SAFETY TERMS & CONDITIONS FOR MAINTENANCE / SERVICE CONTRACTS

Duties and Responsibilities of Contractor

It is the duty of the Contractor to have knowledge of the relevant Health and Safety legislations and INDIAN
RAYON Safety rules to take account of it in the planning and executions of the contract works at INDIAN RAYON
Site.

The Contractor shall ensure that, his sub-contractors are well aware of safety rules and comply with the
requirements of this document.

The contractor before entering into the site premises shall have the documents like valid work order, age and
experience proof of its workmen, labour license, and insurance documents to perform works at site and do the
followings before actual work begins:

The Contractor shall allow only its workmen, directly connected with the work to enter plant premises ,each such
employee shall carry gate pass to be provided by Security department of the site, which will only be issued after a
workman undergo safety orientation

A. Site Safety Discipline

The contractor shall maintain strict discipline on Safety matters while performing works at project site. The
contractor shall adhere to the followings:

 Smoking is strictly prohibited inside the Site.

 Physical fitness of workmen to undertake dangerous operations such as working at height, crane
operation etc. shall be ensured before engaging the person on work.

 All personnel working at or in excess of two-meter height (from where they are likely to fall) shall wear a
full body safety harness anchored to a firm support.

 All excavations shall be barricaded using MS pipes, clamps and reflective tapes.

 Adequate illumination at work places shall be ensured in advance if planning to undertake job at night.

 All dangerous moving parts of the portable/fixed machinery brought by the contractor shall be
adequately guarded.

 Pilling zones, erection zones and dismantling zone shall be barricaded and nobody shall be allowed to
stand under suspended loads.
 Horseplay is strictly prohibited at workplaces.
 Material shall not be thrown to and from heights; proper and safe means of shifting shall be
employed.
 Only licensed electricians are allowed to carry out electrical connections, repairs on electrical
equipment or other jobs related thereto.
 Inserting of bare wires for tapping the power from electrical sockets is strictly prohibited.

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  All the distribution panels are to be provided with MCB’s and ELCB’s.
 Good housekeeping to be maintained. Debris, scrap and other materials to be cleared from the
workplace from time to time. Material shall not be stacked to such heights affecting its stability.
 Contractor to ensure strict compliance with all applicable HSE legal requirements applicable to
his scope of work while working.
 A dedicated safety supervisor shall be deployed by the contractor.

B. Human Rights

The contractor shall comply with the requirements of Human Rights effort within the site by
complying with the following requirements:

1. The worker’s minimum age shall be 18 years, no child labour shall be employed
2. The contractor shall not engage himself in forced labour deployment at site
3. The contractor shall not discriminate any labour w.r.t. age, caste, religion etc. while working
with INDIAN RAYON
4. Disciplinary actions: No supporting the use of physical punishment or verbal abuse as a form
of disciplinary action.
5. You should ensure that overtime hours does not exceed 12 hours per your employee per
week. You shall also ensure that all employees are getting weekly off.
6. You must pay Salary/compensation to your all employees as per the amount paid by us for
them as mentioned in the order, which is at least as per minimum wages or it is more based
on categories of the work, trade, skills of the workmen.
7. Your employee should aware about hazards in the area they work and hazards associated
with operations. You should develop Preventive / corrective mechanisms to prevent
accidents / incidents.
8. You shall provide all necessary Safety equipment to the workers and ensure that basic
facilities like potable water, clean bathrooms / lavatories, sanitary etc. are provided to
workmen.
9. You shall ensure that Medical facilities are provided / available in nearby area.
10. You must ensure that payment of wages to your staff and/or workmen shall be disbursed
through Bank on or prior to seventh of every month or as per prevailing rule for that
category of the workmen. You shall submit the documents of this compliance whenever
asked by us or any Govt. Authority.

C. Legal Requirements

The contractor shall comply with all applicable legislation and Indian statutory requirements.

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D. Work Permit System

The contractor shall ensure that an authorized work permit is obtained from the competent
authority of INDIAN RAYON before starting of any of the following work:

 Working at Height
 Excavation
 Hot work
 Hazardous Chemical Area Work Permit
 Confined space
 Isolation/ Electrical Work

The Permit to Work (PTW) will be valid for only eight (8) hours and for the particular activity. If the
contractor requires to work beyond eight hours the permit shall be renewed for another 8 hours or
less as the case may be. An approved copy of the permit must be kept available at the job site for
review of INDIAN RAYON Officials.
The contractor is expected to be aware of all the requirements of the PTW system and is also
responsible to make all its employees aware of the same. In case any clarification is required
regarding the PTW system, the Contractor shall contact the Engineer in-charge.

