BDC RECORDING PROCEDURE

SAP SM35 SAP SM35 BDC RECORDING 1. Go to SAP Tcode SM35. 2. Press RECORDING 3. Enter the recording session name [always start with Z] use CREATE function. 4. Enter Tcode to be used in the session. Press ENTERS. 5. Enter the required data in the corresponding screen in SAP & make change if necessary. Press SAVE. [During this whole process, the BDC records the movements of the cursor and the data change made in these field, so do not repeat any cursor movements which can re-record the movement and go back to a field where the data has been changed or entered] 6. In Batch Input will appear Recording screen listing the screens, data fields, etc recorded. 7. Press GET TRANSACTION. SAVE the recording. 8. Go back [F3] to the previous screen. Press OVERVIEW Recording: Overview will appear. Choose the "recording done" Press "GENERATE PROGRAM". A popup appears and enter the Program name [start the name with Z always]

Press ENTERS". 9. Enter the title of the program Enter the other attributes: Type - 1[Online program], Status - T [Test program] Application - *[Not application-specific]. SAVE the attributes of the program & create the object as a LOCAL OBJECT. 10. Press "SOURCE CODE" and the code generated by the program is displayed. 11. To check the program created, Change the data back to the original values as in the original record. Check the program for any syntax errors. Use the menu path - Program > Execute. Enter the name of the session & the authorization group for the session. Press EXECUTES" [F8]. Use T/CodeSM35 to go back to the "BDC session overview". Choose the session and process in the background. (see SM35 BDC overview screenshot) Go back to the record to see the changes made by the current BDC session. SAP BDC Procedure of writing BDC PROCEDURE OF WRITING A BDC: 1. Analyze the transaction(s) that you will use to process your batchinput data. You may have already done this when you wrote your data transfer program.

2. Decide on the batch-input method that you wish to use. - BATCH INPUT SESSION (Classical batch input) This is a more comfortable method Restart capability and detailed logging are supported by the batch input management transaction for batch input sessions. - CALL TRANSACTION USING method It offers faster processing if you need it to get your batch input done in the time slot that is available for it. It offers, however, less support for error recovery and management of batch input. (see BDC Method) 3. Write the batch input program. Your program will need to do the following: - read data in, often from a sequential file that has been exported from another system or prepared by a data transfer program - if necessary, perform data conversions or error-checking - prepare the data for batch input processing by storing the data in the batch input data structure, BDCDATA. - generate a batch input session for classical batch input, or process the data directly with CALL TRANSACTION US (see BDC Method)

SAP BDC PROCEDURE OF TRANSFER BDC USING BATCH INPUT PROCEDURE OF TRANSFER DATA USING BAT CH INPUT 1. Analyze the data that is to be transferred to the SAP System to

determine how your existing data should be mapped to the SAP data structure. - Determine structure of the data that is to be transferred into the system. - Using the SAP data structure that you generate in step 2, Determine how the data to be transferred must be mapped to the SAP structure. - Determine whether any data type or data length conversions are required. 2. Generate SAP data structures for incorporation into your data export program. - Use the data structure generation function of the ABAP dictionary to generate data structures for SAP tables in any of several programming languages. - If you are using one of Saps standard batch input programs, then use of this function is required. The standard batch input programs generally require that you use a special predefined data structure. - If you're writing your own batch input procedure, then you will need to determine the data structure on your own. You'll need to analyze the SAP transactions to find the names of the fields that the transaction requires. 3. Code your data transfer program. You can write the program in ABAP or as an external program. 4. Export the data that is to be transferred to a sequential file. Requirements: - The file must use the logical format required by the batchinput program that will import the file (step 6). - Reading and interpreting the file is much easier if you write it in ASCII or EBCDIC (character) format rather than, for example, writing numeric data in hexadecimal format. Character format is required by the pre-defined SAP batch input programs. 5. If necessary, code the ABAP batch input program that will read in the data to be transferred from your file.

