,,:ffi i

I
I

SrrUtr d th DDilfupinrr I
1
I

Deprrtment of @Uuntion By ehttl l

!

NATIoNAL CAPITAT REGIoN I

SCrrOors DTVISIoN oF MAKATI CITY i:ate:-!l sllU--rime: -i$tor

Offie of trc Stfrools Divi$n SperinenAert IL o ux\-of-T7 g

Tuesday, 3O April 2024

UEUORAITDUU
No. 28 s.2024

GITIDELIIIES OIT TET COilDUgT OF TIIE SCE(X)L AITD DTVISIOil I,EYEI.S

CEECXITG OF SE(X)L FORilS FIOR SCH(X)L ytAR n23-Xt24

TO Assistant Schools Division Suprintendent

Chief Eclucation Supervisors, CID and SGOD
Education Program Supervisors
Public Schools District Supervisors
Unit/Section Heads
Rrblic Elementary and Secondary (JHS & SHS) School Heads/Principats
Dean, Hidrer School ng UMak (LIMak-HSU)
All Others Concerned

1. In line with the preparation and accomplistrment of the Deparhent of Education

(DepEcl) Modified Sctrool Forms for the End of School Year (EoSY) 2023 to 2O24, this
Office announces the specific guidelines on the conduct of tlle School and Division
Irvels Checking of School Forms in alt Mal€ti Rrblic Elmentary and Secondary
pHS and SHS) Levels for School Yeax 2O23 to 2024.

2. Ttre conduct of this airns to:

a. provide the necessar5l technical assistancr, monitoring, and erraluation
I
mechanisns on the preparation as well as accomplishment of DepEd
t
t-
School Forms;
a b. maintain and ensure the acctrracy level of Lcarner Information System
(US) and validation of DepEd-prescribed School Forms; and
c. delivery policy information feedback.

3. It must be noted that the preparation and checking of school forms are anong the
essential activities conducted at the end of every school year to ensure the quality
and consistency of every learner's information.

4. Atl policy guidelioes stipulated in DepEd Order No. I l, s. 2O18 titled Guldellnes or
the Prelnretlon aad ChecHng of Sclool Fotur shall be strictly observed.
5. Ttre School Head/Principal should ensure that there is a duly-constihrted School
Checking Committee (SCC), per DepEd Order No. 1l s. 2018. Mor@vetr, as a matter
of policy, school heads/principalslefing principals will be held accountable and
liable for any deliberate wrongful errtry on the forms. (DepEd Order No. 4, s. 2O14)

Gov. Noble, Guadalupe Nuevo, Makati Gty

(oz) sssz-s461 ; (02) 8882-s852
o.heo @ makati.citv(a deped.eov. oh ! www.deped ma kati.ph @ SDOMakati
MATATAG
gct a,rp|.6,|ttPttat
6. To support this standard operating procedure, ttre following shall comprise the
Division Checking Committee (DCC) as stipulated in DepEd Order No. 11 s. 2O18,
together with the specific focus of each team/cluster:

Chair Ifell Vlncent C. Sandoval PhD

Chief Education Supervisor, CID

Vice-Chairs Rosdle A. Trongco MD

Chief Education Supenrisor, SGOD

Core Members: Asslgtrcd Pttbltc ScftooIs lrtrtrtct, Supratlsora, CID

grer Chtster

Working Committees (together with tlw area offoats):

CID SGOD
Arcaof o LIS Generated SF 5 . LIS Generated SF 1

Focus (for o SF 10 (shared with o SF4

checking and frE SGOD), . NSO/PSA Birtr
validation) including fte Certificate/equivabnt
Affidavit of document
Undertaking o Ofierrclevant
o ECCD Checklist (tur documents such as
Kindergarten) PEPT Results
. Certificate of o SF2
Completior/Diploma
o SF9
o Class
Record/Summary of
Grades
Cluster 1 ljaria Sofie M. Berondo
MichaelR. Lee Ma. Theresa M. Ruiz
tvta. Fdima D. Delfin
Cluster 2 lrcne G. Aquino
RonaH C. Lontoc Judy Ruellin B. Cervantes
Tomm C. Galiza PhD
Cluster 3 Joy L. Martin EdD
Gizelle V. Laud Raynan R. ['larcelo
Paticia Ulynne F. GaMda
Cluster 4 Renante B. Corpuz
Maria Fe C. Balaba Lea D. Miralpes
Romulous P. Guino
Cluster 5 Osarb M. Cantos EdD John Christopher Kevin D.
KrisselB. Quemquem Daquioag
Gluster 6 Marian A. Soriano
Rowena A. Reyes
MichaelM. Mercado
Cluster 7 Aileen A. Hemal
Shiella R. Fallarcuna Jasmin A. Acera
Ruben J. Bertos PhD

7. Anent to DepEd Order No.22, s.2023 titled "Implementing Guidelines on the School
Calendar and Activities for the School Year 2023-2024," the Academic Year 2023-
2024 formally starts last August 29, 2023, and DepEd Order No. 3, s. 2024 titled
"Amendment to DepEd Order No.22, s. 2023" tl:e adjusted date of tJ:e End of School
Year (EOSY) shall be May 31,2024. Thus, with respect to this schedule, the division
level of checking shall courmence on Uondeyr 20 fray 2024. In case/s of schedule
conflict, the specific timeframe and arangements per day shall be communicated by
tJle respective teams directly to the School Head/Principal concerned being the Chair
of the School Checking Committee. Likewise, the assigred hrblic Schools District
Supenrisor per cluster should monitor and exercise completed staffwork, considering
that there is a limited time available based on the Amended DepEd School Calendar.
Moreover, other teo'ns/committees may assist/help other districts/schools due to
time constraints.
8. Kindly take note that the chair and members of the School Checking Comrnittee must
be present during the actual checking of school forms.

9. Llkewlse, the Sehool and Schools Dlvlslon ChecHng Commlttees should ensure
the vldeo documentatlon of drawlag of lots to ensure accuracy, transparency,
and compllance ln the llst of select classes/sectlona to be checled. The
arslgned Publlc Schools Dbtrtct Supervlror shall mqlntah and keep the vldeo
documentatlon for record purlroEea wlth rerpect to the Data Hrracy Guldellaes
of the Department of Educatlon.

10.In addltlon, thts Office relterates lts standlng poltcy to strlctly obsenre slmple
preparatlons for aad coaduct of olficlal rrlslts, lncludiag monltotlng aad
technlcal asslstance-related activltles of off,clals and personnel from the
Schools Dlnlsloa Offlce. lKindlA refer to th.e attactrcd Diuision Memorandum No. 5O1.
s. 2022 titled Reiteration Reqardiltq tlle Diuision Poliq on heparations for and. Conduct
of Visits - Monitorina Adiuities of tlrc SclwoLs Diuision Office Olficials and Persorutel to
all Sclwob Under lts Area of Jurisdiction and Other Releuant Concems)
ll.Attached are the lmpoftant lssurnces, documeats, aad references, for the
guldaace of all concerned.

12.Other essential information and details are as follows:

School ChecHng Commlttee (SCCI

The SCC is expected to conduct a pre-checking activity involving the thorough review
of all learners'records for all classes in preparation for the scheduled checking of
school forms with the DCC.

Ilutlas Rcadlag and ChecHas of Formr

Immediately after the tabulation of 4tt Quarter Examination results for the
grade levels that shall move up/graduate (Kinder, Grades 6, 10, and 12)
has been processed and recorded in the appropriate forms, the SCC shall
start tl'e school-level checking. This may be done through sub-committees
per grade level in large schools or whatever stmcture deemed efficient in
small schools.

Electronic forms pre-loaded with learner information and their general

average downloadable from the LIS are not subject for editing manually or
outside the LIS. Any correction shall be done in the SFI and eventually in
the Learner's Profile module in the LIS. Printlayout, order, or arrangement
of tl:e list of learner's names should likewise not be edited. T?re format and
content of systerr generated SFs considered final and official.
Cornmerciali"Ed electronic school forms as mentioned in DepEd Order No.
58, s. 2Ol7 Section VII (Special Provision) shall not be recogrized nor be
accepted. To ensure that only SFs generated from tle LIS are being
presented during the checking of forms, the designated School US
Coordinator is required to sign or initial each SF.

SF1O and SF9 (formerly Forms 137 and 138, respectively) shall be
manually updated and must be consistent with the SFS and other
documents. For easy reference and cross-checking, the arrangement of
learners'names in the SF9 (formerly Forms l38)should be vrritten the way
it was generated in this order: last name, first name, narne extension name
(if any), must be encoded in LIS in the separate data field for extension
name regardless of the order in which it appeared in the NSO/PSA Birth
Certificate or other related documents.

Once the SCC has completed the checking of forms for all classes in all
grade lwels, the SCC shall accomplish the School Forms Checking Report
(SFCRI) attached as Annex l-A of the said DepEd Order The data elements
description is attached as Annex 2 of the same DepEd Order. Errors and
inconsistencies observed by the SCC should be communicated to class
advisers for adjustments in the LIS.
Dtvlston ChecHag Commlttee IDCCI
The DCC shall convene to agree on the specific tasks of each member and the
schedule of checking of school forms. The schedule of checking should be
communicated officially not less than fifteen (15) days prior to the actual checking
schedule.

The DCC shall conduct the Division kvel Checking of Forms for grade levels that
shall move up/complete/graduate (Kinder, Grades 6, lO, 12) prior to the school's
schedule for tl,.e moving up ceremony/commenceme:rt exercises. Ttre checking for
other grade levels shall start immediately after tl:e completion of tJle priority grade
levels due for moving-up, completion, and/or graduation.

Procedure for Drawtng of Lots

The DCC shall ensure that all classes in the SF6 are also reflected in the
SFCRI signed by the SCC. All classes in all levels shall be included in the
list of classes to be raffled for drawing of lots. The raffle shall be conducted
by the DCC and must be done in the presence of the SCC on the actual
day of checking, ensuring the representation of priority and other grade
levels as provided in the table found in the DepEd order. Strictly, no raffle
or drawing of lots shall be made prior to tl:e day of achral checking.

SFCRI. SFICRII. SFCR3. aad Suamary of Flndlnns and

Recommendatlonr
The DCC should prepare a narrative report of the findings obsenred in atl
schools as supported by figures/statistics recorded in the SFCRI.
Common issues encountered such as but not limited to late or incomplete
submission of supporting documents, transfer of SFIO (formerly Form
137), challenges or confusion caused by a specific provision of a policy
related to sru'stlrnsnt, assessment or curriculum, utilization of
commercidized and unauthorized electronic school forms, if any, are to be
highlighted. The issues shall be presented with recornmendations from tl:e
committee on how to manage or address the observed challenges. Non-
compliance with the special provisions of DepEd Order No. 58, s. 2017
(Commercialirnd,/Electronic Forms) shall also be included in this report. If
good practices/strategies proven effective in one or more schools are
observed, these should also be included in this report.

