PRESENTATION IN

ENGLISH
BY
DR. RUSDIAH, M.Hum
 WHAT IS PRESENTATION?

A presentation is a formal

talk to one or more people
that "presents" ideas or
information in a clear,
structured way.
 PARTS OF A PRESENTATION
All types of presentations consist
of three basic parts:
1. The introduction (should be
about 10-15% of your speaking
time)
2. The body (around 75%)
3. The conclusion (only 10%).
 10 TIPS FOR GIVING A GREAT PRESENTATION

1. Think About the Details in Advance

 Givinga presentation in front of an
audience is always stressful. Thinking
about such details as the location of
the presentation, equipment,
materials, timing, your appearance
and outfit will help you avoid
nervousness.
2. Do Your Homework (Effective preparation requires
consideration of the following things)
 Ask yourself what the presentation is all about, its title and its

goal
 Think about who your audience is
 Figure out what your main message is
 Think about the structure of the presentation: the opening, the

main part and the summary

 Make it easier for the audience and yourself: use simple

language
 Prepare yourself for questions. Think about what questions the

audience might ask

 Usually an orator has a maximum of 15 minutes to present.

So, make the presentation simple, have no more than 20 slides

using a font that is legible from a distance
 Don’t put large blocks of text in your presentation. No one will

be interested in reading it; people prefer visual material. So

think about images, graphs and videos that support your idea,
but don’t overwhelm the audience with too many visual aids
3. Introduce Yourself and Set the Theme
 At the beginning of the presentation, it’s

important to introduce yourself, giving your full

name, position and company you represent. Some
people also include their contact information on
the first slide. That’s in case you want someone
from the audience to contact you after your
presentation. After the introduction, don’t forget
to state the topic of your presentation.
 Useful phrases in English:

“Hello, ladies and gentlemen, thank you for

coming…”
“The topic of today’s meeting is…”
“Let’s get the ball rolling”
“Shall we get started?”
4. Provide an Outline or Agenda of Your Presentation
 Providing an outline of the presentation is a must,

as people want to know why they should listen to

you. That’s why the opening part is very important.
It should be cheerful, interesting and catchy. You
should know it by heart, so you don’t lose track of
your thoughts even if you are nervous.
 Useful phrases in English:
 “I’d like to give you a brief outline of my

presentation…”
“Here is the agenda for the meeting…”
“My presentation consists of the following parts…”
“The presentation is divided into four main
sections…”
5. Explain When the Listeners Can Ask Questions
 A Question & Answer period (Q&A) usually

takes place at the end of the presentation, so

you have enough time to deliver the main
message of your speech without being
interrupted by multiple questions. If you want
the audience to ask questions during or after
the presentation, say so.
 Useful phrases in English:
 “There will be a Q&A session after the

presentation”
“Please feel free to interrupt me if you have any
questions”
“I will be happy to answer your questions at any
time during the presentation”
6. Make a Clear Transition in Between the Parts
of the Presentation
 Using transition words and phrases in English

makes your presentation look smooth and

easy to follow.
 Useful phrases in English:
 “I’d like to move on to another part of the

presentation…”
“Now I’d like to look at…”
“For instance…”
“In addition…”
“Moreover…”
“This leads me to the next point…”
7. Wow Your Audience
 If you are not excited by your presentation,

your audience will not be excited either.

When presenting, you should plan to wow
your audience. Use adjectives and descriptive
words as they will help to attract the
audience’s attention and make your speech
more vivid and memorable.
 Useful phrases in English:
 “The product I present is extraordinary.”

“It’s a really cool device”

“This video is awesome”
“This is an outstanding example”
8. Make Your Data Meaningful
 If you need to present numbers or some

comparative analysis of algorithms for

integration, use some visuals to present it. You
can use charts, graphs or diagrams to make your
data meaningful and visually attractive.
Remember that pie charts are good for
representing proportions, line charts to represent
trends, column and bar charts for ranking.
 Useful phrases in English:
 “Here are some facts and figures”

“The pie chart is divided into several parts”

“The numbers here have increased or gone up”
“The numbers change and go down (decrease)”
“The numbers have remained stable”
9. Summarize
 At the end of the presentation, briefly

summarize the main points and ideas. Provide

the audience with your opinion and give them
a call to action, let them know what you want
them to do with the information you’ve
shared. End of the presentation by thanking
all the listeners and inviting them to the Q&A.
 Useful phrases in English:
 “Let’s summarize briefly what we’ve looked

at…”
“In conclusion…”
“I’d like to recap…”
10. Practice
 Try rehearsing your

presentation using the above

tips. Practice in front of a mirror
or with your friends, parents or
spouse. The more you practice,
the better. While practicing, try
not to use crutch words
(examples: uhhhhh, ahhhh, so
on, you know, like etc.)
30 USEFUL PHRASES
FOR PRESENTATIONS IN ENGLISH

Introduction
 Good morning/afternoon everyone and welcome to

my presentation. First of all, let me thank you all for

coming here today.
 Let me start by saying a few words about my own

background.
 As you can see on the screen, our topic today is......
 My talk is particularly relevant to those of you who....
 This talk is designed to act as a springboard for

discussion.
 This morning/ afternoon I’m going to take a look at

the recent developments in.....

Timing
  It will take about X minutes to cover these issues.

