MM Version It All Basics PDF - PDF - Accounts Payable - Receipt

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SAP-MM (Material Management)
SAP-MM
Material
Management
Version IIT
Leader in ERP Training
605, Nilagiri Block,
Aditya Enclave, Ameerpet, Hyderabad – 500016. (AP)
MANOJ XEROX
CELL:8978989710
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Table of Contents
1. Enterprise Structure……………………………………………………………
1.1. Defining Organizational Units……………………………………………………09
1.1.1. Define Company ………………………………………………………….10
1.1.2. Define Company Code…………………………………………………….11
1.1.3. Define Controlling Area…………………………………………………...12
1.1.4. Define Plant……………………………………………………………… 13
1.1.5. Valuation Area: …………………………………………………………...14
1.1.6. Define Storage Location:…………………………………………………..15
1.1.6.1.Storage Location……………………………………………………….15
1.1.7. Define Purchasing Organization…………………………………………...16
1.1.8. Purchasing organization types: ……………………………………………16
1.1.8.1.Centralized Purchasing………………………………………………...16
1.1.8.1.1. Corporate Group-wide purchasing…………………………….16
1.1.8.1.2. Company specific Purchasing ………………………………...16
1.1.8.2.Distributed Purchasing………………………………………………...16
1.1.8.3.Reference Purchase Organization: ……………………………………17
1.1.8.4.Standard Purchase Organization: ……………………………………..17
1.2. Assigning Organizational Units………………
1.2.1. Assign company code to company ……………………………………….18
1.2.2. Assign company code to controlling area…………………………………18
1.2.3. Assign plant to company code…………………………………………….18
1.2.4. Assign purchasing organization to co-code……………………………….18
1.2.5. Assign purchasing organization to plant…………………………………..18
2. Master Data-Material Master data…………………………………………………19
2.1. Sub Modules of Material Management. …………………………………………20
2.2. Master Data………………………………………………………………………20
2.3. Transaction Data…………………………………………………………………20
2.4. Material Master Data…………………………………………………………….20
2.4.1. Material……………………………………………………………………20
2.4.2. Material Master……………………………………………………………20
2.4.3. Material Type: …………………………………………………………….21
2.4.4. Material Group: …………………………………………………………...21
2.4.5. Material Class: ……………………………………………………………21
2.4.6. Material Type Controls……………………………………………………22
2.4.7. Material Types in standard SAP: …………………………………………22
2.4.8. Material Views: …………………………………………………………...23
2.4.9. Material Master IMG settings……………………………………………..24
3. Master Data: Vendor ………………………………………………………………..25
3.1. Vendor …………………………………………………………………………...26
3.2. Vendor Master: …………………………………………………………………..26
3.3. Vendor Master Record: …………………………………………………………..26
3.4. Type of Vendors: …………………………………………………………………27
3.4.1. Internal Vendors……………………………………………………………27
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3.4.2. External Vendors…………………………………………………………..27
3.4.3. Regular Vendors…………………………………………………………...27
3.4.4. Fixed Vendor………………………………………………………………27
3.4.5. One time Vendors………………………………………………………….27
3.5. Vendor Account …………………………………………………………………..27
3.6. Vendor Account Group: …………………………………………………………..27
3.7. SAP standard Vendor Groups are: ………………………………………………..27
4. Procurement Cycle……………………………………………………………………29
4.1. Document Concept in SAP………………………………………………………30
4.1.1. Purchasing Document………………………………………………………30
4.1.2. Structure of the Purchasing Document……………………………………..30
4.1.3. Types of Purchasing Documents: ………………………………………….30
4.2. Purchase Requisition……………………………………………………………. 31
4.2.1. IMG setting for Purchasing Requisition…………………………………...32
5. Request For Quotation (RFQ): ……………………………………………………...33
5.1. RFQ can be entered ……………………………………………………………….34
5.2. When RFQ required? ……………………………………………………………..34
5.3. RFQ Consists of: ……………………………………………………………….…35
5.4. IMG setting for Request for Quotation (RFQ) ……………………………………35
6. Quotation Maintenance………………………………………………………………37
