NIT No.-BMSICL/Infra/26/2024, Dated:-10.12.

2024

Bihar Medical Services & Infrastructure Corporation

Limited, Patna
A Govt. of Bihar Undertaking

Request for Proposal

For
Providing Consultancy Services for the Preparation of Master Plan and
Comprehensive Detailed Design Services for Development of two super specialty
Hospitals in Patna

Bihar Medical Services and Infrastructure Corporation Limited

Patna
2nd & 3rd Floor of Swasthya Bhawan, Behind IGIMS Campus, Sheikhpura,
Patna. Phone: -+91 612 2283289,
Contents
Section 1: Notice Inviting Bid 4
Section 2: Instructions to Bidder 5
2.1 Bid Data Sheet 5
2.2 General Instructions 8
Section 3: Brief Scope of Work 12
3.1 Background 12
3.2 Objective of the assignment 12
3.3 Summary of Scope of Work 13
Section 4: Professional Fees, Schedule of Payment & Special Conditions 23
4.1 Professional Fees: 23
4.2 Schedule of Payment: 23
4.3 Special Condition 24
4.4 Key Performance Indicators 25
4.5 Penalty Matrix 25
Section 5: Selection Process of Consultant 27
5.1 Technical Proposal: 27
5.2 Financial Proposal: 27
5.3 Evaluation Methodology: 27
5.4 Award Of Contract 28
5.5 Confidentiality 29
5.6 Right of Rejection 29
5.7 Eligibility Criteria 29
5.8 Technical Marking 31
Section 6: General Terms & Conditions 33
6.1 General Provisions 33
Section 7 : Financial Bid Submission Forms 47
Annexure 1: Letter of Transmittal 48
Annexure 2: Organization Detail 49
Annexure 3: Average Annual Turnover Certificate 50
Annexure 4: Details of Healthcare Project 51
Annexure 5: Qualifications of the Team Leader/ Team Member 53
Annexure 6: Authorization for signing of Proposal 54
Annexure 7: Affidavit for Blacklisting 55
Annexure 8: Performance Bank Security 56
Annexure 9: Form of Bid Security 58
Annexure 10: Pre-Bid Query Format 59
Annexure 11: Form of Contract Agreement 60

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 Standard Disclaimer
1. The information contained in this Request for Proposal document (the “RFP”) or subsequently
provided to Bidder(s), whether verbally or in documentary or any other form, by or on behalf of the
Bihar Medical Services & Infrastructure Corporation Limited, (hereinafter referred to as “BMSICL”
“Authority”) or any of its employees or advisors, is provided to the Bidder(s) on the terms and
conditions set out in this RFP and such other terms and conditions subject to which such information
is provided.
2. This RFP is not an agreement and is neither an offer nor invitation by BMSICL to the prospective
Bidders or any other person. The purpose of this RFP is to provide information to the interested parties
that may be useful to them in the formulation of their proposal pursuant to this RFP.
3. BMSICL does not make any representation or warranty as to the accuracy, reliability or completeness
of the information in this RFP document and it is not possible for BMSICL to consider particular needs
of each party who reads or uses this RFP document. RFP includes statements which reflect various
assumptions and assessments arrived at by BMSICL in relation to the statement of work. Such
assumptions, assessments and statements do not purport to contain all the information that each Bidder
may require. Each prospective Bidder should conduct its own assessment and analysis and should
check the accuracy, adequacy, correctness, reliability and completeness of the information provided in
this RFP document and obtain independent advice from appropriate sources.
4. All rights related to this RFP are exclusively reserved by the Managing Director, BMSICL.
5. BMSICL will not have any liability to any prospective Bidder/ Firm/ or any other person under any laws
including without limitation the law, statute, rules or regulations or contract and tort, the principles of
equity, restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which
may arise from or be incurred or suffered in connection with anything contained in this RFP or
otherwise, any matter deemed to form part of this RFP document, the award of the Project, the
information and any other information supplied by or on behalf of BMSICL or their employees, any
agency or otherwise arising in any way from the selection process for the Project . BMSICL will also
not be liable in any manner whether resulting from negligence or otherwise however caused arising
from reliance of any Bidder upon any statements contained in this RFP.
6. BMSICL will not be responsible for any delay in receiving the proposals. The issue of this RFP does
not imply that BMSICL is bound to select a Bidder or to appoint the Selected Bidder, as the case may
be, for the services and BMSICL reserves the right to accept/reject any of the Bidders or proposals
submitted in response to RFP document at any stage without assigning any reasons whatsoever.
BMSICL also reserves the right to withhold or withdraw the process at any stage with intimation to
all who submitted RFP proposal.
7. Information provided in this RFP document to the Bidder(s) is on a wide range of matters, some of
which may depend upon interpretation of law. The information given is not exhaustive on account of
statutory requirements and should not be regarded as a complete or authoritative statement of law.
BMSICL accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on
the law expressed herein.
8. BMSICL reserves the right to change/ modify/ amend any or all provisions of this RFP document.
Such revisions to the RFP / amended RFP will be made available on the eproc2 portal.

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 Section 1: Notice Inviting Bid
To,
<Name of Consultant>

Sub: RFP for Appointment of consultant/Agency for Providing Consultancy Services for the
Preparation of Master Plan and Comprehensive Detailed Design Services for
establishment of two Super-Speciality Hospitals at Patna

Ma’am/ Sir,

BMSICL is pleased to invite you to participate in the Bidding Process for the work of Providing
Consultancy Services for the Preparation of Master Plan and Comprehensive Detailed Design Services
for Development of Super-Speciality Hospital at Patna

State Name of Work Completion Period

RFP for Providing Consultancy Services for the Preparation of
08 Months from
Master Plans and Comprehensive Detailed Design Services for
Bihar Date of Signing of
Development of two Super Speciality Hospitals at Patna Agreement

The complete RFP document can be viewed/ downloaded from https://eproc2.bihar.gov.in from
24/12/2024 to 15/01/2025. RFP document must be submitted online only at
https://eproc2.bihar.gov.in on or before 15/01/2025 up to 17:00 hrs. IST. Offers received beyond the
specified date & time shall not be entertained and this office shall not be responsible for any delay in
receipt or loss of documents sent by post.

Note that BMSICL reserves the right to accept or reject all or any of the proposals without assigning
any reason whatsoever. It is stated that bidder, consultant or consulting firm or applicant are
interchangeable terms and carry the same meaning, i.e., prospective consultant for the project.

AUTHORITY shall, for any reason, issue any addendum or corrigendum on https://eproc2.bihar.gov.in.
or http://bmsicl.gov.in,bidders are advised to go to this link frequently for updation about this RFP.

We look forward to your participation and Professional Services.

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 Section 2: Instructions to Bidder
2.1 Bid Data Sheet

1. Department Name Bihar Medical Services and Infrastructure

Corporation Limited
2. Circle/Division Headquarter

3. Tender Notice No BMSICL/Infra/26/2024, Dated: -10.12.2024

Development of Two Super- Speciality Hospitals at
4. Name of Project:
Patna
RFP for Providing Consultancy Services for the
Preparation of Master Plan and Comprehensive
5. Name of Work:
Detailed Design Services for Development of two
Super- Speciality Hospitals at Patna
6. Estimated Cost (INR) 140 Crores Approx.

7. Period of completion of work 08 Months

8. Period of O & M (In Years) Not Applicable

9. Bidding Type Two Bid System

10. Bid Call (Nos.) 01

12. Tender Currency Indian Rupees (INR)

13. Joint Venture/ Consortium Not Applicable

14. Rebate Not Applicable

Rs.11,800/- (10,000 + 18% GST) - Non-
15. Bid Document Fee / Tender Fee
Refundable
16. Bid Document Fee Payable To Online Mode

17. Bid Security / EMD (INR): Rs 7,00,000/- (BG or Online Mode)

18. Bid Security / EMD In Favour of: MD, BMSICL Patna

19. Bid Document Downloading Start Date 24/12/2024

20. Site Visit At the Convenience of Bidder

21. Site Visit Contact Number XX

22. Site Visit Contact Address XX

23. Pre-Bid Meeting Date 27/12/2024 at 11:00 Hrs.

24. Address of Pre-bid Meeting Conference Hall 3rd Floor of Swasthya Bhawan,
Behind IGIMS Campus, Sheikhpura, Patna

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25. Bid Document Downloading End Date 15/01/2025 at 17:00 Hrs.

26. Last Date for Online Bid Submission 15/01/2025 at 17:00 Hrs.

27. Last Date for Physical Bid Submission 16/01/2025 at 15:00 Hrs.

28. Bid Opening Date The date will be announced later on

29. Bid Validity Period 180 Days from the last date of submission
Tender fee, Earnest money deposit, PAN Card
shall be uploaded online only.

31. Payments details (Online Mode/BG) 1. Tender Fee (Document fee) amounting to
11,800/-

2. Earnest money Deposit: 7,00,000/-

Other Details

32. Officer Inviting Bids: Chief General Manager (Project)

33. Bid Opening Authority: XX

34. Address: 2nd & 3rd Floor of Swasthya Bhawan, Behind

IGIMS Campus, Sheikhpura, Patna.
35. Contact Details of Officer Inviting Bid: XX

37. General Terms & Conditions As Per Tender Document.

38. Mode of Quoting Rates As per the RFP Financial Form

1. Amendments/ Corrigendum to the RFP document, if any, would be published on Tender

Website only, and not in newspaper.
2. BMSICL reserves all the rights to cancel the Tender Process and reject any or all the Proposals
at any point of time.
3. No contractual obligation whatsoever shall arise from the RFP document unless and until a
formal contract is signed and executed between BMSICL and the Selected Bidder.
4. The selection of Bidders shall be carried out through e-tendering process. Proposal/Bids are to
be -submitted online in electronic format on website https://eproc2.bihar.gov.in as per RFP
document.
5. To participate in the e-Tender Process for this RFP, the Bidder(s) are requested to get
themselves registered (in case not registered already) with https://eproc2.bihar.gov.in. In case
of any portal related queries, the Bidder may kindly contact the 24x7 help desk number as
mentioned on the Tender Website.
6. EMD: 7,00,000/- in the form of Bank Guarantee in favour of EMD submission details/Online
Mode, must be submitted by aspirant bidder Which shall be refundable as per the condition
mentioned in the Document, Bidders with MSME registration

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 or Startup registration with DIPP certification are exempted from payment of EARNEST
MONEY DEPOSIT (EMD) provided necessary certification documents are submitted.
7. Performance Bank Guarantee: 5% of total project cost of Project period in the form of
irreversible Bank Guarantee and to be valid for Three years six months to be submitted by
selected bidder. Performance Bank Guarantee shall be submitted within 30 days of Award of
Contract.
8. BMSICL disclaims any factual or other errors in the RFP document (the onus is purely on
each Bidder(s) to verify such information) and the information provided therein are intended
only to help the Bidder(s) to prepare a proposal in accordance with the terms and conditions
as set out in this RFP document.

