Resource Mobilization Orientation & Workshop:

Preparation of Enhanced Project/Program/Activity Design

ALEX C. ROLDAN, CESO V

Provincial Director DILG Davao del Norte

DANILO M. HERNANDEZ
CLGOO IV DILG Panabo City

ARTICLE X OF THE 1987 CONSTITUTION SUPERVISORY POWER OF THE PRESIDENT LOCAL GOVERNMENT UNITS

REPUBLIC ACT 6975 OTHERWISE KNOWN AS AN ACT REORGANIZING THE DEPARTMENT OF INTERIOR AND LOCAL GOVERMENT
REPUBLIC ACT 7160/ THE LOCAL GOVERNMENT CODE OF 1991. SEC. 45. NATIONAL GOVERNMENT SUPERVISION OVER LOCAL GOVERNMENT UNITS. ADMINISTRATIVE ORDER 267 DELEGATING TO THE SECRETARY OF INTERIOR AND LOCAL GOVERNMENT THE GENERAL SUPERVISION OVER LGUs

NATIONAL SUPERVISION OVER LOCAL GOVERNMENT UNITS

Does the President have supervision over local government units? Yes. Under Article X Section 4 of the 1987 Constitution, the President of the Philippines exercises general supervision over the local government officials. Jurisprudence is replete with pronouncements that this power of supervision pertains to an overseer of an inferior body. RA 7160 otherwise known as The Local Government Code of 1991 explicity provides for the supervisory powers of the National Government over Local Government.

The provision reads:

Section 25. National Government Supervision over Local Government Units.

(a) Consistent with the basic policy on local autonomy, the President shall exercise general supervision over local government units to ensure that their acts are within the scope of their prescribed powers and functions.
The President shall exercise supervisory authority directly over provinces, highly urbanized cities, and independent component cities; through the province with respect to component cities and municipalities; and through the city and municipality with respect to barangays.

Is it proper to conclude that the Presidents supervisory authority over local government units is restricted by the provisions of RA 7160?
No. It is not proper to conclude that the Presidents supervisory authority over local government units is restricted by the provisions of RA 7160 thereby depriving the former of any power to require conditions sine qua non, other than those specified by RA 7160.
Otherwise stated the Presidents power of supervision over local government officials must not be limited to an inutile overseer, the President may validly provide for an interim rules as an incident to supervision and his residual powers, if only to address the exigencies of the situation. (DILG Opinion 91 Series of 2002)

In Ganzon v. Court of Appeals (200 SCRA 271, 286), the Supreme Court emphatically ruled that the grant of autonomy is intended to break up the monopoly of the national government over the affairs of local governments, xxx not xxx to end the relation of partnership and interdependence between the central government and local government units xxx. Paradoxically, local governments are still subject to regulation, however limited, for purpose of enhancing self-government.

In the recent case of Pimentel v. Aguirre, 336 SCRA 201, the Court ratiocinated that:
Under the Philippine concept of local autonomy, the national government has not completely relinquished all its powers over local governments, including autonomous regions. Only administrative powers local affairs are delegated to political subdivisions. The purpose of the delegation is to make governance more directly responsive and effective at the local levels. The smaller political units are expected to propel social and economic growth and development. But to enable the country to develop as a whole, the programs and policies effected locally must be integrated and coordinated towards a common national goal. Thus policy setting for the entire country still lies in the President and Congress.

Is such authority to act delegated to the Secretary of the Interior and Local Government?
Yes. Administrative Order N. 267 states:

Section 1. The authority to act upon the following matters is hereby delegated to the Secretary of the Interior and Local Government:

3. Exercise of supervision directly over provinces, highly urbanized cities and independent component cities, through the province with respect to component cities and municipalities and through the city and municipality with respect to the barangays (Book 1, Title One, Article One, Section 25, LGC)
Clearly, the Secretary of the DILG exercises a delegated supervisory power over the LGUs.

