2017 Chuuk Ics Presentation

Incident Command System
(ICS) Training
Chuuk State
Department of Health Services
Federated States of Micronesia
Presented by
Peter Judicpa
Boone Rain
Learning Objectives
I. Understand the Incident Command
System (ICS) in the context of Chuuk
State’s MMR Mass Vaccination
Response
II. Understand the five primary functions
of the ICS.
III. Identify the elements of the ICS roles as
well as the personal characteristics
needed to fill the positions in both
general and command staff.
What is an Incident?
 An Incident is anything out of the ordinary day-
to-day activities that necessitates a response.
– Emergencies and Disasters

– Pandemic Outbreaks
– Important meeting/conference
– Large social gatherings like Weddings and
funerals!
ICS as a tool
• For the command,

control and coordination
of resources during an
activity and/or incident
• Consisting of procedures
for organizing personnel,
facilities, equipment, and
communications during
an activity and/or
incident
Reasons to use ICS
 Provides an “infrastructure” to manage an
Incident (i.e., MMR mass vax campaign)
 Creates a safer work environment for

response personnel
 Establishes a clear focus on objectives and

lines of authority
 Removes emotion from the decision

making process
ICS
Challenges for ALL Management
 To establish clear objectives and priorities

 To clarify decision making and resource
allocation
 To minimize direct reports and establish
clear lines of authority
 To facilitate effective communication
among all responders and with external
agencies
ICS
Five Management Functions
Operations Logistics
Command
Planning Finance /
Administration
ICS
Functional Responsibilities
 COMMAND = Overall responsibility
 OPERATIONS = Carry out the plan
 PLANNING = Brainstorming what’s
going to be needed in
hours/days to come
 LOGISTICS = Provide support
 FINANCE / ADMINISTRATION
= Tracking cost and
procurement
ICS
Incident Commander
 Overall incident responsibility-(i.e., individual
with the most experience with the particular
incident)
 Determines the Public Health incident objectives
and strategy
– Objective(s): What can be accomplished during an
operational period (8 hour work day or 24 hours)
– Strategy(s): What needs to be done (activities) to
accomplish the objective – long term
 Develops an organizational structure that can
effectively manage and respond to the incident
ICS
Command Staff
 Information Officer
– Coordinates all information dissemination to
the public
 Safety and/or Security Officer
– Anticipates, detects, and corrects unsafe
situations
 PHEP/Liaison Officer
– Serves as contact point for representatives of
assisting and cooperating agencies
ICS
Operations Section
 Provides input into the planning process

 Operationalizes the strategy of the Incident
Action Plan
 Accomplishes the incident objectives
(Gets the work done!)
ICS
Planning Section
 Develops the Incident Action Plan (IAP)
 Determines resource need, assess the situation
 Gathers and analyzes data
– Surveillance, data collection
 Provides situational information
– Target population %, campaign progress, mapping,
graphs
 Estimates future probabilities
– Modeling
 Prepares alternative strategies
– What’s next?
ICS
Logistics Section
 Acquires resources (personnel, equipment,
services, and support)
– Gets what’s needed
 Obtains supplies (food, water, TP)
 Manages internal communications equipment
 Maintains equipment
ICS
Finance/Administration Section
 Provides financial management and
accountability
 Authorizes expenditures
 Maintains reimbursement records
 Maintains injury, death and damage
documentation
 Negotiates contracts with vendors
 Tracks cost associated with mutual aid
agreements with other agencies
Tracking Costs
Negotiating with
Vendors
CHUUK 2017
IMMUNIZATION ICS
REFER TO IMPLEMENTATION PLAN

Transfer of Responsibility
The last task you should always complete before you go
home, is to brief your Team Leads – Teams Leads in turn
brief the Incident Commander the NEXT DAY
 Situation status
 Objectives and priorities
 Current organizational structure
 Resource assignments
 Resources en route and/or ordered
 Facilities established
 Communications plan
 Prognosis, concerns, safety & seccurity matters
Universal Responsibilities
 Before:
– Be aware/familiar with your agency’s response plan
– Know the location of your emergency operations
center or “command center”
– Identify your own competencies and shortfalls and
identify training needed to get up to speed
– Be aware of the role your agency expects you to play
– Maintain any equipment in your possession in
working condition
ICS
As an event occurs:
 Receive assignment from your agency
 Upon arrival at site, review and implement the
Incident Action Plan
 Bring any specialized supplies or equipment
 Follow check-in procedures
 Use clear language; avoid jargon
 e.g., “clear text” on all communications
ICS
During an event:
 Keep subordinates and supervisors informed
 Complete required forms & documentation
ICS
After an event:
 Demobilization (clean up)
 Participate in the debriefings, After Action
Report (AAR) and determine lessons
learned
 Implement lessons learned from AAR
 Train in areas of weakness
 Replenish supplies/equipment
Summary Statement
ICS is not primarily an issue of who is in charge;
most importantly it’s a method by which all responders can
best work together
to achieve the desired outcomes.
Collaboration, Coordination, Communication.

GO TEAM CHUUK!

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Incident Command System

– Emergencies and Disasters

• For the command,

 Creates a safer work environment for

 Establishes a clear focus on objectives and

 Removes emotion from the decision

 To establish clear objectives and priorities

 Provides input into the planning process

REFER TO IMPLEMENTATION PLAN

Collaboration, Coordination, Communication.

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