be
delayed in completing the contract by any of the following causes:
(ddddddddd) Exceptional weather conditions in the Federal Democratic Republic of Ethiopia;
(eeeeeeeee) Artificial obstructions or physical conditions which could not reasonably have
been foreseen by an experienced Contractor;
(fffffffff)Compensation Event occurs or a change order for modification is issued which makes it
impossible for completion to be achieved by the Intended Completion Date;
(ggggggggg) Administrative orders affecting the date of completion other than those arising
from the Contractor's default;
(hhhhhhhhh) Failure of the Public Body to fulfill his obligations under the Contract;
(iiiiiiiii) Any suspension of the works which is not due to the Contractor's default;
(jjjjjjjjj) Force majeure;
(kkkkkkkkk) Any other causes referred to in these GCC which are not due to the Contractor's
default.
73.2 The Contractor shall, within 15 days of becoming aware that delay may occur, notify the Engineer
of his intention to make a request for extension of the Intended Completion Date to which he may
consider himself entitled, and shall, unless otherwise agreed between the Contractor and the
Engineer, within 21 days from the notification deliver to the Engineer full and detailed particulars

of the request, in order that such request may be investigated at the time.
73.3 Within 21 days from receipt of the Contractor's detailed particulars of the request, the Engineer
shall, by written notice to the Contractor after due consultation with the Public Body and, where
appropriate, the Contractor, grant such extension of the Intended Completion Date as may be
justified, either prospectively or retrospectively, or inform the Contractor that he is not entitled to
an extension.
73.4 If the Contractor has failed to give early notification of a delay or has failed to cooperate in
dealing with a delay, the delay by this failure shall not be considered in assessing the new
Intended Completion Date.
74. Compensation Events for Allowing Time Extension
74.1 The following shall be Compensation Events allowing for time extension:
(lllllllll) The Public Body does not give access to a part of the Site by the Site Possession Date
stated in the Contractor’s approved work program;
(mmmmmmmmm) The Public Body modifies the Schedule of other Contractors in a way
that affects the work of the Contractor under the Contract;
(nnnnnnnnn) The Engineer orders a delay or does not issue Drawings, Specifications, or
instructions required for execution of the Works on time;
(ooooooooo) The Engineer instructs the Contractor to uncover or to carry out additional tests
upon work, which is then found to have no Defects;
(ppppppppp) The Engineer unreasonably does not approve a subcontract to be let;
(qqqqqqqqq) The Engineer gives an instruction for dealing with an unforeseen condition,
caused by the Public Body, or additional work required for safety or other reasons.
(rrrrrrrrr)Other Contractors, public authorities, utilities, or the Public Body do not work within
the dates and other constraints stated in the Contract, and they cause delay;
(sssssssss) The advance payment is delayed;
(ttttttttt) The Engineer unreasonably delays issuing Interim Payment Certificates;
(uuuuuuuuu) Other Compensation Events described in the SCC or determined by the Public
Body and force majeure.
74.2 If a Compensation Event would prevent the work being completed before the Intended
Completion Date, the Intended Completion Date shall be extended. The Engineer shall decide
whether and by how much the Intended Completion Date shall be extended.
74.3 The Contractor shall not be entitled to compensation to the extent that the Public Body’s interests
are adversely affected by the Contractor not having given early warning.
75. Acceleration
75.1 When the Public Body wants the Contractor to finish before the Intended Completion Date, the
Engineer will obtain priced proposals for achieving the necessary acceleration from the
Contractor. If the Public Body accepts these proposals, the Intended Completion Date will be
adjusted accordingly and confirmed by both the Public Body and the Contractor.
75.2 If the Contractor’s priced proposals for acceleration are accepted by the Public Body, they are
incorporated in the Contract Price and treated as a modification.

76. Management Meetings
76.1 Either the Engineer or the Contractor may require the other to attend a formal management
meeting, to discuss the Public Body's levels of satisfaction in respect of the Works carried out
under the Contract, to review the plans for remaining work, and to agree any necessary action to
address areas of dissatisfaction. The Contractor will not obstruct or withhold its agreement to any
such necessary action. Such meetings shall be attended by duly authorized and sufficiently senior
employees of both the Public Body and the Contractor together with any other relevant attendees.
The Parties shall agree a standing agenda for such Reviews.
76.2 The Engineer shall record the business of management meetings and provide copies of the record
to those attending the meeting and to the Public Body. The responsibility of the parties for actions
to be taken shall be decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.
77. Early Warning
77.1 The Contractor shall warn the Engineer at the earliest opportunity of specific likely future events
or circumstances that may adversely affect the quality of the work increase the Contract Price or
delay the execution of the Works. The Engineer may require the Contractor to provide an estimate
of the expected effect of the future event or circumstance on the Contract Price and Completion
Date. The estimate shall be provided by the Contractor as soon as reasonably possible.
77.2 The Contractor shall cooperate with the Engineer in making and considering proposals for how
the effect of such an event or circumstance can be avoided or reduced by anyone involved in the
work and in carrying out any resulting instruction of the Engineer.
78. Delays in Implementation of Tasks
78.1 If the Contractor fails to complete the works within the time period(s) specified in the Contract the
Public Body shall, without formal notice and without prejudice to his other remedies under the
contract be entitled to liquidated damages for every day or part thereof which shall elapse between
the end of the period specified for implementation of tasks or extended Intended Completion Date
under GCC Clause 72 and the actual date of completion, at the rate and up to the maximum
amount specified in the GCC Clause 27. If the works have been the subject of partial acceptance
in accordance with GCC Clause 86, the liquidated damages specified in the GCC Clause 27 may
be reduced in the proportion which the value of the accepted part bears to the value of the whole
of the works.
78.2 If the Public Body has become entitled to the maximum claim under GCC Clause 78.1 he may,
after giving notice to the Contractor:
(vvvvvvvvv) Seize the performance guarantee; and /or
(wwwwwwwww) Terminate the contract; and
(xxxxxxxxx) Enter into a contract with a third party at the Contractor's cost for the provision
of the balance of the works.
79. Work Register
79.1 A work register shall, unless otherwise provided by the SCC, be kept on the site by the Engineer,
who shall enter in it at least the following information:
(yyyyyyyyy) the weather conditions, interruptions of work owing to inclement weather, hours