7. Purchasing Info Record………………………………………………………………38
7.1. Purchase Info Record – IMG settings……………………………………………..39
8. Source List…………………………………………………………………………….40
8.1.1. Source List IMG settings…………………………………………………..41
9. Outline Agreements - contracts……………………………………………………...42
9.1.1. Types of Outline Agreements. ………………………………………….…44
9.1.1.1.Contracts. ……………………………………………………………...43
9.1.1.1.1. How it works? …………………………………………………43
9.1.1.1.2. Types of Contract: …………………………………………….44
9.1.1.1.2.1.Quantity Contract (MK) ……………………………….….44
9.1.1.1.2.2.Value Contract (WK) …………………………………..….44
9.1.1.1.2.3.Distributed Contract (DC): ……………………………..…44
9.1.1.1.3. Contract – IMG Settings…………………………………….…44
10. Out Line Agreements - Schedule Agreement (SA):………………………………..45
10.1.1.1. Schedule Agreements (SA) – IMG settings………………………..45
11. Creation of Cost Center………………………………………………………………47
11.1. Cost Center…………………………………………………………………48
11.2. Cost Element……………………………………………………………….48
11.3. Cost center IMG settings…………………………………………………..48
11.4. Creation of Std. Hierarchy for Cost center…………………………………48
11.5. Creation of Cost center…………………………………………………….48
11.6. Creation of Cost Element………………………………………………….48
12. Purchase order………………………………………………………………………..49
12.1. IMG settings - Purchase Orders …………………………………………..50
12.2. Automatic Creation of Purchase order…………………………………….51
12.3. Tcodes in Purchasing………………………………………………………52
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13. Shipping Instructions& Purchase Value Key…………………………..…………53

13.1.1. Shipping Instructions…………………………………………..………..54
13.1.2. Customization: ……………………………………………….…………54
13.1.3. Purchase Value Keys……………………………………………………54
13.1.4. Customization: …………………………………………………….……54
14. Pricing Procedure…………………………………………………………….……55
14.1. Pricing……………………………………………………………….…..56
14.1.1. Types of prices in purchasing. ……………………………………….…56
14.1.1.1. Gross price: ……………………………………………….….…56
14.1.1.2. Net Price: …………………………………………………….…56
14.1.1.3. Effective price: ……………………………………………….…56
14.2. Condition Technique: ………………………………………………..…56
14.3. Elements in price determination: …………………………………….…57
14.3.1. Access Sequence………………………………….……………………..57
14.3.2. Condition Record…………………………………..……………………57
14.3.3. Condition Record…………………………………..……………………57
14.3.4. Condition Table……………………………………..…………………..58
14.3.5. Calculation Schema…………………………………..…………………58
15. Output and Printer Determination for PO……………………..………………..60
15.1.1. Output and Printer Determination for PO……………..……………….61
16. Release Procedure………………………………………………..……………….62
16.1. Release Strategy: ………………………………………..……………...63
16.2. Release Condition: ………………………………………..……………63
16.3. Release Group: ………………………………………….……..……….63
16.4. Release Code/Point: …………………………………….………..…….63
16.5. Release Pre-requisite: ………………………………….…………..…..63
16.6. Release Indicator: …………………………………….……………..…64
16.7. IMG Settings: Release Procedure………………………………………64
17. Partner Functions…………………………………………………………………65
17.1. Partner functions………………………………………………………..66
17.2. Customization Settings: ………………………………………………..66
18. Valuation and Account Assignment………………………………………….… 67
18.1. Material Valuation…………………….………………………………..68
18.2. Material Valuation features: …………………………………………...68
18.3. Material Valuation control: ……………………………………………68
18.4. Valuation Structure…………………………………………………….68
18.4.1. Valuation Area: ………………………………………………………..68
18.4.2. Valuation class: ………………………….……..…………………..…68
18.4.3. Valuation category: ……………………………………………………68
18.4.4. Valuation type: ……………………………………………….………..69
18.4.5. Material type…………………………………………………….……..69
18.4.6. Account category reference: …………………………………………..69
18.4.7. Grouping of valuation classes …………………………………………69
18.4.8. Movement type: which material movement …………………………..69
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18.4.9. Valuation grouping code………………………………………………….69