Dilg Mandate (R.A. 6975)

TO PROMOTE PEACE AND ORDER, ENSURE PUBLIC SAFETY AND FURTHER STRENGTHEN LOCAL GOVERNMENT CAPABILITY AIMED TOWARDS THE EFFECTIVENESS OF BASIC SERVICES TO CITIZENRY.

SILG Memorandum (April 2008) Subject: EXERCISE OF GENERAL SUPERVISION OVER LGUs
All LCEs are hereby reminded of their duty to monitor and ensure that the acts of LGUs are within the scope of their prescribed powers and functions, consistent to the policy of the state to promote accountability and proper management of public affairs. Likewise, all DILG Directors are hereby directed to closely monitor and report any illegal acts or irregularities committed by the LCEs.

 Issuances of the DILG are in the nature of executive construction and are entitled to great weight and respect by the Court. (Miguel vs. Court of Appeals, 230 SCRA 320)

Input (Proposals through PPA Design)

Outcome or Results (Impact)

Process (Implementation)

The Project Cycle

Monitor targets & Benchmark other similar activities

Output

Identifying Projects & Programs

3 QUESTIONS TO ASK:
Whats in it for us? (LGU) Whats in it for beneficiaries? (Devt Change) Whats in it for the proponent? (Office Commitment)

CLUP ELA CDP

GOALS AND OBJECTIVES (What the LGU seeks to achieve in 3 years including the capacity of the LGU to deliver its commitment?)

PROGRAM/PROJECT PRIORITIES LEGISLATIVE REQUIREMENTS CAPDEV REQUIREMENTS

AIP Yearly plan implementation

Activities/Projects Timetables Budget/Source

3 OUTCOME SECTORAL CHANGES INSTITUTIONAL CHANGES

Direct RESULTS

Logical Framework

STATE OF THE LOCAL GOVERNMENT REPORT

Challenge 1: -How to develop a document i.e. project/activity design that captures the requirement set by the mandate; Proposed solution: -Each department should commit themselves to the Agenda by formulating a plan that identify their contribution to the attainment of the objectives set in the ELA (social contract); -Use common activity/project design contain information that are distinguishable or directly related to the projects/activitys contribution to the mandate set in the ELA; -Develop review mechanism in approving projects/activities evaluated as to its purpose, objectives and relevance to the desired output set in the ELA. (proposed session activity) Develop/improve/enhance the project/program/activity design proposals

PPA Design Format

I. II. III. IV. V. Project Identification Rationale Objectives/Expected Outputs Schedule of Implementation Budgetary Requirements

I. Project Identification
Project Title: Project Type: (infra, specific services, capdev, etc.) Project Proponent: Project Scope/Area: No. of Beneficiaries(specific): Project Duration: Budget Allocation: Source of Fund: Implementing Office:

II. Rationale
1st paragraph should tell about the project and what it seeks to achieve. 2nd paragraph should provide project details (the quantified needs to be addressed) 3rd paragraph should provide the project components describing the strategies for implementation. 4th paragraph should determine the implementing office and its capacity to implement.

III. Objectives
Identify the targets in quantifiable terms that is bounded by the project duration. Targets should be within the scope of the project and its budget. There are PPA with moving targets and these should be taken in consideration. These objectives are commitments made by the implementing office that at the end of the project duration the targets are achieved.

IV. Schedule of Implementation

Specify the activities in the implementation process and its corresponding expected outputs. Define the project duration, in days, weeks or months. Present it in a table as prescribed below:
Activities 1 2 3 4 Project Duration Expected Output JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

*In this case, project duration is set in months

III. Budgetary Requirements

Consider the manpower, operating expenses and capital expenditures of the program and categorized it by class; namely Personnel Services (PS), Maintaining & Other Operating Expenditures (MOOE), and Capital Outlay (CO). Specify funding source for each budgetary needs. Present the budgetary needs in table form reflecting the whole picture of the program.