of work, number and type of workmen employed on the site, materials supplied, equipment
in use, equipment not in working order, tests carried out, samples dispatched, unforeseen
circumstances, as well as orders given to the Contractor;
(zzzzzzzzz) detailed statements of all the quantitative and qualitative elements of the work
done and the supplies delivered and used, capable of being checked on the Site and relevant
in calculating payments to be made to the Contractor.
79.2 The statements shall form an integral part of the work register but may, where appropriate, be
recorded in separate documents. The technical rules for drawing up the statements shall be as set
out in the SCC.
79.3 The Contractor shall ensure that statements are drawn up, in good time and in accordance with the
SCC, in respect of work, services and supplies which cannot be measured or verified
subsequently; failing this, he shall accept the decisions of the Engineer, unless, at his own
expense, he provides evidence to the contrary.
79.4 Entries made in the work register as work progresses shall be signed by the Engineer and
countersigned by the Contractor or his representative. If the Contractor objects, he shall
communicate his views to the Engineer within 15 days following the date on which the entry or
the statements objected to be recorded. Should Contractor fail to countersign or to submit his
views within the period allowed, the Contractor shall be deemed to agree with the notes shown in
the register. The Contractor may examine the work register at any time and may, without
removing the document, make or receive a copy of entries which he considers necessary for his
own information.
79.5 The Contractor shall, on request, provide the Engineer with the information needed to keep the
work register in good order.
80. Origin and Quality of Works and Materials
80.1 All goods purchased under the contract shall have their origin in any eligible source country as
defined in the Section 5 of the Bidding Documents.
80.2 The works, components and materials shall conform to the specifications, drawings, surveys,
models, samples, patterns and other requirements in the SCC which shall be held at the disposal of
the Public Body or the Engineer for the purposes of identification throughout the period of
performance.
80.3 Any preliminary technical acceptance stipulated in the SCC shall be the subject of a request sent
by the Contractor to the Engineer. The request shall indicate the reference to the contract, the lot
number and the place where such acceptance is to take place, as appropriate. The components and
materials specified in the request must be certified by the Engineer as meeting the requirements
for such acceptance prior to their incorporation in the works.
80.4 Even if materials or items to be incorporated in the works or in the manufacture of components
have been technically accepted in this way, they may still be rejected and must be replaced
immediately by the Contractor if a further examination reveals defects or faults. The Contractor
may be given the opportunity to repair and make good materials and items which have been
rejected, but such materials and items will be accepted for incorporation in the works only if they
have been repaired and made good to the satisfaction of the Engineer.
81. Inspection and Testing
81.1 The Contractor shall ensure that the components and materials are delivered to the site in time to

allow the Engineer to proceed with acceptance of the components and materials. The Contractor is
deemed to have fully appreciated the difficulties which he might encounter in this respect, and he
shall not be permitted to advance any grounds for delay in fulfilling his obligations.
81.2 The Engineer shall be entitled, either by himself or his agent, to inspect, examine, measure and
test the components, materials and workmanship, and check the progress of preparation,
fabrication or manufacture of anything being prepared, fabricated or manufactured for delivery
under the contract in order to establish whether the components, materials and workmanship are
of the requisite quality and quantity. This shall take place at the place of manufacture, fabrication,
preparation or on the site or at such other places as may be specified in the contract.
81.3 For the purposes of such tests and inspections, the Contractor shall:
(aaaaaaaaaa) provide to the Engineer, temporarily and free of charge, such assistance, test
samples, parts, machines, equipment, tools or materials and labor as are normally required
for inspection and testing;
(bbbbbbbbbb) agree, with the Engineer, on the time and place for tests;
(cccccccccc) provide access for the Engineer at all reasonable times to the place where the
tests are to be carried out.
81.4 If the Engineer is not present on the date agreed for tests, the Contractor may, unless otherwise
instructed by the Engineer, proceed with the tests, which shall be deemed to have been made in
the Engineer's presence. The Contractor shall forthwith forward duly certified copies of the test
results to the Engineer, who shall, if he has not attended the test, be bound by the test results.
81.5 When components and materials have passed the tests referred to in this GCC Clause, the
Engineer shall notify the Contractor or endorse the procedure's certificate to that effect.
81.6 If the Engineer and the Contractor disagree on the test results, each shall give a statement of his
views to the other within 15 days after such disagreement arises. The Engineer or the Contractor
may require such tests to be repeated on the same terms and conditions or, if either party so
requests, by an expert to be selected by common consent. All test reports shall be submitted to the
Engineer who shall communicate the results of these tests without delay to the Contractor. The
results of the re-testing shall be conclusive. The cost of the re-testing shall be borne by the party
whose views are proved wrong by the re-testing.
81.7 In the performance of his duties, the Engineer and all persons authorized by him shall disclose
only to those persons who are entitled to know of it information which he has obtained by reason
of his inspection and testing of the methods of manufacture and operation of the undertaking.
82. Rejection
82.1 Components and materials which are not of the specified quality shall be rejected. A special mark
may be applied to the rejected components or materials. This shall not be such as to alter them or
affect their commercial value. Rejected components and materials shall be removed by the
Contractor from the site within a period which the Engineer shall specify, failing which they shall
be removed by the Engineer as of right at the expense and risk of the Contractor. Any work
incorporating rejected components or materials shall be rejected.
82.2 The Engineer shall, during the progress of the works and before the works are taken over, have the
power to order or decide:
(dddddddddd) the removal from the Site, within such time limits as may be specified in the
order, of any components or materials which, in the opinion of the Engineer, are not in

accordance with the contract;

