TRN FI001 Finance Overview v1 3
TRN FI001 Finance Overview v1 3
TRN FI001 Finance Overview v1 3
Financial Overview
Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
Training Agenda
1. Preface
1.1 Training Objective
1.2 Training Method
1.3 SAP Log on
Training Objective
At the end of this course, participants are expected to:
Understand SAP Finance concept and processes in XXXX which cover:
SAP FI-CO-PS Module overview
SAP FI-CO-PS functionality and the integration with other modules
SAP Organization Structure
Understand how to do Finance transactions in SAP system
Training Agenda
1. Preface
1.1 Training Objective
1.2 Training Method
1.3 SAP Log on
Training Method
Approach That Will Be Used During Training Session
1. Presentation
4. Evaluation
Reference: Evaluation Sheet
2. Demo
3. Activity
Reference: Exercise Book
6
Training Agenda
1. Preface
1.1 Training Objective
1.2 Training Method
1.3 SAP Log on
Click on SAP
Logon
Logon to SAP
Click on SAP Logo and there will be a Logon Pop Up Window
10
1
2
3
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Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
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Curriculum
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Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
14
Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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Introduction to FI-CO-PS
External financial reporting is produced by SAP Financial (FI) component while
internal reporting can be provided by SAP Controlling (CO) component.
Financial Accounting
(External)
General Ledger
Acc. Payables
Acc. Receivable
Cash Management
Asset Management
Management Accounting
(Internal)
Cost Center
Cost Element
Profit Center
Internal Order
Profitability Analysis
WBS
Fund Management
Budgeting
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17
18
Operating Concern
Controlling Area
Chart of Account
Company Code
Profit Center
Cost Center
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Controlling Area
EP00
Company code
XXXX Group
25 Company code
XXXX CC Hierarchy
Executive
Finance & IT
Support
PCO
Operation
Finance & IT
Operation
Cost Elements
Support
PCO
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Profitability
Profitability Analysis
Analysis
Overhead
Overhead Cost
Cost Controlling
Controlling
Internal
orders
Cost centers
Warehouse
production
Activity
types
CO
CEL
Product
Product Cost
Cost
Controlling
Controlling
Material
Material
valuation
valuation
Processes
Cost
Cost Element
Element Accounting
Accounting
FI
Financial
Financial
Accounting
Accounting
HR
Human
Resources
CO
PC
Sales
orders
Projects
Asset
MM
Revenues
Expense
Materials
Materials
Management
Management
ECPCA
CO
OM
Profitability
segment
PP
Production
Production
SD
S&D
S&D
SAP AG 1999
22
Projects are structured, planned and monitored in the Project System (PS) module.
The PS module does not have organisational structures. It uses other modules
structures (from Logistics and from Accounting) to present its information in different
ways.
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Financial Accounting
Controlling
External Accounting
Internal Accounting
Statutory Requirements
Organisational Budgeting
Tax Reporting
Profitability Statistics
Internal Efficiency
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Project Systems
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Legend :
AA
Create Asset
Master
for Final
Settlement
Settlement Transaction
Create Asset
Class for
Main Assets &
AUC
Assign Asset
Class to
Investment
Profile
Periodic
Settlement of
WBS to AUC
AA
AA/IM
IM/PS
PS/AA
AUC master
will be
created
automatically
By SAP
Final
Settlement of
AUC to F/A
PS/AA
Target F/A
has to be
manually
chosen
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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GL
SAP
R/3
29
30
New GL
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GL Coding
Digit
3-4
4-7
7-10
Level
P1
P2
P3
P4
Child
Description
Level 1
Level 2
Level 3
Level 4
Level Detail
Example:
Level
Deskripsi
P1
Asset
P2
Current Asset
P3
P4
Child
To-Be Sheet
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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Purchase to Pay
Purchasing
SAP MM
Requisition
Purchase
Order
Finance
SAP FI-AP & CM
Goods
Receipt
Invoice
Verification
Invoice
Processing
Invoice
Payment
AP Transaction Overview
Inputs Transaction Data
Purchases MM
FI-AP
Process
Process Invoice
Invoice
Down Payments
Process
Process Payments
Payments
Proposal List
Payment List
Outgoing Payments
Open Items
Account List
Cheques
Outputs - Reporting
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Vendor Posting
The primary transaction data
for A/P are:
Vendor invoices capturing
Vendor payments (Auto & Manual)
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Invoice Verification
Invoice verification is a process to validate price and quantity with purchase order,
good receipt and invoice (3-way matching) based on specific tolerance.