11is irnportant for the DCC to ensure that the checking of forms does not
pose additional burden to teachers, but instead enables them to produce
quality reports. The SFCR prepared and signed by DCC shall be discussed
with SCC. As tl:e SCC Chair, the school head shall affix his/her signature
to signiff his/her agreement udth the report.

Findings, observations, and recommendations from the DCC recorded in

the SFCR-I may be included in the agenda for the next school-based
Learning Action Cell (LAC) session.

The school head, with the technical assistance of the School System
Administrator, shall ensure that all adjustments made during the
checking are reflected in the LIS.

Within five (5) working days after tJ:e checking conducted by the DCC, tl:e
school shall submit one duly signed original copy of the SF4, SF5, and
SF6. No additional report other than what has been stipulated shall be
required from the school for submission to the DCC.

The PSDS shall consolidate the SFCRI of all schools in his/her School
District and compute the District Accuracy Level to be recorded in Table I
of the Consolidated District School Forms Checking Report (SFCR2).

The SFCR2 for all Districts shall then be consolidated by the DCC. This
shall be the basic for computation of the Division Accurary Level to be
recorded in Table 1 of the Consolidated Division School Forms Checking
Report (SFRC3) attached as Annex 1-C. This may be used as reference in
assessment reports pertaining to school data management and LIS/E-
BEIS housekeeping performance of the school and the SDO. The DCC
 must submit the SFCR3 with the official report of findings and
recoillmendations to the Office of tJ:e Schools Division Superintendent.

13.It is expected that all participants and stakeholders to this activity shall render
commitment and give utmost priority to the processes, mechanics, and timelines set
forth by this Offce.

l4.Immediate dissemination of this Memorandum is hereby directed.

MA. EVALOU CESO V

Schools

{1

nHr^q

To be indicated in the Pcrlptuel Iadcx

Under the following subjects:
COMMITTEE
FORMS
NvCS/ratlDM -DCC2024
OOOO/April 30,2024
 Sepublir of tne Fbilippineg
TBepsrtmeilt of @Ducstton
NATIONAT CAPITAL REGION
SCHOOLS DIVISIOil OFFICE OF MAKATI CITY
Office of the Schools Division Superintendent

NUMBER OF CLASS DAYS FOR SY 2023-2024

No. Of Class
Date and Reason for
Days per DO
MONTHS Suspension/Cancel lation Actual School Class Days
No.034, s.
of Classes
2022
August 3 3
September 21 21

October 22 October 30,2024 21

Nov. 27 (Bonifacio Day in
November 19 lieu of Nov. 30-change of 19
Date only)
December 10 10
January 21 21
February 9-Chinese New
February 21 20
Year (Non-Workinq Holiday)
March 19 19
April 21 April 10 (Eid'l Fitfl 20
May 22 22
Total 179 '|-76
References: DepEd Order No.022, s.2023 and DepEd Order No.003, s.2024

MA. EVALOU CESO V

Schools Division
t
{*,#

oefiro
MATATAG
::;=:g:atg
v
a@rcguelr,a,
@
Gov. Noble, Guadalupe Nuevo, Makati City

[email protected] !
(02) 8882-s861; (02) 8882-s862

www.depedmakati.ph OSDOMakati
SDO.MAKATI SCHOOT CIASSIFICATION IN THE CHECKING OF FORMS, SY 2023.2024
BREAKDOWN BY SCHOOL
ETEMENTARY NUMBER OF CIASSES FOR CHECKING
PRIORITY GRADE LEVETS OTHER GRADE TEVELS
Schools TOTAT
K G1 G6 Total G2 G3 G4 G5 Total
Guadalupe Viejo ES 2 L L 4 L L 2 5
Makati ES 2 7 L 4 1 1 L 3 7
Bangkal ES 2 1 2 5 1 L L 3 8
Bangkal ES I 2 L 2 5 L L 2 7
Hen. Pio del Pilar ES (Main) 2 2 2 6 1 1, 1, 1. 4 10
Hen. Pio del Pilar ES I 2 1 2 5 1 1 1 3 8
Francisco Benitez ES (Main) 2 2 2 6 1 t L 3 9
Jose Magsaysay ES 2 1 2 5 7 1 2 7
Maximo Estrella ES 2 2 2 6 1 L 1 3 9
Nicanor Garcia ES 2 1 2 5 1 1 1 3 8
Nemesio l. Yabut ES 2 2 2 6 1, 7 1, 3 9
San Jose ES 2 2 2 6 t 1 7 3 9
Francisco Benitez ES lll 2 2 2 6 7 1 1 7 4 10
La Paz ES 2 2 3 7 1 t 1. 2 5 t2
Palanan ES 2 2 2 6 L t 1 L 4 10
San Antonio Village ES 2 1 1 4 1 1 2 5
SUB.TOTAL 12 24 30 86 72 10 71 76 49 135
SECONDARY NUMBER OF CI"ASSES FOR CHECKING
PRIORITY TEVELS OTHER LEVETS SHS GRAND
Schools
G7 G10 Total G8 G9 Total G11 GL2 Total TOTAL
Bangkal HS 3 4 7 1 2 3 10
Gen. Pio del Pilar NHS 4 3 7 2 2 4 11
Makati High School 4 4 8 2 3 5 2 3 5 18
San Antonio NHS 3 4 7 2 3 5 L2
San lsidro NHS 3 3 6 L 2 ? 9
SHS Maximo Estrella 0 0
SHS Nemesio Yabut 0 0
SUB-TOTAL t7 18 35 I 72 20 2 3 5 50
Ref. SF4 As of March,2024 (2OB-2A24)
Prepared:
Noted:

"a4
tEA D.IVIIRALPES
Planning Officer lll EdD NEIL VI SANDOVAL P"D
Chief, Chief,
 3r{nblir d t}e Pbiliminx
BryE*mem of GUuutisn

DepEd ORDER
FEB 1 I m2t
No. 0[ J, s. 2o2a
AUEITDMEITT TO DEPED ORDER I{O. O22, S. 2023
(Implementing Guidelines on the School Calendar and Activities
for the School Year 2A23-2O24\

To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Minister, Basic, Higher and ?echnical Education, BARMM
Regional Directors
Schools Division Superintendents
hrblic Elementa4r and Secondary Schools Heads
All Others Concerned

1. In line with ttle eommitrrent of the Department of Education (DepEd) articulated

in the MATATAG Agenda to "TAke good care of learners by promoting learner well-being,
inclusive education, and a positive learning environment," this Department places the
highest priority on ensuring the health, safet5l, and well-being of learners and teachers,

2. To ensure that this commitment is fulfilled, DepEd recognizes the clamor to

gradually revert the school calendar to the pre-pandemic opening of classes. Alongside
the resounding consensus from extensive consultations with teachers, learners, and
relevant stakeholders, the sarne call is echoed by the findings of the study conducted by
the Philippine Normal Universit5r (PMJ) titledAnalysis of the Basic Education SchoolYear
Calendar in tJ:e Philippines: Inputs to Policy (PNU, z}?3l.

3. In light of these considerations, the provisions of Part V of Enclosure No. 1 of

DepEd Order (D0) No. 022, s. 2023 titled Implementing Guidelines or1 the School
Calendar and Activities of School Year (SYl 2023-2024, specifically nos. 7, 26, and 28,
shall be amended as follows:

Item 3, IIo. 7
7. The adjusted date of the End of School Year (EOSY) shall be *Iay
91,2ol24, Friday.
Item 3, I{o.26
26. The School Awards Committee shall deliberate on awards and
recognition not later thaa tlrree calcndar days before the EOSY Rites
for the following: (a) learners who will receive recognition and awards,
and {b} learners who are candidates for graduation.

Item 3, ilo. 28
24. The EOSY Break shail be from Juae I to JuIy 26.1 2or24, Frtday.

I)eoEd Comolex. Mcralno Avemre. Pasig Cifv l60fl .P*^""-rra, Rt*$ai-'trrAls61r-ra6l {l *^.*o*, ,'tp.A27-,.rt\ot *,, x^-.,r o^,, -r.
4. The following are pertinent sections of the Monthly School Calendar of Activities:

a
Quarterly Exanination. Quarterly examinations shall be scheduled
as follows:

Academic Quarter Date

Academic Quarter 3 March 25 and 26,2024
Academic Quarter 4 May 16 and 17, 2024

a EOSY Rites. The EOSY Rites shall be conducted from ifiay 29 to 31,
2024. However, under exceptional circumstances, the schools may
conduct the EOSY Rites on June l, 2024, Saturday, only upon
consultation with teachers and parents.

5. Enclosed is the Monthly $chool Calendar of Activitles for School Year 2O23-
2A24 which indicates the activities and their corresponding dates of implementation or
administration.

6. The following are additional provisions of the school calendar to be implemented

in the SY 2023-2O24:
a National Learning Camp {I{LC}. The NLC shail continue to be
implemented following DO 14, s. 20231. However, due to the
adjustment of the school calendar for SY 2A23-2024, activities in the
Consolidation and Intervention Camps shatl be conducted within
three weeks lnstead of five weeks during the SY 2023-2A24 EOSY
break from July 1 to 19, 2024. Services of teachers in the NLC shall
be voluntary.

a Centrally Managed Co-Curricular Activities. A11 Central Of{ice-

managed co-curricular activities shall be scheduled within the EOSY
break with the following specific dates:

Co - Curricular Activitv Inclusive Dates

Palarong Pambansa Julv 6 ta 17, 2424
National Festival of Talents (NFOT) Julv 9 to 13, 2024
National Schools Press Conference {NSPC'} Julv 9 to 13, 2024
Learners' Convergence July 9 to 15, 2024

a Brigada Esksela. The Brigada Eskwela shall be conducted from

July 22, Moaday to July 27,2ol24, Saturday.
a Start and End of SY 2024-2025. SY 2024-2025 shall start on July
29, 2024, Monday and end on May 16, 2ol25, Friday.
7. No voluntar5r or mandatory tasks or activities shall be assigned to teachers from
June 1 to 30, 2424-

B. All other provisions stated in DO O22, s.2023 oot aJfected by these amendments
shall remain effective. Moreover, all other Orders or pa-rts thereof, and other related
issuances, that are inconsistent with this Order are repealed or modifred accordingly.

I Policy Guidelines on the Implementation of the National Learning Camp

9. This Order shali take effect immediately upon its approval and posting on the
DepEd rnrebsite. This shall be registered with the Office of the National Administrative
Registrar (ONAR) at the University of the Philippines Law Center (UP LC), UP Diliman,
Quezon City.