(eeeeeeeeee) the substitution of proper and suitable components or materials; or
(ffffffffff) the demolition and proper re-execution, or satisfactory repair, notwithstanding
any previous test thereof or interim payment therefore, of any work which, in respect of
components, materials, workmanship or design by the Contractor for which he is
responsible, is not, in the opinion of the Engineer, in accordance with the Contract.
82.3 The Engineer shall, as soon as reasonably practicable, give to the Contractor notice in writing of
his decision specifying particulars of the alleged defects.
82.4 The Contractor shall with all speed and at his expense make good the defects so specified. If the
Contractor does not comply with such order, the Public Body shall be entitled to employ other
persons to carry out the same and all expenses consequent thereon or incidental thereto may be
deducted by the Public Body from any monies due or which may become due to the Contractor.
82.5 The provisions of this GCC Clause shall not affect the right of the Public Body to claim under
83. Ownership of Plant and Materials
83.1 All equipment, temporary works, plant and materials provided by the Contractor shall, when
brought on the Site, be deemed to be exclusively intended for the execution of the works and the
Contractor shall not remove the same or any part thereof, except for the purpose of moving it from
one part of the site to another, without the consent of the Engineer. Such consent shall, however,
not be required for vehicles engaged in transporting any staff, labor, equipment, temporary works,
plant or materials to or from the Site.
83.2 The SCC may provide that all equipment, temporary works, plant and materials on Site owned by
the Contractor or by any company in which the Contractor has a controlling interest shall, for the
duration of the execution of the works, be:
(gggggggggg) vested in the Public Body; or
(hhhhhhhhhh) made subject to a lien in favor of the Public Body; or
(iiiiiiiiii) made subject to any other arrangement regarding priority interest or security.
83.3 In the event of termination of the contract in accordance with GCC Clause 21 due to the
Contractor's breach of Contract, the Public Body shall be entitled to use the equipment, temporary
works, plant and materials on Site in order to complete the works.
83.4 Any agreement for the hire by the Contractor of equipment, temporary works, plant and materials
brought onto the Site, shall contain a provision that on request in writing made by the Public Body
within 7 days after the date on which the termination under GCC Clause 21 becomes effective,
and on the Public Body undertaking to pay all hire charges in respect thereof from such date, the
owner thereof will hire such equipment, temporary works, plant or materials to the Public Body
on the same terms as they were hired by the Contractor, except that the Public Body shall be
entitled to permit the use thereof by any other Contractor employed by him for completing the
works under the provisions of GCC Clause 21.5.
83.5 Upon termination of the contract before completion of the works, the Contractor shall deliver to
the Public Body any plant, temporary works, equipment or materials the property in which has
vested in the Public Body or been made subject to a lien by virtue of GCC Clause 83.2. If he fails
to do so, the Public Body may take such appropriate action as it deems fit in order to obtain
possession of such plant, temporary works, equipment and materials and recover the cost of so
doing from the Contractor.

G. Acceptance and Defects Liability

84. General Principles
84.1 Verification of the works by the Engineer with a view to provisional or final acceptance shall take
place in the presence of the Contractor. The absence of the Contractor shall not be a bar to
verification on condition that the Contractor has been summoned in due form at least 30 days
prior to the date of verification.
84.2 Should exceptional circumstances make it impossible to ascertain the state of the works or
otherwise proceed with their acceptance during the period fixed for provisional or final
acceptance, a statement certifying such impossibility shall be drawn up by the Engineer after
consultation, where possible, with the Contractor. The verification shall take place and a statement
of acceptance or rejection shall be drawn up by the Engineer within 30 days following the date on
which such impossibility ceases to exist. The Contractor shall not invoke these circumstances in
order to avoid his obligation to present the works in a state suitable for acceptance.
85. Tests on Completion
85.1 The works shall not be accepted until the prescribed verifications and tests have been carried out
at the expense of the Contractor. The Contractor shall notify the Engineer of the date on which
such verification and tests may commence.
85.2 Works which do not satisfy the terms and conditions of the Contract, or in the absence of such
terms and conditions, which are not carried out in accordance with trade practices in the Federal
Democratic Republic of Ethiopia, shall, if required, be demolished and rebuilt by the Contractor
or repaired to the satisfaction of the Engineer, otherwise this shall be done as of right after due
notice at the expense of the Contractor, by order of the Engineer. The Engineer may also require
the demolition and reconstruction by the Contractor, or repair to the satisfaction of the Engineer,
under the same conditions of work, in which unacceptable materials have been used, or carried out
in the periods of suspension provided for in GCC Clause 20.
86. Partial Acceptance
86.1 The Public Body may make use of the various structures, parts of structures or sections of the
works forming part of the contract as and when they are completed. Any taking over of the
structures, parts of structures or sections of the works by the Public Body shall be preceded by
their partial provisional acceptance. However, works may in cases of urgency be taken over prior
to acceptance provided an inventory of outstanding work is drawn up by the Engineer and agreed
to by the Contractor and the Engineer beforehand. Once the Public Body has taken possession of a
structure, a part thereof or section of the works, the Contractor shall no longer be required to make
good any damage resulting otherwise than from faulty construction or workmanship.
86.2 The Engineer may, at the request of the Contractor and if the nature of the works so permits
proceeds with partial provisional acceptance, provided that the structures, parts of structures or
sections of the works are completed and suited to the use as described in the Contract.
86.3 In the cases of partial provisional acceptance referred to in GCC Sub-Clauses 86.1 and 86.2 the
Defects Liability Period provided for in GCC Clause 88 shall, unless the SCC provide otherwise,
run as from the date of such partial provisional acceptance.

