f2 Financial Performance Measurement
f2 Financial Performance Measurement
f2 Financial Performance Measurement
Financial performance measures include profit, revenue, costs, share price and cash flow.
satisfaction.
Note that the monetary amounts stated are only given meaning in relation to something else.
(ROCE), return on equity (ROE), profit margin, gross profit margin or cost/sales ratios.
RETURN ON INVESTMENT (ROI)
Return on investment (ROI) (also called return on capital employed (ROCE)) is calculated as
(profit/capital employed) * 100% and shows how much profit has been made in relation to the
Note:
Similarly all assets of a non-operational nature (for example, trade investments and intangible
Unless you are told otherwise, use earning before interest and tax (EBIT) as profit, and shareholder
funds plus long-term liabilities for capital employed. Please note that EBIT is the same as profit
Illustration
Solution
If the performance of the investment centre manager is being assessed, it should seem reasonable
to base profit on the revenues and costs controllable by the manager and exclude service and head
office costs, except those costs specifically attributable to the investment centre.
If it is the performance of the investment centre that is being assessed, however, the inclusion of
investment
Example: Calculation of ROI and RI
Solution
Return on Equity (ROE)
The return on equity ratio (ROE) measures the ability of a firm to generate profits from its
shareholders' investment in the company. It shows how much profit each unit of shareholders'
equity generates.
ROE is also an indicator of how effectively management is using equity financing to fund
operations and grow the company. It is expressed as a percentage and calculated by dividing net
NOTE:
1. Net income is for the full year (before dividends paid to ordinary shareholders but after
2. Return on equity may also be calculated by dividing net income by the average
shareholders' equity:
Where:
beginning of a period to the shareholders' equity at the period's end, and dividing the result
by two.
Illustration
XYZ is a retail store that sells tools to construction companies across the country. XYZ reported
net income of $100,000 during the year, before preference dividends of $10,000. XYZ had 100,000
$4.50 ordinary shares in issue during the year. XYZ would calculate ROE as follows:
Profit margin
The profit margin (profit to sales ratio) is calculated as (profit / revenue) * 100%.
Illustration
The profit margin (profit to sales ratio) is calculated as (gross profit / revenue) * 100%.
Illustration
the gross profit margin would be:
= 2,469,265/3,527,508 *100%=
Cost/sales ratios
There are three principal ratios for analysing statement of profit or loss information.
When particular areas of weakness are found, subsidiary ratios are used to examine them in greater
depth. For example, for production costs the following ratios might be used.
Illustration
POSITION
Asset turnover
Asset turnover is a measure of how well the assets of a business are being used to generate sales.
It is calculated as
𝑠𝑎𝑙𝑒𝑠
𝐴𝑠𝑠𝑒𝑡 𝑇𝑢𝑟𝑛𝑜𝑣𝑒𝑟 =
𝑐𝑎𝑝𝑖𝑡𝑎𝑙 𝑒𝑚𝑝𝑙𝑜𝑦𝑒𝑑
Asset turnover is expressed as 'x times' so that assets generate x times their value in annual
turnover.
Illustration
For example, suppose two companies each have capital employed of $100,000 and Company A
makes sales of $400,000 per annum whereas Company B makes sales of only $200,000 per annum.
Company A is making a higher turnover from the same amount of assets; in other words, twice as
much asset turnover as Company B, and this will help A to make a higher return on capital
employed than B.
Profit margin and asset turnover together explain the ROI. The relationship between the three ratios
is as follows.
LIQUIDITY RATIOS: CURRENT RATIO AND QUICK RATIO
The current ratio is the 'standard' test of liquidity and is the ratio of current assets to current
liabilities.
Obviously, a ratio in excess of 1 should be expected. Otherwise, there would be the prospect that
the company might be unable to pay its debts on time. In practice, a ratio comfortably in excess of
1 should be expected, but what is 'comfortable' varies between different types of businesses.
The quick ratio, or acid test ratio, is the ratio of current assets less inventories to current
liabilities.
