KALYANI GOVERNMENT ENGINEERING COLLEGE

Kalyani, Nadia, West Bengal, India, Pin- 741235

DEPARTMENT OF COMPUTER APPLICATION

Sessoin:- 2023-2025

Soft skill and Interpersonal Communication minor project

Project report on

Automatic backup application for organization

Name: Prabal Adhikari

Roll No: 19

Stream: MCA

Year: 1st Year , Semester: 1st semester

Subject: Soft Skill and Interpersonal Communication

Subject Code: MCAN190

 I. Declaration

I hereby declare that this project work ‘Automatic backup application for
organization’ has been prepared by me under the guidance of ‘Swati Pradhan
Majumdar’, department of Computer Application, Kalyani Government
Engineering College in the partial fulfillment of MCA degree prescribed by the
college.
This project report has not been copied, duplicated or plagiarized from any
other paper, journal, document or book .

DATE :
Place : KALYANI

……………………………….

(Sign of the student)

 II. Approval and Certification
This is to certify that the project is titled ‘Automatic backup application for
organization’ This project is submitted by Sayan Kumar Chanda. Kalyani
Government

Engineering College in fulfillment of the requirements for MCA. This project was
an authentic work done by hims under my supervision and guidance. This
project has not been submitted to any other institution.

Date:

Swati Pradhan Majumdar Dr. Surya Sarathi Das Dr.Sourav Kumar Mondol

(sign of project guide) (H.O.D of CA dept) (H.O.I Principal)

Kalyani Government Engineering College

 III. Acknowledgment

I would like to acknowledge that my assignment has been completed and I am

ensuring that this was done by me and not copied.

In this accomplishment, I would like to express my special gratitude to all my

teachers and most importantly Mrs. Swati Pradhan Majumdar of Kalyani Government
Engineering College without her guidance and feedback it is not possible to
complete this assignment.

Finally, I would like to thank my parents and friends who helped me a lot in finishing
this assignment.

Date :

Prabal Adhikari

Roll No : 10271022011

Department: MCA

Kalyani Government Engineering College

 IV. Abstract
The project "Automatic Backup Application for Organization" aims to address the
critical need for a reliable and efficient automatic backup solution tailored to the
specific requirements of our organization. In today's digital landscape, the
preservation and security of organizational data are paramount, and this project
endeavors to develop an innovative application that automates the backup process
for our organization's critical data.

This project report provides a comprehensive overview of the research, design,

development, testing, and outcomes of the automatic backup application. It
outlines the challenges associated with manual backup processes, the system
design and architecture, the application development process, implementation
and deployment strategies, evaluation and testing methodologies, as well as the
results, findings, and recommendations derived from the project.

The proposed automatic backup application is expected to significantly enhance

data security, minimize the risk of data loss, and streamline data management
processes within the organization. The findings and recommendations presented
in this report aim to guide the successful implementation and adoption of the
automatic backup application, ultimately contributing to the organization's
operational continuity and data integrity.

This abstract provides a concise summary of the project's objectives,

methodologies, and anticipated outcomes, offering a glimpse into the
comprehensive insights detailed in the full project report.
 V. Table of contents