Issuing Authority

Managing Director (BMSICL),

Health Department

Government of Bihar, 3rd Floor Swasthya Bhavan, Sheikhupura Patna, Bihar

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2.2 General Instructions
2.2.1 Tender Documents may be downloaded from web site https://eproc2.bihar.gov.in. (For view&
download and on-line submission) and Client website http://bmsicl.gov.in (For view &
download). Tender fee & EMD shall be paid along with submission of Tender Documents. All
the relevant documents as per requirement of the Tender shall also be submitted online only.
No further communication in the matter will be entertained. Please note that no other documents
including Price Bid to be submitted in physical form.
2.2.2 No Tender shall be accepted in any case after due date and time of receipt of the Tender,
irrespective of delay due to postal services or any other reasons and AUTHORITY does not
assume any responsibility for late receipt of the Tender.
2.2.3 All interested parties are requested to understand this Tender in detail in order to comply with
AUTHORITY’s requirements including but not limited to the fees and deadlines, selection
criteria, selection methodology, scope of work, and minimum technical standards. They shall
strictly abide by all terms prescribed in this Tender and provide accurate information to the best
of their knowledge without misleading the Company to be considered for participation in this
Project.
2.2.4 It is mandatory for all the Bidders to submit Technical Bid (Techno-commercial Bid) ONLINE
only via e-tendering portal.
2.2.5 It is mandatory for all Bidders to submit their Price Bid only through online (e-tendering) mode.
Price Bid submitted in physical form shall not be considered for its opening and shall lead to
non-responsive bid. On-line submitted price bid will be considered for evaluation. Bidders to
note that Price Bid of only those Bidders shall be opened (On-line-tendering) who are found
technically qualified and are found reasonably responsive to AUTHORITY’s Tender terms and
conditions and Scope of Work.
2.2.6 Before online bid submission as per schedule, Bidder is required to recheck that the
uploaded scanned copies of documents by bidder are opened properly as during bid
opening, any documents not openable shall not be considered for evaluation.
2.2.7 Client reserves the rights to accept/reject any or all Tenders without assigning any reasons
thereof. Bidders are requested to be in touch with above-mentioned website till opening of the
Price Bid to know the latest status.
2.2.8 The Applicant shall submit the Proposal in the form and manner specified in this RFP. The
Proposal shall be submitted as per the Annexure given in relevant sections of RFP. Upon
selection, the Applicant shall be required to enter into a contract with the Client in the form
specified in this RFP (the “Contract”).
2.2.9 Applicants shall familiarize themselves with local conditions and take them into account in
preparing their Proposals.
2.2.10 The Client will provide, the inputs and possible support required to carry out the services. The
Applicants are hereby advised to undertake their own due diligence (to their complete
satisfaction) before placing reliance on data/ information furnished or to be provided later by
the Client and/ or any of his consultant.
2.2.11 The Client requires that the Consultant provides professional, objective, and impartial advice
and at all times hold Client’s interests’ paramount, avoid conflicts with other assignments or its
own interests, and act without any consideration for future work. The Consultant shall not
accept or engage in any assignment that may place it in a position of not being able to carry out
the assignment in the best interests of the Client and the Project.
2.2.12 It is the Client’s policy to require that the Consultant observe the highest standard of ethics
during the Selection Process and during the performance of services pursuant to the Contract.
In pursuance of this policy, the Client:

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 -will reject any Applicant or a Proposal for award if it determines that such Applicant (whether
recommended for award or not) has any “Conflict of Interest” as defined in the RFP and,
without prejudice to the generality of the foregoing, if the Consultant is engaged in “Prohibited
Practices”
- will declare an Applicant ineligible, either indefinitely or for a stated period of time, to be
awarded a contract if it at any time it determines that the Applicant has any conflict of Interest
as defined in the RFP, without prejudice to the generality of the foregoing, if the Consultant is
engaged in “Prohibited Practices” defined in the RFP
2.2.13 In the event any entity has been barred by the Central Government, any State Government, a
statutory authority or a public sector undertaking, as the case may be, from participating in any
project or bid, and the bar subsists as on the date of this RFP, it would not be eligible to submit
a Proposal.
2.2.14 Brief description of bidding process

i. Client has adopted a Quality Cost Based Selection (QCBS) process for the selection of agency for
Providing Consultancy Services for the Preparation of Master Plan and Comprehensive Detailed
Design Services for Development of two super-speciality hospitals at Patna. The evaluation
methodology shall be as per clause 5.3.
2.2.15 Pre-bid Meeting
i. The Prebid meeting (the “Prebid Meeting”) shall be held either in person or online via
video conferencing setup available at the Conference Hall 3rd Floor of Swasthya Bhawan,
Behind IGIMS Campus, Sheikhpura, Patna Interested Bidders shall connect using details
provided by BMSICL. Prebid Meeting of the Bidders will be convened as per the details
set out in the e-procurement portal regarding the designated date, time and platform of the
meeting
ii. Bidders willing to attend the Prebid Meeting should inform BMSICL beforehand in
writing and email. The maximum number of participants from a Bidder, who chose to
attend the Prebid Meeting, shall not be more than 02 (two) per Bidder. The representatives
attending the Prebid Meeting shall accompany with a letter or email, duly signed by the
Authorized Signatory of the Bidder.
iii. During Prebid Meeting, the Bidders will be free to seek clarifications and make
suggestions for consideration of BMSICL. BMSICL will endeavour to provide
clarifications and such further information as it may, in its sole discretion, consider
appropriate for facilitating a fair, transparent, and competitive Selection Process

2.2.16 Clarification

i. Bidders may seek clarification on this RFP within the stipulated date as set out in the RFP
document or within 03 (three) working days of the Prebid meeting (03 (three) days exclusive of
Prebid Meeting date).
ii. Any request for clarification(s) must be sent by standard electronic means (Excel and PDF file)
as per the format provided in this RFP document at Annexure-10 to BMSICL’s email address
[email protected]
iii. Client reserves the right not to respond to any queries or provide any clarifications, in its sole
discretion, and nothing in this Clause shall be construed as obliging Client to respond to any
question or to provide any clarification.
iv. BMSICL may also on its own motion, if deemed necessary, issue interpretation(s) and
clarification(s) to all Bidders. All clarifications and interpretations issued by BMSICL shall be
deemed to be part of the Bidding Documents. Verbal clarification(s) and information given by
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 BMSICL or its employees or representatives shall not in any way or manner be binding on
BMSICL and shall not alter the terms of the RFP. However, BMSICL reserves the right not to
respond to any question(s) or provide any clarification(s), in its sole discretion, and nothing in
this Clause shall be taken or read as compelling or requiring BMSICL to respond to any
question(s) or to provide any clarification(s).
v. At any time before the last date for submission of Proposals (‘Proposal Due Date” or “PDD”),
the client may, for any reason, whether at its own initiative or in response to a clarification
requested by an Applicant, modify the RFP documents by issuing an addendum. Any addendum
issued hereunder will be posted on the www.tender.nrpcure.com and the Applicants will not be
given any individual notice. The Client may at its discretion extend the PDD.

2.2.17 Scope of services

i. The Scope of Services expected from this assignment is described in this RFP and should be read
in conjunction with the Special Conditions of the Contract.
ii. If the Contract is awarded to an Applicant, such Applicant (as the Consultant) shall ensure that
only such personnel whose CVs had been submitted in the Proposal and who has certified their
availability for the assignment.
iii. Refer to section 3 for details on scope of services expected from the agency.

2.2.18 Liability: as per GCC and SCC

2.2.19 Payment Terms

The Consultant shall receive payment in accordance with the provisions of the Standard Form of
Contract as specified in this RFP. All payments to the Consultant shall be made in Indian Rupees (INR)
in accordance with the provisions of this RFP.

2.2.20 Ownership of Documents

All the study outputs including primary data shall be compiled, classified and submitted by the
Consultant to the Client in hard and soft copies as per the Scope of work. The study outputs shall remain
the property of the Client and shall not be used for any purpose other than that intended under these
terms of reference without the permission of the Client.
2.2.21 Tender Fee/EMD
i. Tender fee: The Bid shall be accompanied by a tender fee of INR 10,000/- + GST in the form
of a demand draft from a nationalized as per latest FD GR. Proposals unaccompanied with the
aforesaid RFP Processing fee shall be rejected by the client. Tender fee is non-refundable
ii. EMD/ Bid Security: The Bid shall be accompanied by EMD of INR 7,00,000 in the form of a
Bank Guarantee from a nationalized as per latest FD GR or Online Mode. Proposals
unaccompanied with the aforesaid RFP Processing fee shall be rejected by the client.
2.2.22 Language Bid
The Bid and all related correspondence and documents relating to the Project shall be written
in the English language. Supporting documents and printed literature furnished by the Bidder,
if any, may be in another language provided they are accompanied by an accurate English
translation. Any material that is submitted in a language other than English and which is not
accompanied by an accurate English translation may not be considered.

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2.2.23 Test of Responsiveness

Prior to evaluation of proposal, Client shall determine whether each proposal is responsive to the
requirements of the RFP as below:
i. Proposal must be submitted online only through https://eproc2.bihar.gov.in. using the digital
signature of authorized representative of the Bidder on or before 15/01/2024 by 17:00 hrs.
ii. Tender fee and EMD should be submitted in hard copy on or before the due date of submission
as per the Data Sheet
iii. Technical proposal and financial proposal should be submitted online on or before the due date
of submission as per the Data Sheet
iv. Technical Proposal should have the following documents in addition to the requirements of the
“Minimum Eligibility Criteria” and “Technical Qualification Criteria” in the formats of this
RFP
v. Power of Attorney/ Board Resolution
vi. Financial proposal will be submitted in online portal only.

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 Section 3: Brief Scope of Work

3.1 Background
Government of Bihar (GoB) is committed to providing timely and effective Health Care Services to the
people of Bihar. A majority of the people of Bihar usually depend on Public/Government Health Care
Delivery Systems to address their preventive and curative health needs. Optimal availability of good
quality drugs procured at competitive prices, quality provision of health-related services and proper
construction and maintenance of health facilities are of paramount importance for better Health Care
Delivery. In such a scenario, the financing and supply of drugs, services, etc. for government health
services has become one of the key concerns for GoB.
To meet the above-mentioned objectives in a professional manner GoB has set up Bihar Medical
Services & Infrastructure Corporation Limited (BMSICL) under the aegis of the Health Department.
BMSICL is incorporated under the Companies Act, 1956 and is responsible for the procurement of
quality drugs, equipment’s, services and works for the Health Department.
The overall objective of BMSICL is to improve the performance of the health care system through
systematic improvements in the quality, effectiveness and coverage of health services through proper
infrastructure. The mandate for BMSICL is to strengthen the present Public Health Infrastructure in
Bihar and build new health related infrastructure as per the plans and programmes of the Government
of Bihar.
BMSICL envisages engaging an agency/consultant to provide services to establish two states of the art
hospitals in Patna. The project encompasses the establishment of two hospitals aimed at addressing the
healthcare demands of the region and setting benchmarks in medical infrastructure and service delivery.
The overarching scope of the project includes:
• Children Super Specialty Hospital (Greenfield): This will be a newly constructed facility
designed to incorporate advanced medical infrastructure and sustainable design practices. The
scope of service for super specialty hospitals shall include healthcare services related to child
care. The approximate cost of the proposed greenfield hospital is INR 81 Crores.
• Endocrinology Specialty Hospital (Brownfield): The project involves the demolition of the
existing hospital (New Gardiner Road Hospital, Patna) structure and the establishment of a new
state-of-the-art healthcare facility in its place. The new hospital will be designed to incorporate
contemporary healthcare standards, advanced medical infrastructure, and sustainable
operational practices, ensuring optimal service delivery and patient care in the vertical of non-
communicable diseases, including endocrinology. The approximate cost of the proposed
brownfield hospital is INR 59 Crores.
The project cost mentioned above are approximate and subject to revision based on government
requirements.

These hospitals are envisioned to become flagship healthcare facilities, contributing to the enhancement
of the healthcare ecosystem. The project cost and further details will be provided at a subsequent stage.
3.2 Objective of the assignment
The key objectives to engage an agency are as follows:
• To develop a holistic master plan and comprehensive architectural, structural, and service
design that aligns with the client’s vision of establishing two Super-speciality hospitals in Patna.
• To create a state-of-the-art healthcare facility with specialized departments, high-tech
diagnostic and treatment areas, and infrastructure for critical services like modular operation
theatres, ICUs, and radiology.
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 • To integrate sustainability principles into the hospital’s design, aiming for green building
certification through energy-efficient HVAC systems, water conservation measures, waste
management protocols, and renewable energy sources.

3.3 Summary of Scope of Work

The Design Consultant/Agency shall provide Comprehensive Planning and Designing of the Proposed
Super specialty Hospitals (Herein referred as “Project Hospitals”) at Patna including but not limited to
the Preparation and Development of Master plan, Concept Designs, Preliminary and Working
Architectural, Interior & Structural Drawings for all the buildings, including preparation of
Specifications and Detailed Estimates, Preliminary and Working Drawings for the services like HVAC,
Electrical, Plumbing, Fire Fighting, Gases Manifold System, CSSD, IT, landscaping, roads & paths,
traffic movement, parking & Furniture along with cost estimates, drawings and specifications etc.
including space planning, infrastructure planning and services planning for Kitchen, Laundry, OTs &
Medical Equipment, as per detailed scope of work for the proposed Project Hospital.
Consultant’s scope shall consist of following main items of works.

3.3.1 Preparation of the Concept Design and Master plan: The scope shall start with understanding
Client requirements / vision, project brief, site constraints, applicable statutory regulations and
conclude with the preparation of an overall Masterplan for the entire land parcel.
3.3.2 Comprehensive Design Services: After finalization of the Masterplan, design services shall be
taken up for the projects identified in the Masterplan, in accordance with the funding and phasing
plan. The scope shall include Architectural, Structural, and all Services design – from concept to
completion.
3.3.3 Supervision Support Services by Site’s Representative (SR): In addition to Periodic
Supervision carried out by the Design Team as part of Comprehensive Design Services (section
3.2), a dedicated Site’s Representative (SR) shall be appointed, who would serve as a link between
CONSULTANT’s design team and Authority’s Project team and provide additional supervision
support to ensure that workmanship related to Architectural design / finishes conforms to the
overall design intent.