This ratio should ideally be at least 1 for companies with a slow inventory turnover. For companies
with a fast inventory turnover, a quick ratio can be comfortably less than 1 without suggesting that
Different firms will have different current ratio requirements. What is important is the trend
Illustration
Solution
INVENTORY
The estimated average accounts receivable collection period is a rough measure of the average
length of time it takes for a company's receivables to pay what they owe and is calculated as
𝑡𝑟𝑎𝑑𝑒 𝑟𝑒𝑐𝑒𝑖𝑣𝑎𝑏𝑙𝑒𝑠
𝑅𝑒𝑐𝑒𝑖𝑣𝑎𝑏𝑙𝑒𝑠 𝑐𝑜𝑙𝑙𝑒𝑐𝑡𝑖𝑜𝑛 𝑝𝑒𝑟𝑖𝑜𝑑 = ∗ 365 𝑑𝑎𝑦𝑠
𝑠𝑎𝑙𝑒𝑠
Or
𝑡𝑟𝑎𝑑𝑒 𝑟𝑒𝑐𝑒𝑖𝑣𝑎𝑏𝑙𝑒𝑠
𝑅𝑒𝑐𝑒𝑖𝑣𝑎𝑏𝑙𝑒𝑠 𝑐𝑜𝑙𝑙𝑒𝑐𝑡𝑖𝑜𝑛 𝑝𝑒𝑟𝑖𝑜𝑑 = ∗ 12 𝑚𝑜𝑛𝑡ℎ𝑠
𝑠𝑎𝑙𝑒𝑠
The trend of the collection period over time is probably the best guide. If the period is
increasing yea on year, this is indicative of a poorly managed credit control function (and
Inventory turnover period is a calculation of the number of days that inventory is held for and is
calculated as
𝐼𝑛𝑣𝑒𝑛𝑡𝑜𝑟𝑦
𝐼𝑛𝑣𝑒𝑛𝑡𝑜𝑟𝑦 𝑇𝑢𝑟𝑛𝑜𝑣𝑒𝑟 𝑝𝑒𝑟𝑖𝑜𝑑 = ∗ 12 𝑚𝑜𝑛𝑡ℎ𝑠
𝑐𝑜𝑠𝑡 𝑜𝑓 𝑠𝑎𝑙𝑒𝑠
Or
𝐼𝑛𝑣𝑒𝑛𝑡𝑜𝑟𝑦
𝐼𝑛𝑣𝑒𝑛𝑡𝑜𝑟𝑦 𝑇𝑢𝑟𝑛𝑜𝑣𝑒𝑟 𝑝𝑒𝑟𝑖𝑜𝑑 = ∗ 365 𝑑𝑎𝑦𝑠
𝑐𝑜𝑠𝑡 𝑜𝑓 𝑠𝑎𝑙𝑒𝑠
A lengthening inventory turnover period from one year to the next indicates either a slowdown
in
trading or a build-up in inventory levels, perhaps suggesting that the investment in inventories
is becoming excessive.
Inventory turnover
'Cost of sales ÷ inventory' is termed inventory turnover, and is a measure of how vigorously a
business is trading.
Accounts payable payment period or days provides a rough measure of the average length of
𝑃𝑎𝑦𝑎𝑏𝑙𝑒𝑠
𝐴𝑐𝑐𝑜𝑢𝑛𝑡𝑠 𝑃𝑎𝑦𝑎𝑏𝑙𝑒 𝑃𝑎𝑦𝑚𝑒𝑛𝑡 𝑃𝑒𝑟𝑖𝑜𝑑 = ∗ 12 𝑚𝑜𝑛𝑡ℎ𝑠
𝑝𝑢𝑟𝑐ℎ𝑎𝑠𝑒𝑠
Or
𝑃𝑎𝑦𝑎𝑏𝑙𝑒𝑠
𝐴𝑐𝑐𝑜𝑢𝑛𝑡𝑠 𝑃𝑎𝑦𝑎𝑏𝑙𝑒 𝑃𝑎𝑦𝑚𝑒𝑛𝑡 𝑃𝑒𝑟𝑖𝑜𝑑 = ∗ 365 𝑑𝑎𝑦𝑠
𝑝𝑢𝑟𝑐ℎ𝑎𝑠𝑒𝑠
This ratio often helps to assess a company's liquidity. An increase is often a sign of a lack of
long-term finance or poor management of current assets, resulting in the use of extended credit
Working capital control is concerned with minimising funds tied up in net current assets while
ensuring that sufficient inventory, cash and credit facilities are in place to enable trading to take
place. Calculation of the ratio provides some insight into working capital control.
The working capital period (or average age of working capital) identifies how long it takes to
convert the purchase of inventories into cash from sales and is calculated as:
𝑊𝑜𝑟𝑘𝑖𝑛𝑔 𝐶𝑎𝑝𝑖𝑡𝑎𝑙
𝑊𝑜𝑟𝑘𝑖𝑛𝑔 𝐶𝑎𝑝𝑖𝑡𝑎𝑙 𝑃𝑒𝑟𝑖𝑜𝑑 = ∗ 365 𝑑𝑎𝑦𝑠
𝑐𝑜𝑠𝑡 𝑜𝑓 𝑠𝑎𝑙𝑒𝑠
𝑊𝑜𝑟𝑘𝑖𝑛𝑔 𝐶𝑎𝑝𝑖𝑡𝑎𝑙
𝑊𝑜𝑟𝑘𝑖𝑛𝑔 𝐶𝑎𝑝𝑖𝑡𝑎𝑙 𝑃𝑒𝑟𝑖𝑜𝑑 = ∗ 365 𝑑𝑎𝑦𝑠
𝑜𝑝𝑒𝑟𝑎𝑡𝑖𝑛𝑔 𝑐𝑜𝑠𝑡𝑠
(b) Working capital includes a figure for inventory which may be a very subjective valuation.