Declaration ………………………………………………………………………………………………………I

Approval and Certification ……………………………………………………………………………….II

Acknowledgment………………………………………………………………………………..……………III

Abstract ……………………………………………………………………………………………….………….IV

Table of Contents …………………………………………………………………………………….………V

List of Figures ………………………………………………………………………………………….……….VI

List of Tables ……………………………………………………………………………………….…………..VII

Symbols and Abbreviations ………………………………………………………………….…………VIII

1. Introduction ………………………………………………………………………………………………..9

2. Body of the project ……………………………………………………………………………..……..10

2.1 Chapter 1: Literature Review ………………………………………………..………..10

2.1.1 Data backup ………………………………………………………….…………..10

2.1.2 Challenges …………………………………………………………….………….10

2.2 Chapter 2: Methodology ………………………………………………..………………11

2.2.1 Choosing SDLC ……………………………………………………..……………11

2.2.2 Tools and technologies ……………………………………..……………….12

2.2.3 Architecture of the system ……………………...…………..…………….12

2.3 Chapter 3: System design …………………………………………….…………….……13

 2.3.1 User interface (UI) ………………………………………………………….13

2.3.2 Backup Engine ……………………………………………..…………………14

2.3.3) Security Mechanisms ………………………………….…………………14

2.3.4) Features ………………………………………………………………………..15

3. Experiments and results …………………………………….……………………………………15

4. Conclusion …………………………………………………………….………………………………..16

5. Future scope ………………………………………………………….……………………………….16

6. References ………………………………………………………………………………………………17

7. Appendices
 VI. List of figures
Figure 1 : Iterative waterfall Model

Figure 2:- Architecture of Simple Backup Application

Figure 3:- UI of Automatic backup application

VII. List of tables

Table 1: Backup Performance Experiments and Results

Table 2: Reliability and Compatibility Experiments and Results

VIII. Symbols and Abbreviations

This is a symbol of Backup

This is a symbol of database

API : Application programming interface

BDC : Backup domain controller
IT : Information technology
RTO: Recovery time objective
 Introduction
In today's digital age, the effective management and security of organizational data
are paramount to the sustained success and resilience of any enterprise. The
exponential growth of digital information, coupled with the increasing frequency
of cyber threats and system failures, underscores the critical need for a robust and
automated backup solution tailored to the specific requirements of our
organization. In response to this imperative, the project "Automatic Backup
Application for Organization" endeavors to develop an innovative application that
automates the backup process for our organization's critical data.

This comprehensive project aims to address the challenges associated with manual
backup processes, which are often prone to human error, time-consuming, and
susceptible to oversight. By leveraging cutting-edge technologies and best
practices in data management, the automatic backup application seeks to
streamline the backup process, minimize the risk of data loss, and fortify our
organization's data security posture.

The successful execution of this project is expected to yield significant benefits,

including enhanced operational continuity, improved data accessibility, and
optimized resource utilization. By automating the backup process, our organization
can redirect human resources to more strategic initiatives, fostering a culture of
efficiency and innovation.

This introduction sets the stage for a comprehensive exploration of the project's
objectives, methodology, anticipated outcomes, and the potential impact on our
organization's data management ecosystem. It underscores the project's
commitment to enhancing data security, operational efficiency, and organizational
resilience in the face of evolving digital challenges.
 2. Body of the Project

2.1 Chapter 1: Literature Review

2.1.1)Data backup:-

Data backup refers to the process of creating a copy of data to ensure its availability
and integrity in the event of data loss, corruption, or system failures. This practice
involves duplicating and storing critical data in a separate location or on a different
storage medium, such as external hard drives, cloud storage, or tape drives.

Data backup serves as a safeguard against various risks, including hardware or

software failures, accidental deletion, cyber attacks, natural disasters, and other
unforeseen events that could compromise the original data.

2.1.2Challenges:-

Data Volume: The exponential growth of data within organizations has made it
increasingly challenging to efficiently back up large volumes of data within limited
time windows.

Data Security: Ensuring the security and privacy of backed-up data, especially in
the context of regulatory compliance such as GDPR, HIPAA, or other industry-
specific standards, presents a significant challenge.

Backup Window Constraints: Organizations often face the challenge of completing

backups within specified time windows while minimizing the impact on production
systems and network bandwidth.
2.2 Chapter 2: Methodology
2.2.1)Choosing SDLC
For implementing this project I’ve used iterative waterfall model.

Figure 1 : Iterative waterfall Model

• Requirement Gathering and analysis − All possible requirements of

automatic backup application for organization to be developed are
captured in this phase and documented in a requirement specification
document.
• System Design − The requirement specifications from first phase are
studied in this phase and the system design is prepared. This system
design helps in specifying hardware and this automatic backup
application for organization requirements and helps in defining the
overall backup system architecture.
• Implementation − With inputs from the backup system design, the
system is first developed in small programs called units, which are
integrated in the next phase. Each unit is developed and tested for its
functionality, which is referred to as Unit Testing.
 • Verification− All the units developed in the verification phase are
integrated into a backup system after testing of each unit. Post
verification the entire backup system is tested for any faults and failures.
• Maintenance − There are some issues which come up in the client
environment.To fix those issues, patches are released. Also to enhance
the product some better versions are released. Maintenance is done to
deliver these changes in the customer environment.
2.2.2)Tools and technologies:
a) Programming Language:

Python: Python is often chosen for its simplicity, readability, and extensive
libraries for tasks such as file manipulation, data compression, and
encryption.

b) Frameworks and Libraries:

Django/Flask (Python): These web frameworks are used for building the
application's backend, providing RESTful APIs for communication with the
frontend and other components.

c) Database Management:

MySQL/PostgreSQL: These relational databases are commonly used for storing

configuration settings, backup metadata, and user information.