I. Preparation of Masterplan
Masterplan shall be prepared in two stages as mentioned below.

A. Preparation of Draft Master Plan

Sl. No. Description of Work
a. Preparation of design brief in consultation with client
b. Review of all available data sets procured by client – site plan, land ownership plans and
other documents to understand project parameters
c. Establish a foundational understanding of potential project risks.

d. Study the applicable statutory norms

e. Appoint a surveying agency and get the topographical & contour survey carried out as per
project requirements. Topographical survey to include tree survey with correct location, size
of girth, diameter of canopy and species

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 f. Appoint a Soil Investigation agency and get the geotechnical survey carried out to assess
foundation requirements for proposed development.
g. Preliminary assessment of the site and immediate context

h. Volumetric study and Urban form recommendations including pedestrian/ vehicular

movement and parking.
i. Modify the conceptual designs incorporating required changes and prepare the preliminary
drawings, sketches, study model, walk through/ 3-D models etc., for the required approval
along with preliminary estimate on cost area basis.
j. Preparation of preliminary strategies for Master Plan
k. Preparation of Draft Master Plan
Deliverables
1. Detailed project Report

2. Report on site evaluation, state of existing buildings, if any; and analysis and impact of
existing and/ or proposed development on its immediate environs.
3. Topographical Survey Report with Survey / Contour Drawings
4. Factual Soil Investigation Report & Geotechnical Interpretative Report

5. Draft Masterplan Report with drawings

B. Preparation of Final Master Plan

Sl. Description of Work
a. Present the Draft Master Plan to various stakeholders and Govt. departments
b. Update the Draft Master Plan as per comments & suggestion received from various
stakeholders and Govt. department
c. Preparation of Final Master Plan
Deliverables
1. Final Masterplan Report

II. Comprehensive Design Services

A. Concept Design
Sl. Description of Work
a. General Design and Brief Preparation:
• Ascertain BMSICL’s requirements in consultation with various stakeholders
examine site constraints & potential and document Detailed Project Requirements
(physical spaces and functional activities).
• Prepare & submit Report about the site after evaluation of the- state of existing
buildings, if any; and analysis and impact of existing and/ or proposed development
on its immediate environs

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 • Prepare & submit a Report of Requisite Compliances, identifying all applicable
regulations, development guidelines such as FSI applicability, ground coverage, set
backs, building heights, development constraints, environment controls.
• Demonstrate approach to Master Planning and Architecture Design through 3-4
options of Conceptual Designs showing vision for the project, design philosophy
and strategic approach, including phasing and movement of patients/medical
professionals.
b. Architectural Design:
• Preparation of Concept Design drawings
• Modify the conceptual designs incorporating required changes and prepare the
preliminary architectural drawings, sketches, study model, walkthrough, B I M
models etc.
• Interior Design of all spaces is an integral part of the service to be rendered. Design
Consultant shall prepare interior design layouts / details, including furniture layouts
detailed working drawings, specifications, make, materials, etc. for all fixed and
loose furniture items such as nursing stations, interiors of rooms/wards, doctors
OPD rooms, waiting areas, toilets- common and attached, offices, canteen/cafeteria,
common spaces etc.
• Prepare a detailed scheme for lighting design, including lighting for recovery,
daylight utilization, colour therapy, outdoor lighting and façade lighting, security
lighting conforming to best practices.
• Preparation of architectural and construction details such as fixing details,
installation details, joinery, inserts, cut-outs, standard details and other construction
details as required for successful completion of the project.
• Based on the decision of the authority, ensure GRIHA 5-Star (version 3) Rating. A
detailed report concerning the project data sheet
• Submission of special services equipment plan including space planning (Special
services like - Kitchen, Laundry, CSSD, OT, Gas Manifold, Medical Equipment,
medical waste handling- treatment and disposal, medical gases supply and
distribution- air, Oxygen, Nitrogen, Vacuum (exhaust), solid waste management)
c. Structural Design, MEPF Services, HVAC plan & Medical Services
• Preparation of Design Basis Reports and providing necessary inputs for producing
architectural concept
• IT system and Modular Operation theatre
• Medical Gases and Manifold System
• List of reputed makes/brands (minimum three of equivalent nature in each case) of
various materials and fittings, and comparative pricing shall be made available.
d. Estimates
• Preparation of area based estimate based on the Conceptual Design and block costs.
• Schedule of quantities, analysis of rates, and preparation of detailed estimates
(BoQs) in respect of all disciplines. However, this shall not include BOQs/Costing
for equipment required to be provided in Kitchen, Laundry, CSSD, OT and other
medical equipment (diagnostic) however services component for these facilities
shall have to be estimated
Deliverables

15 | P a g e
 1. Design Brief
2. Architectural Concept Drawings

3. Design Basis Reports

4. Area Statement and Block Cost Estimate

B. Schematic Design
Sl. Description of Work
Preparation of Schematic Design drawings for following disciplines:

a. Architectural

b. Structural

c. Electrical and lighting System

d. Air-conditioning and Mechanical Ventilation Systems

e. Building Internal Plumbing System & Rainwater Disposal System

f. Fire Protection, Fire Alarm & PA System

g. Building Management System

h.
Security System
• CCTV
• Access Control
• Centralised Monitoring & Control Centre
i. Information & Communication Technology (ICT) and Audio-Visual System

j. Vertical Transportation (Lifts and escalators in the building)

k. Medical services and planning:

• Medical Gas Pipeline Services.
• Modular Operation Theatres.
• Comprehensive Radioactive Bunker Design.
• Central Sterile Supply Department.
• Laundry.
• Pneumatic Tube System.
• Biomedical Waste Chute System.
• Nurse Call System.
• Any Other Medical Services requested by Client.
l. Interiors and customised furniture:
Hospital furniture required for
• Radio therapy bunkers
• ICU’s
• Nurse stations
• Any other Medical Services requested by Client.

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 Selection of other modular furniture for
• Offices
• Conference rooms
• Waiting areas etc
m. External Infrastructure:
• Water Supply & Wastewater
• Rainwater harvesting
• Storm-water management
• Irrigation system
• Solid waste management
• STP, ETP
• Bio Medical waste treatment systems
• Power Supply
• Fire-fighting System
• Area Level Safety and security system
n. Update the Design Basis Reports if required

o. Update the Block Cost Estimate if required

Deliverables

1. Schematic Drawings of various disciplines

2. Updated Design Basis Report if required

3. Updated Block Cost estimate

C. Statutory Approvals:
Sl. Description of Work
a. Assist Client by preparing drawings necessary for obtaining statutory approvals ensuring
compliance with codes, standards and legislation, as applicable and assist the executing agency
in obtaining statutory approvals thereof, as required.
Deliverables

1. Design Drawings and Documents required by the liaising consultant appointed by client
to produce drawing/document submission for statutory approvals.

D. Construction Document Stage:

Sl. Description of Work

a. Prepare all coordinated architectural, structural, MEP & Medical services General
Arrangement (GA) working / Good for Construction (GFC) drawings.
b. During the Execution Stage, the selected agency is expected to Visit the site of work, at
intervals mutually agreed upon, to inspect and evaluate the Construction Works and where
necessary clarify any decision, offer interpretation of the drawings/specifications, attend
conferences and meetings to ensure that the project proceeds generally in accordance with the

17 | P a g e
 conditions of contract and keep the Executing agency informed and render advice on actions,
if required.
c. Produce necessary supporting structural calculations (as required) and obtain approval from
vetting agency appointed by the Client.
Deliverables

1. Construction Drawings Part 1 (Plans)

All level floor plans including podium and basements with levels, dimensions
Coordinated Architectural drawings incorporating MEPF, Structural and other engineering
services
Structural & MEPF coordinated colour coded plans
Building cores (stairs, elevators, toilets, shafts, facades, circulation area)
Expand the utility layout details to include separate, color-coded layers for gas, water, and
electrical pathways, which would streamline later construction stages and inspections.
Mark future expansion conduits to allow for upgrades or additions in medical equipment and
services.
Roof plan showing roof assembly system, slopes & coordinated rooftop services details
Detail area statement
2. Construction Drawings Part 2 (Sections & Elevations)

Building Sections: longitudinal and transverse at appropriate scales; minimum 1:200

Identify the column lines, feature openings and relationships between floors, ceiling, structure
and mechanical system
Detail design and drawings of foundation
Include expanded details on foundation types, materials, and seismic resistance measures. Add
cross-sectional views of core structural areas, such as stairwells and elevators, showing
integration with emergency systems.
Detail design and drawings of core area and exterior walls
Sections showing finished grades around the building
Typical end wall sections
General profiles and floor to floor heights
Drawings of systems & structural elements
Detailed design & drawings of all MEPF services
Show detailed MEP (Mechanical, Electrical, and Plumbing) integration within building
sections, including HVAC, plumbing, and electrical systems in relation to structural
components.
Door, window schedule for al door & window types
External elevations including features, materials, and large-scale elevations of most typical
conditions
Elevations including roof structure and location of all doors and windows
Marking of columns, girds, expansion joints and major panel joints
Detailed elevations at a larger scale as necessary to explain design intent, finishes
Design Intent details of most typical exterior wall sections

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 3. Construction Drawings Part 3

Detailed Toilet Layout in 1:50 including sanitaryware, faucets & Accessories

Deck/Balcony, Balcony railing or glazing
Ramp detail including stormwater drains & sumps
Façade cladding if any
Floor paviour patterns & Tile module drawings for all areas
Kitchen detail showing floor gratings, Hoods etc as per MEP or Facilities consultant
Staircase, Staircase railing detail
Entrance canopy detail
Working drawings relating to entire civil finishes interior spaces
MEP, High side & low side including electrical rooms, pump rooms etc
Detailed drawings showing waterproof elements
Design Intent for modular interior item
Details of Medical Gas Pipeline Services
Details of Modular Operation Theatres
Details of Comprehensive Radioactive Bunker Design
Details of Central Sterile Supply Department
Details of Laundry
Details of Pneumatic Tube System
Details of Biomedical Waste Chute System
Details of Nurse call system

E. Tender Documents
Sl. Description of Work
a. Tender Drawings
Compilation of Tender Drawings set from working / GFC drawings (Construction Drawings
Part 1 & 2) produced during Construction Document stage mentioned above.
b. Bill of quantities & Technical Specification
Preparation of bills of quantities & technical specifications
c. Tender documents
d. • Preparation of Pre-Qualification criteria, conditions of contract and bid documents in
consultation with the Client
• Prepare tender drawings, items of work, specifications (indicating applicable codes and
standards, Quality Assurance and Quality Control procedures related to materials and
processes, execution processes, acceptance standards, tolerances, modes of
measurement and other documentation necessary for tendering process.
• Draw up a master list of working drawings (notwithstanding non-inclusion any
drawing, the same to be included subsequently), prepare working drawings, coordinated
across various disciplines, incorporating reference to specifications as per contract
documentation.

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 • Prepare and submit Good For Construction (GFC) Drawings, duly reviewed and vetted
by a notified agency, such as IIT or NIT, as designated by BMISCL.
e. Publishing the tender documents
Assist the Client to prepare an advertisement notice and also assist in publishing the Tender
Documents
Deliverables
1. Tender Document comprising of Tender Drawings, Bill of Quantities, Detailed
Specifications, and Contract Conditions (if required by the Client).

F. Appointment of Contractor
Sl. Description of Work
a. Pre-bid meeting & preparation of clarification documents

Assist the Client during the Pre-bid meeting

Assessment of Pre-bid queries

Prepare corrigendum/clarification documents for Pre-bid queries received from the bidders

Prepare draft pre-bid notes and clarification document

b. Evaluation of Bidder’s Technical Bids

Prepare a draft technical scrutiny and Test of Responsiveness report on the contractor’s
technical bids
Prepare technical bid evaluation report

c. Assist the Client in the appointment of the contractor

Deliverables

1. Responses to Pre-bid Queries

2. Tender Corrigendum (if required)

3. Technical Bid Evaluation Report

G. Construction Administration Stage:

Sl. No. Description of Work
a. Approval of Shop Drawings

Review & approval of shop drawings prepared and submitted by the contractor / vendor
b. Periodic Supervision & Inspection
• Approval of samples of various elements, components and finishes
• Resolve queries raised by the appointed contractor and release revised drawings if
required
• Assist site supervision team and contractors for interpretation of drawings &
specifications.