10. For more information, please contact the Oflice of the Dlrector of the Bureau
of Learning Delivery through email at [email protected] or telephone numbers (02)
8637 -4346 and 8637- 4.347 .

11. Immediate dissemination of and strict compliance with this Order is directed.

rE

z.
dfr^
President Republic of tle Philippines
Secretary of tte Department of Eduention "4"
Encl.
As stated

References:
DepEd Order (Nos. O22 and 014, s. 2O23)
DepEd Memorandum No.0O1, s. 2024 ':til:
To be indicated in the Perpetual lndex
under the following subjects:

BURBAUS AND OFFICES

CALENDAR
CLASSES
LEARNERS
POLICY
SCHOOLS
TEACHERS

JDMC D0 Amendment to DO 022. s. ?023

0060 - February 15, 2024
 NG Fo,
aFN u+
IF --

(Enciosure to DepEd Order No. 0 0 3, *. 2024.l

iEI,i ?:,",,, rrr

Monthly School Calendar of Activities for School Year 2023-2024

Moath Aettvlty
February
3 o Parent-Teacher Conference P/fC)/ Distribution FEBRUARY 2O24
of Report Cards
5 to Match 1 . National Learning Qamp Assesment {NLCA) s M T w T F Sa
Pre-Test for Grades 7 and 8 1 2 r51
10 e Chinese New Year (Special Non-working Day) 4 5 6 7 I I N'
11 an<l 18 r Philippine Educational Placement Test 1t t2 l3 l4 15 l6 17
18 19 20 2r 22 23 24
25 26 27 28 29
Class days:21

March
4-22 r National Learni{g Camp Assessment (NLCA) MARCH 2024
Pre-Test for Grades 9 and l0
11-15 r National Aehievement Test {NAT} for Grade 12 s M T w T F Sa
25-26 . Ttrird Quarter Examination I 2
27 . End of Academic Quarter 3 J 4 6 7 I I
28 r Maundy Thursday {Regular Hoiiday} 10 11 r2 l3 14 15 t6
29 r Good Friday {Regular Holiday) 17 18 1S 2A 2t 22 23
24 ,z\ ,6. 27 23 a 30
31
Class days: 19

. Start of Academic Quarter 4 APRIL 2024

1-5 e National Learning Qamp Assessment (NLCA)
Pre-Test for Grades 9 and 10 M T w T F Sa
iO and 11 r National Career Assessment Examination ! 2 a 4 5 6
{NCAE} 7 8 >& 10 72 II'I ]

l3 r Parent-Teacher Conference (PTC)/ Distribution 14 t5 1 t7 18 19 20

of Report Cards 2L 22 23 24 o< 26
9 . The Day of Valor (Regular Holiday) 30
15- 19 r Early l-anguage Literacy and Numeracy Class 1

Assessment {ELLNA)

May
1 r Labor Day {Regular Holiday) MAY 2024
t6-t7 r 4th Quarter/Final Examination
29-31 o EOSY Rites s M T w T F Sa
31 r End of School Year :r 2 3 4
Every Friday o TAYO Narnan! Mental Health and Psychosocial 5 6 7 8 9 10 11
ls to znd Week c
Support Service for DepEd Personoel
SPG/SSG Election {First to Second Week)
r2 13 i4 l5 /4, /i 18
4e Week 1q
I
20 21 ),) 23 24 25
r Distribution of Report Cards 26 27 28 29 30 31
Class days: 22

Jurre
12 o Independence Day JU![E 2024
I . Start of EOSY Break (Teachers'Vacation)
23 . DepFd Founding Anniversar5i s Irt T w T F Sa
I
2 3 4 5 6 7 6
9 10 ll ,4, 13 14 15
16 18 19 20 2t ).)
23 24 25 26 27 2B 29
30
Claqs!4yq:
July
I . Start of National Learning Camp JULY 2424
l9 . End of National learning Camp
26 . End ofEOSY Break (Teachers'Vacation) s M ? $, T ! Sa
6-17 o Palarong Pasrbansa 1 2 3 4 5 6
9-13 r National Festival ofTalents 8 9 l0 11 L2 13
9-13 o National Schools Press Conference 14 15 16 t7 l8 19 ?0
9- 15 r kamers'Convergence 2L tr., 23 24 25 26 27
22-27 . Brigada Eskwela 28 29 30

Class days:

Legend:
x - Declared Holidays
tr - Days for INSET, Co-Cunicular Activities,
and Home-School Collaboration-Related
Activities
A - lOministration of Quarter Examination
 .{=1.'"t
'Eil
1--r-f
\....
=
Departnrent of Educadon
SDO Makad - Records Unit

SrOrbUt ottla
-,f,
RETEASED
D,iltminr
By : CO{tl{lE
Department of @Duration Date ; +!l-x)22 Ttme: 10:58A.M.
NATIoNAL CAPITAT REGIoN
ScHooLs DryIstoN oF MAKATI CITY CONTROL NUMBER. 2022{9-501
Ofhce of the Schools Division Superintendent

Wednesday, 14 September 2022

DIVISIOIII MEUORAITDTITI
ItO.: E0 t c.2022
RTITERATIOf, REGARDIITG TIIE DIVISIOil POLTCY OIT PRTPARATIOITS F1OR
ArD COrDUgr OF VISITA/UOilrnORrnc AguvrTIEs oF THE
SCIIOOI,S DIVISIOT OTFICE OFFICIAIS AITD PERSOI{f,EL TO ALL
SCIIOOIS I'trDER IT8 AREA OF JT'RISDISilON AITI'
OTHER RELIT'AITT CONCERITS

TO Assistant Schools Division Superintendent

Chief Education Supervisors, CID and SGOD
Education Prograan Supervisors
Rrblic Schools Dietrict Supervisors
Unit and Section Heads
Rrblic Elementary and Secondary (JHS & SHS) School principals
All Others Concerned

1. This Offrce reiterates its standing policy to strictly observe simple preparations for
and conduct of oflicial visits, including monitoring and technical assisiance-related
activities of olficials and personnel from the Schools Division ollice.

2. In view of this, school monitoring, TA sessions, monitoring, validation activities,

inspections, and other relevant activities ehould bc donc er rlnple at pocdblc.
Thus, the following are *rlctlv prohlbltcd:
a. printing of extravagant tarpaulins and streamers announcing the visit
b. giving of lei/s and gift/s to oflicials and guests
c. provision of honorarium/a or token/s, otherwise ocplicitly allowed under
DBM Budget Circular No. 2OO7-1 - "Guidelines on the Grant of Honoraria to
Lecturers, Resource Persons, Coordinators, and Facilitators"
d. catering/food/meals to feed the sDo offrcials, personner, and/or guests
3. This is in line with the Departrnent's mandate to strictly obsenre austerity measures,
and the standing SDO policy of simple and frugal undertakings.

4. The whole SDO-Makati communit5r should be mindful of the expenses during these
activities, and the Division should set a good example through these.

5. Immediate dissemination of and strict compliance with this Memorandum is hereby

directed.
Q\'^'
RrrA6/RrDDr,E cEso yfir
Schools Division Superintend&rt
and Concurrent Oflicer-ln-Charge
Oflice of the Assistant Director
Tobc irdicoted in the L[r.blb-t
under the foUo0ing *lbjcti:
DISTRICT
MONITORINO
POUC{
SCHOOLS
NvCS/hepantionc fc
and Cqrduct of Viiti
0OOO/ScprcBber 16, 2o.22
a*
t/ri 'r::

@ Gov. Noble St., Brgr. Guadalupe Nuevo, City of Makati

o (o2) 8882-s861 I l02l8882-s862
@ makati.city @deped. gov. ph
! www.depedmakati.ph
 I

Bepublic of tle Flilippines

Besflrtment of @Ducution

07 HAR 20:s
DepEd ORDER
No. ll , s. 2018
GUIDELUSES OT THS PRTPARATIOT AITD CIIECXUTG OF SCHOOL FIORUS

To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Secretar5r, ARMM
Regional Directors
Schools Division Superintendents
Public and Private Elementar5r and Secondary School Heads
All Others Concerned
1. The Department of Education [DepEd] issues tlee enclosed Guidellaes on the
Preparation a'rd Checl"i-E of School Forms for the preparation, updating and evaluation
of school forrns in basic education starting end of School Year 2O17-2018.

2. and simplified procedures prescribed by these guidelines are

T?re mechanisms
anchored on the principles of accountability, accuracy and reliability of data, and
efficiency. They shall reduce the time and effort of school personnel spent for clerical tasks
and records mzuragement without compromising the accuracy of the learners'information
and quality of school forms-

3. All existing Orders, Memoranda, and related issuances inconsistentwith this Order
are hereby repealed, rescinded, or modified accordingly.
4. Immediate dissemination of and strict compliance with this Order is directed.

BRIONES
Secretary

Encl: As stated
References: DepEd Order: Nos. 33, s. 2O1; 34, s. 2A14;36, s. 2A16; and 58, s.2OtT
To be indicated in the Perpetual Index
under the following subjects:
BASIC EDUCATION LEARNERS
DATA POLICY
FORMS SCHOOLS

APA/DO- Guidelines on the Preoaration and Checkine of School Forms

Oo35/January 13 I 2-6, 20la

DepEd compler<, Meralco Avenue, Pasig ciry 1600 P uru-r*1633-722s1632-1g61 * uau-or, 6/63?-62ag! o*,*.u"p"d.gov.ph
{Enclosure to DepEd Order No. 11, s. 2018}

Guidelines on the Preparation and Checking of School FormE

l. Rationale

The preparation and checking of school forms, undertaken to ensure the quality and
consistency of leamer information, are among the critical aciivities c,onducted at the end
of every School Year (SY). Prior to the issuance of DepEd Order (DO) No. 4, s. 2014
entitled 'Adoption of the Modified Scfrool Forms (SFs) for Public Elementary and
Secondary Schools Effective End of Scfrool Yeer 201$2014", the preparation of forms
was tedious and took up a significant arnount of time and effort on the part of teachers.
This burden was substantially lessened with the issuance of the said policy which
replaced the manual preparation of forms with the introduction of streamlined and
electronic school forms made available for download from the Learner lnformation
System (LlS). Since the electronic school forms utilized in all schools nationwide are
pre-loaded with autogenerated information based on the most recent available records
and are not to be modified or edited outside the system or through a spreadsheet, the
consistency and accuracy of reporting schooldata were significantly improved.