PURCHASE ORDER
GOODS RECEIPT
INVOICE
PAYMENT
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Open items:
Payable which
not been paid
cleared
Cleared items
Payable alread
or cleared
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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AR
SAP
R/3
41
Send
invoice
Receive
Posting
customer
sub ledger
payment
Posting
reconciliation
GL a/c
Clearing
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Open Item
Outstanding items which must be
cleared by the item with the same
Dr. AR Customer
Cr. Revenue
Cr. VAT out
amount
Cleared Item
Item already cleared by another item.
The total amount of the two item is
Dr. AR Customer
Cr. Sales
Cr. VAT out
Cleared with
zero.
Dr. Bank Incoming
Cr. AR Customer
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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Outgoing
Payments
Select
Open Items
Enter Partial
or Full
Payment
Update
Exchange
Differences
Update
Processed
Payments
General
Ledger
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Incoming
Payments
Select
Open Items
Enter Partial
or Full
Payment
Update
Exchange
Differences
General
Ledger
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. Short term
. By value date
2. Liquidity forecast
Medium term
Project of receipts
and disbursements
Taxes
3. Bank Reconciliation
. Every month end
Data
Bank accounts
Payment advices
Typical Timeframe
1 - 2 days
Accounts Receivable
Account payable
FI, MM, SD
1 24 weeks
Planned items
Bank accounts
Bank Statement
every month
Cash Position report describe short term movements that occur in bank account.
Liquidity Forecast report medium term movements that occur in sub-ledger accounts
Bank Reconciliation report adjustment balance between bank statement with book record.
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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1
2
3
Tax
Code
V0
V1
V2
4
5
U1
U2
No.
Description
VAT-Input 0% (Wapu)
VAT-Input 10%-Reimbursement (Wapu)
VAT-Input 10%-Reimbursement (Non
Wapu/Vendor)
VAT-Input 10%-Non Reimbursement (Wapu)
VAT-Input 10%-Non Reimbursement (Non
Wapu/Vendor)
Tax %
0.00
10.00
10.00
10.00
10.00
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50
Withholding Tax
Tax type for withholding tax is matched with the type of existing PPh (other than PPh
21 which will be explained in separate explanation), they are:
PPh pasal 4 (2)
PPh pasal 15
PPh pasal 23
PPh pasal 26
For transactions with Withholding Tax, Withholding Tax Forms will be issued to the
vendor. In the system, the Withholding Tax Form number will be inputted in the
Document Header Text field.
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Pertamina Tax
Used in the purchase of fuel to Pertamina, consist of VAT, PPh 22 with a rate
of 0.3%, and PBBKB with a rate of 4.5%.
The tax code will be created for PBBKB and VAT is FT.
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
54
EP00
Company code
XXXX Group
25 Company code
XXXX CC Hierarchy
Executive
Finance & IT
Operation
Support
PCO
Finance & IT
Operation
Support
PCO
Cost Elements
55
= Admin Group
= Division/Department
= Department/Sub-Department
= Logistics
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Community Development
Sponsorship / Contribution
Charitable Donation
Social Welfare / Recreation
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II.
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Create activity
type
Geologist
Default values
Project
Cost center:
Operation
626200
Cost center
Order
- 3,000
Activity
document
10 hours
consulting
626200
+3,000
Type of work
produced by a cost
center for the benefit
of another cost
center.