87. Provisional Acceptance
87.1 The works shall be taken over by the Public Body when they have satisfactorily passed the tests
on completion and a certificate of provisional acceptance has been issued or is deemed to have
been issued.
87.2 The Contractor may apply, by notice to the Engineer, for a certificate of provisional acceptance
not earlier than 15 days before the works, in the Contractor's opinion, are complete and ready for
provisional acceptance. The Engineer shall within 30 days after the receipt of the Contractor's
application either:
(jjjjjjjjjj) issue the certificate of provisional acceptance to the Contractor with a copy to the Public
Body stating, where appropriate, his reservations, and, inter alia, the date on which, in his
opinion, the works were completed in accordance with the Contract and ready for
provisional acceptance; or
(kkkkkkkkkk) reject the application giving his reasons and specifying the action which, in his
opinion, is required of the Contractor for the certificate to be issued.
87.3 If the Engineer fails either to issue the certificate of provisional acceptance or to reject the
Contractor's application within the period of 30 days, he shall be deemed to have issued the
certificate on the last day of that period. The certificate of provisional acceptance shall not be
deemed to be an admission that the works have been completed in every respect. If the works are
divided by the contract into sections, the Contractor shall be entitled to apply for separate
certificates for each of the sections.
87.4 Upon provisional acceptance of the works, the Contractor shall dismantle and remove temporary
structures as well as materials no longer required for use in connection with the performance of
the contract. He shall also remove any litter or obstruction and redress any change in the condition
of the Site as required by the contract.
87.5 Immediately after provisional acceptance, the Public Body may make use of all the works as
completed.
88. Defects Liability
88.1 The Contractor shall be responsible for making good any defect in, or damage to, any part of the
works which may appear or occur during the Defects Liability Period and which arises either
from:
(llllllllll) the use of defective plant or materials or faulty workmanship or design of the
Contractor; and/or
(mmmmmmmmmm) any act or omission of the Contractor during the Defects Liability
Period.
88.2 The Contractor shall at his own cost make good the defect or damage as soon as practicable. The
Defects Liability Period for all items replaced or renewed shall recommence from the date when
the replacement or renewal was made to the satisfaction of the Engineer. If the contract provides
for partial acceptance, the Defects Liability Period shall be extended only for the part of the works
affected by the replacement or renewal.
88.3 If any such defect appears or such damage occurs, during the period referred to in GCC Clause
88.1, the Public Body or the Engineer shall notify the Contractor. If the Contractor fails to remedy
a defect or damage within the time limit stipulated in the notification, the Public Body may:

(nnnnnnnnnn) carry out the works himself, or employ someone else to carry out the works, at
the Contractor's risk and cost, in which case the costs incurred by the Public Body shall be
deducted from monies due to or from securities held against the Contractor or from both; or
(oooooooooo) terminate the Contract.
88.4 If the defect or damage is such that the Public Body has been deprived substantially of the whole
or a part of the benefit of the works, the Public Body shall, without prejudice to any other remedy,
be entitled to recover all sums paid in respect of the parts of the works concerned together with
the cost of dismantling such parts and clearing the Site.
88.5 In case of emergency, where the Contractor cannot be reached immediately or, having been
reached, is unable to take the measures required, the Public Body or the Engineer may have the
work carried out at the expense of the Contractor. The Public Body or the Engineer shall as soon
as practicable inform the Contractor of the action taken.
88.6 Where the SCC stipulates that the maintenance work, necessitated by normal wear and tear, shall
be carried out by the Contractor, such work shall be paid for from a provisional sum.
Deterioration resulting from the circumstances provided for in GCC Clause 44 or from abnormal
use shall be excluded from this obligation unless it reveals a fault or defect justifying the request
for repair or replacement under GCC Clause 88.
88.7 The defects liability shall be stipulated in the SCC. If the duration of the Defects Liability Period
is not specified, it shall be 365 days. The Defects Liability Period shall commence on the date of
provisional acceptance.
88.8 After provisional acceptance and without prejudice to the defects liability referred to in this GCC
Clause, the Contractor shall no longer be responsible for risks which may affect the works and
which result from causes not attributable to him. However, the Contractor shall be responsible as
from the date of provisional acceptance for the soundness of the construction, as laid down in the
in the Ethiopian law.
89. Final Acceptance
89.1 Upon the expiry of the Defects Liability Period, or where there is more than one such period, upon
the expiry of the latest period, and when all defects or damage have been rectified, the Engineer
shall issue to the Contractor a Final Acceptance Certificate and a copy thereof to the Public Body
stating the date on which the Contractor completed his obligations under the Contract to the
Engineer's satisfaction. The Final Acceptance Certificate shall be given by the Engineer within 30
days after the expiration of the above stated period, or as soon as any works ordered under GCC
Clause 88 have been completed to the satisfaction of the Engineer.
89.2 The works shall not be considered as completed until the Final Acceptance Certificate has been
signed by the Engineer and delivered to the Public Body, with a copy to the Contractor.
89.3 Notwithstanding the issue of the Final Acceptance Certificate, the Contractor and the Public Body
shall remain liable for the fulfillment of any obligation incurred under the contract prior to the
issue of the Final Acceptance Certificate, which remains unperformed at the time such Final
Acceptance Certificate is issued. The nature and extent of any such obligation shall be determined
by reference to the provisions of the contract.