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 • Carry out periodic visits at intervals mutually agreed upon, to inspect and evaluate the
workmanship, attend coordination meetings organised by the Client or Client’s site
supervision team, keep the Client informed about workmanship issues and advise the
Client on any action required.
c. Contractor’s Bills

Co-certification of the contractor’s bills to ensure that executed works meet the design intent
from point of view of Architectural workmanship & finishes.
Client’s PMC team / Site Supervision team shall forward the bill to CONSULTANT for co-
certification only after carrying out detailed measurement checks, and after ascertaining that
works claimed in the bill are constructed in accordance with drawings / specifications and
that they meet the Quality Assurance Plan.
Co-certification of detailed analysis of extra items claims (if any) forwarded by the Client’s
site supervision team or PMC team
Deliverables

1. Comments and Approval on Shop Drawings produced by the Contractor

Site Observation Reports

H. Completion of Work

Sl. Description of Work

a. Final bill of the contractor
Assist the Client to settle the final bill of the contractor
b. As Built Drawings
Review of as built drawings prepared by the contractor’s team

Deliverables

1. Project Completion Report

3.4 Deliverables Timeline

Stage Deliverables Timeline (from the

date of contract
signing)

1. Draft Master Plan - Site analysis report including topographical Within 6 weeks
survey, soil investigation, and statutory
compliance

- Draft Master Plan report 8 weeks

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 - Stakeholder review and feedback integration 10 weeks

2. Final Master Plan - Final Master Plan including revisions from 12 weeks
stakeholder inputs

3. Concept Design - Detailed site evaluation and project 14 weeks

requirements document

- Multiple conceptual design options 16 weeks

- Architectural Concept Drawings 18 weeks

4. Schematic Design - Schematic design drawings for all disciplines 22 weeks

(architectural, structural, MEPF, etc.)

- Updated design basis report 24 weeks

-BOQ & Tender Document 24 weeks

5. Statutory - Required drawings and documents for 26 weeks

Approvals statutory submissions

6. Construction - General arrangement drawings, detailed 30 weeks

Document Stage architectural and engineering drawings

- Good for Construction (GFC) Drawings 32 weeks

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 Section 4: Professional Fees, Schedule of Payment & Special Conditions
4.1 Professional Fees:
The Professional Fees shall be quoted by consultant as per following:

Sl. Description Consultancy Fees

@ Percentage (%) of
1 Professional Fees for Providing Design Services
actual Project Cost

1. Note: The Fee/Rate shall be including GST and all other taxes/royalty etc.

4.2 Schedule of Payment:

Sl. Payment Stages Fees Payable
No.
% Cumulative %
a. Master Plan Stage 10% 10%
On Submission of Draft Master Plan 5%
On Submission of Final Master Plan 5%

b. Concept Design Stage 10% 20%

On Submission of Concept Design 10%

c. Schematic Design Stage 10% 30%

On Submission of Schematic Design 10%

d. Statutory Approval Stage 5% 35%

e. Construction Document Stage 15% 50%

On Submission of Construction Drawings Part 1 5%

On Submission of Construction Drawings Part 2 10%

f. Tender Stage 15% 65%

On Submission of Tender Drawings 7%
On submission of Tender document with BoQ & Specifications 5%
On appointment of the contracting agency 3%

g. Construction Administration Stage 30% 95%

Shop Drawing Review and Approvals 10%

Equal instalments in accordance with construction progress 10%
Periodic Inspections and Quality Assurance 10%

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 h. On Completion of the work 5% 100%

4.3 Special Condition

1) **Definition of Project Cost:
As the project progresses from concept, to tender, to construction, and finally to completion stage
definition of Project Cost will vary in accordance with the table below. Interim payments of running
bills shall be made as per these definitions. Final Fee shall be based on Actual project Cost, and it shall
be reconciled in the final bill payment. If any of the project components doesn’t get constructed, fee for
those components shall be based on the cost determined for the last completed stage and payments shall
be made till that stage.

Project cost shall be worked out at different stages of Works as per following:
Sr. No. Stages of Works Project Cost Definition

A. Master Plan & Concept Design Stage Conceptual Project Cost calculated by
consultant and Approved by Authority
B. Schematic Design Stage Schematic Project Cost calculated by
consultant and Approved by Authority
C. Construction Document Stage Part 1 & 2 Schematic Project Cost calculated by
consultant and Approved by Authority
D. Tender Stage Tender cost calculated by consultant and
Approved by Authority
E. Contraction Administration Stage Project cost approved by Authority and
awarded to Contractor
F. On Completion Actual Construction Cost

For the purpose of calculating Consultant’s fees, “Project Cost or Actual Construction Cost” shall cover
all payments made to the Contractor for the execution of works for the respective phase / work package
/ or project component, which shall include (but not limited to) material, labour, contractor overheads /
profits, taxes, variations, escalation etc. Cost of free issue material (if any) provided by Client shall be
considered as part of Construction Cost.

2) 80% of the payment shall be released on submission and balance 20% on approval for each of the
above stage payments, where Client or Statutory Approvals are required.
3) The fees shall be subject to retroactive adjustments at the end of the project based on the Actual
Cost of Construction.
4) Escalation: The Fees mentioned shall remain firm for a period of 3 (three) years from the date of
signing the Contract. If the Contract term gets extended beyond 3 (three) yeas, the revised fees will
be decided on mutually agreed upon terms for the balance work.
5) Taxes and Duties: The professional fees are inclusive of all applicable taxes and duties including
GST. In case of introduction of any applicable new taxes by the statutory authorities of India,
during the course and pendency of this contract or related to this contract, such taxes shall be
borne by client.
6) Travel Cost: The AUTHORITY shall not pay visit/ travel cost to the consultant for their visit for
any stage of the work mentioned in TOR & for successful completion of work.

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7) Hard Copies: Consultant will provide 5 hard copies of the concept & schematic design submission
and 5 copies of the tender & working drawings submission. Also provide soft copy (PDF format)
for preparing the surplus copies submitted drawings & documents. Ensure that the soft copies are
suitable for preparing additional copies (e.g., printing or sharing) without requiring modifications.
8) Statutory Fees / Govt Department Charges: AUTHORITY shall pay any charges or official
payments / fees to statutory authorities for receiving various approvals / clearances and to DILR,
City Survey Office or/and any other Authority for collection of records / data.
9) Proof Checking of Structural Design: Structural proof checking will be conducted by a third party
appointed by AUTHORITY, such as IITs, etc. AUTHORITY will directly pay the fees to the
structural proof checking agency appointed for the project.
4.4 Key Performance Indicators
A. Project Milestones

o KPI: Timely submission of deliverables for each phase (e.g., Master Plan, Concept
Design, Construction Drawings).
o Target: 100% adherence to approved timelines for all deliverables.
o Measurement: Submission date compared to the agreed timeline.
B. Quality of Deliverables
o KPI: Compliance of deliverables with statutory and project-specific standards.
o Target: 100% compliance without requiring substantial rework.
o Measurement: Number of revisions requested by the Client.
C. Resource Deployment
o KPI: Availability of Key Experts and adherence to the staffing plan.
o Target: 90% or above adherence to proposed staffing schedules.
o Measurement: Monthly reports on resource utilization and availability.
D. Client Communication and Reporting
o KPI: Adherence to the reporting frequency and format as specified in the RFP.
o Target: 100% timely submission of progress reports.
o Measurement: Frequency and quality of progress reports submitted.
E. Site Visits and Inspections
o KPI: Conducting agreed-upon site visits and inspections.
o Target: 100% completion of scheduled site visits.
o Measurement: Site visit reports against the agreed schedule.

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4.5 Penalty Matrix
KPI Penalty Condition Penalty Amount

0.5% of the fee for the

Delay of up to 1 week in milestone
affected phase per week of
deliverables.
delay.
Delay in 1% of the total project fee
Deliverables Delay exceeding 2 weeks. per week, up to a maximum
of 5%.
Deliverables require more than two
Non-compliance ₹50,000 per revision cycle
rounds of revisions due to non-
with Standards beyond the second revision.
compliance with specifications.
Failure in Deduction of ₹1,00,000 per
Absence of Key Experts for more than
Resource month for each Key Experts
10% of the agreed project time.
Deployment not available.
Missed Reporting Late submission of progress or status
₹25,000 per missed report.
Deadlines reports as per the agreed schedule.
Site Visit Non- Failure to conduct scheduled site visits
₹50,000 per missed visit.
Compliance or inspections.

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 Section 5: Selection Process of Consultant/Agency

The following procedure shall be adopted in evaluating the proposals:

5.1 Technical Proposal:

The Evaluation Committee, appointed by the client, shall carry out evaluation of Technical
Proposals. Firstly, the mandatory pre-qualification requirements (as per section 5.7) shall be
checked for compliance. Proposals of the bidders, who do not meet the mandatory requirements,
shall be considered non-responsive and their proposals shall not be evaluated further. Responsive
proposals shall be evaluated based on points / marks system criteria as specified in Sections 5.8.

5.2 Financial Proposal:

5.2.1 After the evaluation of Technical Proposal is completed, the Client may notify those
bidders whose Technical Proposals were considered non-responsive and also those not
qualifying minimum marks’ criteria as per RFP Terms, indicating that their Financial
Proposals will be returned unopened after completing the selection process.
5.2.2 The Client shall simultaneously notify the bidders that have secured the minimum
qualifying mark, indicating the date and time set for opening the Financial Proposals. The
notification will be published on the client website and communicated through the
registered e-mail address.
5.2.3 The Financial Proposals shall be opened in the presence of the bidders / authorized
representatives who choose to attend. The name of the bidder, the technical scores, and the
proposed bidding price shall be read aloud and recorded when the Financial Proposals are
opened. The Client shall prepare minutes of the financial bid opening.
5.2.4 The Client shall simultaneously notify the bidders indicating the date and time set for
opening the Financial Proposals. The notification will be published on the client website
and communicated through the registered e-mail address.
5.2.5 The evaluation committee will (a) correct any computational or arithmetical errors, and (b)
adjust the prices if they fail to reflect all inputs included for the respective activities or items
in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total)
and the total amount, or (ii) between the amount derived by Super-replication of unit price
with quantity and the total price, or (iii) between words and figures, the former will prevail.
5.2.6 In case of discrepancy between the Technical and Financial Proposals in indicating
quantities of input, the Technical Proposal prevails, and the evaluation committee shall
correct the quantification indicated in the Financial Proposal so as to make it consistent
with that indicated in the Technical Proposal, apply the relevant unit price included in the
Financial Proposal to the corrected quantity, and correct the total Proposal cost.
5.2.7 The price bid to be considered for evaluation shall be including GST and all the other
taxes, if any.

5.3 Evaluation Methodology:

The Evaluation Committee shall go through following steps to carry out Technical & Financial
Evaluation:

STEP 1: Evaluation of Mandatory Compliance

The Bidders, who qualify on Mandatory Compliance as per Section 5-Clause 5.7, shall be
considered for technical evaluation.

27 | P a g e
 STEP 2: Evaluation of Technical Marks – Out of 100 marks

The Bidder will be evaluated based on the procedure laid down in Section 5, Clause 5.8.

The Bid Evaluation Committee shall evaluate the Technical Marks as per Clause 5.8

Marks obtained by the Bidders from the Presentation (out of 40 marks) shall be added to the marks
obtained in Technical Marking (out of 60 marks). Thus, the combined score out of 100 marks shall
be considered as T1. The Bidder who scores 75 marks or more out of 100 marks shall qualify for
the next stage, i.e. opening and evaluation of the Financial Proposal.

The Technical Score (TS) will be determined using the formula:

TS = 100 * T1 of bid under evaluation/(Highest T1 score)

STEP 3: Evaluation of Financial Proposal and Financial Score (FS)

After the evaluation of the Technical Proposals, the Client shall evaluate the Financial Proposals of
the bidders qualified as per the Technical Score. The Financial Proposals shall be opened in the
presence of the representatives of the qualified Bidders who choose to attend.

The Client shall declare the names of the qualified Bidders along with their respective Technical
Score before opening the Financial Proposals.

The proposed financial fees quoted by the respective Bidder shall be read aloud and recorded when
the Financial Proposals are opened

Fs – Financial Score
Score for financial Bid (Fs) = 100 * Lowest Financial Bid/ Financial Bid for ------ (Under
Evaluation)
Final Composite Score
Proposals will be ranked according to their Final Composite Score (FCS) marked out of 100 marks,
which shall be calculated by assigning a weightage of 0.70 to Technical Score (TS) and a weightage
of 0.30 to Financial Score (FS).

FCS = [Ts x T] + [Fs x F]

The weights given to the Technical and Financial Proposals are:

T = 0.7 (70%)
F = 0.3 (30%)
On completion of Evaluation of Technical and Financial Proposals, final ranking of the proposals
will be determined based on their weighted score. The firm achieving the highest combined
technical and financial score will be invited for the contract negotiations.

5.4 Award Of Contract

After completion of evaluation of bids, the Client shall award the Contract to the selected bidder by
Issuing a Letter of Award and signing the Contract Agreement.

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 The successful firm shall commence the assignment from the date of issue of Letter of Award until
and unless exempted by the Authority.

5.5 Confidentiality
Information relating to evaluation of proposals and recommendations concerning awards shall not
be disclosed to the Bidders who submitted the proposals or to other persons not officially concerned
with the process, until the winning firm has been notified that it has been awarded the contract.