Illustration
Calculate liquidity and working capital ratios from the accounts of the DOG Group, a manufacturer
Solution
b. DOG is a manufacturing group serving the construction industry, and so would be expected to
have a comparatively lengthy accounts receivables' turnover period, because of the relatively poor
cash flow in the construction industry. It is clear that management compensates for this by ensuring
that they do not pay for raw materials and so on before they have sold their inventories of finished
DOG's current ratio is a little lower than average but its quick ratio is better than average and very
little less than the current ratio. This suggests that inventory levels are strictly controlled, which is
reinforced by the low inventory turnover period. It would seem that working capital is tightly
managed, to avoid the poor liquidity which could be caused by a high accounts receivables
PRACTICE QUESTIONS
SOLUTION
PRACTICE QUESTION 2
Solution
DEBT AND GEARING/LEVERAGE RATIOS
Debt ratios are concerned with how much the company owes in relation to its size and whether
(a) When a company is heavily in debt, and seems to be getting even more heavily into debt, banks
and other would-be lenders are very soon likely to refuse further borrowing and the company might
(b) When a company is earning only a modest profit before interest and tax, and has a heavy debt
burden, there will be very little profit left over for shareholders after the interest charges have been
paid.
Leverage is an alternative term for gearing and the words have the same meaning.
Capital gearing is concerned with the amount of debt in a company's long-term capital structure.
Prior charge capital is long-term loans and preference shares (if any). It does not include loans
repayable within one year and bank overdraft, unless overdraft finance is a permanent part of the
business' capital
Interest cover
The interest cover ratio shows whether a company is earning enough profits before interest and
tax to pay its interest costs comfortably, or whether its interest costs are high in relation to the size
of its profits, so that a fall in profit before interest and tax (PBIT) would then have a significant
An interest cover of two times or less would be low, and it should really exceed three times
before the company's interest costs can be considered to be within acceptable limits. Note that it is
(a) On their own, they do not provide information to enable managers to gauge performance
(b) The measures used must be carefully defined. For example, should 'return' equal profit before
interest and taxation, profit after taxation, or profit before interest, taxation and investment
income?
(c) Measures compared over a period of time at historical cost will not be properly comparable
where inflation in prices has occurred during the period, unless an adjustment is made to the
(d) The measures of different companies cannot be properly compared where each company uses
(i) Value closing inventories (for example first in, first out, last in, first out, or marginal/
absorbed cost)
(iii) Value non-current assets (for example at net book value and replacement cost)
(iv) Estimate the life of assets in order to calculate depreciation
(e) Remember that measures calculated using historical costs may not be a guide to the future.
It is unreasonable to assess managers' performance in relation to matters that are beyond their
control. Management performance measures should therefore only include those items that are
– Subjective measures
– Judgement of outsiders
– Upward appraisal
– Accounting measures
COST CONTROL AND COST REDUCTION
Cost control is concerned with regulating the costs of operating a business and keeping costs
The limits will usually be the standard cost or target cost limits set out in the formal operational
plan or budget. If actual costs differ from planned costs by a significant amount, cost control action
will be necessary.
Cost reduction, in contrast, starts with an assumption that current cost levels, or planned cost
levels, are too high, even though cost control might be good and efficiency levels high.
Cost control action ought to lead to a reduction in excessive spending. A cost reduction
programme, on the other hand, aims to reduce expected cost levels to below current budgeted
Cost control aims to reduce costs to budget or standard level. Cost reduction aims to reduce costs
to below budget or standard level, as budgets and standards do not necessarily reflect the cost and
Cost reduction measures ought to be planned programmes to reduce costs rather than crash
If an organisation is having problems with its profitability or cash flow, the management might
abandoned, capital expenditures deferred, employees made redundant or new recruitment stopped.
The absence of careful planning might make such crash programmes look like panic measures.
Poorly planned crash programmes to reduce costs could result in reductions in operational
efficiency. For example, decisions by a company to reduce the size of its legal department or its
internal audit section might cut staff costs in the short term but increase costs in the longer term.
Many companies tend to introduce crash programmes for cost reduction in times of crisis and
ignore the problem completely in times of prosperity. A far better approach is to have continual
assessments of the organisation's products, production methods, services, internal administration
(a) There may be resistance from employees to the pressure to reduce costs. They may feel
threatened by the change. The purpose and scope of the campaign should be fully explained to
(b) The programme may be limited to a small area of the business with the result that costs are
reduced in one cost centre, only to reappear as an extra cost in another cost centre.