2.2.3) Architecture of the System

UI: Enables administrators to configure, monitor, and recover data

intuitively.
Backup Engine: Core component managing data capture, compression, BDC,
encryption, and transfer.
Scheduling Module: Allows automated and regular RTO backups without
manual intervention.
Monitoring and Reporting: Tracks and reports backup status, ensuring system
reliability.
Security Mechanisms: Ensures data confidentiality and integrity through
encryption and access controls.
Integration Interfaces: Connects with existing IT infrastructure for seamless
data capture and backup.
Notification System: Alerts administrators or users about backup status, errors,
or exceptional events.

Figure 2:- Architecture of Simple Backup Application

2.3 Chapter 3: System design

2.3.1) User Interface (UI):

a) Configuration Dashboard: Allows administrators to set up backup schedules,

configure retention policies, and define security parameters.

b) Monitoring Console: Displays real-time backup status, alerts, and performance

metrics.
c) Recovery Module: Enables administrators to initiate data recovery operations.

2.3.2) Backup Engine:

a) Data Capture Module: Collects data from specified sources for backup.

b) Compression Engine: Reduces data size for efficient storage and transfer.

c) Encryption Module: Ensures the security and confidentiality of backed-up data.

2.3.3) Security Mechanisms:

a) Data Encryption Module: Encrypts backed-up data to safeguard confidentiality.

b) Access Control System: Manages user access to the application based on roles.

Figure 3:- UI of Automatic backup application

4.4) Features:
a) Scheduled backups: The ability to schedule regular automatic backups of important data and
files.

b) Incremental backups: The capability to perform incremental backups, only backing up data
that has changed since the last backup to save time and storage space.

d) Encryption: The option to encrypt backed-up data to ensure its security and privacy.

3. Experiments and results

Table 1: Backup Performance Experiments and Results

Experiment Description Results

1 Small Data Backup (100GB) Backup completed within 2 hours with no errors

2 Large Data Backup (500GB) Backup completed within 8 hours with no errors
Application resumed backup from interruption point
3 Network Interruption Test
without data corruption

Table 2: Application Reliability and Compatibility Experiments and Results

Experi
Description Results
ment
Backup Application on Application functioned effectively on Windows, macOS, and
1
Different OS Linux
Hardware Failure Application maintained data integrity and resumed backup
2
Simulation after hardware issue
Backup Encryption and Data successfully encrypted during backup and decrypted
3
Decryption during restoration without data loss
 4. Conclusion
The development and implementation of the Automatic Backup Application mark
a significant milestone in enhancing the data management and protection practices
within our organization. The application has successfully achieved its primary
objectives, providing a reliable, user-friendly, and secure solution for automated
data backups.

The incorporation of scheduled backups, incremental backup strategies, and secure

encryption ensures the preservation of critical organizational data. Moreover, the
integration with cloud services has introduced a valuable layer of flexibility,
facilitating remote accessibility and enhancing overall data redundancy.

5. Future scope
Integration of Artificial Intelligence: AI could be used to analyze data usage
patterns and predict when and what data needs to be backed up, making the
process even more efficient and proactive.

Enhanced Security Measures: Future backup applications may incorporate

advanced encryption methods and multi-factor authentication to ensure the
highest level of data security.

Seamless Cloud Integration: The application could evolve to seamlessly integrate

with various cloud platforms, providing organizations with flexible and scalable
backup options.

Comprehensive Device Support: Future backup applications may offer

comprehensive backup solutions for a wide range of devices, including mobile
devices, IoT devices, and more.
 6. References
➢Introduction to Automatic Backup systems by
https://www.techopedia.com/definition/988/automatic-backup-system-abs

➢ "Enterprise Data Center Design and Methodology" by Rob Snevely.

➢ "Backup & Recovery: Backup Solutions for Open Systems" by Curtis Preston.

➢ Industry reports and by Gartner and IDC Organization.