MEDICAL

LABORATORY
SCIENCE
COUNCIL OF
NIGERIA
Guidelines for e-Exam and e-Indexing Online Portal

(FOR INSTITUTIONS)

Version 1.0
1. What e-Indexing and e-Exam Portal does
The MLSCN e-Indexing and e-Exam portal provides a platform for Institutions
and students who want to register students for the Council’s Indexing and
Exam and for registered students to access their registration data.

2. Accessing the Portal

2.1 Who can access the portal?
The portal can be used by anyone who falls into any of these categories of
people:
 The HOD (or anyone assigned by the HOD) of the students.

 All registered students for both Indexing and Exam.

 All authorized staff of MLSCN, as well as relevant members of the

development team.

2.2 What devices can access the portal?

The e-Indexing and e-Exam portal is a web-based application that runs on
the World Wide Web; hence, any standard desktop or laptop computer
connected to the Internet can access the portal. Some portable Internet-
enabled devices, such as smart phones and blackberries, can also be used to
access the portal though the user experience will be quite different on those
devices. Whatever the class or type of device used, you should ensure that
any of the following modern web browsers is required:
 Microsoft Internet Explorer (at least version 8)

 Microsoft Edge

 Mozilla Firefox 3 and higher

 Opera 10 and higher

 Google Chrome
2.3 What is the portal access URL (address)?
The portal can be accessed by connecting to the Internet and going to
https://eduportal.mlscn.gov.ng. Please do not add any "www" when typing
the URL in the browser's address bar.

Fig. 1: The opening page of MLSCN portal

3. Logging as Institution

Fig 2: Institution Login

1. Choose the Institution Type (COLLEGES or UNIVERSITIES)

2. Select your particular institution
3. Enter your password to login
On a successful login, the Institution Home page is displayed as shown in
Fig. 3. Note that Home page sample picture here might be a little different
based on the institution type and as more modification are added.

4. Institution’s Role
There are various sections that the institution (HOD) has to work on:
1. Applicant Indexing
2. Applicant Exam
3. Exam Result

5. Indexing Applicant
This section allows the HOD to register students for indexing and view indexed
students. However, before registering students indexing payment information
must be supplied. Every indexing function can be found under INDEXING
menu.

5.1 Index Payment

Payment information must be supplied before indexing students. If an
attempt is made to register student for indexing before payment information
is supplied, you will be directed to payment page.
To access payment page, click on INDEXING PAYMENT DETAILS sub-menu
from INDEXING menu. The payment details page is as shown in Fig 3.

Fig 3: Payment Details Page

To add a payment record, supply the RRR, HOD Name, Amount Paid, No of
students with 1 and 2 sittings o-level result. Then click on SAVE button.
Many payment records as much as possible can be added to the table.

It should be noted that no institution will be able to register more than the
number of students paid for.

5.2 Registering Student for Indexing

1. Click on REGISTER FOR INDEXING sub-menu to register student for

indexing. The page is Fig 4 will be shown.

Fig 4: Create Account Page

2. Fill in all necessary details including selecting appropriate Application

Type and click CREATE ACCOUNT button. The next page (Fig 5) will
show the success page if all the information supplied are correct.
Fig 5: Account Creation Success Page

3. You can click START NEW REGISTRATION button to create account for
new student or continue the registration for the student by clicking
CONTINUE REGISTRATION.

4. If CONTINUE REGISTRATION button is clicked, the registration page

as in Fig 6 is shown.

Fig 6: Registration Page (Biodata Section)

5. The registration page contains various tab sections, ranging from

BIODATA to SUMMARY. All these sections need to be filled one after the
 other. After each section, SAVE & CONTINUE button should be clicked
to move to the other section. If CONTINUE button is clicked, the
changes on the section will not be saved. The tabs at the top can also
be used to navigate back and forth the sections.

6. Complete the necessary information on Biodata, then click SAVE &

CONTINUE button and you will be taken to Education record tab as in
Fig 7.

Fig 7: Registration (Education Record Section)

7. Enter your Education Record one after another and click ADD button.
When the ADD button is clicked, the record will be added to the table
down the page. After all the education record had been entered, click
CONTINUE >> button to move to O-Level Result Tab as shown in Fig 8.
Fig 8: O-Level Result Section

8. On the O-Level section supply the result information and also upload a
scanned copy of the result. If the student is using two results, then the
second sitting checkbox should be clicked to allow entering the other
result. After all the result has been entered, SAVE & CONTINUE button
should be clicked to move to Reference tab as shown in Fig 9.

Fig 9: Reference Section

9. Supply information of choice referee. Then, click SAVE & CONTINUE

button to go to Passport Tab as shown in Fig 10.
Fig 10: Passport Page

12. Click on BROWSE button to select your passport. The passport must
be in either jpg or png format and must not be greater than 100px. After
selecting the passport, click on UPLOAD button and the passport will
show in the passport box. Click CONTINUE button to go to Summary
Tab as in Fig 11.

Fig 11: Summary Page

14. Summary page shows different section with their status so you can
know which section you have not completed. If there is, go back and fill
them correctly. Check “I hereby declare” checkbox and click on SUBMIT
FINALLY & COMPLETE THE REGISTRATION button to finish the
registration.

16. It should be noted that you can leave the Registration at any time to
complete it later by clicking Log Out button at any point during
Registration. Also, after the SUBMIT FINALLY & COMPLETE THE
REGISTRATION button is clicked the registration will no longer be
editable.

17. After a successful registration, success page is shown where Indexing

slip can be printed.

