On-Board Filing Standard As of December 15, 2010

Filing No. Title of SMS Record New Index No. New name of Form & Checklist Remarks

SMS - F- 010 Document Control Record Amendment Notice of Amendment

Publication SMS Document / Publication Checklist
Certificate List of Certificate
Contract Labor Agreement (CBA/CA etc.)
Sailing Instruction Charter Party and Sailing Instruction

SMS - F- 020 Communication < In-Coming > < No index > In-Coming messages (Chronological)

(A) Communication < Out-Going > < No index > Out-going messages and reports, etc. (Chronological)
SMS - F- 021
(B) GEN - 001 GEN - 001 Port Activity Report New form introduced in Aug 2010

Auditwise - All correspondence regarding Internal

SMS - F- 030 ISM Audit Record Internal Audit
Audit, Audit C/L, Audit Report, Closing Report

SMS - F- 040 Ballast Management Record 1-1) Management summary

1-2) Exchange log
1-3) Narrative
2 Training record
3-1) Reporting Form
3-2) Record of Inspection
3-3) Others

SMS - F- 050 Visitation Record MOLSHIP Instruction by S/I and Report of Corrective Action
Others Defect List by the Owner or other parties

SMS - F- 060 Circular Letters 01-GEN General

02-CnD Communication & Documentation
03-HSE Health & Safety
04-POL Pollution Prevention
05-EMG Emergency Response
06-BRG Bridge Operation
07-ENR Engine Room Procedure
08-MNT Maintenance Procedure
09-CGO Cargo
10-OTH Others
Security Circular Security Circular

SMS - F- 060 Circular Letters Consolidate < No index >

Casualty New Index No. New name of Form & Checklist
SMS - F - 100 Casualty Record IAR-001 Incident & Near Miss Report

IAR-002 Collision Collision Report

IAR-003 Deviation Deviation Report
IAR-004 SDR Stevedore Damage to Ship / Ship's Equipment

Personnel New Index No. New name of Form & Checklist

SMS - F- 200 Safety Management Record SQR-001 Minutes of On-Board Committee Meeting
SQR-002 Safety Inspection Report
SMS - F - 210 OJT Record SQR-003 (1) (2) On-Board Job Training Report (Drill)
Record of On-Board Job Training (OJT)
SQR-003 (3) (4) Plan & Record of Drill
Plan & Record of Screening of Training Video
Briefing
Scenario
SMS - F - 220 Handover Reports SQR-004 Master Master’s Handover Report
SQR-005 C/E Chief Engineer's Handover Report
SQR-006 C/O Chief Officer's Handover Report
SQR-007 1/E 1st Assistant Engineer's Handover Report
SQR-008 Officer & Engineer Officer, Engineer, Radio officer, Medical Officer's
Handover Report
SQR-009 Ratings Handover Report for Ratings
SMS - F - 230 Crew Replacement Record
SQR-010 & 011 Crew and
Crew and Certificate List
Certificate List

SQR-013 Application Application for Vacation / Extension

Notice of Crew Change

Non-Conformity New Index No. New name of Form & Checklist

SMS - F - 300 Non-Conformity Record NCR-001 Non-Conformity (NC) Report

NCR-002 External Inspection and Audit Report

Account New Index No. New name of Form & Checklist

SMS - F- 400 Account / Payment Record January ACR-001 - ACR-016
February
March Documents relating to Ship's Account and
April Payment for the month is to be filled together
May
and partitioned by the index of the month.
June
July
August
September
October
November
December
Medical New Index No. New name of Form & Checklist
SMS - F - 500 Medical Management Record MDR-001 Medical Medical Report (Monthly)
MDR-002 To-Doctor To Doctor (Medical Treatment at Shore)
MDR-003 (MC) Medicine List
MDR-003 (TC) Medicine List for "Toxic"
MDR-003 (MJ) 医務部 消耗品報告書（乙種） Ｆor Japanese Flag
MDR-003 (EC) Medical Fixture List
MDR-003 (EJ) 医務部 備品報告書（乙種） Ｆor Japanese Flag
MDR-004 MS Log Medical & Sanitary Officer's Log
MDR-005 Alcohol Alcohol Consumption Record
MDR-006 Monthly Health Check Monthly Health Check New form introduced in Dec 2010
Drink Water Drinking Water Analyzing Record