E. Tools and Tackles

Contractor shall secure Valid Test Certificates from the Competent Agencies for all lifting tools and
tackles and submit the same to the concerned engineer in-charge for verification on their arrival at
the Site. If any lifting tools/tackles are found not having a valid test certificate or not suitable for
work intended, the same shall be immediately replaced by the Contractor. The rejected tools and
tackles shall be forthwith withdrawn from service and removed from INDIAN RAYON Site

Only personnel holding appropriate Driving License shall operate forklifts, industrial trucks, cranes
and other construction equipment. Transporting of personnel on forklifts, industrial trucks and
cranes is strictly prohibited.

Contractor shall furnish the training certificate of their riggers and equipment operators from
Competent Third Party Agencies or in their own Official Letter Head (in case of in-house trainings).

Such certificates shall include the details such as the modules covered, the hours spent etc.
Minimum age of riggers shall be 21 years and shall have minimum experience of 5 years.

Rigging of loads in excess of 5 tons and/or more than 15 meter lift height shall require “Lift Plan”
approved by a Section/Department Head.

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F. GENERAL CONDITIONS OF WORK CONTRACT

1. The contractor shall comply with the provisions of The Factories Act 1948 and must comply with the
latest codes and regulations of safety and occupational health standards applicable to them in their
scope of work.

2. The employees employed by the contractor shall be skilled, trained and competent in accordance
with the job requirements to the satisfaction of Engineer in-charge. The contractor shall employ
sufficient number of supervisors to ensure adequate supervision of his work at all times.

3. No person shall be allowed to carry any flammable/ explosive substance, arms/ ammunitions, drugs
etc.

4. The contractor shall ensure that a good housekeeping is maintained throughout the work and at the
end of each shift, all the debris, waste, scrap etc. is removed from work site and disposed at
appropriate location. The job shall not be considered to complete, unless all the waste, debris, scrap
is removed from work site and disposed at appropriate location as per the site procedure.

5. The contractor shall ensure that the equipments/ electrical installations/ facilities provided by him
are compliant to the standards and statutory requirements. He shall also ensure the testing/
examination of the equipments/ tools/ tackles in accordance with the provision of the factories Act
& State Rules. The records of such testing shall be kept at the site, which are verifiable by INDIAN
RAYON official.

6. The contractor shall not commence the work unless he has obtained an appropriate work valid work
permit/s which is/are applicable for the job.

G SCAFFOLDINGS AND WORK PLATFORMS

1. The contractor shall follow the strict safety procedure for scaffold erection and safe working
platforms.

2. The contractor shall take all precautions to prevent any accidental collapse of scaffolding or working
platforms. Daily inspection by Contractor shall be done before starting work.

3. The contractor shall ensure that scaffold erection/ repairs are done under competent supervision.

4. No bamboo scaffold are permitted, the scaffold material shall meet with the required strength and
should be without corrosion/damage. The material used for scaffold/ work platform should confirm
to BIS standard.

5. No scaffolding shall be made in the vicinity of any live electrical installation such as switchyard,
transformer yard etc.

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H. CONFINED SPACE

1. No person shall be allowed to enter any chamber, tank, pit, pipe, gas ducts unless the manhole of
required size is provided and the presence of any harmful/ flammable gas, vapour, dust, mist, fumes
is tested and declared safe by a competent person of INDIAN RAYON and the concentration is well
within the safe limit for eight hours exposure. The Contractor person will measure atmospheric
condition in the confined space periodically as decided by INDIAN RAYON safety person and in case
of any abnormality; he will promptly evacuate people from the confined space and inform his
supervisor and Engineer In Charge of INDIAN RAYON

2. The contractor shall measure/ take reading of Oxygen (O2), Carbon Monoxide (CO) and Sulphur Di-
oxide (SO2) in each shift.

3. The contractor shall take effective measures to remove any gas, fume, vapours, dust, mist etc and
the continuous ventilation to be ensured.