5.3 View Indexed Students

View all the applicant registered for Indexing by clicking VIEW INDEXED
STUDENTS sub-menu from INDEXING menu. The page is as shown in Fig 12.

Fig 12: Indexed Applicants Page

The Indexing Year, Registration Status and Council Status filter options can
be used to filter the data on the table. The CONTINUE REGISTRATION button
can be used to continue registration if the registration is still in progress. The
DETAILS button can be used to check the Indexing details for each applicant.

It should be noted that the Council Status will change from PENDING to either
ACCEPTED or REJECTED after the registration had been verified at the
council level.

If an applicant is rejected based on a wrong information, CONTINUE

REGISTRATION button can be used to make changes to the information
earlier supplied.

6. Exam Applicant
This section allows the HOD to register students for examination and view
exam students. However, before registering students for exam payment card
details needs to be supplied. Every exam function can be found under
EXAMINATION menu.

Access Card page is as shown in Fig 6.1.

Fig 6.1: Institution Access Card Page

After the Access Card Serial and PIN have been supplied and the SAVE button
clicked, the Exam Registration page will be shown.

6.1 Registering Student for Exam

Registering Student for Exam is in two phase. The new student and the old
students. The new students are students that were indexed on the portal
while the old students are the students that were indexed before the advent
of the e-Exam portal.

1. To register new student for exam click on REGISTER FOR EXAM sub-
menu but to register old student click on REGISTER OLD CANDIDATE
FOR EXAM. The pages for new and old student registration are shown
in Fig 6.2 and Fig 6.3 respectively.

Fig 6.2: Register New Student for Exam

Fig 6.3: Register Old Student for Exam

2. Fill in all necessary details including selecting appropriate Application

Type, where applied and click CREATE ACCOUNT button. The next
 page (Fig 6.4) will show the success page if all the information supplied
are correct.

Fig 6.4: Exam Account Creation Success Page

3. You can click START NEW REGISTRATION button to create account for
new student or continue the registration for the student by clicking
CONTINUE REGISTRATION.

4. If CONTINUE REGISTRATION button is clicked, the exam registration

page as in Fig 6.5 is shown.

Fig 6.5: Registration Page (Biodata Section)

5. The registration page contains various tab sections, ranging from
BIODATA to SUMMARY. All these sections need to be filled one after the
other. After each section, SAVE & CONTINUE button should be clicked
to move to the other section. If CONTINUE button is clicked, the
changes on the section will not be saved. The tabs at the top can also
be used to navigate back and forth the sections.

6. Complete the necessary information on Biodata, then click SAVE &

CONTINUE button and you will be taken to Education record tab as in
Fig 6.6.

Fig 6.6: Exam Registration (Education Record Section)

7. Enter your Education Record one after another and click ADD button.
When the ADD button is clicked, the record will be added to the table
down the page. After all the education record had been entered, click
CONTINUE >> button to move to Lab Posting Tab as shown in Fig 6.7.
Fig 6.7: Laboratory Posting Section

8. On the Laboratory Posting section supply the laboratory posting

experience of students one after another and click ADD button. When
the ADD button is clicked, the record will be added to the table down
the page. After all the records have been entered, click CONTINUE >>
button to move to final year result tab as shown in Fig 6.8.

9. Supply the student score and grade for the final year exam, then click
SAVE & CONTINUE button to proceed to the Exam & Reference page as
shown in Fig 6.9.
Fig 6.8: Final Year Result Section

Fig 6.9: Exam & Reference Section

9. Supply information of choice referee and information on previous exam,

if any. Then, click SAVE & CONTINUE button to go to Passport Tab as
shown in Fig 6.10.
Fig 6.10: Passport Page

12. Click on BROWSE button to select your passport. The passport must
be in either jpg or png format and must not be greater than 100px. After
selecting the passport, click on UPLOAD button and the passport will
show in the passport box. Click CONTINUE button to go to Summary
Tab as in Fig 6.11.

Fig 6.11: Exam Summary Page

14. Summary page shows different section with their status so you can
know which section you have not completed. If there is, go back and fill
them correctly. Check “I hereby declare” checkbox and click on SUBMIT
FINALLY & COMPLETE THE REGISTRATION button to finish the
registration.

16. It should be noted that you can leave the registration at any time to
complete it later by clicking Log Out button at any point during
Registration. Also, after the SUBMIT FINALLY & COMPLETE THE
REGISTRATION button is clicked the registration will no longer be
editable.

17. After a successful registration, success page is shown where Exam Slip
can be printed.

6.2 View Exam Students

View all the applicant registered for Examination by clicking VIEW EXAM
STUDENTS sub-menu from EXAMINATION menu. The page is as shown in
Fig 6.12.

Fig 6.12: Exam Applicants Page

The Exam Year, Exam Month, Registration Status and Council Status filter
options can be used to filter the data on the table. The CONTINUE
REGISTRATION button can be used to continue registration if the registration
is still in progress. The DETAILS button can be used to check the Exam details
for each applicant.

It should be noted that the Council Status will change from PENDING to either
ACCEPTED or REJECTED after the registration had been verified at the
council level.

If an applicant is rejected based on a wrong information, CONTINUE

REGISTRATION button can be used to make changes to the information
earlier supplied.

7. Student Exam Result

After the exam has been conducted and the result released by the council, the
student result can be viewed in table form by clicking STUDENT RESULT
menu. The page displayed is as shown in Fig 7.1

Fig 7.1: Institution Exam Result