Oracle Payables Implemtation Smart Guide

Fixed Scope Offering for
Implementation of
Oracle Financials Cloud
Executive Summary
 This is an overview presentation of “Fixed Scope Offering” from Zensar

Technologies for Fusion Financial implementation in cloud.
 “Zensar Technologies” is a certified key partner and Fusion capability building is

one of its top corporate priorities and part of Organization strategic objectives to
expand its services offering around cloud and related technologies.
 We have large pool of certified Fusion Financial professionals with strong

domain knowledge ,implementation skills and years of delivery experience
across the Globe.
 With strong domain knowledge, application expertise and unique technical

skills, Zensar Technologies brings to you the quick ROI at minimum risk for your
ERP cloud initiatives.
 This document provides a quick walkthrough of the fixed scope offering of

Fusion Financial implementation that includes Fusion Financial product features,
high level scope , timelines , assumptions & dependencies.
www.zensar.com | © Zensar Technologies 2015 2

Index
 Today’s Business Challenges

 Proposed Solution
 Fixed Scope Offerings & Timelines
 Scope - Business Processes & Supporting Features
 Implementation Methodology, Deliverables
 Assumptions and Obligations
 Our References
 Why Zensar

Financials
Today’s Business Challenges

Today’s Generic Business Challenges
 Implement a disciplined Financial management environment providing

relevant insight and operational rights to users at different levels in the
Financials chain and various levels in the organizational hierarchy
 Integrated processes with accurate record keeping & accounting
 Comply with global accounting standards and multiple legislative, industry
or geographic requirements
 To have Real Time Reporting & Analysis of the organization's Financial
Position
 To have Transaction Trails, Centralised accounting monitors for easy Period
Closing & auditing
 Maintain the smoothest business operations while keeping maximum
controls
 Streamline the Financials processes and achieve measurable efficiencies
 Native user experience that allows key functionalities accessible from
mobile web browsers of mobile Apps

The Industry Leading Solution
Oracle Financials Cloud

Leading solution from Oracle
 Complete and integrated financial management solution

 Streamlined financial management Processes
 Best-in-class financial management and operations capabilities
Built on 100% Open Standards
Standard Tools for Data Large Talent Pool

Lower Cost Integration
and Process Integration

Oracle’s Rich History in Cloud Services
 In On Demand business since 1999
 More than 5.5 million users
 Second-largest Cloud provider
 Enterprise-grade availability,
performance, and security
 More than 20,000 Oracle experts

around the world
 Complete portfolio of cloud

services

Option to Move from “Cloud” to “On-Premise”

Cloud Security and Data Protection

Most Reliable Platform
 More than 99.5% uptime

 ITIL-based processes
 Access to Oracle engineers
 Comprehensive production
assessment process
 High availability via
 Autonomic monitoring, diagnostics
 Predictive incident management tool
Fixed Scope Offerings

Offerings
Package Modules Duration
Package 1 Oracle Financials Cloud Essentials 16 Weeks

• General Ledger
• Accounts Payable
• Accounts Receivable
• Cash Management
Package 2 • Fusion Financials Accounting Hub (co- 14 Weeks
existence)
Package 3 Oracle Financial Cloud Complete Suite 20 Weeks

• General Ledger
• Accounts Payable
• Accounts Receivable
• Asset Management
• Expense
• Cash Management
• Collection
Package 1

Package 2

Package 3

Business Processes, Supporting
Features Included in Scope

Application Scope
Process Activity
Ledger Single Ledger will be defined based on reporting requirement
Legal Entity Single Legal Entity will be defined based business requirement
Required COA (with segments, labels and value sets) will be defined
based on business requirements, date effective account hierarchies
Chart of Accounts
would be defined based on parent child relationship between segment
values. Up to seven (7) segments in the CoA structure would be defined
Integrations Up to four(4)integrations to be defined( card companies and Bank EFT).
• Specific application roles: Accounts Payable Manager, Accounts