Activity type uses
tariff and unit of
measurement to
charge to other cost
object.
It serves as a tracing
factor for cost
allocation.
consulting
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Cost Allocation
Cost Allocation
Clearing Cost center
+15,000
Telephone
November
- 15,000
Cost allocation is a
process of
attributing cost to
particular cost
Allocation Rule:
Statistical key figures
(long-distance calls)
centers.
The allocation can
be within the
Long-distance
2000
+6,000
Long-distance
2000
+6,000
Long-distance
1000
+3,000
company or intercompany.
Cost allocation is
defined as one of
the activities to be
performed in month
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end closing.
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Cost Element
Receiver
Allocation
Cost Element
Allocation method by which costs are allocated from one CO object to other CO object
Only primary costs can be distributed. The original cost element remains intact.
ASSESSMENT
Sender
A
Cost Element
X 100
Allocation
Total
Cost Element
W 600
(Cost Element Type : 42)
Y 200
Z 300
600
W 600 -
Receiver
B
CO Planning
Planning in Cost Center
Planning must be done by cost element level or by resources (Materials, Services,
etc).
Planning must be broken down to periodic planning (January, February, etc).
Planning will be done annually.
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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OPEX Budgeting
OPEX Project and Routine with Internal AFE Number
Budgeting for OPEX Project will be done in WBS Planning and Budgeting
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OPEX Budgeting
Budgeting in WBS Element
Active budget control exists. Error message or warning message can be given
when actual and commitment reach certain percentage of budget.
Budgeting can not be broken down to cost element / cost element group level.
Lowest level of budget is in WBS element as lump-sum.
Budget will be checked annually.
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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Phase
Function
Project
Definition
Structuring
Planning
Budgeting
Execution
Closing
Original budget
Updates
Releases
Material
Service
Internal activity
Settlement
Cost transfers
BUDGETED
AVAIL.CONTROL
RELEASED
SETL.RULE
TEC.CLOSED
CLOSED
Project
Definition
WBS
Rough planning
Primary costs
Unit costing
Activity planning
Status
CREATED
CREATED
CREATED
Time
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WBS
Work Breakdown Structure (WBS)
The hierarchical model of the tasks to be performed in the project
In XXXX, its divide into five WBS element:
WBS for AFE Project
WBS for Internal AFE
WBS for Geothermal
WBS for Fixed Asset
WBS for Revenue
WBS for JVA Technical Purpose
All project whether OPEX or CAPEX, will use WBS element as main object
for planning and budgeting
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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JV Structure
Chart of Account
Controlling Area
Gross
Net
Company Code
Company Code
Corporate
Venture
Corporate
Venture
JOA
JOA
JOA
JOA
Corporate
Venture
Corporate
Venture
JV
JV
JV
JV
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Training Agenda
2. Finance Overview
2.1 Finance Integration Concept
2.2 General Ledger
2.3 Account Payable
2.4 Account Receivable
2.5 Cash Management
2.6 Tax Accounting
2.7 Cost Controlling
2.8 Budgeting
2.9 Project System
2.10 Joint Venture
2.11 Consolidation
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Consolidation Structure
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Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
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T-Code FS10N
T-Code FBL3N
T-Code FK03
T-Code FD03
T-Code FF7A
T-Code KS03
T-Code CJ03
T-Code GJ2A
T-Code CX1Y
Exercise
Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
90
91
Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
92
Summary
Revisit Objectives :
At the end of this course, participants are expected to:
Understand SAP Finance concept and processes in XXXX which cover:
SAP FI-CO-PS Module overview
SAP FI-CO-PS functionality and the integration with other modules
SAP Organization Structure
Understand how to do Finance transactions in SAP system
93
Training Agenda
1. Preface
2. Curriculum
3. Finance Overview
4. Demo & Exercise
5. Question & Answer Session
6. Summary
7. Evaluation
94
Evaluation
TIME : 15 Minutes
95
THANK YOU
5. Evaluation
96