Using the systemgenerated forms in both the preparation and checking of school forms,
which involves manual reading and checking of encoded learneds information, shall
likewise standardize and simplify the process. The findings from these activities such as
erors in prior input of learner information shall also guide the entry of updates in the LlS.
This ensures the consistency and reliability of the system in generating forms which
contain information that is accurate, updated, and useful for evidence-based
assessment, planning, and allocation of resources.

tl. Statement of the Policy

The Department of Education (IlepEd) hereby prescribes the standard process and
protocols in the preparation, evaluation, and updating of school forms conducted at the
end of every school year to provide a reliable assuranc€ mechanism of learner
information, ensure the quality and timeliness of school reports, and reduce the
resources spent for clerical and recorCs management. This Policy adheres to the
Department's vision, mission, and core values, and subscribes to the principles of
accuracy and reliability of data, efftciency, and accountability.

lll. Scope of the Policy

This Policy shall guide personnel involved in the preparation, checking, and updating of
school forms through the LIS in DepEd offices across governance levels, public and
private schools, and state and local universities and colleges (SUCs/LUCs) offering basic
education.

This Policy also provides an assurance mechanism to ensure that data and information
being managed and generated through the LIS are updated and validated at both the
School and Division levels.

Page 1 of 15
lV. Definition of Terms

For purposes of this Policy, the following terms are defined and understood as folloue:

1. Enhanced Baic Education lnformation System (EBEIS) - The official website

and portal of DepEd that maintains a database of education statistics, sector
performance indicators and profile of puUic and private scfrools, leaming centers
and other education service provklers
2. Leamer lnformation System (LlS) A web-based system for registering,
-
enrolling, trackirq, and maintainirg data on leamers in formal and non-formal
systems of basic education
3. Leamer Reference Number (LRN) - A unique twelvedigit identification number
generated from the LIS and ass(;ned to a leamer to keep fack of his/her
progress through the basic education cycle, regardless of transfer to another
school or leaming center in the public or private sector and promotion/moving up
from the elementary to the secondary levd
4. Transfened in - Leamers from a different school enrolling into the school within
the sctroolyear
5. Transfened out Leamers from the school enrolling into a different school within
-
the school year
6. Moved in Leamers from another school enrolling into the school between
-
school years
7. Moved out Leamers from the school enrolling into a different school between
-
schoolyears
8. Temporarily enrolbd - Leanrers who are not officially enrolled due to deficiencies
in submission of documentary requirements
9. School Form 1 (SFl) School Register A list of leamers who are officially
-
enrolled and atterding classes
10. School Form 2 (SF2) Daily Attendance Report of Learner - A list of the leamers'
daily attendance
-
11.School Form 3 (SF3) Books lssued and Retumed A list of books and other
reading materials issued to the leamers, and retumed to the issuing authority
12. School Form 4 (SF4) Monthly Leaner's Movement and Attendanoe - A summary
number of learners nfio transfiened in/out and drop@ out during the month and
cumulative count from previous months
13. School Form 5 (SFs) Report on Promotion and Levelof Proficiency -A list of the
leamers' academic performance and resuJt of assessment by the end of the
school year
14. School Form 5K (SFSK) Report on Promotion and Level of Proftciency for Kinder
- A list of the hamers' result of assessment by the end of the school year for
Kindergarten
15. School Form 6 (SF6) Summarized Report on Promotion and Level of Proficiency
- A summary number of leamer status by the end of the semester and/or school
year
16. School Form 10 (SF10) Leamefs Permanent Academic Record (formerly Form
137) - The official record of an individual leame/s academic achievement as he
or she progresses through the basic education cycle
17. Schools Division Office (SDO) - The goyemance unit accountable for supervising
the operatbns of all public and private ebmentary, secondary and integrated
schools, and leaming centers at the division level
18. Division Checking Commitee (DCC) - The committee at the Schools Division
Office responsible for the corduct of the annual checking of forms to ensure the
consistency and quality of scfroolforms

Page 2 of 15
 19. School Checking Committee (SCC) - The commlttee at the school level
responsible for the review and preparation of learners' records in preparation for
the annual checkirg of forms conducted by the DCC
20. School Forms Cteckirq Report (SFCR) - A report in a matrix format
summarizing the results of the chec*ing activity at the school, district, and division
levels
21. lndividual Performance Commitment and Review Form (IPCRF) - The form that
shall reflec* the indMdual comrnitments ard performance, which shall be
accomplished by individual employees

v Procedurcs

A. Before Checking of Forms

{. At the Division Level

1.1 Composition of the Division Ghecking Committee (DCC!

To facilitate the timely, consistent, ard quality checking of school forms, dl

Schools Division Offrces (SDO) shall create a DCC which shall be compsed of
the following:

Table 1. of the DCC

Chair: Chbf of Cuniculum lmSementation Division (ClD)
Vice Chairs: Chief of School Govemance and Operations Division (SGOD) and
Public Schools District Supervisor (PSDS)
Members: Education Program Supervisors (ClD) to be identified by the Chair
Senior Education Program Specialist for Planning and Research
(sGoD)
Divl$on Planning Officer (SGOD)
Other Division or School Personnel to be identified by the Chair and
Mce Chair

The PSDS can be appointed as vice chair only to his/her asspned School
Distric't. There is no need for an additional vice chair if the district is not being
supervised by a PSDS.

The CID and SGOD may deputize school personnel as representatives to cover
all schools in their DMsion within the given schedule.

1.2 Roles and Functions of the DCC

The CID shall focus on the areas of enrollment eligibility and assessment whicft
include promotion/retention or acceleration to ensure that the most recent
policies are strictly observed.

The SGOD shall validate the enrollment count, number of school leavers
(dropped out), number of leamers who transfened in/out, vuere
promotecUretained aM other enrolment-related indicators. The SGOD shall also
coruCuct spot checks or tead counts of leamers vis-i-vis the SF1 and SFS as
necessary. The Division System Administrator, who may be the Planning
fficer or the Senior Education Program Specialist for Planning and Research,
Page 3 of 15
 shall validate the presented SFI srd SFs wisr the actual online record of the
schod tn fre LlS.

Therc will be rr checking of foms at &e District Leryel. But if the District has
a PSDS, helshe shall provide technicd assisilance to all sctrools within hislher
jurisdit*ion wi$lqrt drrdicdir€ the checkirp activity at the School Level.
Beause of tE faniliarity of the PSDS with $e area, the PSDS shall be
assigned as povisionary Mce Chair of the EC in hislher Sace of assignment
to provide gpneralinformation about the schmls and coordinate the activity with
the schod heads.

l.3lnitial Tasks of the tlCC

The rcC shall conveneto ryree on the specific tasks sf each member and the
scHub of c*reckirry of forms. The schedule of checking should be
communicated ofrcially not bss than fifteen days (15) days prior to the actual
checking schefule.

The schedule of quarterly examination as stipulated in the annual school

calerdar shall be sticdy ob6en€d. No inbmal advance schedule of
examinatkrn shall be given for graduating/moving up levels (Grade 6 and Grade
10) as the faditional practice of rankirg of honrys, partiarlarly the instrucfion to
announce the list of honors 15 days prior to graduation is no longer applicabb
and deemed unrlecess.ny ets a consequence of the implementation of DO No.
36, s.2016.

2. AttheSchoolLevel
lnitial Iasks of the Clas.s Advi*r

At the beginning of the school year, the class adviser shall collect supporting
documents to es*aHish the identity of each leanrer assigned to his/her advisory
class. Supportirq documents or references may indude but are not limited to the
PSA Birth Certifbate, Baptismal Certificate or any equivalent document. lf the
learner came frorn another school, the dass adviser shall coordinate the transfer
of the Learnels Permarent Aca&rnic Record ard validate its authentici$. The
guidelines for the transfer of the leame/s academic records as provkled in DO
No. 54, s. 2016 shall be properly observed. The class adviser shall observe due
diligence in errcding the leamefs basic information into the LIS to avoid issues
in data accuracy and reliability. The learnels academic records shall be the basis
of the adviser for enrolling or validating the said leamer in the LlS.

After encding all learrer information in the LlS, the class adviser can generate
SFl usirg his/her system account. This shall become the official enrollment list of
his/her class and shall be used as reference in any other reporting that reguires
the list of officially enrolled leamers.

The class adviser shall also doivnload SF2 from the LIS with pre-loaded names
of learners. This l-eamer Daily Attendarrce Report shall be fonrarded to the
school head for assessment and consolidation, and to serve as reference for the
consolidated report on monthly movements of bamers as required in SF4 or the
Monthly Learner Movement and Attendance Report.

At the end of the school year, once the computation of final rating for each
learning area is done, the class adviser shall transfer thee grades from his/her

Page 4 of 15
 dass ngcord F*o SFIO- Note thd SFIO sftouH not bo preprcd quarbrly to
at oid er.rsurs in the documert by en$rfu1g thd udy firud gnades are recor&d.
Tfe vdidded SF10 urfl be the besis for Wdatirry each leame/s status
(prornoteC, sxni@ pronoted or eta*md) in fE LIS as of end of school
y@r. Prwblons stipx^datd in DepEd Order tlo. 58, s- 2017 Section lV,
pragra$rs D & E ard DepEd Order No. 69, s. 2016 Section lV, paragnaph B
stxdl be sEiqo&sened. SF5 ard SF6 sEE Report on Promotbn and Levelof
lW:ierlcy and fte &mrnaiad Reprt m Prondion and Level of Profrciency,
respedigy, fu eacfi dass can be generated torn the LIS using tte school bvel
acoess aocqrnts.

TtE SFsl( shall be med fs Klrdergarta as v#ated by the Early Childhood

Care and@ {ECCD} Cheffi po6t-H result and the Kindergarten
Progrss Rryt Ch dvisers in ltrrdergartm ae not rcquired to prepare
SF10€S (torrnerly Fonn 137).

The€e fotr (a) SFs {SFI, SFa+ebruay & Irlarch, SFS ard SFG) generated fom
Sp US sha$ be the foctrs of cfieckirg ild
sftould be supported by the
appropriate furner$-

For grddingdnmving up bveb (Kin&r, Grade 6, 10, & 12), the dass adviser
shall aho prepare ryar& andor etific# in accordane with DO No. 36, s.
2016 or the md reefi applicabkr gullelines. The learner infonnation on these
awards ard cstiMes sholdd be cfncked rylnst*le SF1 forconsistency.

2.f Compition of &e Sclrcd Clectirq GommifEe {SCC}

A checkirtg rynmifee shag dso be cretd at &e school ke\rel with the school
hed as tl€ Chair. As SCC Chair, frE scfiool hed shall determine the
membership d Sle SCC. There will be tso (2) \fpe Chairc at the SCC. TIE ICT
Coordindsr ortfie SM Systenr Administrats/s fior LIS;IEBEIS shall serve as
the Me Cleir for Enrollment Courfs ard Learns Profile. The scfiool head shall
also appoint the most capde schod Fsorrrel as Mce Chak for Cunbulum
ard Assessrner{. Ttp \fice Chair for Enroffiner{ Count and Leamer Profile will
focus on Ll$reftded issrres and sctrod report gernrdiur ufrile the Mce Chair
for Cun*rulum and Assessment udll ensue $at fte codent of school forms and
reports €lre mrnfliaril with tE pdacies relded to enrollment efuitlility,
cun*x.A^cn, ptondio,n, md re{er{ion.

dtan@e il tre scfiml Monibrirg ad E\rahation (M&E) team (if

There is an
ahedy tmctistd) sHl be Blchrded in the r*embershh dthe SCC.