SAP supplies ready-to-run batch-input programs for most of the SAP applications. 6. Process the data and add it to the SAP System. You can do this either by: - Generating a batch input session; or - By processing data directly in your batch-input program with the ABAP statement CALL TRANSACTION USING. (see BDC Method) 7. Check that all data has been successfully processed. Method: Analyze the batch input-processing log. If you are using CALL TRANSACTION USING, then you will need to analyze the processing messages collected by your program. 8. Correct and re-process erroneous data. Use the batch-input management function to process erroneous transactions interactively. You can correct data during this interactive processing. SAP has provided special data structure for batch data input for most of the objects. Using these structures, one need not know what tables are required for BDC. SAP has also provided with pre-defined batch input programs for data transfer. But you may still need to write a BDC to meet the requirements since the programs given by SAP may not meet them. You should therefore initialize all of the fields in your batch input data structure with the NODATA character. The default is. If the BDC program does not find a value for a field then it sets the value of that field to.

SAP BDC BDC CONCEPT Programming Interface provides two function modules for scheduling and management of background jobs : 1 BACKGROUND PROCESSING JOBVARIANT SCHEDULE The function is for scheduling a job for execution. It requires ABAP program & need a variant and an start time to execute the program.

BACKGROUND PROCESSING JOBVARIANT_OVERVIEW The function is to manage the jobs To display job logs, spool output, delete inactive jobs etc.

There are two ways to schedule the jobs: A. EXPRESS METHOD Use function module : BP JOBVARIANT SCHEDULE B. FULL CONTROL Use function modules :JOB OPEN, JOB SUBMIT & JOB CLOSE This method gives complete control over the job scheduling options such as job printing, job start time options etc. -- I METHOD OF DOING BDC -- II PROCEDURE TO WRITE A DATA TRANSFER PROGRAM --III PROCEDURE OF TRANSFER DATA USING BATCH INPUT

-- IV PROCEDURE OF WRITING A BDC -- V PROCEDURE OF RECORDING BDC -- VI BDCDATA STRUCTURE & SAMPLE

SAP BDC METHOD OF DOING BDC

METHOD OF DOING BATCH DATA COMMUNICATION BDC is used to transfer data from SAP to SAP system or from a non-SAP system to SAP system. It uses the normal Transaction codes to transfer the data. This method is used to transfer large amount data that is available in electronic form. 1. CLASSICAL METHOD (CREATING BATCH INPUT SESSION) This is the standard method to do a BDC. It offers management of sessions, support for playing back and correcting sessions that contain errors, and detailed logging. BDC program will read the data from a sequential dataset file is stored in a batch-input session. A session is a collection of transaction data for one or more transactions. To run the transactions in the session, you need to execute the session. You can start and monitor the session from System => Services => Batch Input(see screenshot procedure) The batch-input program must not open a session until it has closed the preceding session, So you must close it after transferring data. You may also process Batch input session using background processing system. This method uses the function module BDC OPEN, BDC INSERT and BDC CLOSE to generate the sessions

2. CALL TRANSACTION : Run BDC using CALL TRANSACTION does not create a session. The playback, interactive correction, and logging facilities offered for batch input sessions that are not available for CALL TRANSACTION. This method offers faster processing of data than batch input sessions. It is recommended that if you're having problems getting data entered into your SAP System quickly enough. Your program prepares the data and calls the desired transaction for immediate processing. The most important aspects of CALL TRANSACTION interface are: - Synchronous processing - Transfers data for a single transaction - Synchronous and asynchronous database updating both possible The program specifies which kind of updating is desired. Separate LUW for the transaction The system performs a database commit immediately before and after the CALL TRANSACTION USING statement. Both Batch Input Session & Call Transaction methods above need a

common data structure for storing the instructions and data for SAP transactions. To transfer data from an SAP system to another SAP system you may use RFC or CPI-C. The data transfer program should convert the data that has to transfer into the SAP system as required by the SAP data structure or the transactions using it. A conversion of the data types could be necessary at times. In case of data type mismatch, convert the data types to type C. And this data transfer program should be able to export the data in SAP format to a sequential file. The BDC program reads the data from this file during the upload of the data into the SAP system 3. CALL DIALOG : This method is not recommended to be used to do a BDC if you can enter data by way of sessions or CALL TRANSACTION USING. In this method, your program prepares data for a sequence of dialog screens, and calls a dialog module for immediate processing. The most important aspects of the CALL DIALOG interface are: Synchronous processing - Transfers data for a sequence of dialog screens - No separate database update for the dialog A database update occurs only when the calling program executes a commit operation. - Shares LUW with calling program - No batch input processing log is generated

The data and the necessary action to be performed in order to enter the data into the SAP is stored in Batch Input data structure (BDCDATA). This structure is used in all the three methods mentioned above