Payable Supervisor, Accounts Receivable Manager, Asset Accountant,
Asset Accounting Manager, Cash Manager, Collections Agent,
Collections Manager, Expense Auditor, Expense Manager, Financial
Security Analyst, Financial Application Administrator, General Accountant,
General Accounting Manager, Intercompany Accountant, Tax
Accountant, Tax Administrator.
• One Customer specific data role for each of the implemented
application roles

Application Scope (Contd.)
Process Activity
•Migration of open balances and open transactions

•Migration of Assets
•Migration of Trial balance
•Migration of Master data like Active Suppliers, Active
Customers and Banks
Data Migration
•Active Chart of Account Values
Note:
1.Data has to be provided in Zensar Template and only open
transactions shall be Migrated
2.Migration of historical data is out of scope for the project
Development of 5 transactional Reports using BI Publisher
Recommended Reports
•Customer Account Status Report
Reports •Create Customer Statements Execution Report
•Payables Negative Supplier Balance Report
•Asset Register Report
•Trial Balance Report
Applications Key Processes Setup Activity

Manage Journals:
Manage Journal Entries
Manage Recurring / Allocation Journals •Ledger sets
Manage Intercompany Journals •data access sets
Journal Approvals •Intercompany Balancing Rules
Budget Journals •Journal Approval Rules
Account Balance Reporting: •Auto Post Criteria Sets
Account Balance Translation •Journal Reversal Criteria Sets
General Account Balances Revaluation •Accounting and Reporting
Ledger Account Balances Multi Reporting Sequences Allocations and Periodic
Consolidation & Eliminations Entries
Account Balance Analysis: •Revaluations
Real Time Account balance Analysis •Historical Rates
through Excel •Open First Period
SLA Modifications:
Development/modification of 2 SLA
events (as per the requirements)
Suppliers & Supplier Invoice Management:

Manage Suppliers
Manage Supplier Invoices Configure Procurement
Invoice Approvals Business Function
Spreadsheet based invoicing Withholding On •Procurement Agents and
invoices Suppliers
•Common Options for
Accounts Supplier Payments and Prepayments Payables and Procurement
Payables Supplier Single Payments and Batch Payment Distribution Sets
Payment Printing, Payment •Invoice Tolerances
Voiding/Hold/Reissue •Disbursement System
Options
Suppliers:
Required supplier data will be created /loaded in
the system
GL Reconciliation:
Payables & GL Reconciliation

Manage Customers & Customer Invoices:
Manage customers
•Receivables System Options
Manage customers Invoices
•Receivables Activities
Invoice adjustments
•Auto Accounting Rules
Credit memo application
•Remit-to Addresses
Advance billing revenue recognition
•Standard Memo Lines
Customer receipt management:
•Funds Capture Payment Methods
Manage customer receipts
Accounts •Funds Capture Process Profiles
Automatic customer receipts
Receivable •Internal Payees
Credit card receipts processing
•Payment Systems
Receipt reversal/refund
•Receipt Classes and Methods
Auto receipt Application
•Lockbox
•Transmission Formats for
Customers:
Lockbox
Required customer data will be created
•Statement Cycles
/loaded in the system
•Create Customer
GL Reconciliation: Receivables & GL
Reconciliation

Bank Reconciliation:
Import bank statement
Auto/Manual bank reconciliation
Reconciliation tolerances
Manage External Transaction:
•Payment Methods
Record external transaction
•Payment Process Profiles
Auto transaction creation from bank
•Create Banks
Cash statement
Management
•Branches and Accounts in
Spreadsheet
Bank Accounts:
•Upload Banks, Branches, and
Required bank account details shall be
Accounts
created
Reconciliations:
Cash management & General ledger
reconciliation


Manage Assets:
Manage fixed assets
Manage Capital work in progress
Asset addition through payables &
spreadsheet
•Fixed Assets Flex field Value Sets
Manage asset impairment
•Fixed Assets Key Flex fields
Manage asset retirement
•System Controls
Manage Asset details:
Asset •Fiscal Years
Manage asset locations
Management •Asset Locations
Manage asset employee assignments
•Asset Calendars
Manage asset category
•Prorate Conventions
•Asset Categories
Asset Depreciation:
•Asset Books
Unplanned asset depreciation
Suspend depreciation
Asset Books and Categories:
Single fixed asset book shall be created
with max 10 asset categories
Manage Expense Report:

Submit expense reports Expenses System Options
Integrated Mobile expense report submission •Expense Report Templates
Expense Manage expense report audit •Expense Approval Rules
Management Expense report approval •Conversion Rates and
Manage Employee advances Policies
Expenses Reimbursement:
Employee expenses reimbursement
Corporate card expense payment

Intercompany Organizations:
Manage Intercompany Organizations
•Intercompany Balancing Rules and
Accounts
Intercompany Transactions:
•Intercompany Accounts
Intercompany Invoicing
Common •Intercompany Transaction Types
Financial
Intercompany Journals
•Intercompany Organizations and
Module Intercompany batch Approvals
Security
Spreadsheet Based transaction batch
•System Options
Reconciliations:
Intercompany reconciliation

Implementation Methodology
Oracle’s Unified Methodology (OUM)
(For Cloud Solutions Implementation)

OUM Cloud Application Services
Implementation Approach
 The OUM Cloud Approach is specifically designed for implementing Oracle

Cloud applications, according to well defined and tested activities and
deliverables; it is based on the same principles as Oracle’s Unified Method
(OUM) to allow consistent approach across all products.
 This approach consists of:

 An efficient approach to Oracle Cloud implementation
• An easy-to-follow framework of activities, for a step-by-step project
implementation centered around few and essential activities and
deliverables
• A Prototype approach based on Fusion Financial standard functionality:
customer’s processes are modeled according to Fusion best practice
business processes so that customizations are avoided
 The Oracle Cloud Delivery Toolkit with predefined, value-adding materials:
• Ready made materials to greatly reduce workload
• Best practice suggestions for all business decisions to be taken during
implementation

 Easy-to-follow framework for activities

 Short, well-structured implementation cycles
 Iterative configuration
 Up to four modules per release cycle
 Multiple releases are possible to accommodate
incremental scope and/or timeline decisions

Project Design Configure Validate Transition Realization
Migrate Configuration to Manage Transition to Steady-

Plan Project Setup Applications Update Setups
Production state Operations
Conduct Kick-off Meeting

Validate Configurations Prepare Validation Scripts Migrate Integrations & Post Go-Live Support
Extensions to Production
Schedule Workshops
Load & Validate Data
Load, Reconcile & Validate Handoff to Client
Load & Validate Data
Data Loads in Production Relationship Manager
Conduct Functional Design
Workshops Build & Validate Integrations
Conduct Final Validation

Conduct Technical Design Conduct End-to-End Review
Apply & Validate Extensions Review Gain Acceptance
Workshops
and Extensible Items
Conduct Design Review Implement Security Prepare For Training Verify Production &
Operational Readiness Close Project
Develop Security and

Conduct Train-the-Trainer
Validation Strategies & Prepare Cutover Strategy Workshops Begin Production Use
Plans
Conduct Implementation Conduct Implementation Conduct Implementation

Checkpoint Conduct Implementation
Checkpoint Checkpoint
Checkpoint
Project Management
ZENSAR Shared Client
www.zensar.com | © Zensar Technologies 2014 responsibility responsibility 31
responsibility
Project Deliverables
Deliverables included in scope Description
Project Work Plan List of high level tasks and associated timelines
Configuration Requirement Business Requirement questionnaire for solution

Questionnaire design of the to be system
Summarized configurations based on solution design.
Application Configuration
Document
Test Plans and scripts Test scenarios& results to test the solution
Set up Document
Questionnaire to gather requirements
Training Material
Super user training material