Schoots with *re

(3) or rrnre sectiorls in edr grade level may organize suF
commitEe cornprbed d tfe dq disers ard dter $hiect teacters.
2-Z Rolee and FucE{lo{E of the SCC

The SCC b e@ed to wuCud a pre-ffiing fftiv{ty involving the thorough

reviw of all knefs ,ccor* fior d dass€6 in prepardion for the scheduled
cM<ltg of forrns rr*fr the DCC.
TIE SCC is abo tasked to csnmuricate with fie BCC regardirlg the schedule
for tre checkirg d fryrns anl der neoessary ilrrarqernents. lt is abo the
responsibility of &e SCC to discuss the resuH and fnd[rgs of the DCC during
the checking.

Page 5 of 15
 Upon completion of all requirements and relevant documents, class advisers
ard schoolheads shall perfcrm the following:

Table 2. of lasks and Reference Documenfs af the Schd Level

Borpq.niile Refirroncar olrtfi$
-Fer ils (goq$men$ to be Clpctedl {ReportarForms to,bo VAIS#}
Compile supporting documents Ensure that the following SFs generated
particularly on the learne/s el(Tibility for from the LIS are conect:
admission, such as: oSFl - School Register
r PSA Birth Certificate/other equivalent eSFZ - Learner Daity Attendance Report
document (for the months of February and March
oSF9 (formerly Form 138) and SF10 only)
Class Advisers
(formerly Form 137,. or ECCD o SFS
- Report on Promotion and Level
Checklist, Kindergarten Progress of Proliciency
Report, and Certificate of Completion (including SFS-K, SFSA-SHS and
for Kinder SFS&SHSforGrade 12)
o PEPTIPWA&E Certificate (if
applicable)
Prepare Summary Report using the Ensure that the following SFs generated
following references provt&d by the class from the LIS are corect:
advisers:
oSFl - School Register
-
oSF4 Monthly Leamer Movement and
Attendance Report (for the months of
oSF2 - Learner Daily Attendance Report February and March only)
School Heads
(for the months of February and March rSFG Summarized Report on
only) Prornotion and Level of Proficiency
-
r SF5 Report on Promotion and Level
of Proficiency
(incluading SFS-K, SFSA-SHS and
SFSB-SHS for Grade 12, as
appropriate)

B. During Reading and Checking of Forms

1. At the School Level
lmmediately afier the tabulation of 4m quarter examination results for grade levels
that shall move up/graduate (Kinder, Grades 6, 10, & 12) has been processed
and recorded in the appropriate forms, the SCC shall start the school-level
checking. This may be done through suFcommittees per grade level in large
schools or whatever structure deemed efficient in small schools.

The review shall focus on the accuracy of the leamer profiles and enrollment
eligibility using reliable references such as but not limited to the Birth Certificate,
Learner's Permanent Academic Record (SF10 formerly Form 137), or appropriate
certifications.

The findings of the SCC should be communicated to the concerned class adviser
in order to improve his or her preparation of reports. Commendation should also
be given when it is due.

Page 5 of 15
 Electronic forms pre-loaded with leamer information and their general averages
downloadable from the LIS are not su$ect for editing manually or outside the LlS.
Any correction shall be done in the SF1 and eventually in the Leamer's Profile
module in the LlS. Print layout, order or arangement of the list of leame/s
names should likewise not be edited. The format and content of system-
generated SFs are considered final and official. Commercialized electronic
school forms as mentioned in DO No. 58, s. 2017 Section Vll (Special
Provision), shall not be recognized nor accepbd. To ensure that only SFs
generated from tlue LIS are being presented during the checking of forms, the
designated LIS or ICT Coordinator is required to s(1n or initial each SF.

SF10 and SF9 (formerly Forms 137 and 138, respectively) shall be manually
updated and must be consistent with the SFs and other documents. For easy
reference and cross-checking, beginning SY 201&2019, the arangement of
leamers'names in the SF9 (formerly Form 138) should be uritten the way it was
generated in the SFS. Cunently, the systemgenerated SFs print the name of
leamers in this order last neme, first name, n€une extension, and middle name.
For uniformis and conect recording, the extension name (if any), must be
encoded in LIS in the separate data field for extension name regardless of the
order in which it appeared in the Birth Certificate or other related document.

Awards and certificates for leamers in graduating/moving up levels (Kinder,

Grades 6, 10, & 12) should be ched<ed against the SF1 for consistency.

Once the SCC has compbted the checking of forms for all classes in all grade
levels, the SCC shall aeomplish the School Fomrs Checking Report (SFCR1)
attached as Annex la. The data elements desoiption is attached as Annex 2.
Enors and inconsistencies observed by the SCC should be communicated to
class advisers for adiustment in the LlS. Effective SY 2018-2019, the SFCR of
the previous Schml Year can h used as reference to determine progrcss or
improvement of the cunent School Year.

The results of the checking as obtained from the SFCR may be used as
reference or means of verification (MOV), whenever appropriate, in
accomplishing rclevant information in the lndividual Performance Commitment
and Review Form (IPCRF) of teachers.

2. At the Division Level

2.1 Selection of Classes for Checking of Forms

The DCC shall conduct the Division Level Checking of Forms for grade levels
that shall move up/graduate (Kinder, Grades 6, 10, A 12) prior to the school's
schedule for the moving up ceremony/commencement exercises. The checking
for other grade levels may start afier the 4m quarter examination until the 2d
week of April. The DCC should also notify the SCC of this schedule.

Kinder, Grade 1, Grade 6, Grade 7, Grade 10, Grade 1 1, and Grade 12 shall be
the priority grade levels for checking. Thus, more sections in these grade levels
shall be sut{ected to the checking of forms. Table 3 below provides a guide on
how to determine the number of sections that shall be checked for each school
type:

Page 7 of 15
 Tabte 3. Scfrool SEe Samp/ing Guide

Stse sf Selrool* Priority Gradc Lewls

Odrer Grade l.ev.*t
Eased'on cw$ind erydlnent Estimated filinimum
Percentage Minimum Alo. of Classes
in the prArly grcde levets l$o. of Classes
Very Small(99 and below) 100% all 2

Small (100 to 299) 50o/o 4 2

Medium (3O0 to 499) 30o/o 5 2

Large (500 to 799) z0o/a o 3

Very Large (800 to 999) 10% 7 4

Huge (1,000 and above) 5o/a I 5
*The parameter used for ffiis
sctrool classrficafion is ffre cqnbined enrollment af Kinder,
Grade 1 and Grade 6 for Elementary Scr,oor. For Junior High School, it is the combined
enrallment of Grade 7 and Grade 10. For Senbr High School it is the combined enrollment
of Grade 11 and Grade 12. The school classitication defined in this policy is intended solely
farthe grouping of schools forthe annualcfiecking activity aN shall not affect ather exr.sting
sch ool cl assification criteri a.

For schools catryorized as Very Small, all classes of priority grade levels shall
undergo the checking of forms. The minimum number of classes in other grade
levels that shall undergo checting shallbe determined through drawing of lots.

For schools categorized as Small, Medium, Large, Very Large, and Huge, the
minimum number of dasses of priority grade levels that shall undergo the
checking of forms shall be determined through drawing of lots. For other grade
levels, the classes that will be subjected for checking shall also be determined
through drawing of lots as proportioned.

For grade levels with classes less than the required minimum number, no
drawing of lots is necessary. All classes shall undergo checking of forms.

Procedure for Drawing of lofs

The DCC shall ensure that allclasses in the SF6 are also reflected in the SFCR1
signed by the SCC. All dasses in all levels shall be included in the list of classes
to be raffled for drawirg of lots. The raffle shall be conducted by the DCC, and
must be done in the presence of the SCC on the acfual day of checking, ensuring
the representation of priority and other grade levels as provided in Table 3. No
raffle or drawing of lots shall be made prior to the day of actual checking.

2.2Paramount Considerations in the Checking of School Forms

Since only the LlSgenerated school forms shall be presented, it is unnecessary

to retype/reformat the name of leamers. The format and order of leamers' names
in the LlSgenerated scfrool forms are considered final and official. The system
shall also determine the margins, font name, font size and placement of the
extension name if any. Modifications such as the insertion of additional column/s
islare not allowed.

Page 8 of 15
 For printing, A4 (8.27" x 11.69") or Long/Folio (8.5" x 13") size white bond paper
may be used depending on its availability in the school. Forms shall be printed
using black ink.

The DCC need not be particular on these "cosmetic" aspects, but should focus
instead on the accuracy and consistency of leamer infonnation across all reports
and against relevant reference documents.

The DCC shallfocus on the following:

Check the availability of supprting documents for entry grade levels

(Kinder, Grade 1, Grade 7, and Grade 11) ard leamers who transferred in
or moved in for other grade levels.

Table 4. Dacuments for Grade Levels

' Gradel-evel Supporting Oocunenb
Kinder Birth Ceilificate (5 years old as of August 31)
Grade 1 Kinder Completion Certificate and ECCD Checklist
Grade 7 Elementary Completion Certificate or SF1O-ES
Grade 11 JHS Movirg Up Certificate or SF10-JHS
Transferred ln or Moved ln to
SF10 with attached Birth Certiftcate
other grade levels
For AceleratedlDepEd
PEPTIPVT Rating orALS A&E Equivalency Certificate
Assessment Passers

ii. Check the correctness of the following school forms and certificates for
Grade 1 and exiting grade levels (Kinder, Grades 6, 10, & 12).

Table 5. For,us Areas for CID

&ade[wel
,^.: r
-,:.,
Crc{entials
The Omnibus Poliry on Kindergarten (DO 47, s.
2016) or the most recent applicable policies should
be strictly observed.
Kinder
lnformation in the LRN finted in the Comfletion Certificate and
SF1 is consistent ECCD Checklist should be consistent with the LRN
with tfihat is written in the SF1.
in the Birth
The existing applicable policies on promotion,
Certificate.
retention, awarding of honors, and acceleration
should be strictly obserued.
Grade 6
LRN finted in the Completion Certificate, SFS,
and SFIGES shoutd be consistent with the LRN in
trte SF1.
The existing applicable policies on promotion,
retention, awarding of honors, and acceleration
Grade 10
shoufd be strictly observed.