SAP BDC BDCDATA STRUCTURE & SAMPLE The diagram below shows how to declare the structure in your ABAP program and the fields contained in the structure

This BDCDATA structure can contain data for one transaction at a time. You first create a BDCDATA structure. Then fill the structures with data using either create session method or call transaction method. And then create it again for the next transaction. If your BDC involves more than one transaction, then this process will be in a loop. Build the structure line by line using MOVE and APPEND statements. Before building each line, reset the header line of the internal table with the CLEAR statement. The first record for each screen must contain information that identifies the screen: program name, screen name and a start-of-screen indicator. You record this information in the PROGRAM, DYNPRO, and DYNBEGIN fields of the BDCDATA structure. This sample BDCDATA starts a screen. The record specifies the program and screen identifiers. With BDCDATA-DYNBEGIN, the record shows that batch input data for a new screen is starting:

BDCDATA-PROGRAM ='sapms38m'. BDCDATA-DYNPRO ='0100'. BDCDATA-DYNBEGIN ='x'. APPEND BDCDATA. After the dynpro-start record, you must add a record for each field that is to receive a value. You need fill only the FNAM and FVAL fields. This sample BDCDATA enters a value into a field. The FNAM field identifies the target field by its table and field names. FVAL specifies the value that is to be entered: BDCDATA-FNAM ='RS3SM-FUNC_EDIT'. BDCDATA-FVAL ='x'. APPEND BDCDATA. The command field is identified by a special name in batch input, BDC OKCODE. This name is constant and always identifies the command field. This sample record would execute the save function. It uses the function key assignment of save, which is Fl 1. A function key number must be prefixed with the / (slash) character: BDCDATA-FNAM = 'BDC OKCODE'. BDCDATA-FVAL = '/11'. This sample record also executes save, but uses the function code instead of the function key assignment. All functions, whether they are displayed in menus or as buttons, are identified by function codes. A function code must be prefixed with the = character. BDCDATA-FNAM =`BDC_OKCODE'. BDCDATA-F VAL ='=UPDA'. Some screen fields need multiple values, one on each line. To provide input to one of these loop fields, you must use an explicit line index BDCDATA-FNAM ='fieldx (5)'. BDCDATA-FVAL ='value'. The line index (in the example: (5), line 5) indicates in which loop line on the screen values are to appear.

To position the cursor on a particular field, you must use the special cursor field: BDCDATA-FNAM ='BDC_CURSOR'. BDCDATA-FVAL ='fieldx'. To position the cursor on a loop field, you must use again an index:BDCDATA-FNAM ='BDC_CURSOR'. BDCDATA-FVAL ='feldy(5)'. After finishing the BDC, to return to the SAP Main Menu, from the text input screen in the ABAP editor, for example, the following BDCDATA records are necessary to leave the transaction: BDCDATA-PROGRAM = `SAPMSEDT'. "Leave text input field BDCDATA-DYNPRO = `2310'. BDCDATA-DYNBEGIN = `X'. BDCDATA-FNAM = 'BDC OKCODE'. BDCDATA-FVAL = `/3' "Back function key BDCDATA-PROGRAM = `SAPMS38M'. "Leave ABAP editor BDCDATA-DYNPRO = `0100'. .BDCDATA-DYNBEGIN = `X'. BDCDATA-FNAM = `BDC OKCODE'. BDCDATA-FVAL = `/15'. "Quit function key SAP BDC BDC CONCEPT PROCEDURE TO WRITE A DATA TRANSFER PROGRAM : 1. Analyze the structure of the existing data and specify the conversions that are required to fill the SAP data structures. 2. Generate the SAP data structure If the program is written in ABAP, you need only include e required tables in your program with the TABLES statement. 3. Initialize the SAP data structure. 4. Fill the structure with data, performing any conversions and errorchecking that are required. 5. Write the sequential file that is typically required for making the data available to the batch input program in the SAP System.

THE PURPOSE OF ANALYZING DATA IS : - To gather the transaction code that is to used - List of the required fields for input - Field names, types and lengths - To note the screen numbers involved &  program names for the screen. There are two ways by which you can achieve the above, 1. Go to System => Status Run the transaction and note the information of Screen No. & Program name 2. Place the cursor in the field and press Fl for Technical Information of the fields.