Store New Index No. New name of Form & Checklist

SMS - F - 600 Store Inventory Record STR-002 (1), (2) Wire Crane/Derrick Wire Report
. STR-002 (3) Hawser Moorinf Hawser Report
Paint
MTR-008 Inventory Spare Part Inventory Report (for deck)
Spare Part Inventory Report (for engine)
Spare Part Inventory Report (for electric)
Spare Part Inventory Report (radio)
SMS - F - 610 Store Equipment Record STR-001 (D) Deck Deck Dept Stores Inventory Report
STR-001 (E) Eng Engine Depart Stores Inventory Report
STR-001 (R) -Radio Radio Dept Stores Inventory Report

STR-001 (C) -Cater Catering Dept. Stores Inventory Report

SMS - F - 620 Store Requisition Record STR-003 Plan Replenishment Plan of Stores for Next Year
STR-004 Requisition Store Requisition
STR-005 Uniform Uniform Requisition and ROB Report
STR-006 Removal Removal Report
Receipt Receipt / Voucher of Stores

Bunker New Index No. New name of Form & Checklist

SMS - F - 700 Bunker Management Record LOR-001 LO Inventory Inventory of Lubrication Oil Report
LOR-002 LO Sample Lubrication Oil Sample Report
LOR-003 LO Request Lubrication Oil Requisition

Bunker Delivery Note Bunker

Sample History
Protest Letter
Material Safety Data Sheet
Maintenance New Index No. New name of Form & Checklist
SMS - F - 800 Repair Work Record MTR-011 Application Spare Parts Requisition
MTR-012 M&R Report Maintenance and Repair Job Report
MTR-019 Requisition Status Monthly Requisition Status Report
Receipt Receipt / Voucher of Spare Parts
SMS - F - 810 M&R Condition Record MTR-002 Critical Machinery Critical Machinery Maintenance Report
MTR-003 Analyzing Portable Analyzing Equipment Report
MTR-004 PPE PPE Maintenance Report
MTR-005 Steering Steering Gear Operational Test Result
MTR-006 B.Lining Break Lining Measurement and Brake Test Report
MTR-013 Tank Tank Inspection Report (including Plan)

MTR-014 Holds / Hatch Holds / Hatch Cover Inspection Report (including Plan)
MTR-015 Bilge Bilge Discharge Report
SMS - F - 820 TOMAS PM Confirmation Sheet < No index > PMS Confirmation Sheet
SMS - F - 830 Dock Work Record MTR-017 Dock Spec. Dock Specification
MTR-018 G.Claim Guarantee Claim Report (for new building ships)
MTR-020 Gen. Condition General Condition Report New form introduced in Aug 2010
and Repair Reports, Invoices, Complete report on
Dock Repair CD

Inspection New Index No. New name of Form & Checklist

SMS - F - 840 Machinery Inspection Record MTR-001 Water Water Analysis Record
MTR-007 Stern-Tube Stern-Tube Record
MTR-021 Insulation Electric Motor Status Report New form introduced in Aug 2010. MTR-009 discontinu
MTR-010 Nav. & Radio Navigation Equipment Inspection Report
Radio Equipment Inspection Report
SMS - F - 850 M/E Inspection Record MTR-101 Performance M/E Performance Record
MTR-102 Running Hr. M/E Running Hour Report
MTR-103 Deflection M/E Crank Deflection Record
MTR-104 Piston Ring M/E Piston Ring Calibration Report
MTR-105 Piston Crown M/E Piston Crown Calibration Report
MTR-106 Liner/Cover M/E Liner/Cover Calibration Report
MTR-107 Stuffing Box M/E Stuffing Box Report
MTR-108 Piston Ring & Cylinder Liner M/E Inspection of Piston Ring & Cylinder Liner
SMS - F - 860 D/G Inspection Record MTR-201 Indicator D/G Indicator Record
MTR-202 Running Hr. D/G Engine Running Hour Report
MTR-203 Deflection D/G Crank Deflection Record
MTR-204 Piston D/G Piston Overhauling Record
MTR-205 Conrod D/G Conrod Inspection Report
SMS - F - 870 Chief Engineer's Survey Report < No index > MTR-016 Chief Engineer's Survey Report (CMS)
SMS - F - 880 Maintenance and Service Record Radio
Radar
Gyro
Others
SMS Checklist New Index No. New name of Form & Checklist
SMS - F - 900 SMS Checklist SQCL-001 Familiarization New Joining Crew Familiarization
SQCL-002 Review Master’s Evaluation and Review

Safety Checklist New Index No. New name of Form & Checklist
SMS - F - 910 1) Safety Checklist SWCL-001 Enclosed Enclosed Space Entry Permit
SWCL-002 Hot Work Hot Work Permit
SWCL-003 Aloft Working Aloft / Overside Permit
SWCL-004 Helicopter Helicopter / Ship Operations
SWCL-005 Elevator Elevator Work Permit
SWCL-006 Maintenance Maintenance of accomodation ladder pilot ladder
and winching equipment.
2) Risk Assesment RA Form Risk Assessment Form