Page 9 of 15
 Grede Level Credentialo Consictency in SFs
LRN printed in the Moving-Up Certificate, SFS, ard
SF1O-JHS should be consistent with the LRN in
the SF1.
The existing applicable policies on promotion,
retention, aurarding of honors, and accebration
should h strictly observed.
Grade 12
LRN printed in the Completion CertificatelDiploma,
SFSA, SFSB, and SF1O€HS should be consistent
with the LRN in the SF1.

Eke reminded that the List of Graduabs and documents/rcports in

rclation to the tanking of honors ato no longer roquirsd.

Should there be discrepancies in the learner's profile (e.9. Birth Certificate

vis-d-vis the SFI), the necessary adjustments must be made by the class
adviser/School System Administrator in the LlS. lf there are discrepancies
between the SFS and the SF10, the Class Record d the class adv'rser may
be presented for validation. As the Mce Chair of the SCC, the lCf
Coordinator or School System Administratorfor LIS/EBEIS shall ensure that
all discrepancies found during the checking are reconciled and that the
corresponding adjustments are applied in the LlS.

iii. Check the information on enrollment count and learner movement.

Table 6. Focus AreasforSGOD

For graduating (Grades 6 and 12) and moving up (Kinder and Grade 10) grade levels,
the SF2 and SF4 for the month of February shall be used during the checking.

Validate the cumulative number of school leavers (dropped out) and leamers who
SF4 transfened out by checking the SFl and SF2 of each seciion or grade level.

Valktate the supporting documents for learners reported to have transfened out to a
school abroad, an intemational school, an ALS program, or tagged as dropped out due
to death.
For graduating (Grades 6 and 12) and moving up (Kinder and Grade 10) grade levels,
the SF2 and SF4 for the month of February shall be used during the checking.

The total numbr of leamers per class as recorded in SF1 should be consistent with
SFs &
SF6
the total number of leamers wtro actually reported to school as of March 31 as
recorded in SF4. The breakdown of enrollment by grade level in SF4 must be tallied
with the breakdown of promoted and retained, disaggregated by grade level in SF6.
For graduating grade levels (Grades 6 and 12), the SF4 for the month of February shall
be used forthe purrcse of checking.

Page 10 of 15
 Diagram 1. Focus Areas of Checking Biflfi Crrtificsta E!'
and Means of Validation E{uiralent0onurfiefit

SGOD Focus '..

A. Sdrool Lewl Checking Generated '..
Allclasses for all grade lerrels {Enrolment Count,
t
I
, dropped out, t
t
I
I Feb/March transfurred in/out, I
B. Division Lrvel Chcdring I SF I
t number of t
*Priority Grade Le'vels ,
promoted
LlS,Gerierated
I
Kinder FeblMarcl /retained)
Grade t

Grade 6 S Generated 5F 5

irade z
Grade LO CID Focus
5F1u/rForm .r37
Grad€ 11 {Enrolment eligibility t
t t
I and assessment I
Grade 12 t SF9,'Form 1i[8 e.r Summary
I
1 compliance that ,
a
Gradesrtlassftscord
includes promotion/
Other Grade Completion Certiaicottr. retention or
Levels alsc Acceleretio n Cettifi cate accelerationl ..
included ECCD Checliist
* Randcmlyselcctcd crcept br very smellschool catelory

iv. Fill out the School Forms Checking Report (SFCR1).

At the end of the checking of forms, the committee's findings shall be

consolidated in an observation report using the SFCR1. The DCC shall
prepare an SFCRI in three (3) copies, reflecting only the classes that they
reviewed. The entries in the templates, partictrlarly the level of conectness
or accuracy, shall be discussed by the committee en banc before
communicating them to the SCC. The summary report shall subtantially
focus on the following:

1. Number of Leamer's Records

o no. of leamer's records examinecUreviewed

a no. of learneds records with inconsistent information in ore
or more schoolforms or reference documents
tr no. of barnefs records without one or more reference
documents such as the Birth Certificate and SF10 (formerly
Form 137) ftom public scfrools

Note that Temporarily Enrolled learners e.g. have pending

transfer of SF10 (formerly Form 137) should not be included in
Tables 1 and 2 of the SFCRI.

Page 11 of 15
 For transfenecUmoved in:

c no. of leamers with SF10 received within 30 days upon

enrollment of tfe feamer
no. of learners without SF10 from the originating school,
= indicating the reason for the pending transfer of the said
document and the name of the schml

All learners ufio transferrecl/moved in shall be recorded in

Tabbs 3 and 4 of the SFCRl.Note thd PEPT/PW or ALS-A&E
Certificate holders shallnot be included in the count,

2. Efiective SY201&2019, the SFCR prepared and signed by the DCC

of the pranious School Year can be used as reference during
chec*ing to determine progress or improvement of the cunent
Sc*rocil Yea.

3. Specific TchnicalAssistance prwided by the DCC

The DCC is required to provide technical assistance to schools with

difFrcutties and ensure ttuat all concemed school personnel are well
infonned of any development relative to the preparation of school
forms. As such, the content of the report should be discussed by the
DCC with the SCC and the concerned class advisers as part of the
checking activity. A copy of the SFCR1 preparcd and signed by the
DCC shall be provided to the school and another copy to the PSDS.

4. Summary of Findings ard Recommendations

The DCC shouH prepare a nanative report of the findings observed

in all schools as supported by figureslstatistics recorded in the
SFCRI- Comrnon issues encountered such as but not limited to late
or incomplete submissbn of supporting documents, transbr of SF10
(formerly Form 137), challenges or confusion caused by a speciftc
provision of a policy related to enrollment, assessment or
cuniculum, utilization of commercialized and unauthorized electronic
school forms, if any, are to be highl[hted. The issues shall be
presented with recomnendatbns from the committee on hov to
manage or address the obserued challenges. Non-cornpliance with
the special provision of Deped Order 58,s.2017 (Commercialized
Electronic Fonns) shall also included in this report. lf good
practices/strategies proven effective in one or more schools are
observed, these shouH also be included in this report. The SCC and
the PSDS shall also be given a copy of the report.

Page 12 of 15
The flourchart below illustrates the standard checking process and LIS adjustments to be
made, if necessary. Also identified are the supportirg documents to be used as
referenee at each level of validation:

Flowchart 1. Standard
Protess andSystem LlSGenerated SF 1 HappyPath -{>
@Hi&E.d&-
\hlidation Iwsdltualln@li
rtrBF&d5:ffi,
PffrYraryOocltrfi.ot:
l. LlSGencr.tcdSf 1 Birth Certificate o:'
2- Usc.n.rutcdsfs fqurvalent Do.qinent \rrlktation Path -l>
3. SF il for the monthsof tFcbruary [email protected]*Gd.
and Marth l[!R irEts {gaH.!t
Stu6Fr*sofshlasl
4. SF 1O{Form 13?} NO
5. ECCDChGcU:st (br kindcr)
6. Ccftificlt!of Completion/Diplome Adjust LiS
7. ClthcrCcrtiftcation ordorirmantas YEs learner Prcfiie
.pproprittc
LIS Gensat,ed SF
Sccondary$u pporting Document: i!F5K icr Kiroer
1. Birth C.rtifiota/.quiv.bnt Ccrnpleticn air:if i.aie
documcrt
Z SF9ProjrcssRcport ECC$ fhecklist iHinderi .r f j.;sr- LiS
3. ClassRecord/Summary ol Grades
4. SF2for thcmonthsof Februory 3F 4 itularch!
Ec9-. Status
andMarch YES

Certificste af SFi0,rForrn 137

Compleiicn (for USGen€i'ated SF 6
rForGraduatin3 Grad.s 6. iC & i2) Class Recor'd/Sr:mmary lCheck sunrmarr,ger IH.-
Grades/SF 9 Ctass;'5ect,crr
/ExitirElevclr -F-

It is important for the DCC to ensure that the checking of forms does not pose additional
burden to teachers, but instead enables them to produce guality reports. The SFCR
prepared and signed by DCC shall be discussed with the SCC. As the SCC Chair, the
school head shall afiix his/her signature to signifu his/her agreement with the report.

C. Post Checking
1. At the School Level

Findirqs, observations, and recommendations ftom the DCC remrded in the

SFCR1 may be included in the agenda for the ne)d school-based Leaming Action
Cell (LAC) session.

The school head, with the technical assistance of the School System
Administrator, shall ensure that all adjustments made during the ched<iqg are
reflected in the LlS.

Wtthin five (5) working days after the chec*ing conducted by the DCC, the school
shall submit one duly signed original copy of tfe SF4, SFS, and SF6. No
additional report other than what has been stipulated shall be required from the
schoolfor subrnissircn to the DCC.

2. At the Division Level

The PSDS shall consolirdate the SFCR1 of all schools in hislher School District
and compute the District Accuracy Level to be recorded in Table 1 of the
Consolidated District School Forms Checking Report (SFCR2) aftached as
Annex lb. For School Districts with no PSDS, the DCC shall prepare the
SFCR2. The SFCR2 must be signed by the Chair and members of the DCC.

Page 13 of 15
 The SFCR2tot all Districts shall then be consolidated by the DCC. This shall be
the basis for computation of the Division Accuracy Level to be recorded in Table
1 of the Consolidated Division School Forms Clrecking Report (SFCR3) attached
as Annex 1c. This may be used as reference in assessment reports pertaining to
school data management and LISIEBEIS housekeeping performance of the
school and tfe SDO. The DCC must submit the SFCR3 with the official report of
findings and recommendations to the office of the Scfrools Division
Superintendent not later than the second Monday of May at the end of each
school year.

Vl. Other Provisions

1. Simple food or refreshments served during the checking of forms by the DCC may be
charged against scftool Maintenance and Other Operating Expenses (MOOE) or
school canteen funds, subject to the usual govemment accounting and auditing rules
and regulations. Under no circumstances shall the checking of forms place undue
financial burden on the teachers or leamers, and no contribution in any form shall be
colbcted from them.

2. Transportation expnses incuned by the DCC or of their deputized representatives

may be reimbursed against SDO funds, sut{ec* to the usualgovernment accounting
and auditing rules and regulations.