(c) Cost reduction campaigns are often introduced as a rushed, desperate measure instead of a
Cost reduction does not happen of its own accord. Managers must make positive decisions to
reduce costs.
(a) A planned programme of cost reduction must begin with the assumption that some costs can
be significantly reduced. The benefits of cost savings must be worthwhile, and should exceed the
(b) Areas for potential cost reduction should be investigated, and unnecessary costs identified.
(c) Cost reduction measures should be proposed, agreed, implemented and then monitored.
The scope of a cost reduction campaign should embrace the activities of the entire company.
In a manufacturing company this would span purchasing and distribution levels within the
organisation from the shop floor upwards. Non-manufacturing industries and public sector
A cost reduction campaign should have a long-term aim as well as short-term objectives.
(a) In the short term only variable costs, for the most part, are susceptible to cost reduction efforts.
Many fixed costs (for example rent) are not easily changed.
(b) Some fixed costs are avoidable in the short term (for example advertising and sales promotion
(c) In the long term most costs can be either reduced or avoided. This includes fixed cost as well
One way of reducing costs is to improve the efficiency of material usage, the productivity of
labour, or the efficiency of machinery or other equipment. There are several ways in which this
might be done.
Improved materials usage might be achieved by reducing levels of wastage, where wastage is
currently high.
(b) Introducing new equipment that reduces wastage in processing or handling materials
(c) Identifying poor quality output at an earlier stage in the operational processes
(d) Using better quality materials; even though more expensive, better quality materials might save
costs because they are less likely to tear or might last longer.
(b) Changing work methods to eliminate unnecessary procedures and make better use of labour
time.
(c) Improving the methods for achieving co-operation between groups or departments.
(d) Setting more challenging standards of efficiency. Standards should be tight but achievable. If
efficiency standards are too lax, it is likely that the work force will put in the minimum effort
needed to achieve the required standard. Given the right motivation among the workforce, more
(a) Making better use of equipment resources. For example, if an office PC is only in use for 50%
of its available time, it might be possible to put another application onto it, and so improve office
productivity.
(b) Achieving a better balance between preventive maintenance and machine 'down time' for
repairs.
ILLUSTRATION
Required
SOLUTION
Costs of materials can be reduced by lowering the costs of wastage. Other ways of reducing
(a) A company could obtain lower prices for purchases of materials and components. Bulk
with a system of putting all major purchase contracts out to tender, might help to reduce prices.
(b) A company could improve stores control and cut stores costs. The economic ordering
quantity will minimise the combined costs of ordering items for inventory and stockholding costs.
available.
Work study is a means of raising the productivity of an operating unit by the reorganisation of
work.
There are two main parts to work study: method study and work measurement.
1. Method study is the systematic recording and critical examination of existing and
proposed ways of doing work in order to develop and apply easier and more effective
2. Work measurement involves establishing the time for a qualified worker to carry out a
3.
Organisation and methods (O&M) is a term for techniques, including method study and work
measurement, that are used to examine clerical, administrative and management procedures in
following.
(a) Organisation
(b) Duties
(c) Staffing
The real aim of Work study and O&M is to decide the most efficient methods of getting work
done, as well as establishing standard times for work done by this method.
More efficient methods and tighter standards will improve efficiency and productivity, and so
reduce costs.
VALUE ANALYSIS
An approach to cost reduction, which embraces many of the techniques already mentioned, is
Value analysis is a planned, scientific approach to cost reduction, which reviews the material
composition of a product and the product's design so that modifications and improvements can be
made which do not reduce the value of the product to the customer or the user.
The value of the product must therefore be kept the same or else improved, at a reduced cost.
committee.
Value engineering is the application of VA techniques to new products, so that new products are
(a) It encourages innovation and a more radical outlook for ways of reducing costs.
(b) It recognises the various types of value which a product or service provides, analyses this
value, and then seeks ways of improving or maintaining aspects of this value at a lower cost. Other
Not every exercise in VA results in suggestions for radically different ways of making a product
Conventional cost reduction techniques try to achieve the lowest production costs for a
specific product design whereas VA recognises that the real goal should be the least-cost
method of making a product that achieves its desired function, not the least-cost method of
Value
Classify the following features of a product, using the types of value set out above.
Solution
Note:
(a) VA seeks to reduce unit costs, and so cost value is the one aspect of value to be reduced.
(b) VA attempts to provide the same (or a better) use value at the lowest cost. Use value therefore
(c) VA attempts to maintain or enhance the esteem value of a product at the lowest cost.
VA involves the systematic investigation of every source of cost and technique of production
with the aim of cutting all unnecessary costs. An unnecessary cost is an additional cost incurred
The scope of VA
Value analysis concentrates on product design, components, material costs and production
methods.
Three areas of special importance are as follows.