Formatting Guidelines for Writing Internship Report

1. Every page in the internship report should have a page number, except Title page and Dedication. For the prefatory sheets use small Roman Numerals (i, ii, iii.); for the body and annexure use Arabic Numerals (1, 2, 3.) according to the following guidelines: i. Prefatory parts page numbers are centered and placed inch below the imaginary line that frames the bottom of the typewritten material. Count and number the prefatory pages as shown below: Title page number Dedication Acknowledgement Executive Summary Table of Contents Count (ii) but do not insert page number Count and number Count and number Count and number Count (i) but do not insert page

ii. Body and annexure page numbers are usually placed near the bottomright corner of the page, aligned with the right margin and inch (or a double space) below the bottom imaginary line that frames the typewritten material. 2. 3. 4. 5. 6. 7. 8. 9. Page Borders: Only on Top and Bottom Word Limit: At least 08,000 to 10,000 words Font size: 12 pt. Font Style: Times New Roman Font Color: Black Line Spacing: One & a half (1.5) Headings and Sub headings: Bold & /or underline Margin:

Left Right Bottom Top

1.50" 1.00" 1.00" 1.00"

General Guidelines for Formatting a Document

Follow these guidelines for the formatting of your document. 1. Table of contents Give all the headings of your document by using heading styles. The path is; Format >>>> styles and formatting You can choose heading 1 for the main headings heading 2, heading 3 and so on for the subheadings. You can modify the heading style, as you move the cursor over the heading style a downward bar will appear by clicking at the right side of the heading style and then modify it according to your requirement. Click your mouse on the page where you want to make your table of contents. Then go to Insert >>>> Reference >>>> Index and Tables >>>> Table of Contents A Table of contents will automatically appear. 2. Alignment Alignment means arrangement or position of your written material in straight or parallel lines. You can change the alignment of your whole document, a single page, a single paragraph by going to Page Setup: File >>>> Page Setup >>>> Layout The options for alignment are also available on the toolbar of the document. 3. Margins The space around the printed or written material on a page is called a margin. You can set the upper, lower, left and right margins of your document by using the Page Setup: File >>>> Page Setup >>>> Margins

You can also set margins by using rulers appeared on the upper and left side of the document. If these rulers are not appearing on the document, go to View in the tool bar and check the Ruler. 4. Line spacing The space from the bottom of one line of text to the bottom of the next line is called line spacing. You can set line spacing of documents from single to double or 1.5 before you start typing. On the Formatting toolbar, point to Line Spacing display a toolbar, press "Alt + Shift+F10" 5. Numbers and bullets Select the text you want to number or apply bullets. Go to: Format >>>> Bullets and Numbers On this sub window different tags will appear like bullets or numbers. Select the tag that is most appropriate to you. 6. Font and character spacing For font style, font size and character spacing go to: Format >>>> Font You can also change the font size and font style by using options available on formatting toolbar. 7. Header and footer You can insert header and footer on your document by View >>>> Header and Footer 8. Page numbers The path for insertion of page numbers is , and then click on the desired line

spacing. (Toolbar: A bar with buttons and options that you use to carry out commands. To

Insert >>>> Page numbers If you are using header and footer on your page then you can also insert page numbers by using the tool bar opened with footer. Usually, the page numbers are not inserted on the title page. For this purpose, go to: Insert >>>> Page numbers and then uncheck the box show number on first page. 9. Justify the Text You can justify your text so that right margin is in straight vertical line and extra spaces within a line are justified accordingly. For this purpose: Click Justify before you start typing. However, if you want to justify the text that has already been typed, select the relevant text and then click Justify. 10. To give PAGE NUMBERS in Roman Numerals and Arabic Numerals in the same document You will have to create two Sections; one for the prefatory parts, second for text parts and then insert numbers. Follow these steps: Move to the last page of prefatory parts, on that page your cursor should be in the end of page. Then on the tool bar, click at Insert >>>> Break >>>> Section Break Types >>>> Next Page (Now you have created two sections of the document successfully) Go to Page Numbers >>>> Format >>>> select Roman Numerals and select Start at (i) (This will give Roman page numbers to the selected prefatory parts) Now for the second section i.e. text parts go to the first page of Text Parts. Your cursor should be at the top of First page of Text parts. Go to Page Numbers >>>> Format >>>> Select Arabic Numerals and Start at (1). You can use same sections to omit page numbers at the title page and start giving numbers from the next page. General guidelines (Internship)

Following guidelines are formulated to help you through the journey of completing your internship/internship report for your MBAdegree:

Start your internship as early as possible after commencement of You are required to be more vigilant and active once you select this

your semester.

course. Regularly check your mails and keep in contact with your Course Instructor via email and/or MDB. Read the announcements to keep yourself abreast with the updates.

Take a print out of the provided Semester Calendar and display it

in your study room so that you will be able to manage your time and submit your written work according to the due dates.

Always keep a backup of your written work in a floppy/CD/USB

etc. so that if the original file gets corrupted or your hard drive faces any problem, your work does not get lost completely.

Semester calendar is designed keeping in view your activities in a

semester. Divide all the activities required for the completion of your internship report and set your own targets which must fall within the due dates mentioned in the semester calendar. It will help you complete your internship report within the due date and would not cause any extra burden. Be realistic about the time you allocate to your work.

Proper time management is of utmost importance in this course.

Any delay in the submission of documents (certificates and internship report) can cost you an extra semester and wastage of time.

Select the organization that is registered, well recognized and has a

proper organizational structure. While selecting the organization, keep in mind that enough data is available on the organization for making the report.

Select the organization that has the department relevant to your area

of specialization or at least activities according to your area of specialization are being performed there.

The secondary sources of data collection are the company's website,

related websites, company's published reports, annual reports, forms, manuals, brochures etc. Provide secondary data where it is necessary and use it as reference only. However, you should compile this data in your own words for your internship report writing.

The primary sources of data collection are conducting interviews Ask questions to explore and gather information from your

(structured/unstructured), observations, discussions etc.

Internship Supervisor and co-workers about their views and experiences in the organization.

First of all, collect all the data that is available and study it

thoroughly then write it in your own words according to the requirements of the format.

Collect only the relevant data/information according to format Give the detailed description of all the sections and try to focus on

provided to you.

the parts that require your own understanding according to your theoretical concepts i.e. training program, structure and functions of the department related to your area of specialization, SWOT analysis, critical analysis, conclusion and recommendations.

Do not provide unnecessary explanations and irrelevant data. Under "Training Program (a) as per format of internship report,

you are required to provide explanation of the operations/activities going on in the department(s) you worked in.

Under the Training Program (b) as per format of internship report,

you are required to provide detailed description of the tasks performed by or the projects assigned to you during your internship in the department(s) you worked in.

In internship report, you are not required to do the SWOT analysis

of a single product, office, department or branch. You are required to

observe the organization as a whole and do the SWOT analysis of the complete organization. You can plan your internship report writing as under:

You are advised to read thoroughly the format of internship report

before joining the organization. It will help you understand what information you would require to make your internship report.

Revise the courses of your area of specialization so that you have

complete knowledge of your area of specialization and can analyze the organization in the light of your knowledge.

Start writing your internship report during your internship program

so that you can easily extract any information which is required and necessary to be included in the report.

Always keep a pen and a diary with you to take notes of daily

activities/experiences you come across during your internship. Compare it with your theoretical concepts at the end of the day. Write down every point that can be helpful in conclusion.

Be regular during your internship and work wholeheartedly. View

the organization and its operations in a broad spectrum. The critical analysis in your internship report should be based on your deep and profound observation and experiences in the organization.