Rapid
Deployment
Methods

Assumptions and Obligations

Key Assumptions
 The standard business flows and Oracle Financials Cloud functionality will serve as the base for
the implementation.
 The implementation is based on the Cloud deployment model, hosted at Oracle
 In the Cloud deployment model, two project environments are available: A sandbox and a
production environment
 Oracle’s OUM for Cloud Implementation Approach will be used for the implementation
 A small Project team is formed and empowered to make decisions.
 All key users of client would be available at common location for all project execution activities
including Key User Training and Testing.
 Data migration to the Fusion instance subject to data provided in the templates provided by
Zensar
 No Customization can be performed in the Fusion Cloud Application, only custom configuration
within the standard system is performed
 Application bug repairs are the responsibility of Oracle Support and are not included in the
project scope or estimates.
 Any change in the scope will follow change control mechanism impacting cost and timelines
 A comprehensive list of assumptions and final timelines & estimates will be provided after a
due diligence study conducted by Zensar
Scope Exclusion
Configuration Details
Single Sign On Single Sign On setup is not included in the current scope of work
Third Party Integrations Integrations with third party systems (inbound/outbound) is not
included in current scope of work
Custom Job Roles Configuration of custom job roles would be not considered as
part of the project scope
Data Extraction and Cleansing Data extraction from third party system is not included in the
scope of the project
End User Training Zensar would follow the train the trainer approach, and end user
training is not included in the scope of the project
Change Management Organization change management would be the responsibility of
the customer
Migration of Historical Data Migration of historical data is out of scope for the project
Upgrade Upgrade of Fusion Application during project is out of the scope

Customer Obligations
 For the project to be successful Customer must fulfil

the following obligations:
 Financials Cloud environments are available prior to project start
 Assign a project manager to lead your staff’s efforts
 Assign experienced and empowered business and IT users to work
closely with Zensar's consultants according to project plan (some full-
time allocation may be necessary at times).
 Perform certain project tasks according to project plan such as provide
data in format specified, testing, assist data conversions, assist training
material preparations, end user training, data validations etc.
 Arrange for a project executive sponsor and project steering
committee

Our References

Jaddarah Workforce Services Company, KSA
Effective Workforce Management
• Leads and Opportunities

Financials
Payroll • Purchasing
• Customer Contracts
• Sourcing
Management
Sales Cloud • Self Service Procurement
• General Ledger HCM • Supplier Portal
• Accounts Payables
• Core HCM
• Accounts Receivables
Procurement • Time and Labour
• Expense Management Recruitment • Recruitment (Taleo)
• Cash Management Service • Payroll
• Visa Master
Company Overview Challenges Benefits Anticipated Results

 A Leading work force  Manual and paper based  Replacing manual processes and  Ability Source better Work force
management Company providing processes resulting overall controls into, automated,  Improved ability to serve
manpower to Industrial and inefficiencies in core function of Integrated processes and Customers (Responsiveness to
Domestics Customers in Saudi . Business and hindrance the controls meet the customer demand and
 26+ Branches business growth  Ability to Monitor and Control the customer complaints
 100+ employees, 3000 +  Lack of visibility across business spend  Automated Invoice, Receipt and
Contractors operations  Provides single source of Payment Processing
 HQ:: Jubail, Saudi Arabia  Inability to track profitability by information for it’s business  Scalable platform to support
customer contracts / Employees  Reduce data, decision and aggressive business expansion
 Partner: Zensar Technologies
 Slow response time to meet analysis latency or delays plans
 Industry: Service customer Needs  Integration with Ajeer, Sadad and  Improved Regulatory Compliance
other government systems
 Management Dashboards

Pandora – Fusion Financial Implementation
Sales force Integration

Legacy
• General Ledger
Financials • Customer Master sync
• Accounts Payables
with SFDC
• Accounts Receivables
• AR Invoice from Slingshot
• Cash Management
and SFDC
• Asset management
• Receipt with Bank
• Expense Management
Lockbox
• Collection Procurement • Invoice & Receipt
Integration with Forseva
Company Overview Challenges Benefits Anticipated Results