Sample
Title: Support to Agricultural Services Rationale: Based on the agricultural data in sectoral studies Objectives: MFO: to provide agricultural services to . PI: number of farmer beneficiaries percentage increase in harvest/production Implementing Office: City Agricultural Office
PPA Expenditures I. I. Personnel Services (PS) Wages, overtime, etc. MOOE Materials & Supplies Gasoline Capital Outlay (CO) Harvester Tools TOTAL Funding Source 1st Quarter

Implementation Schedule 2nd Quarter 3rd Quarter

4th Quarter

Total

I.

EXPENDITURE CATEGORY: OPERATING EXPENSES

the appropriation spent for running a program or an activity. It can be day-to-day expense such as administration, or research & development. Personnel Services (PS)
Salaries, wages, social security contributions, overtime pay, etc.

Maintenance and Other Operating Expenses (MOOE)

traveling expenses, supplies and materials, water, illumination and power services, etc.

Interest payments
represent the cost of borrowed funds which form part and parcel of the cost of the items financed by the loan.

Allotment to different departments Subsidies to economic enterprise

EXPENDITURE CATEGORY: CAPITAL OUTLAY

the appropriation spent for the purchase of goods and services, the benefits of which extend beyond the fiscal year and which add to the assets of government. Infrastructure outlay
Construction of various public works such as road, water supply, irrigation, and other capital investments, the benefits of which extend to the general public.

Equity contributions to government projects

local government investments in the authorized capital stock of government projects

Capital transfers to different departments

pertains to the portion of the local government fund which accrue to the different departments allocations

Other capital outlays

Land acquisition, land improvement outlays, buildings and structures outlays, acquisition of vehicles, equipment, furniture, fixtures, etc.

Policies regarding current operating expenditures are summarized as follows:

Limit the growth of current operating expenditures with provisions for inflation adjustments; Encourage cost reduction measures in operation, particularly overhead expense items; Provide adequate maintenance funds for infrastructure facilities; and Control the growth of spending for personal services within the level that can be sustained by available resources.

Challenge 2: Tools to record and capture results of projects and activities Proposed Solution: -Establish a database system for of all projects that easily track results and indicators of projects/activities implementation and easy disaggregation of data; (The tool can be in matrix form using excel) -Formulate project/activity monitoring report format. Challenge 3: How to connect results of projects/Activities to the LGU agenda, National development direction, national commitments, LGPMs, Full disclosure, etc. Proposed solution: -Establish a common monitoring tool; -Develop a team to interpret data for SLGR, LGPMS, MDG etc.

List of Participants who attended the Resource Mobilization Orientation and Workshop
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Louella L. Dacanay Melvina Domingo Ricky S. Bersamen Arlene M. Algabre Fatima C. Taliban Jovita M. Lapayag Alex C. Roldan Irene D. Emphasis Kim G. Pedro Kim Lester V. Chan Maria Riza Ocampo PJ Gulayan 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. Salee C. Amper Joey Dulay Alan A. Nacario Joseph Jay O. Binasbas Sharon Gay S. Ranain Arlyn Joy B. Aora Jovito M. Glodo Edena L. Jumalon Queenie Marie Batilong Hope V. Lopez Divine Hofilenia Vanessa Jane Albelda

List of Participants who attended the Resource Mobilization Orientation and Workshop
25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. Godofredo V. Berdon Hanna T. Gadia Griezel B. Del Rosario Benjo-Marie E. Batican Christopher B. Quitan Judennis R. Regidor Florabelle Sagot Victor E. R. Calonia Jean A. Limas Elvira P. Landiga Jan Mari cafe 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. Ken Harvey C. Famor Ricardo A. Naungayan Cherryl N. Calonia Cher Bastida Juliet dela Gente Danilo M. Hernandez Karen Ann R. Maquilan Cielito N. Miano Joseph Raymund A. Sumabal Ed Lloyd Verallo