3. The SCC and DCC should ilOT require the class adviser to prepare and submit the
following school forms:

a. Obsolete School Forms

Forms that were re$aced by modified school forms through DO No. 4, s.2A14
are IK, longer reguired to be prepared at the school level, such as but not limited
to the List of Graduates, Form 18 (Report on Promotion), Form 3 (Principal
Report of Enrollment & Attendance), Form 19 (Assignment List of Teacfrers), and
Form 29 (Teacher's Program).

b. Local Forms for Rankinq of Honors

The SF5 upon validation 4ainst the SF10, and if necessary, cross-checked with
the class record, can b used to evaluate and determine the leamers who are
candidates for honors and other citations. Schools are not required to prepare
additional local forms for the ranklrg of honors since, as previously mentioned,
the traditional practie of ranking has not been applicable since SY 2016-2017.
The provisbns stip.rlated in DO No. 36, s. 2016 or in existing applicable
guidelines should be observed.

c. Additional Reouirements

Locally developed forms with similar data elements to phased out forms should
not be required for preparation and subrnission. Any requirements not stated in
-
this Policy shall first be submitted to the Regional Ofrice Cunicdum and
Learning Management Division (RO-CLMD) and to the Policy, Planning, and
Research Division (RO-PPRD) which shall communicate their recommendation to
the Planning Service at the CentralOfrice for clearance.

Page 14 of 15
 4. The definition of Moved lnlOr.fr as stated in DO No. 3, s. 2018 Basic Education
Enrollment Policy Section lV Definition of Terms (items E & F) is being clarified to
refer to migration of leamers in and out of the school between school years.

Vll. Honitoring and Evaluation

Strict compliance with this Policy and other appropriate provisions in DO No. 4, s.
2414 aN with the existing applicable guidelines on school forms shall be jointly
monitored by the SGOD - School Management M&E Unit and the CID of all SDOs
nationwide. The Policy, Planning, and Research Division (PPRD) at the Regional
Office shall also conduct policy compliance monitoring and address policy
implementation issues. All unresolved issues on the provisions of this Policy shall be
elevated to the Planning Service at the CentralOffice.

Vlll. Etrectivity

This poliry shalltake efbct beginning SY 2017-2018 immediately upon publication in

the DepEd offcial website and shall remain in force and effect, unless sooner
repealed, amended, or rescinded.

lX. References

DepEd Order No. 3, s. 2018, Basic Education Enrollment Poticy

DepEd Order No. 58, s. 2A17, AdoSion of New School Forms for Kindergarten,
Senior High School, Altemative Leaming Systern, Health and Nutrition and
Standardization of Permanent Records

DepEd Order No. 54, s. 2016, Guidelines on the RequeS and Transfer of Leame/s
School Records

DepEd Order No. 36, s. 2016, Policy Guidelines on Awards and Recognition forthe K
to 12 Basic Education Program

DepEd Order No. 8, s. 2015, Policy Guidelines on CJassroom Assessment for the K
to 12 Basic Education Program

DepEd Order No. 4, s. 2014, Adoption of the Modafied School Forms (SFs) for Public
Elementary and Secondary Schools Effective End of Sctrool Year 201$2014

DepEd Order No. 33, s. 2013, Leamer lnformation System (LlS) Data Housekeeping
and lmSementatbn for School Year (SY) 201}2014

Page 15 of 15
 *i * t{ n
t!
}R
D
o ql
g a 'ro
o
b f
o rO g rO o r.}
-o a
(.l o o !-
t
o 5
o
Bg
-lD i., 3s
-o 5' o
F
ar
o
trL
xf,! sa- o !,
z fq
ts (t c,
o
, tl,
'"t
;. ir 3 r)
a l o
= ,o IT v
o o B t
o u
o
v! .l
so d at 6
(D
r) o
E 6' o
6'
a
(D
-'r.
-rlr a
UI
UI

a
G
I d {
cl
o (t t
Q a-
G F
e, aG
t1
o (D5 zc, z
G'
o
(.}
a 3 3
a tD o
S
o q. o o
5 \G CL
=
o s.
CL
o
: e t,t
o o s.
6
fD
tn oo= I'l
o B
f! o
d_ a t

o a Vt
d.
o rD v,
g
f!
u o
o
E- o o
o I
= s=
Xl1
o
{o r)
7
Vr
o
tno t^,
!^ ='-
@d !r
o
n
ro
J
o
o
d_
(t
N)
o
9o
8!
E€
zo o-
7
.tt
xo o
=o o
f .Do v,
o u
=
o
a. v,
rr
o o) z 3
a
o
1
q
a
(D
I
o (.!
a t! J.
s. o m m
$ = xo 16 n
€
(t
rl
o z a
s *co, 3.
=
vt o =
o
o
o z=
6= (D 3
n CL o
o
tlt
rD vo F vm
I s. r0
m o
o
a
*
rD
t
(D
o
v
o
{ CL
* {
-ot
{
o
o,
2
9
3
?!
Ot
o =.
I
.) trf I
ttl
E11 -l
r) oo
13
o
r =. u1 rt
=
d
o lE*
lrt 'Tl
fD
>?
6gJr 3 8H
ot ar .<
2. *.
g9
o, -J
(D
Eo
o=
=r)
ido ad3
t3
:3 o E
Eo ol fD
a-= {o
8.s
{
fD }R
o
,6' a!
a,
c1
qt
9L
11 ,
fD
** x
F
o,
 (,
o a o
o
rO {og
f t JE
E' *
o o, o ro otL
gl
3
a
o
o- AH oF
o
S 2a
fli o- oo
o
cr
- tt
o
-.D 9re
11rD
11
o
{
=
(.}
c
a-
9;
{I
.b
o,
Vr o|
, !
fn
tt,
(D
oiv
.D
f) a t ('! =ts
o
o
6' tD
x 6'
o
-{ ll sa g
ofD _a
! =
o F
r,} 3
(1
3
I
F
o
o
ai zo, rtl z o
o.
= 3
(D
t If, o)
3
o
UA
o o
vr
r'
f
(-)
o
3
o o, Irt q
o =
o
o 3
s
at r+
s.
tn
o
v, o
a-
ul
(D
(D o o E o
or
o- n !q
:r F
tn :! 9. o
g
c,
(,)
tt Vt
q.
r)
ar,
tt u
o
$ F
=.
g (! I t-
7 o xE.
o v, z
to rl
J
cLo
olo-
o
.D g -r- {
o r) €
G (D ='
.ll t
{,}
b\ o
7' tlr {
=
=
txr o TI
ts o,
(') zo, = o o
o
t
o
o
3 3
o
t5 .D

cL o.
(t
o

=
o
lD
3
*(D
=
o
-oo,
;Eo (/)
'Tt

o g (D
o
o v, .l
o.
(^)
(') fD o
o
:n ."t
a
3
o
o
G
n
7s
K= G o '7t
o
5
(a
o.Y
oe'o) d= 3
Io)
.+
U (D =*
EX
P
(l)
(D 3 zo o=
r) 3 ;;;
a (/!
o 3 Vt
rr
3 o I o -<F.
E'
l! g o =an mQ
fD o 8Q {t
o <J
9p oo*
t1 6'
o
ct ot
6'
tr:
(, I (D
3
n
5
gr AE o.
6'
I
I
(t
o
fD
(.r
qt Ea'
r')
6' (rl
I
I
I = t
n
-
.D
t GI
() =
o
g
rl
(D I o g o
I
I
t
3 o
I
3 cr
6
= fD
I o
.D
lr'l
>2
6c) n u. i.
I

e
=
o
g s5
xr)
ido
6 s3
g
33
<o
I
fD q.*
3
cr
o
?t,
=:
6'
8.e
I
{
(D
ar
v
o
J
3
(F a. o
6' a)
o, x
5 P
o
 g v
* o*
I {
t, -{
!l
vl
{
o
E
x o E g o
L
r) -
o o 2,
q f
()
s ta
tD
Ie lrt !- n
o
i 5Eo
l)
n c|
f
o o
z CL
a
- a.,! o
g
.D
o o 3
t
E" zg,
0,

=
o z, a
o !!
Vt
'Tt
n
a 3
.!-{ o, v
o E 3
o
vo 3
o 7
o
t\,
o 6 a
>
o o
o o
E - e
gt
o.
o
o fr]
t(! S €
3 o
o =
ro G UI
=
f
Vr
at
a. t1 ft :t
(D
:t o
q oa o
g
o
g
o
o la
t'! =
*o
6 E
l.D 6
o a
a
so zo
I zc,
o 3 n
fb 3
o -o
+
tDo o
S
a o = o tn ol+(/r
O-
z
a
a
n .!
a R
rt
w
t.)
a)
o o
a a. J
o o tr
g
o o g
a -fD
d- fn
E {m
o :o c,
q U, o
o g
a
il i *
.t 3o
Eor
a-d
g
Ia \,o !a
€ -{
o
v,
{
gsrE lD
CL
u,
'!x
90 oc'
(ttl
gL
!
4,
r)
o = (, -{
3 =ox z o tn
:
(t
tDiI I I f)
a. an o
*oF v
o,
6-
z -
o 9 o
(!
S.
.D
r.}
o
o
rn
o
F
ID
o TI xo, TI
E
G
s t=
o
)
U)
!,
fD
3 o7'
qa,E oz o,
ID =
=.
(D
o 3
a3a g, Ul
-(Dr3
o
c :D
(D n
o ;t' -lll
o
rrl
{
o {
(D n
q.
o, * z
ts =
{o * o
o,
7
m
3 !
3 oo o
v
o,
.D
EO
32. I {
o
f) (/r
Fi s
ta
o
n tt = z
(D E=
o E'(.'
cr 3 oo
>2
UI
o A)
(D aa
ur o, (Rl i+
_(D
4a
iU=
lJ=
Ot1
al "<
= o
iri
t'\
o =l-
Eo
p3 ol fD
=
ia
Po
lrt

{ x
fD
at rl
a!
=
6'
a
o, 3
at =
o
9r x
IF
* P
q
 (D
E v
*
a
o
.D
E0)
d
t,
g t
* d{
EY
o-
a
(D
o-
o o
o 6-I
ET
- cr vr
o F 5
o vt !DU
- 3 n
o o
(1
:' -cL
o' Iq
()
t
o-
g
z {0,
f,
t)
c
a.
r!
o
g
zo,
l*
!I LJ
Ol
3
3 U, t iiN
(D
(!
alt 3 o
o
o
iI!-\t o
q.
o
5 I
>
,t,
n tra
es
ttt
l.r
o rll J
o
9. 3 If, g a
E o q. (,
0,
s
o
cr
o
o (B
fii
11
s.
vt >
0t .)
.D _€
o
o_
z
o,
(!
!
r) v o:r
2 F
3
J-o
v,
IV, o,
\ c (Do<r
o)
cL (^
fD
v,
. n a')
F|
B
.D
(, o
o
o
{a
to 7r
o
\= z .l.| x0.
b o)
3
o
o 3
;6
a, o-
>
r! o q,
H 6=
(l
€
o
.D
n ) -l
cr vt q,
o 5 o .D
'Tt
P
3 r! c) UI
g o 6- .D
o -.D -l
o
o ut =.
: o; ttr
3 oa 'Tl
P
{!
o) o
I
a5
l^