Bridge Checklist New Index No. New name of Form & Checklist
SMS - F - 920 Bridge Checklist BRCL-001 P.Card Pilot Card
BRCL-002 Bridge Equip. Familiarization with Bridge Equipment
BRCL-003 Daily Daily Checks and Test
BRCL-004 T-Over Taking Over the Watch
BRCL-005 Arrival Arrival Checklist
BRCL-006 Departure Departure Checklist
BRCL-007 Info Exch Master/Pilot Information Exchange
BRCL-008 V.Plan Voyage Planning
BRCL-009 Coastal Navigation in Coastal / Restricted Waters
BRCL-010 Visibility Navigation in Restricted Visibility
BRCL-011 Weather Navigation in Heavy Weather
BRCL-012 Ice Navigation in Ice Field
BRCL-013 Anchor Anchoring and Anchor Watch

Emergency Situation Checklist New Index No. New name of Form & Checklist
SMS - F - 930 Emergency Situation Checklist ESCL-001 Abandon Abandon ship
ESCL-002 Fire Fire / Explosion
ESCL-003 Collision Collision
ESCL-004 Grounding Grounding / Stranding / Beaching
ESCL-005 Flooding Structural failure / flooding
ESCL-006 M/E break down Main engine break down or steering failure
ESCL-007 MO & SAR Man Overboard and SAR
ESCL-008 Oil Spill Oil Spill
Cargo Checklist New Index No. New name of Form & Checklist
SMS - F - 940 Cargo Checklist (Container Vessels)
CGCN-001 Stowage, Planning and before Loading
CGCN-002 Loading, discharging and Before Sailing
CGCN-003 DG Cargo Carriage Checklist
(Bulk Carrier)
CGBL-101 Stowage, Planning and Before Loading
CGBL-102 Ship / Shore Safety Checklist
CGBL-103 Atmosphere Monitoring Record of Coal Cargo
CGBL-104 Cargo Hold Bilge Record
(Car Carrier)
CGPC-301 Pre-Arrival (Safe Transportation)
CGPC-302 In port & Ship shore Safety Checklist
CGPC-303 At Sea Checklist
CGPC-304 Panel Operation & Deck Lifter
CGPC-305 Mis-Landing Checklist
CGPC-306 Ramp Operation Checklist
(General Cargo Vessel)
CGGN-401 Stowage, Planning and Before Loading
CGGN-402 Loading, discharging and Before Sailing
CGGN-403 During Voyage While at Sea
CGGN-404 Log of Atmospheric Air Condition and Hold Ventilation Operation
(Wood Chip Carrier)
CGWC-501 Before Entering Port and Cargo Work (Clean-up)
CGWC-502 Conveyor System Checklist
CGWC-503 Grab Bucket Checklist
CGWC-504 Deck Crane Checklist
(Heavy Lifter)
CGHL-601 Heavy Crane Checklist

Bunkering Checklist New Index No. New name of Form & Checklist
SMS - F - 950 Bunkering Checklist BNCL-001 Pre-Plan Bunkering Pre-Loading Plan
BNCL-002 Training Pre-Bunkering Training
BNCL-003 Bunkering Checklist for Bunkering
BNCL-004 Progress Bunkering Progress Checklist
<< for USA only >>
BNCL-501 Declaration Declaration of Inspection
BNCL-502 Statement Master’s Statement
BNCL-503 Equip. Test Records of the Equipment Tests and Inspections
BNCL-504 Transfer Oil Transfer Procedures
BNCL-505 Washington Bunker Monitoring Report for Washington State
BNCL-506 California Bunker Monitoring Report for California State

Engine Checklist New Index No. New name of Form & Checklist
SMS - F - 960 Engine Checklist ERCL-001 Arrival Arrival Preparation (Sample)
ERCL-002 Departure Departure Preparation (Sample)
ERCL-003 UMS(M0) UMS (M0) Checklist (Sample)
ERCL-004 UMS(M0) UMS (M0) Checklist Approval Sheet New form introduced in Dec'10
ERCL-005 Stand By Engine StandBy Approval Sheet New form introduced in Dec'10
ERCL-006 FO Change over Approval for Fuel Oil Change over procedure New form introduced in Dec'10

Remove the Existing Label from binder SMS-F-380 Safety Equipment Checklist. Remove the contents of the file and ensure safekeeping of the records.
Insert New Label SMS -F-930: Emergency Situation Checklist. Insert concerned section dividers in the file for use as per new filing requirements.
SMS - F - 940 PCC Cargo Checklist
NO USE