• Pandora Media Inc. (simply known  Historical system strategy defined  Fully integrated system with  Integrated system with data
as Pandora) is a music streaming by Pandora as a small company Fusion Procurement on Cloud. integrity across applications l with
and automated music with minimal $’s available to Financial modules and
 Streamlined Business processes
recommendation service powered support G&A Procurement to improve user
replacing manual processes
by the Music Genome Project. The confidence.
 Integration to various systems making it more reliable and
service plays musical selections of and benefit providers. scalable  Global reporting for improving
a certain genre based on the user's organization wide decisions on
artist selection.  Manual reconciliation of data  Replacing manual processes and
various Financials aspects
• Partner: Zensar Technologies across the systems. controls into, automated,
Integrated processes and  Improved Regulatory Compliance
• Industry: plays musical selections • Finance now uses more than 15
key systems, leading to controls  Pandora replaced Financial Force
significant scaling challenges as  Reduce data, decision and and Coupa legacy systems with
we surpass $1B in annual analysis latency or delays Oracle Fusion Cloud Financials and
revenue and expand Procurement
 Management Dashboards
internationally.

Why Zensar

Why Zensar
Solution
Dedicated Oracle Cloud accelerators and
Fixed Scope
Cloud Center of Certified utility based
Offerings
Excellence professionals upgrade
frameworks
Cloud Lab Rich industry and

Cloud Trained Inside
(Build Proof of HCM
implementation Sales team (Lead
concept and implementation
experience Generation)
DEMOs) experience

Financial Experience

Next Step…
To start your journey towards realizing your

HCM vision, please contact us at:
Web: www.zensar.com/
Email: [email protected]

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Fixed Scope Offering for

 This is an overview presentation of “Fixed Scope Offering” from Zensar

 “Zensar Technologies” is a certified key partner and Fusion capability building is

 We have large pool of certified Fusion Financial professionals with strong

 With strong domain knowledge, application expertise and unique technical

 This document provides a quick walkthrough of the fixed scope offering of

www.zensar.com | © Zensar Technologies 2015 2

 Today’s Business Challenges

www.zensar.com | © Zensar Technologies 2015 3

www.zensar.com | © Zensar Technologies 2015 4

 Implement a disciplined Financial management environment providing

www.zensar.com | © Zensar Technologies 2015 5

www.zensar.com | © Zensar Technologies 2015 6

 Complete and integrated financial management solution

Standard Tools for Data Large Talent Pool

www.zensar.com | © Zensar Technologies 2015 8

 In On Demand business since 1999

 More than 5.5 million users

 Second-largest Cloud provider

 More than 20,000 Oracle experts

 Complete portfolio of cloud

www.zensar.com | © Zensar Technologies 2015 9

www.zensar.com | © Zensar Technologies 2015 10

www.zensar.com | © Zensar Technologies 2015 11

 More than 99.5% uptime

www.zensar.com | © Zensar Technologies 2015 13

Package Modules Duration

Package 1 Oracle Financials Cloud Essentials 16 Weeks

Package 3 Oracle Financial Cloud Complete Suite 20 Weeks

www.zensar.com | © Zensar Technologies 2015 15

www.zensar.com | © Zensar Technologies 2015 16

www.zensar.com | © Zensar Technologies 2015 17

www.zensar.com | © Zensar Technologies 2015 18

Integrations Up to four(4)integrations to be defined( card companies and Bank EFT).

• Specific application roles: Accounts Payable Manager, Accounts

www.zensar.com | © Zensar Technologies 2015 19

•Migration of open balances and open transactions

Applications Key Processes Setup Activity

Applications Key Processes Setup Activity

Suppliers & Supplier Invoice Management:

Applications Key Processes Setup Activity

Applications Key Processes Setup Activity

www.zensar.com | © Zensar Technologies 2015 24

Applications Key Processes Setup Activity

Applications Key Processes Setup Activity

Manage Expense Report:

www.zensar.com | © Zensar Technologies 2015 26

Applications Key Processes Setup Activity

www.zensar.com | © Zensar Technologies 2015 27

www.zensar.com | © Zensar Technologies 2015 28

 The OUM Cloud Approach is specifically designed for implementing Oracle

 This approach consists of:

www.zensar.com | © Zensar Technologies 2015 29

 Easy-to-follow framework for activities

www.zensar.com | © Zensar Technologies 2015 30

Project Design Configure Validate Transition Realization

Migrate Configuration to Manage Transition to Steady-

Conduct Kick-off Meeting

Conduct Final Validation