.ft
o
=
o o
E r-}
o zq) 8= ?
0, !3
o
n
o
+
.n
3
o
o
Q--
oe'o, gf
t+
'Tt
o
3
3 ft o5
E. E o
a
o :o
O'F
F
t
o o 6' -r.
o o 5'
o
tt
6
=
<---l vt
CL tTr lTl s
ri.
g
d'
(D
EI
80 o.
<J =bI
3
g6.*
ET vt
f.l
ea
.!
=. (D
=
o
o
o
q E-'
a)

-t(7a)
.D
t/t qr)
)
a,t

o 3o
o ='g
E.B
6 >?
l/t O,
a'r'
s5
o
g
3 =r)o
iri
(r
a
li
=:
o r3
- ) ei5
<(D
v
rD =
ot!
o
&e fD
xP
6
j$
>s
g
6'
{
rt
g
6'
{
lt
ET
(, v
t,oo
R9 :. o :. G I=
r.} h, n F o r)
Ri zAl z z o
-c o E) ID
-a- 3 !, 0l
nio 3 !q
o 5 o :, ttl
Ea, o o Tl
14 I
a v a u n
v
gE l,^
G
Cl
o (,
.l
ilq (D o
rt, (D o
o.
a
E;* { xm
RI zo, z !,
=o
ciF = o)
3_
B:
-o .D
3
(D
o
6
o
J
o
o
f
co
\Q
E L
= 1'
t1 7
UI IA o
SB
I!. o
g
rJl l, g
( s
o
a
R- o- 5 f E
o
=.o r,I o oI g
E;'
ni a.
q,
(p
fa
o oi
o,
r)
3:' o t'l o
o
RF
6E o za
vt
\fh
B.q.
g
E. I o
gQ pe o, tr
(,
d* HA g o
ct
Bi
tp
3'=
0a; ,,
o
3 -l
m
83 z
o
5
E' (,
-lI
6:a
t.t:
Io {o .D
(D o
R
cio
rr, f(D
tt
o-
oo v
lF
o
=
vt a
a1
o
a
o
5 a z
(A
z
=l
,!
q.
q
ai
o
)
2
E
o
o,
.D
9
o vr
I
vt
r)
L
t<l r= z
a,
{i
m !+ o
GI TI
o
x
or o
l-
E 3
o .D
3 'n
3 m o o, 3
o
o m a .D
CL 7
3 v
o 3
s. ta
.D
{o r}
{
o
{o -]tl
CL
gt o, .* r)
z,
o
z 7t
nt
(, 3
o
I 't,
(.1
r) (o o
v
o {/l =.
::r {
(t E''
vt tln
o oo
e 'T!
a.a
o
;5
OI

5' 3 _o a
o,
a V=
(J.}
m
r')
o at .< a
p3 Eo o
2
;3
Zo
=J1
lD=
o.= 1 *83
qx o
ot 1O

.D
d
r, o
=
=
6'
6)
a
t
9. rr
3 at
o,
E
5
o, =
rl
x=
t1 (D
fD
*t P
o
 -E'
{a, t ilr
J
CL
o
o
!lo, g E
o
* I
Ut
a
o
E
o
o f
tn
(D o F :o rr
=. 9l
o- o. vt .ll c)
cr cr attt z o o
f-)
: . o o
CL
J
Ol g { a
s
o,
3 { !q
a. o l, t
!t(D zo, ;if (s
trn
'Tt
a)
a
vt 3 UI ! a ,1,
lD
2
l,
o
) o o -l to
(D i. o o
q.
IL 5
o 3
F
zEt 3
o
a t/l
!.
vt Vr
f.i
i
go
3
o o
o.
!, rn o
o
art
g 5
F
h
]G
T'
UI
=
I6
E o s (,
q8 o
=
a)
a
vt
=
ns o
rD
Sit I
UI sa a)
sal a-
o,
eo-
E3 o
f't
:t
=
v o=
z. t
'n
T
soc alt ol 7'
.o !, UI lD
\to la ab at r')
9=. EL P rD
o
5d ct
o
tD

Ea
SE
q
€
a
CL
{
nl ='
{.r,
o o
i lt
o
=
o - o,
z o CL
!, €
.o o' 3
\6 I
o
ur
tJl
r! o o v P {
.o
r (D
.l o I
q,
(D o (D
=
o -o
A, ?'
o
art
lD
h o-
o
(,t (D
(D
a or-cL o
3
f!
0 ;H Vt
o
3
ET
rD o TI
P
o o
J
o. o
s w
-(D o o
B =
o 3
t rn 'Tt o
= a= (rt o
o
zo, (1=a at
o s o
o i O--
3 o='o, a
aB
o

3d
I
o,
f
tt
o
o (D
3=
3
u,
Se r! o
$b
.D
c)
o o =.
E.
E3
o)C
r<= 3
o=. 3
p.
ai
o,
a
tn
at <g
?fr
6cL
o
(D
I
I
=
CP
:t
8E
Tt mlJ
3O
la
'<d
.oO )
rD
o. ,lt <J IJ*
*
r!5
E
o g
t
)
11

o
o-'
g
1 g Q+
so
.Q.D IA
=:
-o E5'
2* =
I
()
o o
I
I
I
o o- ,
t
t
(D
(a I
a, -rE
(Dc)
qo
0 I =
o
vl
I
9. io
E E.r
3
(D
I
g
r*
d5
3
(r 6
=: ild
.D
a
6',
f =3
v Q;
o-a f=
D
m
'D x
6'
f
8-e Fr
at
 Annex 2
SCHOOL FORMS CHECKING REPORT
Data Element Descriptions

Code: SFCR1 for School, SFCR2 for District, and SFCR3 for Division
Schedule: End ofSchool Year

lnstructions: 7. This form must be accomplished by the checking committee during or after the
checking of school forms.
2. For Table 1 and Table 2, do not include learners who are temporarily enrolled
e.g. with pending transfer requests of the SF1O (formerly Form 137).
3. For Table 3 and Table 4, do not include PEPT/PW or ALS-A&E Certificate holders.
4. For Table 3, indicate the number of temporarily enrolled leamers from both
public and private schools. Use an additional sheet if needed.
5. For Table 4 list alltemporarily enrolled learners without SF10.
6. The results of the checki*g as obtained from the SFCR may be used as reference
or means of verification {Mov}, whenever appropriate, in accomplishing
relevant information in the lndividual Performance Commitment and Review
Form (IPCRF) of teachers.
7. The PSDS shall consolidate the SFCRI of all schools in his/her Sctpol District and
compute the District Accuracy Level to be recorded in Table 1 of the
Consolidated District School Forms Checking Report {SFCR2} attached as Annex
1b. For School Districts with no PSDS, the DCC shall prepare the SFCR2.
8. The SFCR2 for all Districts shallthen be consolidated by the DCC. This shall be
the basis for computation of the Division Accurary Level to be recorded in
Table 1 of the Consolidated Division School Forms Checking Report (SFCR3)
attached as Annex lc. The duty signed SFCR3 along with the Summary of
Findings and Recommendations (narrative report) must be submifted to the
Office of the Schools Division Superintendent not later than the second
Monday of May at the end of each school year.

'..1-
MTA EI,fMErT DESC$mOH

1 Name ofSchool Official name of school as registered with DepEd and reflected in the
EBEIS

2 SchoollD A six (6)digit-number assigned to a school recognized in the EBEIS

3 PSDS Name of the Public Schools District Supervisor

4 District Name of the Public Schools District where the school is located as
created by DepEd, and in most caset being supervised by a Public
Schools District Supervisor

5 Grade Level A degree/stage of a learner classified according to age and progress

6 Section A group of pupils/students convened to receive instruction in

a given course or subject

7 Name of Adviser The person in the school assigned to supervise, guide, and direct a
specific class and conduct actual teaching to his/her assigned class
and other classes, if there are any.

8 N umber of ExaminedlReviewed The number of male, female, and total leamers examined/reviewed
based on the EOSY count of SF5.

Page I of 3
 Annex 2

DATA Et"T,l$IT DESCRTm(}ttt

9 With lnconsistency/Error The number of male, female, and total learners whose records were
found to have inconsistencies/error

10 % Accuracy The rate of precision of the records being examined as computed

using the formula:
No. of records No. of records with
examined inconsistency/error
% Accuracy = x100
No. of records examined

L1 No. with lnconsistenry or Quantity of learner records that have insufficient supporting
lncomplete Supporting Documents documents and inconsistent and/or erroneous information

12 No. of Records per Nature of Error Quantity of harner records that harre insuffic'tent supporting
-With lncomplete Supporting documents
Documents

13 No. of Records per Nature of Error Quantity of learner records that have inconsistent andlar erroneous
- With lncomplete Supporting information
Documents - With
lnconsistenry/Error

L4 DCC or SCC ObservationlComment A narrative of the checking committee's observations, comments, or

or Technical Assistance Provided technica I assistance provided

15 Received {in 30 days Quantity of SF10 that were fonrarded to the receiving school within
30 days upon the enrollment of the learner

16 Received beyond 30 days Quantity of SF10 that were forurarded to the receiving school
beyond 30 days upon the enrollment of the learner

L7 From Private School Quantity of transferred in or moved in without SF10 from originating
private school i.e. learners who are temporarily enrolled

18 From Public School or SUC/LUC Quantity of transferred in or moved in without SF10 from originating
public school or SUC/LUC

19 Learne/s Reference tlumber {LBNI Unique twelvedigit identification number assigned to a leamer to
keep track of hislher progress through the basic education rycle,
regardless of transfer to another school or learning center in the
public or private sector and promotion/moving up from the
elementary to the secondary level

20 Name of Learner Learneds name as reflected in the birth certificate issued by the
NSO/PSA or any equivalent document recognized by DepEd

2L Name of Originating School Official name of theschool where the learner came from as
registered with DepEd and reflected in the EBETS

22 Division/Region Name of the Schools Divhion Office/Regional Office where the

learne/s originating school is located

23 Chair Name of the official who heads the checking committee

24 Vice Chair/s Name of the checking committee vice chairs. For the SCC, vice chairs
are the school system Administrator of the tlSlEBEls and the most
capable school personnel assigned by the chair who has the
mastery/expertise in curriculum- and assessment-related policies.
Page 2 of 3
 Annex 2

DATA B.EMEIIIT DEgCRIPNOil

For the DCC, vice chairs are the chief of the SGOD and the PSDS
supervising the School District that is being checked. The PSDS can
be appointed as vice chair only to hislher assigned School District.
There is no need for an additional vice chair if the district is not
being supervised by a PSDS-

25 Member Name of a checking committee member

26 School Head Name of the schoolhead

27 Date of Checking of Forms Date when the forms are checked

28 Date Completed Date when the checking activity was completed in the school or in
the entire School District

Page 3 of 3