5.6 Right of Rejection

Client reserves right to reject any or all proposals, to waive any informality in such proposals, to
request new proposals, to revise the RFP prior to, and including, the pre- proposal meeting date, to
proceed to do the work otherwise, withdraw this RFP, not to award the work, or not to award a
portion of work at any time. The receipt of proposals shall not in any way obligate the client to enter
into a consultancy agreement, or any other contract of any kind with the Bidder. All submitted
copies of the proposals shall become the property of the client.

5.7 Eligibility Criteria

The Bidders shall be a Single Entity (Joint Venture not allowed) with the following eligibility
criteria.

Sl. Mandatory Compliance Documents Requirement

1. COMPANY REGISTRATION • Certificate of
a. Legal Status: Incorporation
The bidder must be a registered entity either as a sole
proprietorship, partnership firm under the Partnership Act, • Memorandum of
or a company registered under the Companies Act, 1956. Articles of
Association
Proof of registration such as a Certificate of
Incorporation/Registration must be provided.
b. Operational Experience:
The bidder must demonstrate a significant operational
history in India. Specifically, the bidder should have been
in operation for a minimum period of 20 years preceding
the last date of submission of the bid. This criterion is
essential to ascertain the bidder's capability and stability in
executing projects within the Indian context.
2. COUNCIL OF ARCHITECTURE REGISTRATION • COA Certificate/
a. Valid COA Registration: Screenshot from
The Bidder's Principal Architect/Team Leader and a COA website
minimum of 10 other architects from the firm must possess
a valid Council of Architecture (COA) registration number.
This requirement ensures that the architectural team
members are duly recognized and authorized to practice
architecture in India.
b. Principal Architect/Team Leader's COA
Registration: The COA registration of the Principal
Architect/Team Leader should have been obtained prior to
the year 2005. This stipulation underscores the need for the
Principal Architect/Team Leader to possess extensive

29 | P a g e
 experience and expertise in the field of architecture, as
evidenced by their long-standing registration with the
Council of Architecture
3. Qualified in House Engineers for Carrying Out Site • Civil Engineering
Supervision to Ensure Architectural Workmanship Degree

The bidder must have a minimum of Five Project

Engineer / Managers who hold a degree specifically in
Civil Engineering. This criterion ensures that the bidder's
team includes professionals with specialized education and
training in Supervision principles, methodologies, and
practices.
4. FINANCIAL INFORMATION • Pan Card & GST
a. Registration with PAN card and GST Certificate
The bidder must possess a valid PAN card issued by the
Income Tax Department of India. The bidder also must be • Account Details
registered under the Goods and Services Tax (GST)
• Solvency Certificate
regime, as mandated by the Government of India. with min value of
b. Account Details Rs.50 Lakhs
The bidder must have a valid bank account in the name of
the registered entity. The bank account should be
operational.

5. FINANCIAL STRENGTH • Financial Turnover

Certificate from
The Bidder shall have an avg. annual turnover of INR 35 statutory auditor
Crore from consultancy services (in India operations only) • Audited Financial
Statement
and a positive Net Worth, from last five financial years
• Last Five-year
(Financial years 2019-20, 2020-21, 2021-22, 2022-23 and Income tax return
2023-24).

6. TECHNICAL EXPERTISE • Summary of Staff

list signed by signing
The firm must have a minimum of 50 members of the team authority
of professionals with diverse technical skills relevant to
• Valid Degree
Architectural (Healthcare, Institutional) projects. This may
Certificate of each
include architects, urban designers, urban planners, key professional
landscape designers, Project engineers, and infrastructure
experts.
7. Project Experience: • Project Completion
Having experience of satisfactorily completing Certificate from
comprehensive Design & Architectural work, in single designated Client
Work Order, in the last Twelve years (ending previous day official (rank should
not be below that of
of last date of submission of bids) for any of the following
Executive Engineer)
similar nature of work(s) as a sole consultant or as a
member of a consortium)

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 a. One Super Speciality Hospital Campus of 500
bedded
Or
b. At least two 250 bedded Super Specialty/Super-
specialty hospital with teaching facility in
India/abroad
1. Project Value: The construction cost of the completed
project must be not less than INR 500 crore.
2. Scope of work: The scope should include Master
Planning, and Comprehensive Design Services
(Architectural, Structural, MEP & Medical Services)
3. Timeframe: The completed project should have been
delivered within the last 10 years from the date of
submission of the bid.
4. Ongoing Projects: For ongoing projects, the bidder
must have received at least 60% of the project fees to
be considered eligible.

5.8 Technical Marking

The evaluation committee (“Evaluation Committee”) appointed by the client will carry out the technical
evaluation of proposals on the basis of the following evaluation criteria and point system. Each
evaluated proposal will be given a technical score (St) as detailed below. The Maximum Points/marks
to be given under each of the evaluation criteria are:

Sl Criteria Requirements Scoring Max. Documentary

Methodology marks Evidence
1. Financial Minimum average annual • INR 35 crore 10 CA certificate
Capacity turnover of INR 35 Crore over and ≤ 50 with UDIN to be
the previous five financial years. Crore: 2 submitted along
(FY 2019-20, 2020-21, 2021- marks with audited
22, 2022-23 and 2023-24) • INR 50 crore financial
to ≤ 65 statements
Crore: 5
marks
• More than 65
Crore: 10
Marks
2. Project The bidder must demonstrate • 2 Projects: 30 Work order,
Experience previous experience in 10 Marks Client
successfully completing •2 to 5 certificate
Hospital Project with minimum Projects – 15 stating
250 Beds for any National/ Marks completion of
State Government or Local •5 to 7 project,
Government body. projects: 20 certified not
• More than 7 below the rank

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Sl Criteria Requirements Scoring Max. Documentary
Methodology marks Evidence
projects: 30 of Executive
marks Engineer
3. Awards The Bidder shall have received • 5 Awards – 3 5 Award Copy
any International/ National or Marks
Govt. Awards in the field of • More than 5
Architectural/ Urban Planning Awards – 5
or Urban Design Marks

4. Adequacy of CVs of following Key Experts 15 CV as per the

team shall be submitted along with format of the
proposed the proposal and will be RFP
evaluated as follows:
i) Team Leader: 5 marks
M.Plan/Design/Arch + 20
Years Experience
ii) Sr. Urban Designer: 2 marks
Master in Design/Arch + 15
Years Experience
iii) Sr. Urban Planner: Master 2 marks
in Planning + 15 Years
Experience
iv) Sr. Structural Engineer: 2 marks
Master in Structural + 15
Years Experience
v) Sr. MEP Engineer: 2 marks
Bachelor degree in
Engineering + 15 Years
Experience
vi) Project Manager: Master 2 marks
Degree in Engineering + 15
Years Experience:
5. Technical ▪ Company Profile Maximum 40 40 Technical
Presentation Presentation marks Approach and
▪ Project Site Understanding Methodology
▪ Design philosophy Presentation
▪ Technical approach and
methodology for the Project
▪ Work Plan
▪ Organization and Staffing
▪ Technical presentation

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 Section 6: General Terms & Conditions
6.1 General Provisions
6.1.1 Definitions
Unless the context otherwise requires, the following terms whenever used in this Contract have
the following meanings:
a. “Consultant” means Bidder to whom the consultancy work is awarded
b. “Client” means the organization / institution / Government or other Department which
awards a Contract to Consultant for providing consultancy services in the field of
Architectural, Planning, Engineering Designs and Project Management services as may
be defined in the consultancy contract.
c. “Applicable Law” means the laws and any other instruments having the force of law
in the Client’s country, or in such other country as may be specified in this Contract,
as they may be issued and in force from time to time.
d. “Client’s Personnel” refers to the key professional staff, support staff, and other
employees (if any) of the Client engaged in fulfilling the Client’s obligations under the
Contract; and any other personnel identified as Client’s Personnel, by a notice from the
Client to CONSULTANT
e. “Contract” means the legally binding written agreement signed between the Client
and CONSULTANT and which includes all the attached documents listed in the
Consultancy Contract.
f. “Contractor” if applicable, means the person named as contractor in the contract to
be supervised by consultant (if applicable).
g. “Contractor’s Personnel” means personnel whom the Contractor utilizes in the
execution of its contract, including the staff, labour and other employees of the
Contractor and each subcontractor; and any other personnel assisting the Contractor in
the execution of the contract to be supervised by consultant (if applicable).
h. “Day” means a working day unless indicated otherwise.
i. “Effective Date” means the date on which this Contract comes into force and effect.
j. “Experts” means, collectively, Key Experts, Non-Key Experts, or any other personnel
of Consultant, Sub-Consultant or JV member(s) assigned by consultant to perform the
Services or any part thereof under the Contract.
k. “Foreign Currency” means any currency other than the currency of the Client’s
country.
l. “Government” means the Central or State Government of the Client’s country.
m. “Key Expert(s)” means an individual professional whose skills, qualifications,
knowledge and experience are critical to the performance of the Services under the

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 Contract.
n. “Local Currency” means Indian Rupees (INR).
o. “Non-Key Expert(s)” means an individual professional provided by Consultant or its
Sub-Consultant to perform the Services or any part thereof under the Contract.
p. “Party” means the Client or Consultant, as the case may be, and “Parties” means both
of them.
q. “Services” means the work to be performed by Consultant pursuant to this Contract.
r. “Site” (if applicable) means the land and other places where works are to be executed
and/or facilities to be installed, and such other land or places as may be specified in the
Contractor’s contract as forming part of the Site.
s. “Sub-Consultants” means an entity to whom/which Consultant subcontracts any part
of the Services while remaining solely liable for the execution of the Contract.
t. “Third Party” means any person or entity other than the Government, the Client,
Consultant or a Sub-Consultant.
6.1.2 Relationship between the Parties
Nothing contained herein shall be construed as establishing a relationship of master and servant
or of principal and agent as between the Client and Consultant. Consultant, subject to this
Contract, has complete charge of the Experts and Sub-Consultants, if any, performing the
Services and shall be fully responsible for the Services performed by them or on their behalf
hereunder.
6.1.3 Law Governing Contract
This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Law.
6.1.4 Language
This Contract has been executed in English language, which shall be the binding and controlling
language for all matters relating to the meaning or interpretation of this Contract.
6.1.5 Communications
Any communication required or permitted to be given, or made pursuant to this Contract shall
be in writing in the English language. Any such notice, request or consent shall be deemed to
have been given or made when delivered in person, through post, through a recognized courier,
or through email to an authorized representative of the Party to whom the communication is
addressed, or when sent to such Party at the address specified in this Contract.
A Party may change its address for notice hereunder by giving the other Party any
communication of such change to the address specified in this Contract.
6.1.6 Locations

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 The Services shall be performed at such locations as are specified within this Contract and,
where the location of a particular task is not so specified, at such locations as may be agreed
mutually by and between the parties.
6.1.7 Authorized Representatives
Any action required or permitted to be taken, and any document required or permitted to be
executed under this Contract by the Client or Consultant may be taken or executed by the
officials specified in the Contract.
6.1.8 Effectiveness of Contract
This Contract shall come into force and effect on the date (the “Effective Date”) of the Client’s
notice to Consultant instructing Consultant to begin carrying out the Services. This notice shall
confirm that the effectiveness conditions, if any, listed in this Contract have been met.
6.1.9 Fees and Payments to Consultant/Agency
The Client shall be liable and responsible under this Contract to pay the agreed Consultancy
Fees as proposed by consultant and accepted by the Client as a part of the financial bid/proposal
made by consultant as per the Payment Schedule, made a part of this Contract. Such consultancy
fees shall be paid by the Client within Fifteen (15) days from the date of receipt of the invoice
raised by consultant. In case of delay in payment to Consultant by the Client, the Client shall
pay interest on delayed payments as per the State Bank of India lending rate.
In case of delay in providing services due to reasons not attributable to Consultant or arising
out of any delay/default on the part of the Client leading to an extension of the Consultancy
Contract beyond the prescribed duration of the Contract, Consultant shall be entitled to an
escalation in the agreed Consultancy Fees as per agreed rate.
6.1.10 Escrow Account: To ensure the smooth execution and timely payment for the project, an
Escrow Account shall be established under the joint control of the Client (BMISCL) and the
Selected Agency. The terms and conditions for the escrow account are as follows:
A. Purpose:
• The escrow account will be used solely for the purposes of disbursing payments related
to the project as per the agreed payment schedule outlined in the contract.
• The account will serve as a transparent mechanism to ensure that funds are readily
available and allocated for project-related expenses.
B. Account Operation:
• The account shall be operated jointly by authorized representatives of BMISCL
and the Selected Agency.
• All disbursements from the escrow account shall require written authorization from
both parties.
C. Funding of the Account:

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 • BMISCL shall deposit funds into the escrow account in accordance with the project
milestones and payment terms specified in the agreement.
• The Selected Agency shall not demand funds exceeding the milestone payment
due.
D. Disbursement Procedures:
• Payments will be released upon certification of milestone completion by BMISCL
or its designated representative, as outlined in the payment schedule.
• Any disputes regarding payments will be resolved as per the dispute resolution
mechanism in the contract.
E. Account Closure:
• The escrow account will be closed upon completion of the project and full
settlement of all payments to the Selected Agency.
• Any remaining balance in the account will be returned to BMISCL after fulfilling
all financial obligations.
F. Dispute Handling:
• In case of disputes regarding disbursements, funds will be retained in the escrow
account until the resolution of the dispute as per the arbitration clause.
6.1.11 Termination of Contract for Failure to Become Effective
If this Contract has not become effective within such time period after the date of Contract
signing as specified in this Contract, either Party may, by not less than Thirty (30) days written
notice to the other Party, declare this Contract to be null and void. In the event of such a
declaration by either Party, neither Party shall have any claim against the other Party with
respect hereto.
6.1.12 Commencement of Services
Consultant shall confirm the availability of Key Experts and begin carrying out the Services
not later than 15 days after the Effective Date specified in this Contract.
6.1.13 Closure of Contract
Unless terminated earlier pursuant to the provisions under this Contract, this Contract shall be
treated as fully performed and closed at the end of such time period after the Effective Date, as
specified in this Contract.
6.1.14 Entire Agreement
This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent
or representative of either Party has authority to make, and the Parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein.
6.1.15 Modifications / Variations / Change Order

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 In the event that the Client requests a change in the scope of the Project or Consultant believes
that the scope of work needs to be amended due to additional requirements, change in
requirements, rework/abortive work, or delay due to reasons not attributable to Consultant,
Consultant shall make a written narrative of the scope of the change order and the resultant fees
for the additional work, to the Client. Only upon the Client’s written approval, Consultant shall
proceed with the change order. Consultant shall invoice the Client for additional work in the
same manner as for basic services outlined in the Commercial Terms & Conditions section.
6.1.16 Sub-Contracted Services
Consultant shall be entitled to utilize the services of any persons, firm or corporate body for
execution of any part of the work falling under the scope of Consultant under this agreement
on its own and shall inform the Client about the appointed teams.
6.1.17 Indemnity:
6.1.17.1The Selected Agency shall at all times indemnify and keep indemnified BMSICL against all
claims, actions, proceedings, lawsuits, demands, losses, liabilities, damages, fines or expenses
(including interest, penalties, attorneys’ fees and other costs of defense or investigation (a)
related to or arising out of, whether directly or indirectly, (i) a breach by the resources appointed
by or through the Selected Agency of any obligations specified in relevant clauses hereof; (ii)
negligence, reckless or otherwise wrongful act or omission of the resources appointed by or
through the Selected Agency including professional negligence or misconduct of any nature
whatsoever in relation to services rendered by them;
6.1.17.2The Selected Agency shall at all times indemnify and keep indemnified BMSICL against all
claims/damages etc. for any infringement of any Intellectual Property Rights (“IPR”) while
providing its services under the Project
6.1.17.3The Selected Agency shall at all times indemnify and keep indemnified BMSICL against any
claims in respect of any damages or compensation payable in consequences of any accident or
injury sustained or suffered by the Selected Agency’s employees or agents or by any other third
party resulting from or by any action, omission or operation conducted by or on behalf of the
Selected Agency or its employees.
6.1.17.4The Selected Agency shall at all times indemnify and keep indemnified BMSICL against any
and all claims by employees, workman, contractors, sub-contractors, suppliers, agent(s),
employed engaged or otherwise working for the Selected Agency, in respect of wages, salaries,
remuneration, compensation or the like
6.1.17.5 All claims regarding indemnity shall survive the termination or expiry of the Contract.
6.1.18 Health, Safety and Environment: The Consultant shall ensure that all designs and drawings
adhere to national and international health, safety, and environmental standards (e.g., OSHA,
ISO 14001) relevant to healthcare facilities. While the Consultant is not directly responsible for
on-site construction safety, they shall:

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 a. Incorporate design elements that promote safe construction practices and operational
safety (e.g., fire exits, clear circulation pathways, material specifications).
b. Identify and mitigate potential environmental risks within the scope of their design
(e.g., sustainable materials, waste management considerations).
c. Provide design documentation and recommendations that assist the Client and
contractor in meeting construction-phase safety and environmental compliance
requirements.
d. Ensure compliance with applicable statutory regulations regarding HSE in design and
planning stages.
6.1.19 Reporting and Communication: The Selected Agency shall adhere to the reporting
mechanism as specified by BMISCL. This includes, but is not limited to, the following
requirements.
A. Regular Progress Reports: The Selected Agency must submit progress reports at intervals
specified by BMISCL (e.g., weekly, biweekly, or monthly). These reports shall include:
▪ Status of ongoing activities
▪ Milestones achieved
▪ Challenges encountered and mitigation strategies
▪ Updated timelines and deliverables
B. Report Formats: All reports shall be prepared in the formats prescribed by BMISCL,
which may include dashboards, detailed narratives, and tabular summaries, ensuring
clarity and comprehensive coverage of project details.
C. Communication Channels: The Selected Agency shall utilize designated communication
channels for submitting reports and updates, including official emails, online project
management tools, and in-person meetings, as directed by BMISCL
6.1.20 Force Majeure
Definition
a) For the purposes of this Contract, “Force Majeure” means an event which is beyond the
reasonable control of a Party, is not foreseeable, is unavoidable, and makes a Party’s
performance of its obligations hereunder impossible or so impractical as reasonably to be
considered impossible under the circumstances, and subject to those requirements,
includes, but is not limited to, war, riots, civil disorder, epidemic / pandemic, earthquake,
fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other
industrial action confiscation or any other action by Government agencies.
b) Force Majeure shall not include (i) any event which is caused by the negligence or
intentional action of a Party or such Party’s Experts, Sub-Consultants or agents or
employees, nor (ii) any event which a diligent Party could reasonably have been expected

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 to both take into account at the time of the conclusion of this Contract, and avoid or
overcome in the carrying out of its obligations hereunder.
c) Force Majeure shall not include insufficiency of funds or failure to make any payment
required hereunder.
No Breach of Contract
The failure of a Party to fulfil any of its obligations hereunder shall not be considered to be
a breach of, or default under, this Contract insofar as such inability arises from an event of
Force Majeure, provided that the Party affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures, all with the objective of carrying
out the terms and conditions of this Contract.
Measures to be taken
a) A Party affected by an event of Force Majeure shall continue to perform its obligations
under the Contract as far as is reasonably practical, and shall take all reasonable measures
to minimize the consequences of any event of Force Majeure.
b) A Party affected by an event of Force Majeure shall notify the other Party of such event as
soon as possible, and in any case not later than fourteen (14) calendar days following the
occurrence of such event, providing evidence of the nature and cause of such event, and
shall similarly give written notice of the restoration of normal conditions as soon as
possible.
c) Any period within which a Party must, pursuant to this Contract, complete any action or
task, shall be extended for a period equal to the time during which such Party was unable
to perform such action as a result of Force Majeure.
d) During the period of Consultant’s inability to perform the Services as a result of an event
of Force Majeure, Consultant, upon instructions by the Client, shall either:
i. demobilize, in which case Consultant shall be reimbursed for additional costs they
reasonably and necessarily incurred, and, if required by the Client, in reactivating the
Services; or
ii. continue with the Services to the extent reasonably possible, in which case Consultant
shall continue to be paid under the terms of this Contract and be reimbursed for
additional costs reasonably and necessarily incurred.
In the case of disagreement between the Parties as to the existence or extent of Force Majeure,
the matter shall be settled according to the provisions of this Contract.
6.1.21 Termination
This Contract may be terminated by either Party as per provisions set up below
a) By the Client
The Client may terminate this Contract in case of the occurrence of any of the events
specified here under. In such an occurrence the Client shall have to give at least Sixty (60)

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 calendar days’ written notice of termination, specifying therein detailed reasons as to why
the Client desires to terminate the Contract and give an opportunity to consultant to respond
to the said notice and present before the Client its case as to why the Contract should not
be terminated.
i. If there is an established default in providing services by consultant and consultant
fails to remedy the default or failure in the performance of its obligations as
specified in the notice of termination pursuant to the provisions contained in this
Contract.
ii. If Consultant fails to comply with any final decision reached as a result of
arbitration proceedings pursuant to the provisions of the Contract.
iii. If, as the result of Force Majeure, Consultant is unable to perform a material portion
of the Services for a period exceeding sixty (60) calendar days.
iv. If Consultant fails to provide the agreed Key Experts as required agreed between
the parties at the time of award of the Consultancy Contract.
v. If Consultant is engaged in Fraud and Corruption, in competing for or in executing
the Contract, then the Client may, after giving Fifteen (15) calendar days’ written
notice to Consultant, terminate Consultant 's employment under the Contract.
vi. Normally, as per the principles of law and justice, a party to the Contract should
not sit as a judge to determine the default of the other party and such default should
be decided by an independent authority. Considering this principle, the Client shall
ensure that the Client does not terminate the Contract as per its desire or a privilege
on its part and shall evaluate the reasons for termination in a fair, equitable and
justifiable reasons.
b) By Consultant/Agency
Consultant has an equitable authority to terminate this Contract, by not less than Sixty
(60) calendar days’ written notice to the Client, in case of the occurrence of any of the
events specified hereunder:
i. If the Client fails to perform its obligations under the Consultancy Contract and is
under a material default, not remedied within a period of Thirty (30) days from the
date of default, leading to breach of Contract on its part.
ii. If the Client fails to pay the professional fees to consultant as agreed under the
Contract and within the time prescribed under the Contract. Also, if the Client fails
to pay any money due to consultant pursuant to this Contract and not subject to
dispute between the parties within Thirty (30) calendar days after receiving a
written notice from consultant that such payment is overdue.
iii. If, as the result of Force Majeure, Consultant is unable to perform a material portion

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 of the Services for a period exceeding sixty (60) calendar days.
c) Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses 6.1.18 (a) & (b) herein above,
or upon expiration of this Contract, all rights and obligations of the Parties hereunder
shall cease, except (i) such rights and obligations as may have accrued on the date of
termination or expiration, (ii) the obligation of confidentiality set forth in this Contract,
(iii) Consultant’s obligation to permit inspection, copying and auditing of its accounts
and records set forth in this Contract and to cooperate and assist in any inspection or
investigation, and (iv) any right which a Party may have under the Applicable Law.
d) Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant to
6.1.18 (a) & (b) herein above, Consultant shall, immediately upon dispatch or receipt
of such notice, take all necessary steps to bring the Services to a close in a prompt and
orderly manner and shall make every reasonable effort to keep expenditures for this
purpose to a minimum. With respect to equipment and materials furnished by the Client
for the use of consultant which are the property of the Client, Consultant shall proceed
to deliver the same to the Client. With regards to documents prepared by consultant,
same shall be delivered to the Client subject to payment of due fees and costs to
consultant in accordance to the Contract Agreement.
e) Payment upon Termination
Upon termination of this Contract, the Client shall make the following payments to
consultant:
i. remuneration for Services satisfactorily performed prior to the effective date of
termination, and reimbursable expenditures for expenditures actually incurred
prior to the effective date of termination.
ii. in the case of termination pursuant to Clause 16 (a) hereinabove, reimbursement
of any reasonable cost incidental to the prompt and orderly termination of this
Contract, including the cost of the return travel of the Experts.