Part 3: Contract Section 9: Contract Forms
Section-3: Bid Submission Sheet

Place and Date
Procurement Reference Number:
To:
Addis Ababa
Ethiopia
SUBMITTED BY1:
Complete Legal Name and Address of the Seat of
Nationality2
the Bidder
Leader3
Member
Etc …
In response to your Bidding Documents for the above Procurement Number:, we, the
undersigned, hereby declare that:
(a) We have examined and accept in full the content of the Bidding Documents for the,
Procurement Number: We hereby accept its provisions in their entirety, without reservation
or restriction.
(b) We hereby declare that all the information and statements made in this Bid are true and
accept that any misinterpretation contained in it may lead to our disqualification.
(c) We, the undersigned, offer to execute in conformity with the Bidding Documents dated the
following Works :
(d) The total price of our Bid, excluding any discounts offered in item (e) below is: ;
(e) The discounts offered and the methodology for their application are:
Unconditional Discounts: If our bid is accepted, the following discounts shall apply. .
Methodology of Application of the Discounts: The discounts shall be applied using the
following method: ;
Conditional Discounts: If our bid(s) are accepted, the following discounts shall apply. .
Methodology of Application of the Discounts: The discounts shall be applied using the
following method: ;
(f) Our Bid shall be valid for a period of days from the date fixed for the Bid submission
deadline in accordance with the Bidding Documents, and it shall remain binding upon us and
may be accepted at any time before expiry of that period;
(g) The prices in this bid have been arrived at independently, without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other
bidder or competitor relating to:
1
One signed original Bid Submission Form must be supplied together with the number of copies specified in the
Instruction to Bidders.
2
Country in which the legal entity is registered.
3
Add/delete additional lines for members as appropriate. Note that a subcontractor is not considered to be a member for
the purposes of this bidding procedure. If this Bid is being submitted by an individual Bidder, the name of the Bidder
should be entered as "leader" and all other lines should be deleted.

Document: Contract Forms Section IX of IX Issued by:
i. Those prices;
ii. The intention to submit a bid; or
iii. The methods or factors used to calculate the prices offered.
(h) The prices in this bid have not been and will not be knowingly disclosed by the , directly or
indirectly, to any other bidder or competitor before bid opening.
(i) We, including any subcontractors for any part of the contract resulting from this procurement
process, are eligible to participate in public procurement in accordance with ITB Clause 4.1
and have not been debarred by a decision of the Public Procurement and Property
Administration Agency from participating in public procurements for breach of our
obligation under previous contract
(j) We are not insolvent, in receivership, bankrupt or being wound up, not have had our
business activities suspended and not be the subject of legal proceedings for any of the
foregoing;
(k) We have fulfilled our obligations to pay taxes according to Ethiopian Tax laws
(l) We have read and understood the provisions on fraud and corruption in GCC Clause 5 and
confirm and assure to the Public Body that we will not engage ourselves into these evil
practices during the procurement process and the execution of any resulting contract;
(m) We have not committed an act of embezzlement, fraud or connivance with other Bidders.
(n) We have not given or have been offered to give inducement or bribe to an official or
procurement staff of the to influence the result of the Bid in our favor.
(o) We are not participating, as Bidders, in more than one bid in this bidding process, other than
alternative bids in accordance with the Bidding Document;
(p) We do not have any conflict of interest and have not participated in the preparation of the
original Schedule of Requirements for the Public Body;
(q) If our bid is accepted, we commit to submit a performance security in accordance with the
GCC Clause 58 of the Bidding Documents, in the amount of for the due performance of the
Contract;
(r) We, including any subcontractors or suppliers for any part of the Contract, have nationalities
from eligible countries ];
(s) We will inform the immediately if there is any change in the above circumstances at any
stage during the implementation of the contract. We also fully recognize and accept that any
inaccurate or incomplete information deliberately provided in this Bid may result in our
exclusion from this and other contracts funded by the Government of the Federal Democratic
Republic of Ethiopia.
(t) We understand that this Bid, together with your written acceptance thereof included in your
notification of award, shall not constitute a binding contract between us, until a formal
contract is prepared and executed.
(u) We understand that you reserve the right to reject any or all Bids that you may receive.
Name
In the capacity of .
Signed
Duly authorized to sign the Bid for and on behalf of .
Dated on [insert day] day of ], 20
Attachments:
1. Valid trade license indicating the stream of business in which the is engaged;

Document: Contract Forms Section X of IX Issued by:
2. VAT registration certificate issued by the tax authority ;

3. A valid tax clearance certificate issued by the tax authority ;
4. Business organization registration certificate or trade license issued by the country of
establishment ;
5. Relevant professional practice certificates.
6. Bid Security; and
7. Other documents requested by the Public Body

Document: Contract Forms Section XI of IX Issued by:
Section-4: Technical Proposal with technical specifications

A. Technical Proposal
Place and Date
Procurement Reference No.:
Alternative No.:
To:
Addis Ababa
Ethiopia
1. Personnel
The following Team Skill Matrix identifies the personnel to be employed on the contract and
their skills that are relevant to the role in the contract team and are required for successful
execution of the contract:
FORM PER 1: Proposed Personnel
Expert Name
Title of Position:
Nationality:
Resume Page
Qualification Knowledge Level Comments
Reference
Years of experience (with the Resume Page

Knowledge Level Comments
company/in works) Reference
Additional Knowledge and Resume Page

Knowledge Level Comments
Experience Reference
Experience indicated in the matrix is backed up in the individual’s resume.