18.4.10. Transaction/Event Key: ………………………………………….69
18.4.11. Account modifier: ………………………………………………..69
18.4.12. Customization steps………………………………………………70
19. Inventory Management Overview………………………………………………….76
19.1. Goods movement…………………………………………………………78
19.1.1. Goods Receipt (GR) ……………………………………………………..78
19.1.2. Goods Issue (GI) …………………………………………………………78
19.1.3. Stock Transfer…………………………………………………………….78
19.1.4. Transfer Posting………………………………………………………. …78
19.2. Result of Goods movement. ……………………………………………..79
19.3. Document concept: …………………………………………………….…79
19.4. Document type in Inventory management: ………………………………80
19.5. Movement Type…………………………………………………………..80
19.5.1. Some Important Movement types: ……………………………………….81
19.6. Tcodes in Inventory Management………………………………………..82
19.7. MIGO Transaction code …………………………………………………82
19.8. Inventory Management IMG settings…………………………………….82
20. Inventory Management: Goods Receipt……………………………………………83
20.1. Steps during GR: …………………………………………………………84
20.2. Result of the goods receipts posting………………………………………86
20.3. Effects of GR on PO and Material Master. ………………………………87
21. Inventory Management: Goods Issue: …………………………………………….88
21.1. Types of Goods Issue……………………………………………………..89
21.2. Entering the good issue: ………………………………………………….89
21.3. Goods issue two ways…………………………………………………….90
21.4. Goods issues are either Planned or Unplanned…………………………..90
22. Inventory Management: Stock Transfer………………………………………….91
22.1. Types of Stock Transfer………………………………………………….92
22.1.1. Intra Company Stock Transfer……………………………………………92
22.1.2. Inter Company Stock Transfer……………………………………………92
22.2. Intra Company Stock Transfer……………………………………………92
22.2.1. Storage Location-to-Storage Location…………………………………….92
22.2.2. Plant-to-Plant……………………………………………………………...92
22.2.3. Types of Stock transfers (Str. Loc-to-Str.Loc)……………………………92
22.2.3.1. One-Step Process………………………………………………….92
22.2.3.2. Two-Step Process…………………………………………………93
22.2.3.2.1. Remove from Str. Loc…………………………………………93
22.2.3.2.2. Placing into Str. Loc. …………………………………………94
22.3. Types of Stock transfers Plant-to-Plant……………………………………94
22.3.1.1. One-Step Process………………………………………………….94
22.3.1.2. Two-Step Process (Plant-to-Plant)………………………………..95
22.3.1.2.1. Remove from Str. Loc (Plant-to-Plant) ………………………95
22.3.1.2.2. Placing into Str. Loc. (Plant-to-Plant) ………………………..96
22.4. A consolidate Statement of A/c triggered during various goods movmts.. 97
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23. Inventory Management: Transfer Posting……………………………………..……98

23.1. Stock Types: …………………………………………………………..……99
23.1.1. Unrestricted-use stock: ………………………………………………..……99
23.1.2. Quality inspection stock: …………………………………………………..99
23.1.3. Blocked stock: ………………………………………………………..……99
23.1.4. Transfer Postings: ………………………………………….………..……100
24. Physical Inventory…………………………………………………….………..……101
24.1. What is Physical Inventory? ……………………………….……………..102
24.2. Which stocks can be inventoried? ………………………….…………..…102
24.3. Physical inventory procedure: …………………………………...……..…102
24.3.1. Periodic Inventory: ……………………………………………………..…103
24.3.2. Continuous Inventory: ……………………………………………….……103
24.3.3. Cycle Counting: ………………………………………..…………….……103
24.3.4. Inventory Sampling: ………………………………………………………103
24.4. Physical Inventory process: …………………………………………..……103
24.4.1. Physical Inventory Preparation……………………………………..………103
24.4.2. Physical Inventory count…………………………………………..……….103
24.4.3. Physical Inventory check………………………………………..…………103
25. Reservation………………………………………………………………..…………..105
25.1. What is Reservation? …………………………………………...………….106
25.2. What information is in a reservation? ……………………………………...106
25.3. Structure of the Reservation: ………………………………………………106
25.4. Reservation level: ………………………………………………………..…106