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6.1.22 Limitation of Liability
The entire and collective liability of consultant for all claims connected with this agreement
(including but not limited to negligence), whether in contract, tort, statute or otherwise, is
limited to the professional fees paid for the services and deliverables provided under this
Agreement. Consultant shall not be liable for any indirect or consequential losses of any nature
whatsoever.
6.1.23 Copyright and Intellectual Property Rights
a) Architectural design is the intellectual property of the Architect. The drawings,
specifications, documents and models as instruments of service are the property of the
Architect whether the Project is executed or not. The Client shall retain copies of consultant's
models, drawings, specifications and other documents for its information and use in
connection with the Project. These shall not be used for any other Project except for the
repetition as stipulated in the Council of Architecture (COA) Scale of Charges. Consultant
shall own intellectual rights including copyright in the drawings and documents produced in
executing its Scope of Work. Consultant 's drawings, specifications or other documents shall
not be used by the Client for additions to this Project or for the completion of this Project by
others, unless Consultant is adjudged to be in default under this Agreement.
b) Submission or distribution of documents to meet official regulatory requirements in
connection with the Project is not to be considered as publication in derogation of
consultant's reserved rights.
c) Consultant will have rights of publication of Project, in its interest in terms of design,
drawings, construction, cost and photographs. Consultant shall obtain the Client’s prior
approval for the same.
d) Confidential Information
i) Both parties may acquire, from time to time, privileged and confidential information about
the Project or the Client. Each party shall use all efforts to prevent disclosure of any of this
information to third parties, unless the information:
▪ Is already in the recipient party’s possession at the time of the disclosure.
▪ Is received from a third party.
▪ Is required by law or regulations to be disclosed.
ii) A Non-Disclosure Agreement (NDA) shall be signed between both parties at the start of
the Project, if there is a specific requirement from the Client.
6.1.24 Consultant’s Role & Responsibilities
a. Consultant 's services shall be performed as expeditiously as possible with professional skill
and care. Consultant will ensure and maintain the orderly progress of work. Consultant shall
submit a schedule for the performance of its services to the Client. This may be revised as the
Project proceeds. The time schedule will include allowances for periods of time required for

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 the Client's review and for approval by the Government (Advisory and Statutory authorities),
which have jurisdiction over the Project. Consultant or the Client, except for reasonable causes
as indicated in the time schedule, shall not exceed time limits. Notwithstanding anything
contained in this agreement, for any delay in the Project due to reasons not attributable to
consultant, allowances will be made in the total Project duration and Consultant will not be held
responsible or penalised for the same.
b. Consultant shall be responsible for all sub-consultants and other associates, who are appointed
by them to carry out parts of the scope of services contained in this Agreement.
c. Consultant accepts the trust and confidence reposed in them by the Client to provide
professional skill and judgement. Consultant will co-operate with all other members of the
design and construction team towards completion of the Project.
d. Consultant 's services shall be performed in accordance with recognised professional standards.
The Contract documents prepared by consultant, and any services provided by them under this
agreement, shall comply with requirement of the applicable local rules, codes and regulations
in force.
e. Consultant shall be a representative of the Client and advice and consult with the Client during
construction. Consultant shall have authority to act on behalf of the Client, only to the extent
provided in this agreement, unless otherwise modified in writing.
f. Consultant shall visit the Project site at periodic intervals, appropriate to the stage of
construction or as agreed to by the Client. Consultant will determine in general if the work is
being performed in the specified manner, so that the final work is in accordance with the
Contract document. However, Consultant shall not be required to conduct exhaustive on-site
inspections to check the quality, or the quantity of the work completed. Consultant shall keep
the Client informed about the overall workmanship of the work and shall guard the Client
against defects and deficiencies in the work.
g. Consultant shall have access to the work at all times, whether it is in the stages of preparation
or progress.
h. Consultant shall assist in appointing a construction management team, if required by the Client,
which will be responsible for day-to-day supervision of quality at site, timely completion and
monitoring Project cost.
i. Consultant shall not have control or charge of construction means, methods, techniques,
sequences, procedures, safety precautions and programs in connection with the work, and hence
are not responsible for the same. These are solely the Contractor's responsibility, under the
Contract for construction. Consultant shall not be responsible for the contractor's schedules or
failure to carry out the work in accordance with the construction Contract document. Consultant
shall not have control over acts or omissions of the contractor, sub-contractors or their agents
or employees or of any other persons performing portions of the work.

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 j. Consultant shall have authority to reject work which does not conform to the Contract
documents. Consultant will have authority to conduct additional inspection or testing of the
work in accordance with the Contract document, during any stage of work (fabricated, installed
or completed).
k. Consultant 's decisions on matters relating to the aesthetics shall be final, if consistent with the
intent expressed in the Contract document.
l. Consultant shall review, approve or take other appropriate action upon contractor's submittal
such as shop drawings, product data and samples depending on whether they are in accordance
with the Contract documents. Consultant will act with reasonable promptness so as to cause no
delay in the construction work. Such reviews are not conducted for determining the accuracy
and competence of details, such as dimensions and quantities. These will remain the contractor's
responsibilities to the extent required by the Contract document.
m. Consultant shall render written decisions within reasonable time on all claims, disputes or other
matters in question between the Client and contractor, relating to the execution on progress of
work, as mentioned in the Contract document.
n. Consultant shall issue virtual completion certificate of work at site, including preparation of
snag list.
6.1.25 Client’s Role and Responsibilities
a. The Client shall provide full information regarding the requirements for the Project. The Client
shall provide a program with the Project objectives, schedule, constraints and criteria including
space requirements and relationships, flexibility, expandability, special equipment, systems and
site requirements.
b. The Client shall provide detailed drawings of all existing infrastructure and buildings on the
site.
c. The Client shall establish and update an overall budget for the Project. This will include the
construction cost, other costs of the Client and reasonable contingencies related to all these
costs.
d. The Client shall designate representatives authorised to act on the Client's behalf with respect
to the Project. The Client or the authorised representative shall render decisions in a timely
manner, regarding documents submitted by consultant so that unreasonable delay is avoided in
the sequential and orderly progress of work.
e. The Client shall furnish to consultant complete information regarding the Project site as may
be necessary for consultant to perform its services. This shall include information about
building rules and regulations which are in force and applicable to the Project.
f. Surveys and soil test reports shall be provided at the Client's expense, unless mentioned
otherwise in the Scope of Works section 3.3. Consultant will rely upon the accuracy and the
completeness of such information.

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 g. In case of delayed development permission from local authorities to start the construction, the
Client may take necessary decision.
h. The Client shall give prompt written notice to consultant, if the Client becomes aware of any
fault or defect in the Project or non-conformance with the Contract documents.
i. The Client shall appoint a Construction Manager (Clerk of Works/ Site Supervisor or
Construction Management Agency in case of a large and complex Project) for day-to-day
supervision of works and to ensure that the work at site proceeds in accordance with the
Contract documents/ drawings, in stipulated budget and to exercise time and quality controls.
6.1.26 Arbitration: In the event of any question, dispute and or difference whatsoever arising under
the agreement or in connection there-with including any question relating to existence, meaning
and interpretation of this agreement any alleged breach thereof, the same shall be settled as far
as possible by mutual discussions and consultation between Consultant and BMSICL with
reference to and in context of the agreement failing which the same will be referred to the sole
Arbitration of any arbitrator appointed by the Managing Director, BMSICL, whose decision
shall be final and binding on both the parties. Subject to as aforesaid, the Arbitration and
Conciliation Act, 1996 and rules there under and any statutory modifications thereof for the
time being in force shall apply to the arbitrator proceedings under these Para’s. It is clearly
agreed that in every case where any appointee arbitrator refuses or vacates his office or neglect
or refuses to act or become incapable of acting or dies, the vacancy shall be supplied by the
Managing Director, BMSICL as aforesaid.
a. That the Second Party expressly agrees that during the term thereof, he will not be interested,
directly or indirectly, in any form fashion or manner, as partner, officer, director, stockholder,
advisor, employee, or in any other form or capacity, with any other institution or organization
or person which indirectly or indirectly impinges upon and sub serves the interest of the First
Party. Revisions in the drawings and other documents once approved required to be made by
BMSICL shall be compensated as additional services rendered by the Consultant.
b. That the Second Party shall not at any time, in any fashion, form or manner, either directly or
indirectly divulge, disclose or communicate to any person, firm, corporation, institution or
organization in any manner whatsoever any information of any kind, nature, or description
concerning a matter affecting or relating to the work/ project of the First Party of any nature
except as provided and required under the law of the land or when interest of the Second Party
so requires or with written permission of the First Party. This clause shall be applicable even
after completion/ termination of the contract.
c. That the Second Party shall not make any commitment or contracts on behalf of the First Party
to any person, institution or organization without the written consent and permission thereof
and if a same is done without any consent and permission, the Second Party shall solely be
responsible for such commitments and contracts and the First Party shall have no concern
whatsoever.

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d. The seat of Arbitration shall be Patna.
e. Fees of the Arbitrators shall be as per the Schedule IV of the amended Indian Arbitration and
Conciliation Act 2015.

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 Section 7: Financial Bid Submission Forms
FROM:

TO:

Subject: Comprehensive Planning and Designing of the Proposed Super-speciality Hospital at Patana,
including but not limited to the Preparation and Development of Master plan, Concept Designs,
Preliminary and Working Architectural, Interior& Structural Drawings for all buildings, including
preparation of Specifications and Detailed Estimates, Preliminary and Working Drawings for the
services like HVAC, Electrical, Plumbing, Fire Fighting, Gases Manifold System, CSSD, IT,
landscaping, roads & paths, traffic movement, parking & Furniture along with cost estimates, drawings
and specifications etc. including space planning, infrastructure planning and services planning for
Kitchen, Laundry, OTs & Medical Equipment, as per detailed scope of work for the proposed Super-
Speciality Hospital.

We, the undersigned, offer to undertake the comprehensive planning and designing for the
establishment of proposed Super-speciality Hospital Patna, Bihar which includes interalia preparation
and Development of Master Plan, Concept and detailed Designs, comprehensive design of all medical
and engineering services, Preliminary and working drawings including preparation of specifications
detailed estimate, tender documents in accordance with your Request for Proposal. Our Financial Bid
is as below

Sl. Description Consultancy Fees

@ Percentage (%) of
1 Professional Fees for Providing Design Services
actual Project Cost

Note:
2. The Fee/Rate shall be including GST and all other taxes/royalty etc.

3. No Hard copy of the Financial Proposal shall be submitted by the consultant. The Financial Proposal
needs to be submitted online only on the tender portal.

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 Annexure 1: Letter of Transmittal

To,
The Managing Director
Bihar Medical Services & Infrastructure Corporation Ltd (BMSICL) 2nd & 3rd Floor, Swasthya
Bhawan, Behind IGIMS, Sheikhpura, Bihar, Patna

SUB: Submission of Proposal for Consultancy Services for the Preparation of Master Plan and
Comprehensive Detailed Design Services for the Development of Super-Specialty Hospital at
Patna.

Ref: RFP No:

Ma’am/Sir,

We, the undersigned, hereby submit our proposal in response to the Request for Proposal (RFP)
referenced above for the appointment of a consultant to provide comprehensive master planning and
design services for the Super-specialty hospital development project at Patna. Our proposal is
formulated based on a thorough understanding of the RFP requirements and aligns with the objectives
set forth by [Client’s Name].

We confirm that our submission includes the following:

1. Technical Proposal – detailing our approach, methodology, experience, and

qualifications.
2. Documents and Forms – including all mandatory forms, annexures, and supporting
documents as stipulated in the RFP.

We have carefully reviewed all terms and conditions set forth in the RFP document, including the
Scope of Work, payment terms, and evaluation criteria, and hereby agree to comply with the same.
Additionally, we understand that [Client’s Name] reserves the right to reject any or all proposals
without assigning any reason.

We also confirm that our firm is not debarred or blacklisted by any government agency and that our
team is fully capable and available for the duration of the project as required.

Thank you for the opportunity to participate in this important project. We look forward to contributing
to the development of a state-of-the-art healthcare facility in Patna.

Yours sincerely,

[Authorized Signature]
[Name of Authorized Signatory]
[Designation]
[Name of the Firm/Consortium]
[Contact Information: Address, Phone Number, Email]

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 Annexure 2: Organization Detail

1. Name and Address of applicant. :

2. Telephone No. and Fax No. and E-mail id :

3. Legal status of the applicant (attach copies of original :

documents defining the legal status)

The applicant is:

a. An Individual
b. A Proprietary Firm
c. A firm in partnership
d. A Limited Company (Private of Public)
4. Name of Partners / Directors with their addresses, :
Telephone numbers, Fax and Email.

5. Designation of individuals authorized to act for the :

Organization.

6. Details of Registration/Membership with the council :

of Architects (Attach copy)

7. Has the applicant, or any constituent partner in case :

of partnership firm, has any pending litigation in the
name of his organization? If so give details.

8. Has the applicant or any constituent partner in case of :

partnership firm, ever been convicted by a court of
law? If so, give details.

9. Other details:

a) PAN No.
:
b) GST No. (Copies to
been closed) :
10. Any other information considered necessary but not :
included above.

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 Annexure 3: Average Annual Turnover Certificate

Sl. No. Financial Year Amount (in Rs. Lakh)

1.
2.
3.
4.
5.