We have used the following ratings in order to accurately reflect the skill ratings of our team:
Has exposure to education in the subject area but has not used this skill set in
U Understanding
practice.
W Working Has limited working experience using this skill set.
Has hands-on experience using this skill set to implement between 2 to 5
P Proficient
projects of various scope/complexity.
Has hands-on experience using this skill set in a key role to implement more
X Expert
than 5 projects of various scope/complexity.
2. Equipment
DESCRIPTION Power/ No of Age Current
No. Source of equipment
(type/make/model) capacity units (years) Location
A. Construction Plant

Document: Contract Forms Page 1 of 4 Issued by:
DESCRIPTION Power/ No of Age Current

No. Source of equipment
(type/make/model) capacity units (years) Location
Owned Rented Leased
Owned Rented Leased
Owned Rented Leased
Owned Rented Leased
B. Vehicles and Trucks
Owned Rented Leased
Owned Rented Leased
Owned Rented Leased
Owned Rented Leased
C. Other Plant
Owned Rented Leased
Owned Rented Leased
Owned Rented Leased
The following information shall be provided only for equipment not owned by the Bidder
Name of owner:
Address of owner:
Owner Telephone: Contact name and title:
Fax: Email address:
Details of rental / lease / manufacture agreements:

Agreements
3. Work Plan and Site Organization
4. Method Statement
5. Mobilization Schedule
6. Construction Schedule
Value of subcontract as Experience in similar
Work intended to be Name and details of
percentage of the total work (details to be
subcontracted subcontractors
cost of the project specified)

B. Technical Specification
1. Preamble to Schedule of Rates
89.4 It is a general principle throughout this Specification that the payment for each work item
is inclusive of all operations, resources and inputs necessary to complete the work Item.
The cost of operations or works not included in the Specifications or the Bill of Quantities,
but are all necessary for the completion of the Works, shall be deemed to included within
other items
89.5 In the Schedule of Rates the Item numbers, headings and item descriptions identify the
work covered by the respective items. The exact nature and extent of the work is to be
ascertained by reference to the Works description, Specifications and Conditions of
Contract. The rates and prices entered in the Schedule of Rates shall be deemed to be the
full inclusive value of the work including the following, unless expressly stated otherwise:
(a) The provision, storage, transport, handling, use, distribution, and maintenance of all
materials, plant, equipment, machinery and tools including all costs, charges, dues,
demurrage or other outlays involved in carriage and importation, including waste
and delivery to Site and the Network,
(pppppppppp) The provision, storage, transport, use, handling, distribution and
maintenance of all consumable stores, fuel, water and electricity,
(qqqqqqqqqq) Temporary Works,
(rrrrrrrrrr) Establishment charges including temporary accommodation at individual
sites, overheads and profit,
(ssssssssss) All risks, liabilities, contingencies, insurance and obligations imposed or
implied by the Contract,
(tttttttttt) Attendance and transport for sampling and testing carried out by the Engineer’s
Representative, supplying results of tests carried out by the Contractor and providing
test certificates,
(uuuuuuuuuu) Awaiting approvals and or consents,
(vvvvvvvvvv) Traveling to, between and from different locations within the Network,
(wwwwwwwwww) The provision and care of all staff and labor and their payment,
accommodation, transport, fares and other requirements including First Aid, welfare
and safety requirements,
(xxxxxxxxxx) Setting out, including the location and preservation of survey markers,
measurement and supervision,
(yyyyyyyyyy) The opening operation and reinstatement upon completion of all quarries
and borrow pits,
(zzzzzzzzzz) The construction and maintenance of the temporary diversion routes as
required, the control of traffic, and the provision of temporary road signs as
described or otherwise necessary for the safe performance of the Works,
(aaaaaaaaaaa) Injury caused to the works under construction, plant, materials and
consumable stores by weather,
(bbbbbbbbbbb) Co-ordination with other Contractors or Authorities carrying out work
either in connection with or adjacent to the works,
(ccccccccccc) The protection of mains, ducts and services,
89.6 Each individual item shall have a rate or price entered against it.

89.7 Unless expressly stated otherwise the Contractor shall allow in his rates and prices for
carrying out the works at any location within the Network, for setting up at each Site and
for movement between Sites.
89.8 The Contractor shall allow for the items in the Schedule of Rates being used only once, a
number of times or not at all and in any quantity during the currency of the Contract
89.9 Where the Schedule of Rates includes separate pay items depending on work quantity, this
shall be on the basis of the quantity of each work Item instructed by a single Works Order.
89.10 The final measurement of quantity against each item on a Works Order shall be computed
net to two decimal places from the dimensions stated in the Contract unless stated
otherwise in the Specifications or stated on the Works Order.
89.11 The measured quantity for each item of work executed by the Contractor in accordance
with the Contract shall be measured net and no allowance will be made for waste, bulking,
shrinkage, increase or decrease of volume due to compacting or to the provision of working
space.
89.12 Where in the Contract a choice of alternatives is permitted, the scheduled description and
the rates and prices inserted shall be deemed to cover any of the permitted alternative
materials or designs the Contractor may elect to use.
89.13 The Schedule of Rates does not include or infer any pre-estimate of the required work
quantities. The Contractor should make his own predictions regarding the amounts,
frequencies and distribution of the Works based on the information contained in the
Contract, his own experience of patterns of road deterioration, and his pre-tender
inspection of the Network. The Contractor is entirely responsible for any inaccuracies in
his predictions.
89.14 Except in circumstances as provided for in the Contract, the Contractor will not be entitled
to any monthly interim payment or any other payment on account until all the work
required by a Works Order is complete. Payment will then normally be claimed in the next
monthly statement following certified completion by the Engineer. However, payment for
continuous Length-Person activities may be claimed on a regular monthly basis in arrears.
2. General Requirements
The Contractor shall engage only those people who have been adequately trained and instructed
in their duties. All operators of equipment and vehicles shall be competent and hold all necessary
licenses in accordance with current legislation. The Contractor shall employ sufficient numbers of
helpers and watchmen who shall guide operators and provide warning of potential conflict with
people and other vehicles, as applicable.
The Contractor shall pay due regard to the safety of his workers.
Where appropriate, the Contractor shall pay particular attention to the safety of operators and all
persons in the vicinity of fuel transfer / storage operations. A prohibition on smoking must be
actively enforced when close to flammable liquids.
All equipment and vehicles shall be in a good and safe working condition. The Contractor must
have contingency arrangements in place to attend to personal injuries that may result from
accidents occurring within the work site.
3. Protection of the Environment / Works
The Contractor shall take all reasonable precautions to preserve the condition of the environment.
In particular:
(ddddddddddd) No pollutants shall be allowed to enter any watercourse;

