RULES OF PROCEDURE

&
GENERAL GUIDE

Global Nexus Summit

Model United Nations
The different roles in an MUN conference include:
Delegates: Delegates are individuals representing countries, organizations,
entities, or individuals with the purpose of debating on a given topic. Their aim is
finding common solutions while maintaining country views and policies.
Committee Directors / Chair board: Chairs oversee all aspects and proceedings of
a committee. Their purpose is to keep the committee going, take points and
motions, conduct voting procedures, and many more.
Organization Team: Led by the Director General and Deputy Director General, the
organization team functions to make the conference run as smoothly as possible
with the logistics team, manages all communication with participants through the
PR team, and ensures the participants have everything they need wherever and
whenever they need it through the administrative team. Additionally, the IT team
guarantees all technological aspects of the conference are perfected.
Academic Team: The academic team encompasses the committee directors,
undersecretary generals, academic assistants, crisis team and most importantly,
the head of a conference, the Secretary General in addition to their Deputy
Secretary General. All academically related activities are under the management
of the Secretary General.
Conference Preparation
Once you have been accepted to a conference and assigned a country, you should
now act as a representative and get very familiar with the country’s policies and
views in order to debate on the given issue(s) and find effective solutions. Your
allocation (country and committee assigned) will determine your scope of
research in addition to the chair reports, which will be your guide for the topic.
Most importantly, solutions and debate upon the issue must be under the
capabilities and responsibilities of the committee, with the consideration of its
authoritative power. Below are some recommended steps you should take before
the conference:
1. Read the study guide provided for your committee.
2. Understand your committee’s responsibility within its scope and power.
 3. Gather information on your assigned country like general statistics and
framework, political attitudes, and opinions.
4. Delve deeper on your country’s policies towards the issue including its
perspective and
5. previous prevention measures it has taken, efforts and attempts to solve
the issue, and the ways in which they have failed or succeeded.
6. Scope out possible allies in support of your country’s stance in order to
garner support during committee proceedings.
7. Consider previous work done by related UN bodies and other international
organizations on this issue.
8. Get really familiar with your country’s approach to the subject and capacity
to engage in the problem.
9. Begin to develop ideas for strategic solutions for the problem.
Components and Structure of a Committee
The structure and components of a committee describes the first steps in an MUN
conference to the last.
1. Roll Call and Opening Debate
Before beginning any committee proceedings, roll call must be taken by the Chair
board,
ensuring that quorum is reached which is the presence of one forth of the
committee in order
to declare the committee open. This is done by calling out the country list in
alphabetical
order thereafter delegates are required to state their presence by responding
with “Present”
or “Present and Voting”
After quorum is reached, debate must be opened by way of chairs entertaining a
motion
to set the agenda.
2. Opening Speeches
Every Model UN committee formally begins with opening speeches once the
agenda is set. Delegates will be given 60-90 seconds to deliver their speech, so
the time must be used wisely.
This is the chance for delegates to welcome everyone, give a brief idea of their
stance, and share their expectations from the committee.
3. General Speakers List (GSL)
The GSL allows for delegates to generally speak on the issue or documents
introduced which can be used to garner support for certain motions, encourage
voting, or to state ideas that have not been under the scope of closed debate etc.
To be added to the GSL, delegates must raise their placard once the chairs have
asked if any delegates are wishing to be added to the General Speakers List or by
sending a message paper addressed to the chair board requesting their addition
to GSL. They can also be moved to the top or bottom of the list orremoved
completely in the same manner.
Note: The GSL should never be exhausted and there must always be at least 3
speakers on the list or else the committee is deemed to have failed.
When giving a GSL speech delegates, have a certain time assigned between 60-90
seconds and any remaining time must be yielded.
There are 3 types of yields:
Yield to Chair: remaining time is given back to the chair.
Yield to another delegate: remaining time is given to another delegate if the yield
is accepted.
Yield to questions: delegate has opened themselves to questions and other
delegates can ask questions.
Now for the committee to proceed, the floor is opened again by the chair board
for points or motions.
4. Points
Points are personal and are used in matters of assistance. None of them may
interrupt aspeaker or the chair board unless a “Point of Personal Privilege due to
inaudibility” is raised when someone is speaking.
There are 4 points to be raised:
Point of Personal Privilege: this point is raised in matters of personal discomfort
that affects the participation of a delegate in the committee. Feeling hot or cold,
inaudibility of the participant speaking, the visibility of a document, being excused
to the restroom all fall under personal privilege.
Point of Information: used to direct questions to the chair board
Point of Parliamentary Inquiry: used to ask questions regarding the rules of
procedure and the proceedings of the committee
Point of Order: used when a delegate or the chair board has done something out
of order, not permitted under the rules of procedure.