4. No portable electric light or any other electrical appliance of voltage exceeding 24 volts shall be
permitted to use inside any confined space.

5. The contractor will maintain a register at site to keep a log of people for their entry and exit.

6. The manhole or access door shall be kept open and locked to prevent inadvertent closing of access
door.

7. The contractor shall depute a supervisor for whole watch and trained rescue persons (team) along
with the rescue kits/ tools.

8. On completion of job, the contractor shall ensure that all the persons as per the log have come out
and the same has been verified. This will be counterchecked and certified by a INDIAN RAYON
supervisor.

I. ELECTRICAL HAZARDS

1. The contractor shall ensure that all electrical installations/ equipment used in work area comply
with the requirements of latest electricity act/ rules.

2. The contractor shall obtain the specific work permit from concerned authority before commencing
the job and shall ensure that electric isolation is done.

3. He shall take all suitable and adequate measures to prevent any worker from coming in to physical
contact with any electrical equipment, apparatus, machine or live circuit which may cause electrical
hazards.

4. The contractor shall provide sufficient ELCBs for all the portable equipment, electrical switchboards,
distribution panels etc. To prevent electrical shock to the workers.

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 5. In addition the suitable and adequate personal protective equipment shall be provided by the
contractor.

6. The contractor should ensure the use of single/ double insulated/ plastic body hand tools for
protection of workers. Always maintain a safe distance from live electrical systems. No metallic
object which can infringe safety distance shall be carried to live electrical installation.

J. LIFTING TOOLS AND TACKLES

1. The contractor shall use the lifting appliances (including crane/ hydra etc), tools and tackles
including fixed or movable that are in good condition and examined by the competent person and
certified as per statutory requirements.

2. The Safe working load, inspection details shall be displayed of lifting machine/ lifting tools/ tackles
etc. The contractor shall produce the evidences / certificate of competent persons as per the
prescribed form given in the State factories Rules.

3. All lifting appliances, tools, tackles shall be operated by a skilled, trained and certified person only.

4. Indicative tonnage of crane as per known parameters of operating radius , boom, angle and load
weight, Max boom length shall be validated from manufacturers load chart

5. For heavy load lifting the contractor shall submit his lifting plan and procedure for approval of
Safety department. After verification of lifting tools/ lifting machine/ lifting tackles, clearances,
barricading etc. and competencies of operators, riggers and contractor supervisor the safety person
of INDIAN RAYON will approve the plan. Then only the contractor shall start lifting activities

K. EYE PROTECTION

1. Depending up on the nature of hazards, the contractor shall provide suitable eye protection
equipment to his workmen.

2. The contractor shall ensure that his workmen engaged in operations like welding, cutting, chipping,
grinding, handling hazardous substances/ wastes etc. This may cause injury to his eyes.

L . FENCING OF MACHINERY

1. The contractor shall not bring any portable tool, concrete mixer, compressor any kind of equipment
which has exposed moving parts and not securely guarded.

2. The contractor shall not allow any worker to examine any worker to examine any part of machinery/
equipment or to carry out the lubrication or adjusting operation while the machinery is in motion.

3. The workers working near the machinery in motion shall be provided with tight fitting cloths as
required under The State Factories Rules.

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M. PERSONAL PROTECTIVE EQUIPMENT

1. The contractor shall provide safety helmet and safety shoes (complying with the Indian Standard) to
all his employees (including his sub-contractor employees).

2. Wherever any worker is engaged on a work at a place from which he is liable to fall more than TWO
Meters shall be provided full body safety harness with the arrangement of lifelines which are well
secured with firm anchorage points.

3. Where the workers are exposed to the noise level of more than 85 decibels, these areas are
declared as hearing protection zones. In such areas the contractor shall provide ear plugs/ ear muffs
based on the quantum of noise level.

4. Wherever, in any operation/ activity there is probability of eye injury due to foreign particles,
chemicals and/or light radiations the contractor shall provide the suitable eye protection equipment
i.e. safety goggle, face shield, welding shield etc.

5. In case a INDIAN RAYON official find that the employees of the contractor working without use of
appropriate Personal Protective Equipments (PPE), INDIAN RAYON shall have a right to issue the
PPEs to the concerned worker and deduct the cost and overhead charges from the bill of contractor.