(eeeeeeeeeee) No unauthorized or indiscriminate felling of trees shall be permitted;

(fffffffffff) No open or uncontrolled fires shall be permitted;
(ggggggggggg) The Contractor shall not cause areas of stagnant water to form, on the
surface or in open containers;
(hhhhhhhhhhh) All spoil or waste materials remaining after the works must be neatly
disposed of in approved dump sites;
(iiiiiiiiiii) The Contractor shall ensure that the Works, including the action of
individual workers, do not result in any littering. Where such littering does occur the
Contractor shall be responsible for the collection and proper disposal of the litter;
(jjjjjjjjjjj) The use of herbicides and pesticides shall not be permitted.
(kkkkkkkkkkk) Excavations, finished works are to be protected from adverse weather
and any work damaged by adverse weather is to be repaired by the Contractor.
4. Equivalency of Standards and Codes
Wherever reference is made in the Contract to specific standards and codes to be met by the
goods and materials to be furnished, and work performed or tested, the provisions of the latest
current edition or revision of the relevant standards and codes in effect shall apply, unless
otherwise expressly stated in the Contract. Where such standards and codes are national, or relate
to a particular country or region, other authoritative standards that ensure a substantially equal or
higher quality than the standards and codes specified will be accepted subject to the Employer’s
prior review and written consent. Differences between the standards specified and the proposed
alternative standards shall be fully described in writing by the Contractor and submitted to the
Engineer at least 28 days prior to the date when the Contractor desires the Engineer’s consent. In
the event the Engineer determines that such proposed deviations do not ensure substantially equal
or higher quality, the Contractor shall comply with the standards specified in the documents.
5. Project Sign Boards
The Contractor shall provide, erect and maintain, Project Sign Boards at all the principle
boundaries to construction location. The cost of providing and maintaining the sign boards should
be included in the rates tendered for other work items and will not be separately reimbursed.
6. Work Item Specifications
The pages that follow provide the work Specifications for each of the term work activity Items. A
standard layout sheet is used for the Specifications of each Item. As well as stating the title,
reference number and units for measurement, these provide information under the following
headings:
(a) Description – provides an overview of the repair / work technique and the circumstances
when it is normally used.
(b) Typical Equipment – where included, provides advice on key items of equipment needed
to perform the work. This is for guidance only and the Contractor may select his own
resources.
(c) Materials – describes and defines the type and quality of main materials which are to be
incorporated into the work.
(d) Work Specifications – describes the general methodology for performing the work, states
any mandatory requirements (e.g. when mechanical compaction must be used), required
standards of workmanship quality and any required testing.
(e) Measurement and Payment – describes in what units and how the accomplished work is
to be measured for the application of unit payment rates. The units of measurement used are

those of the International System of Units (SI). No other units may be used for measurements,
pricing, detail drawings etc. (Any units not mentioned in the technical documentation must also
be expressed in terms of the SI.) Abbreviations used in the specification are to be interpreted as
follows:
mm means millimeter h means hour
m means meter L.s. means Lump sum
mm² means square millimeter km means kilometer
m² means square meter l means liter
m³ means cubic meter % means per cent
kg means kilogram N.d means nominal diameter
to means tone (1000 kg) m/m means man-month
pcs means pieces m/d means man-day
Work Series No.:

Item No.:
Name of Item:
Unit of
Measurement:
Description:
Equipment:
Materials:
Work
Specification:
Measurement and
Payment:
Work Series No.:

Item No.:
Name of Item: Daywork
Unit of
Measurement:
Description: Day works
Equipment: as per Bill of Quantities
This Item covers the listing of dayworks items for use in determining
payment for work for which no other applicable rate exists in the Schedule
Materials: of Rates or for which the mode of operation required by the Engineer differs
significantly from that specified in the individual items.
The scope of possible works is not limited but may be particularly
appropriate in the following examples:
No daywork shall be undertaken unless written authorization has been
obtained from the Engineer in the form of a Works Order. In the case of
emergency work, the Contractor shall act upon the verbal instructions of
duly authorized representatives of the Engineer, provided that the
Engineer will confirm such instruction in writing and by formal Works
Order at the earliest, reasonable opportunity.
Work In respect of ordered dayworks, the Contractor shall deliver each day (or
Specification: such longer reasonable period as the Engineer may permit) accurate
statements in duplicate which shall include the following details of the
resources used in executing the previous day’s work:
 Name, designation and hours of Contractor’s personnel,
 Identification, type and hours worked of Contractor’s plant and
equipment,
 Type and quantities of all materials used.
Measurement and
The records described above for personnel, plant / equipment, and materials,
Payment:
shall form the basis for determining payments due for works instructed to be
performed under dayworks. The amounts payable will be subject to the
following provisions:
(i) Plant and equipment
The unit of measurement shall be the unit specified for the item of plant or
equipment in the Bill of Quantities.
Non-working hours for transport, breakdown, lack of operator or any other
reason shall not be measured.
Rates entered by the Contractor in the Dayworks Schedule for each category
and type of plant shall be deemed to include for: all mark-ups: operation,
maintenance, repairs, fuel, oil, taxes, duties, drivers wages, insurances
overhead, and overtime. Where plant or equipment has to be brought to Site
solely for an item of dayworks, the resources used in transporting the
equipment to and from its normal base to the work Site may be payable but
not the item of transported equipment itself.
(ii) Personnel
The unit of measurement shall be the unit specified for the personnel in the