5. Motions
Motions are specific actions made to direct debate in a certain direction.
Motions should be raised for caucuses which can be:
Moderated Caucus: moderated by the chair board, moderated caucuses are for
the purpose if closed debate on a specific topic and have a designated time limit.
Delegates can speak once the chair has added them to the speakers list and given
recognition.
Unmoderated Caucus: unmoderated by the chair board, unmoderated caucuses
are lobbying sessions with designated time in which delegates are free to roam
around the committee room and communicate with other delegates, mainly used
for the preparation and editing of documents.
e.g. “The delegate of … would like to raise a motion for a moderated caucus to
discuss …for 10 minutes and individual speaking time being 45 seconds.”
Moderated Caucuses are substantive motions, therefore voting by acclimation is
the method used. This is done by delegates stating their seconds or objections. If
there are any objections, a simple majority vote must be reached.
e.g., “The delegate of … would like to raise a motion for an unmoderated caucus
to … for 15 minutes”
Unmoderated caucus motions are voted upon in a similar manner to a moderated
caucus.
Extension motions can be raised for both types of caucuses and must be under
the time limit of the original motion.
e.g. “The delegate of … would like to raise a motion for an extension of the
previous moderated caucus for 7 minutes”
Order of precedence for motions:
1. Motion for extension
2. Motion for an unmoderated caucus
3. Motion for a moderated caucus
Precedence is also given to the “most disruptive” motions, meaning most time
consuming will be taken to a vote first. If moderated caucuses have the same time
limit but different speaking times, the moderated caucus that allows for more
speakers shall take precedent.
6. Working Papers and Draft Resolutions
The first set of solutions and ideas drafted upon the topic is called a working
paper. A working paper has no specific format and is simply the ideas that
delegates hope to guide to the resolution through negotiations and compromise.
The working paper is then submitted to the chair board and can be turned into a
draft resolution through debate and lobbying.
Note: Any written document that is not submitted to the Committee Board is not
considered an official document of the committee.
The draft resolution should be in correct format and has predetermined parts.
These include:
1. Heading: name of the committee, topic, sponsors and signatories
a. Sponsors are the initial drafters of a document,
b. Signatories are the delegates that would like the document to be debated on
and usually have supported, assisted or approved its culmination.
2. Preambulatory Clauses: points that define and acknowledge the issues –
preambulatory phrases must be used to start these clauses
3. Operative Clauses: specifications of the solutions for the given issue – operative
phrases must be used to start these clauses.
The main submitter of a draft resolution must then introduce it and present it to
the committee.

1. e.g. “Motion to introduce draft resolution 1.1”

2. Motion is put to the vote.
3. Simple majority is required for the motion to pass.
Once the draft is introduced it should be debated on, potentially and ideally
corrected and enhanced further through amendments. Other draft resolution
may be introduced as well once the floor is open.
7. Amendments
An amendment is a written statement that adds, deletes or changes an operative
clause in a draft resolution.
There are two types of amendments:
1. Friendly Amendment: Supported by all the sponsors and automatically added
to the
draft resolution without a vote.
2. Unfriendly Amendment: Amendments not supported by at least one sponsor
of the draft resolution. Unfriendly amendments require a vote with a simple
majority to pass.
8. Final Resolution and Voting Procedures
A final resolution is the combination of a draft resolution and amendments.
However, to obtain a final resolution, the debate on the agenda must be closed
and the substantive voting procedure initiated.
1. A final resolution is achieved in the following order:
2. A motion to close the debate is raised.
3. The committee director recognises the motion and asks if any delegates
wish to speak against this motion.
4. Once the speeches are made, the motion is put to the vote.
5. The motion requires a two-thirds majority to pass
6. Once the debate is closed, a motion to vote on the draft resolution is
raised.
7. The committee director automatically accepts the motion.
8. The voting is carried out depending on the type of voting (roll call,
acclimation, division of the house, division of the question, etc.)
9. Depending on the outcome, the resolution either passes or fails.
10.A motion to adjourn the meeting is raised.
Rules Governing Voting
Division of the Question: After debate on a resolution or amendment has been
closed, a delegate may move to divide the question on any item which is about to
be voted on. Division of the question means that a specified set of operative
clauses may be voted on separately from the rest. Preambulatory clauses may not
be removed by division of the question. The motion may be debated to the extent
of two speakers for and two speakers against.
This motion requires a simple majority to pass:
Reordering Resolutions: The default order in which resolutions are voted on is
the order
in which they were introduced. After debate on a topic has been closed, a
delegate may motion to change the order in which resolutions on the committee
floor will be voted on. Such a motion must specify a desired order.
35. Voting: Once the committee is in voting procedure and all relevant motions
have been entertained, the committee will vote on the resolutions on the floor.
Voting occurs on each resolution in succession; once a resolution has been
passed, no further resolutions will be voted on. In all matters, both substantive
and procedural, each country will have one vote. Each vote may be a “Yes,” “No,”
or “Abstain.” All matters will be voted upon by placards, except in the case of a
roll call vote. After the Chair has announced the beginning of voting, In a roll call
vote, the Chair will call all countries noted by the dais to be in attendance in
alphabetical order.
In the first sequence, delegates may vote “Yes,” “No,” “Abstain,” “Pass,” “Yes with
rights,” or “No with rights.”
A delegate who passes during the first sequence of the roll call must vote “Yes” or
“No” during the second sequence. The same delegate may not request the right
of explanation.
A delegate may only request the right of explanation if their vote appears to
constitute a divergence from his or her country’s policy and if he or she votes “Yes
with rights” or “No with rights” in the first round of voting. After all delegates
have voted, delegates who stated their vote with rights will be granted 30
seconds each to explain their votes.
The Chair will then announce the outcome of the vote.
No delegate will interrupt the voting except on a point of personal privilege or on
a point of order in connection with the actual conduct of the voting.
A simple majority requires more “Yes” votes than “No” votes; abstentions are not
counted toward either total.
A two-thirds majority vote requires at least twice as many “Yes” votes as “No”
votes. A procedural vote is a vote on any matter besides an amendment or
resolution and requires every country to vote either “Yes” or “No” on the
question.
Roll Call Voting: After debate is closed on any topic area or amendment, any
delegate may request a roll call vote. A motion for a roll call vote is in order only
for substantive motions. The Chair’s decision whether to accept the motion for a
roll call vote may not be appealed.