Note: In addition to the above the applicant has to submit the following documents/ Information:

1. Copy of Audited Balance Sheet(s) for the last five years :

2. Copy of valid GST Number. :
3. Copy of PAN/ TAN card. :
4. Details of litigations, if any. :
5. Other relevant details, if any:

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 Annexure 4: Details of Healthcare Project

Name of assignment & location Page No. of RFP for

cross referencing
and verification of
information
No. Of beds Area
Project detail

Commencement date Scheduled Actual

Completion Date of Scheduled Actual

Physical
completion of work at site
Reasons for delay, if any

Architectural design

Structural design
Services Provided
MEP design

Quantity Survey

Name of Associated firm(s), if

any
Services provided by
the Associated
firm(s) Architectural design
Structural design
HVAC design
Electrical design
Equipment planning
Any other
Name of Senior Staff (Project
Director, team leader) involved
&
functions performed
Narrative description of project Use up to a quarter page
including size, features etc.

Description of actual services Use up to a quarter page

provided

Proof of having completed the

work to the satisfaction of Client

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 Name, Contact details & address
of Clients Officer to whom
reference may be made

Signature

Note:

1. Bidders are required to page no. their Bid document and for cross referencing and verification
of information mention in the above matrix the page no. at which the details are enclosed in
their Bid
2. Use separate sheet for each project/ for each member as is appropriate
3. Only those projects shall be considered for evaluation for which the letter of award and
successfully completion certificate with regard to scope of work awarded & completed from
HSCC are enclosed.
4. The evaluation shall be based on the qualitative aspects of the bidders work, therefore, please
indicate the salient features of the work undertaken including all such factors like time / Cost /
quality aspects. You may enclose photographs etc. to substantiate on the same.

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 Annexure 5: Qualifications of the Team Leader/ Team
Member

Name of the Staff

Designation
Name of the firm presently employed
Years with the firm
Proposed position
Details of task assigned

Key Qualifications
(Give an outline of staff member’s experience & training most pertinent to tasks on assignment.
Describe degree of responsibility held by staff members on relevant previous assignments and
give dates and locations)
Education
(Summarize college/university and other specialized education of staff members, giving names of
institutions dates admitted, degrees obtained etc.)
Employment Record
Client Name & Location

Brief description of work (to include all critical tasks carried out in the assignment)

Note: Use separate sheet for each client

(to be signed by authorized signatory)

Name:

Designation:

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 Annexure 6: Authorization for signing of Proposal

(On Non – judicial stamp paper of Rs 1000/- duly attested by notary public)

POWER OF ATTORNEY

Know all men by these present, we (name and address of the registered office
of the Single Entity) do hereby constitute, appoint and authorize Mr. / Ms. R/o
(name and address of residence) who is presently employed with us and holding the position of
as our authorized representative, to do in our name and on our
behalf, all such acts, deeds and things necessary in connection with or incidental to the proposal of the
firm/ organization, for “Empanelment of Consultant for Hospital Planning &
Designing” (the “Project”), including signing and submission of all documents and providing
information / responses to Bihar Medical Services & Infrastructure Corporation Limited (BMSICL),
representing us in all matters in connection with our proposal for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this
Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall
always be deemed to have been done by us. Dated this the ............................................... day of 2024.

For …………………………………………..

(Name, Designation and address)

Accepted

……………………. (Signature)

(Name, title, and address of the Attorney)

Date:

Note:

(i) The mode of execution of the Power of Attorney (PoA) should be in accordance with the
procedure, if any, laid down, by the applicable law and the charter documents of the executants and
when it is so required the same should be under common seal affixed in accordance with the required
procedure.

(ii) In case, an authorized director of the bidder/agency signs the bid, a certified copy of the
appropriate resolution/document conveying such authority may be enclosed in lieu of the Power of
Attorney (PoA).

(Signed by an Authorized Officer of the Firm)

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 Annexure 7: Affidavit for Blacklisting

Declaration by Bidder

(On a Stamp Paper of INR 100)

Affidavit

I, M/s. ................................... , (the names and addresses of the registered office) hereby certify and confirm
that we or any of our promoter(s) / director(s) are not blacklisted/barred/convicted by any court of law for
any criminal or civil offences/declared as defaulter or ineligible by BMSICL/ State Health Society Bihar
/MC&H or any other entity of GoB or any entity of state government or Govt. of India, or any local self-
government body or public undertaking in India for participating in future bids for unsatisfactory
performance, corrupt, fraudulent or any other unethical business practices for providing Consultancy
Services related medical planning and providing comprehensive Architectural services for Health
Infrastructure projects, as on last date for submission (upload) of online bidding document.

And that we are hereby, declaring all ongoing litigations where our promoter(s)/director(s) are involved in
with any government agency/state/central department/PSU, and as mentioned below:

1.

2.

3.

4.

We further confirm that we are aware that, our Application for the captioned Project would be liable for
rejection in case any material misrepresentation is made or discovered at any stage of the Bidding Process or
thereafter during the contract period and the amounts paid till date shall stand forfeited without further
intimation and BMSICL also reserves the right any such measure as may be deemed fit in the sole discretion.
Notwithstanding, the above, the BMSICL may debar/blacklist the organization.

Dated this............................................. Day of ........................., 2024

Name of the Bidder/agency………………………

Signature of the Authorized Person:……….

Name of the Authorized Person:………………..

Designation of the Authorized Person:……….

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 Annexure 8: Performance Bank Security

(Unconditional)

Date: [insert: date]

IFB: [insert: name or number of IFB]

Contract:[insert: name or number of Contract]

To:

Managing Director,

Bihar Medical Services And Infrastructure Corporation Limited,

Patna

Dear Sir or Madam:

We refer to the Contract Agreement (“the Contract”) signed on [insert: date] between you and
[insert: name of Supplier] (“the Supplier”) concerning the supply and delivery of [ insert: a brief
description of the Goods]. By this letter we, the undersigned, [insert: name of bank], a bank (or
company) organized under the laws of insert: country of bank] and having its registered/principal
office at [insert: address of bank ], (hereinafter, “the Bank”) do hereby jointly and severally with the
Supplier irrevocably guarantee payment owed to you by the Supplier, pursuant to the Contract, up to
the sum of [ insert: amount in numbers and words ]. This guarantee shall be reduced or expire as
provided for by GCC Sub-Clause .

We undertake to make payment under this Letter of Guarantee upon receipt by us of your first written
demand signed by your duly authorized officer declaring the Supplier to be in default under the Contract
and without cavil or argument any sum or sums within the above-named limits, without your need to
prove or show grounds or reasons for your demand and without the right of the Supplier to dispute or
question such demand. Our liability under this Letter of Guarantee shall be to pay to you whichever is
the lesser of the sum so requested or the amount then guaranteed under this Letter in respect of any
demand duly made under this Letter prior to expiry of this Letter of Guarantee, without being entitled
to inquire whether or not this payment is lawfully demanded.

This Letter of Guarantee shall be valid from the date of issue until the date of expiration of the guarantee,
as governed by the Contract. Except for the documents herein specified, no other documents or other
action shall be required, notwithstanding any applicable law or regulation. Our liability underthis Letter
of Guarantee shall become null and void immediately upon its expiry, whether it is returned or not, and
no claim may be made under this Letter after such expiry or after the aggregate of the sums paid by us
to you shall equal the sums guaranteed under this Letter, whichever is the earlier. All notices to be
given under this Letter shall be given by registered (airmail) post to the addressee at the address herein
set out or as otherwise advised by and between the parties hereto.

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We hereby agree that any part of the Contract may be amended, renewed, extended, modified,
compromised, released, or discharged by mutual agreement between you and the Supplier, and this
security may be exchanged or surrendered without in any way impairing or affecting our liabilities
hereunder without notice to us and without the necessity for any additional endorsement, consent, or
guarantee by us, provided, however, that the sum guaranteed shall not be increased or decreased.

No action, event, or condition that by any applicable law should operate to discharge us from liability
hereunder shall have any effect, and we hereby waive any right we may have to apply such law, so
that in all respects our liability hereunder shall be irrevocable and, except as stated herein,
unconditional in all respects.

For and on behalf of the Bank:

Signed:--------------------------------------------------------------------

Date:------------------------------------------------------------------------

in the capacity of: [ insert: title or other appropriate designation ]

Common Seal of the Bank

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 Annexure 9: Form of Bid Security

To:

Managing Director,

Bihar Medical Services And Infrastructure Corporation Limited,

Patna

WHEREAS [ insert: name of Bidder ] (hereinafter called “the Bidder”) has submitted its bid dated
[ insert: date of bid ] for the performance of the above-named Contract (hereinafter called “the Bid”)

KNOW ALL PERSONS by these present that WE [ insert: name of bank ] of [ insert: address of
bank ] (hereinafter called “the Bank”) are bound unto [ insert: name of Purchaser ] (hereinafter called
“the Purchaser”) in the sum of: [ insert: amount ], for which payment well and truly to be made to the
said Purchaser, the Bank binds itself, its successors and assigns by these presents.
Sealed with the Common Seal of the said Bank this [ insert: number ] day of [ insert: month ],[ insert:
year ].
THE CONDITIONS of this obligation are the following:
1. If, after the bid submission deadline, the Bidder
(a) withdraws its bid during the period of bid validity specified by the Bidder in the Bid Form,
or
(b) does not accept the Purchaser’s corrections of arithmetic errors in accordance with the
Instructions to Bidders; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period
of bid validity
(a) fails or refuses to sign the Contract Agreement when required; or
(b) fails or refuses to issue the performance security in accordance with the Instructions to
Bidders.
We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand,
without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will
note that the amount claimed by it is due it, owing to the occurrence of any one of the two above-named
CONDITIONS, and specifying the occurred condition or conditions.

This guarantee will remain in full force up to and including [ insert: the date that is 30 days after the
period of bid validity ], and any demand in respect thereof must reach the Bank not later than the above
date.

For and on behalf of the Bank

Signed:

Date:

in the capacity of: [ insert: title or other appropriate designation ]

Common Seal of the Bank

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 Annexure 10: Pre-Bid Query Format

The Bidder will have to ensure that their queries should put on the e-proc portal and reach through
email at [email protected] in the prescribed format as mentioned below

Bidder's Name:
RFP Reference &
S. No. Page number Clause Details Queries with Justification

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 Annexure 11: Form of Contract Agreement

This agreement is made at Patna, Bihar on the day of 2024 Between Bihar Medical Services And
Infrastructure Corporation Limited hereinafter called “BMSICL” and (Name of the Design
Consultant) (Address of the Design Consultant) of hereinafter called “the Design
Consultant” of the other part.

WHEREAS BMSICL is desirous that certain Services should be provided and certain works should
be executed for providing Comprehensive Planning and Designing of the Proposed Super-speciality
Hospital at Patna, Bihar and has accepted a Bid by the Design Consultant for providing such services
as well as guarantee of such services and the remedying of defects therein.

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this agreement words and expression shall have the same meanings as are respectively assigned
to them in the Conditions of Contract hereinafter referred to.

The following documents shall be deemed to form and be read and construed as part of this
agreement, viz:

a. Request for Proposal

b. Notice Inviting Bid
c. Instructions to Bidders (Including Annexure)
d. Terms of Reference
e. General Conditions of Contract (GCC)
f. Client’s Requirements
g. Bid submitted by the Design Consultant.
h. Schedule of milestones
i. Form of Bid with Appendix
j. Letter of Award (LOA)
k. Addendums/corrigendum issued, if any

2. In consideration of the payments to be made by BMSICL to the Design Consultant as hereinafter

mentioned, the Design Consultant hereby covenants with BMSICL to execute and complete the
Project by ** .

3. BMSICL hereby covenants to pay the Design Consultant in consideration of the execution and
completion of the Project and the remedying of defects therein, the total Contract Price of Rs-----------
-----inclusive of service tax as applicable being the sum stated in the Letter of Award subject to such
additions thereto or deductions there from as may be made under the provisions of the Contract at the
times and in the manner prescribed by the Contract.

4. Obligation of the Design Consultant

The Design Consultant shall ensure full compliance with tax laws of India with regard to this Contract
and shall be solely responsible for the same. The Design Consultant shall keep BMSICL fully
indemnified against liability of tax, interest, penalty etc. of the Design Consultant in respect thereof,
which may arise.

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IN WITNESS WHEREOF the parties hereto have caused their respective common seals to be hereunto
affixed / (or have hereunto set their respective hands and seals) the day and year first above written.

For and on behalf of the Design Consultant For and on behalf of BMSICL

Signature of the authorized official Signature of the authorized official

Name of the official Name of the official

Stamp/Seal of the Design Consultant Stamp/Seal of the Design Consultant

By the said By the said

Name Name
on behalf of the Design Consultant in the presence on behalf of the Design Consultant in the presence
of: of:
Witness--------------------- Witness---------------------
Name----------------------- Name-----------------------
Adress---------------------- Adress----------------------

Signature of the authorized official Signature of the authorized official

Note :

To be made out by BMSICL at the time of finalization of the Form of Agreement.

**Blanks to be filled by BMSICL at the time of finalization of the Form of Agreement.

*** To be deleted if not applicable

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