Item No.:
Name of Item: Daywork
Schedule of Rates. The workforce eligible for payments shall be restricted
to workers and direct site supervisors such as foreman only. Site office and
head office management and support workers shall be excluded. The rates
entered by the Contractor in the Dayworks Schedule for each category of
worker shall be deemed to include for: wages, overtime, shift work, all
statutory payments required to be made by the Engineer, travel time and
transport to place of normal reporting, hand tools, accommodation,
insurances, overhead, and supervision.
Time spent and resources used in traveling from the place of normal
reporting to the Site are normally payable when resources are specifically
mobilized for the dayworks task. Otherwise, only the actual time spent
working shall be paid for.
(iii) Materials
The basic unit of measurement shall be the amounts actually paid for the
procurement of materials which are used in the ordered works as evidenced
by official invoices and receipts. The Engineer may require that the
Contractor seeks his prior consent before purchasing Materials, in which
case this will be stated in the Works Order. The tendered additional
percentage applied to procurement charges shall be in full and final
compensation in respect of the Contractor’s handling costs, insurances,
overhead, and all other charges in connection with the procurement, supply
and installation/use of the materials.

C. Design Documents and Drawings

1. List of Drawings Attached

List of Drawings Attached
No. Drawing Title Purpose
2. List of Design Documents Available
No Designer Design No Design name Date
1.
2.
3.
4.
Drawings are available for inspection from at the following address:

Person in charge:
Tel.:
Fax:
E-mail:
Name
In the capacity of .
Signed
Duly authorized to sign the Bid for and on behalf of .
Dated on [insert day] day of ], 20

Unit Price (Bill of Quantities)
Item Specification
Description of Works Unit Quantity Price in Amount in
No. Reference
1
Sub-Total Item No. 1

2

3

4

Summary
1 Item No. 1
2 Item No. 2
3 Item No. 3
4 Item No. 4
5 Daywork (provisional allowance)
I Summary Total (1+2+3+4+5)
II Add Contingencies
III Summary Total
IV Taxes
V GRAND TOTAL
DAYWORK SCHEDULE
L Labor
L01 day
L02 day
L03 day
L04 day
L05 day
Total Daywork Provisional Sum

Any other documents listed in SCC forming part of the Contract

B. Performance Security
(Bank Guarantee)
Date:
To:
WHEREAS (hereinafter “the Contractor”) has undertaken, pursuant to Contract No. dated , to
supply (hereinafter “the Contract”).
AND WHEREAS it has been stipulated by you in the aforementioned Contract that the
Contractor shall furnish you with a security issued by a reputable guarantor for the sum specified
therein as security for compliance with the Contractor’s performance obligations in accordance
with the Contract.
AND WHEREAS the undersigned , legally domiciled in [insert complete address of Guarantor],
(hereinafter the” Guarantor”), have agreed to give the Contractor a security:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
Contractor, up to a total of and we undertake to pay you, upon your first written demand
declaring the Contractor to be in default under the Contract, without cavil or argument, any sum
or sums within the limits of as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
This security is valid until the day of , .
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No 458.
Name:
In the capacity of
Signed:
Duly authorized to sign the Security for and on behalf of:

Dated on ____________ day of __________________, _______

C. Advance Payment Security

(Bank Guarantee)
Date:
To:
In accordance with the payment provision included in the Contract, in relation to advance
payments, (hereinafter called “the Contractor”) shall deposit with the Public Body a security
consisting of , to guarantee its proper and faithful performance of the obligations imposed by said
Clause of the Contract, in the amount of .
We, the undersigned , legally domiciled in (hereinafter “the Guarantor”), as instructed by the
Contractor, agree unconditionally and irrevocably to guarantee as primary obligor and not as
surety merely, the payment to the Public Body on its first demand without whatsoever right of
objection on our part and without its first claim to the Contractor, in the amount not exceeding .
This security shall remain valid and in full effect from the date of the advance payment received
by the Contractor under the Contract until , [insert year].
Name:
In the capacity of
Signed:
Duly authorized to sign the Security for and on behalf of:
Dated on ____________ day of __________________, _______



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Part 3: Contract Section 8: Special Conditions of Contract

---------------- City Administration

Contract Agreement Between ------

City name, Date

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

for the Procurement of(Insert type of Works)

Procurement Reference No:

NOW THEREFORE the parties hereto hereby agree as follows:

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED THIS

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Letterhead paper with PE name and address

“We accept that [name proposed by bidder] be appointed as the Adjudicator”.

[Insert name of office and name of officer] [Insert postal/street address]

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

---------------------------------------------------------- (Name and Address of the Contractor)

Authorized Signature: ----------------------------------------

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Section 1. Special Conditions of

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

GCC Clause Section 1. Special Conditions of Contract

GCC 1.2 (g) The Contractor is: [insert complete name]

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

GCC Clause Section 1. Special Conditions of Contract

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

GCC Clause Section 1. Special Conditions of Contract

C. Obligations of the Public Body

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

GCC Clause Section 1. Special Conditions of Contract

D. Obligations of the Contractor

GCC 47.1 [Specify any permission to impede traffic on communication links]

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

GCC Clause Section 1. Special Conditions of Contract

E. Payments to the Contractor

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

GCC Clause Section 1. Special Conditions of Contract

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

F. Performance of the Contract

GCC 71.1 The Start Date shall be [insert date]

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Section 2. General Conditions of

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

30. Assistance and Supply of Documents 20

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

68. Payments to Third Parties 42

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

Section 2 General Conditions of Contract

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

carrying out of the works.

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

the works but excluding equipment or other items required to form

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

3. Relationship Between the Parties

4.1 The Contractor acknowledges that it:

5. Fraud and Corruption

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)

6.3 Entire Agreement

SBD-Works (NCB) - Prepared by the FPPA (Version 1, August 2011)