Miniproject

Project Report
On
VOICE BASED EMAIL SERVICE

(CSE IV Semester Mini project)
2020-2021
SUBMITTED BY: AYUSH PANDEY

UNIVERSITY ROLL NO: 2014607
SECTION- B
SEMESTER - 4
SESSION- 2020-2021
1.1 ABOUT PROJECT:
Today’s world is totally dependent on the use of internet. Internet has

made communication easy. With the use of applications like what’s app,
instagram, people are now able to connect with their friends and family.
The use of Email is the most dominating one when it comes to
communicate with people officially. Companies rely on Emails to convey
important messages to their employees rather than on what’s app and
all. But what about the people who are visually impaired and can’t send
and receive emails?
Voice Based Email is a program which helps people to send the email
without actually typing it. This program also has a feature which will read
the top most email in the inbox of a user. It will also tell the user about
how many unread email you have not seen. This program may be
beneficial for the people who are visually impaired. It may also benefit
people who are suffering from spinal cord related problems and are
unable to move. This project has been designed using python
Programming Language and implements Google text to speech
services.
this service will have the following features :

 ask for email login.
 Choice for voice instructor
 send messages without typing anything.
 inform total number of unread messages.
 read out the recent email.
1.2 SYSTEM REQUIREMENT:
1.2.1 Hardware Requirement:

 PROCESSOR USED: AMD RYZEN-5
 RAM: 1 GB (MINIMUM) USED- 4GB
 STORAGE: 99.5 MB
 OS USED: WINDOWS 10
1.2.2 Software used:

 PYCHARM-community 2021.1.1
 PYTHON 3.9.5
 Internet connectivity
NOTE: TO MAKE THE PROJECT RUN USER MUST ALLOW THE PERMISSION
TO SEND MAILS FROM LESS- SECURE PLATFORMS. THIS OPTION IS
AVAILABLE SETTINGS OF YOUR ACCOUNT
1.3 DESCRIPTION OF PROJECT:

 PYTTSX3:
It is a library which is to convert text to speech offline. It has many
methods some of which have been used in the program.
(1) Say (string):

It used to speak the string which is inside the
parenthesis.
(2) GetProperty():
used to get the properties of the speaking engine like voice
(mail, female) , rate of speech, volume, id.
(3) setProperty() :
used to set the properties like setting rate to 150,volume from
0.1 to 1, voice of male or female. Each word has to bepassed as
an arguments are separated by a comma and its
value.
(4) RunAndWait ():
waits until say function is completed.
 EmailMessage:
This library is used to send email from the program. It import the
structure from email message
 speech _Recognition:
This package is used for speech recognition. Thus user will say
something. It will Record that audio and convert the recorded text into a
text and then the program will continue accordingly.
 Imaplib:
It is a library which is used to receive email from the program. We have
to provide username and password in the variables and these library
methods will log into the account and receive email.
 server.login(username, password):
login with the username and password provided earlier of the email
whose message we want to receive.
 Smtplib:
This library is used to send email. Various functions of this library
perform different steps to send an email to the desired person. First we
set the host as “smtp.gmail.com”. Then we assign our username to
from_adrr variable, and senders email address to to_adrrs variable.
Similarly we assign message subject to the variables.
 SMPT_SSL (host, port):
used to connect to the host services.
Eg- s.smtp(‘smtp.gmail.com’,587)
 server.startttls():
It informs to start the transport layer security. Several protocols use a
command named STARTTTLS for this purpose. It is primarily intended
as a countermeasure to passive monitoring. The example sends an
email to a Mailtrap account with opportunistic TLS. The starttls() puts
the connection to the SMTP server into TLS mode.
 server.send_message(email):
used to send email from the address to sender in to the address in
receiver .The message is stored is message. It is first converted to
string and then sent.
 win32com.client:
This package contains a number of modules to provide access to
automation objects. This package supports both late and early
bindings, as we will discuss. Dispatch method when passed with the
argument of SAPI.SpVoice It interacts with the Microsoft Speech SDK
to speak what you type in from the keyboard.
 get_info():
Function to get information from user end through microphone.it
records the speech from the microphone and returns the text in lower
order.
 send_email(receiver, subject, message):

Function which is used to send email . it takes receiver as an reciever’s
email id and also takes subject and message as an argument .it also
cretes an SMTP server and then send message through
server.send_message(email).
 login():
Function to get information from user end about his email id and
password and stores it in global variables.
 unseen_email():
Function which counts the total number of emails in inbox .and also
reads out the total number of unseen emails.
 receive_email():
Function which reads out the latest unseen email from outlook
Microsoft.
Messages are sorted according to time.
Working:
 To send an email the user will be asked to speak send. The voice will be
recorded and converted to text with the help of audio(“string”) function defined in
input audio library
1. If string = normal : Audio is recorded for 4 seconds

2. If string = subject : Audio is recorded for 7 seconds
3. If string = message : Audio is recorded for 20 seconds
If he does so then he will be asked to speak the username of the person to whom
he wish to send the email. A dictionary named email_list has been used which
contains username as key and their email addresses as value. As user speaks
the username. The function get_info() in input audio library will convert audio to
text and will assign it to receiver variable the program will search the username in
the dictionary and will give the corresponding email address. Then the email will
be assigned to mail variable of smtplib library. The user then will be asked to
speak the subject. The function get_info() will convert audio to text and will
assign it to Subject variable of smtplib library. In the end the user will be asked to
speak message. The function get_info() will convert audio to text and will assign
it to message variable of smtplib library.
After this the send_email(receiver, subject, message):define in smtplib will

send the mail to the desired person. At last the function leaves the server and
the mail would have been sent to the person and the program terminates.
NOTE:
server will depend from account to account.If your email address is of Gmail the
server variable will be: Server= smtplib.gmail.com If your account is in outlook
the server will be: Server= smtp-mail.outlook.com
 To read the latest email from inbox the user will be asked to speak
check. inputaudio library get_info() function will take input . The program logins
to the server by server.login(username, password) then it selects inbox by
server.select(“mail”). It then stores list of all mail in a list data by using
server.search() method. Then we iterate over the list and separate all the mail ids
in a list mail_ids []. The last element of our list is our recent mail. We extract that
and pass it to the fetch() function which extract all the details like senders mail,
subject of mail and message and assign them to variable. After this the program
speaks the details and it terminates. After taking input we used imaplib to read
the latest email. The program first reads the senders email address then the
subject of the mail and at last the message of the mail. After this the program
terminates. If user speaks exit then the program terminates without doing
anything. If user says something else the program gives appropriate message.
REFERENCE:
 Pyttsx3 library documentation
 Stack overflow
 Geeksforgeeks
 Google

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Project Report

VOICE BASED EMAIL SERVICE

SUBMITTED BY: AYUSH PANDEY

Today’s world is totally dependent on the use of internet. Internet has

this service will have the following features :

1.2.1 Hardware Requirement:

1.2.2 Software used:

1.3 DESCRIPTION OF PROJECT:

(1) Say (string):

 send_email(receiver, subject, message):

1. If string = normal : Audio is recorded for 4 seconds

After this the send_email(receiver, subject, message):define in smtplib will

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