25.5. Manual/Automatic reservations: …………………………………………...106
25.5.1. Results of the reservation…………………………………………………...106
25.5.2. When a reservation is entered………………………………………………107
25.5.3. Displaying the reserved stock: …………………………………………..…108
25.5.4. Settings for reservation: ……………………………………………………108
26. Logistic Invoice Verification: Over View……………………………………………110
26.1. Types of Invoice Verifications: ……………………………………………111
26.1.1. Invoice verification online (Enter Invoice) …………………………...……111
26.1.2. Invoice Parking: ……………………………………………………………111
26.1.3. Invoice verification in background: ……………………………………….111
26.1.4. Automatic Invoice verification: ……………………………………………111
26.1.4.1. Evaluated Receipt Settlement (ERS) ………………………………111
26.1.4.2. Consignment and Pipeline Settlement…………………………...…111
26.1.4.3. Invoicing plan………………………………………………………111
26.1.4.4. Revaluation…………………………………………………………111
26.1.4.5. Invoices Received via EDI: ……………………………………..…112
26.2. Invoice verification process: …………………………………………….…112
26.3. Important a/c in LIV………………………………………………………..114
26.4. Tcodes in LIV………………………………………………………………115
26.5. ERS – Evaluated Receipt Settlement. ……………………………………...115
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26.6. Invoice Verification: IMG Settings………………………………………116
26.7. TAX Settings: ……………………………………………………………116
26.8. Invoice Verification ……………………………………………………...116
26.8.1. Entering of Invoice (in MIRO) …………………………………………..116
26.8.2. Parking of Invoice………………………………………………………...116
26.8.3. Holding of Invoice………………………………………………………..116
26.8.4. Releasing of Parked and hold invoices……………………………………116
27. Special Procurements: Sub-Contract Scenario: ………………………………..…117
28. Special Procurements: Stock Transport Order Scenario…………………………119
29. Special Procurements: Vendor Consignment…………………………………...…122
30. Special Procurements Third Party Scenario………………………………………125
31. Consumption Based Planning………………………………………………………128
31.1. MRP: Material Requirement Planning………………………………..…129
31.2. MPS: Master production schedules are …………………………………129
31.3. CBP: Consumption Based Planning………………………………..129
31.4. Procedures in CBP………………………………………………………..129
31.4.1. Re-order Point planning…………………………………………………..130
31.4.2. Forecast based planning………………………………………………..…130
31.4.3. Time phased planning…………………………………………………….130
31.4.4. Re-order Point planning…………………………………………………..130
31.4.4.1. Lot Size Procedure: ………………………………………………131
31.4.4.2. Static Lot Sizing Procedure………………………………………131
31.4.4.3. Periodic Lot sizing Procedure……………………………………131
31.4.4.4. Optimum lot sizing procedure……………………………………131
31.4.5. Forecast based planning………………………………………………….132
31.4.5.1. Constant Model…………………………………………………..132
31.4.5.2. Trend Model……………………………………………………...132
31.4.5.3. Seasonal Model…………………………………………………..133
31.4.5.4. Trend seasonal model……………………………………………133
31.4.6. Time phased planning……………………………………………………134
31.4.7. MRP Master Data………………………………………………………..134
31.4.8. MRP controller………………………………………………………..…134
31.4.9. MRP Group………………………………………………………………134
31.4.10. PPC calendar……………………………………………………..134
31.4.11. MRP Procedure………………………………………………..…134
31.4.12. Different Planning runs………………………………………..…134
32. Warehouse Management (WM)……………………………………………………136
32.1. Warehouse Structure Without WMS………………………………….…137
32.2. Warehouse Structure With WMS……………………………………..…137
32.3. The warehouse structure in Warehouse Management……………………138
32.4. Warehouse Number………………………………………………………138
32.5. Warehouse number uniquely identifies the warehouse in a plant………..138
32.6. Storage Type……………………………………………………………..138
32.7. Storage Section…………………………………………………………..139
32.8. Picking Area……………………………………………………………..139
32.9. Storage Bin………………………………………………………………139
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