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Damage Report: Reported By: D.CDT Bernard Daigan D.CDT Mc. Neil Natanauan

A damage report describes damages incurred during shipment to assist with insurance claims. It provides details of the damaged item, describes the damage and repair costs. To prepare a report, one should follow a standard format including date, location, people involved, witness statements, and a description of the incident and damages. The report should be written immediately, using clear language to accurately convey the scope and details of the damage for investigation purposes. Damage reports are important for determining recovery costs and serving as a record of incidents.

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Lim Ticao
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65 views10 pages

Damage Report: Reported By: D.CDT Bernard Daigan D.CDT Mc. Neil Natanauan

A damage report describes damages incurred during shipment to assist with insurance claims. It provides details of the damaged item, describes the damage and repair costs. To prepare a report, one should follow a standard format including date, location, people involved, witness statements, and a description of the incident and damages. The report should be written immediately, using clear language to accurately convey the scope and details of the damage for investigation purposes. Damage reports are important for determining recovery costs and serving as a record of incidents.

Uploaded by

Lim Ticao
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
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Damage Report

REPORTED BY : D.CDT BERNARD DAIGAN


D.CDT MC. NEIL NATANAUAN
What is  Statement used for insurance claims that describes the extent

Damage and value of damages to cargo and/or equipment incurred


during shipment.
Report?
 A damage report is provided by a repairer to help us understand
the background to a claim. The report generally:

What includes • Provides details of the item in question (make, model, serial
number, age, colour)
in Damage • Confirms how it was damaged (water damage, damage from

Report? impact and so on)


• Details how bad the damage is
• Advises whether repairs are possible
• Estimates the overall cost of repair.
 1. Follow a standard format.
 When writing a damage report, it’s important to use a
business format for formality reasons. The report should
consist of the following details:
 Date, time, and location of the incident
How to Prepare  The extent of the damage
a Damage  The full names and designations (role/position) of the people
Report? involved
 Names and testimonies of witnesses
 Series of events leading up to the incident
 Environmental conditions at the time of the incident
 Specific injuries sustained by the people present in the
incident
 2. Write the report immediately.
 File the report as soon as you can. If possible, you could
write it on the same day of the incident. Any delays in
How to Prepare the process can cause problems along the way.
a Damage  A delayed report may also lack evidences to prove that
Report? your claims are true, like if the scene of the incident has
been wiped clean or if there isn’t sufficient evidences to
prove that such damages were caused by the exact
incident stated in your report. 
 3. Describe the scope of the damage.
 Explain everything that happened in a first-person
narrative. This must be done thoroughly and accurately
as well.
How to Prepare  Describe each phase of the event in a logical sequence,
a Damage specifically what occurred before, during, and
immediately following the incident. You should be able
Report? to provide an in-depth analysis on what caused the
incident from a personal standpoint. Be as descriptive
with your general analysis as possible. Given that there
are three sides to every story, your claims can contribute
significantly to the investigation.
 4. Make it clear and understandable.
How to Prepare
a Damage  Avoid using big, flowery words that only make it harder
Report? for people to grasp your message. It’s best to use simple
language to prevent confusion or misinterpretation. 
 5. Review the document.
How to Prepare  Finally, review the report for any grammar or spelling
errors you may have committed. It would also be
a Damage necessary to double-check the facts provided, as you
Report? may have missed or overlooked some details essential to
the report. You may also see sales report examples.
 5. Review the document.
 The reports will be used to design the recovery process,
What is the in which the costs for the operation would be determined

Importance of as well. These general reports are typically produced


along with an incident or accident report if (and only if)
Damage property damage has been identified. For documentation
Reports? purposes, the report would also serve as a physical
record to prove that a particular event did happen for
future investigations or references.
Example of
Damage
Reports

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