Handouts
 Does everybody have a handout / copy of my report?

 I’ll be handing out copies of the slides at the end of my

talk.
 I can email the PowerPoint presentation to anyone who

would like it.  

 Don’t worry about taking notes, I’ve put all the relevant

statistics on a handout for you

Questions
 If you have any questions, I am happy to answer them

 If you don’t mind, I'd like to leave questions until the

end of my talk /there will be time

 for a Q&A session at the end...
Sequencing phrases
 My first point concerns...
 First of all, I’d like to give you an overview of....
 Next, I’ll focus on.....and then we’ll consider....
 Then I’ll go on to highlight what I see as the main points of....
 Finally, I’d like to address the problem of.....
 Finally, I’d like to raise briefly the issue of....

Highlighting information
 I’d like to put the situation into some kind of perspective
 I’d like to discuss in more depth the implications of....
 I’d like to make more detailed recommendations regarding....
 I’d like you to think about the significance of this figure here
 Whichever way you look at it, the underlying trend is clear

Conclusion
 I’d just like to finish with the words of a famous scientist/

politician/ author.......
 Now let’s go out and create opportunities for...! 
Conclusion
 I’d just like to finish with the words of a

famous scientist/ politician/ author.......

 Now let’s go out and create opportunities

for...! 
7 STRATEGIES TO PREPARE A PRESENTATION IN
ENGLISH
Strategy 1: Plan, Plan, Plan
 I know this sounds simple but this is maybe the most important

step! That’s why I said it three times.

 Before you do or write anything, spend some time thinking

about what you want to say for this opportunity to present. You
can use these two questions to help you:
 Where is your audience now (before your presentation)?

In other words: what do they currently know or not know? Is

there something they are missing?
Imagine your presentation is a map and Question 1 is your
Point A.
 Where do you want your audience to be after your presentation?

What do you want your audience to know or do or think or

believe after your presentation?
On your presentation map, this is your Point B.
 And now think of the steps you need to help your audience go

from Point A to Point B.

Strategy 2: Know Your Who and Your What
 Who is your audience? You want to know the kind of people you

will be speaking to so you can offer the right information, use

the right language and think about the best visual aids.
 For example: Imagine you design applications for smart phones.

You’ve designed a great new application for children and you

want to market/sell this application. As the designer you
understand all the technical words and information about the
application. And now you have the opportunity to present to a
group of moms at a local school. It would be AMAZING if every
mom in the audience bought your application.
 How should you present to them? Do you want to use a lot of

technical words? Will they understand them? Or should you use

more common, everyday language that is clear and simple for
everyone?
 What is your purpose? Generally, presentations are used to teach,

to inform, to motivate. to persuade or to encourage action. When

you understand the purpose of your presentation,  it will be
easier for you to use the correct language and the correct style. It
will also help you organize your presentation well.
Strategy 3: Get Organized
Presentations in English generally have 3 parts:
 Opening (Introduction)
 Body (Main Points and Details)
 Closing (Summary)
 In the next several weeks, you will learn

exactly what you need for each section of

your presentation.
For now, it is important to think how you can
organize your information into these 3 parts.
 Important advice: Limit the number of main

points in your presentation from 3 to 5 (no

more than 5!). You want your audience to be
well-informed but not overwhelmed.
Strategy 4: Show, Don’t Tell
 In English, we love stories and pictures to help us remember

information.
 In English, the expression “show, don’t tell” means help your

audience understand your main points through stories, visual

aids and/or strong action words.
 People remember stories, not numbers.

When you can, use a story or a great visual aid to help your
audience remember your key points.
 For example: If you are presenting scientific information and you

want to use a number to talk about how many cells are in the
human body. According to an article by Smithsonian, there are
37.2 trillion cells in the human body!!! How many is that?
 I have no idea!
 Instead you could use a picture to help you. Imagine the largest

sports stadium and every seat is filled. Show this picture and
now tell people how many full stadiums you need for 37.2
trillion.
 With a picture, your audience can visualize this big number. And

it will be easier to remember.

Strategy 5: Talk, Don’t Read
 This one is so important. Please, please, please do not read your

presentation.
 For an audience, when someone reads a presentation it: Is

boring
 Shows you didn’t prepare well

 Of course, you can use note cards to help you remember and to

stay focused. But talk to your audience. Look at your audience.

Move around. Be comfortable and natural.
 The more you prepare, the more you practice, the easier this will

be! And your audience will enjoy your presentation so much

more!
 Also, do not be afraid to go slow!

 A good presentation does not mean speaking fast. Remember:

this is the first time your audience is hearing this information.

They need time to hear and to think about what you are saying.
You will help them (and you!) if you speak slowly.
 By speaking slowly, you will also have more time to think about

what you want to say in your presentation, remember the key

points and make fewer mistakes!
Strategy 6: Think Ahead
 One of the scariest parts of a presentation in the Q&A ( =

question and answer) part of the presentation. Most people fear

they will not:
 Understand the words of the question

 Understand the accent of the person speaking

 Know what to say

 Remember the words they need

 A Q&A session doesn’t always happen but if you have to do this,

here is how you can calm your fears:

 Review your presentation. Think about your audience (remember

the Who Are They question!). Can you identify any likely

questions?
 Give your presentation to your peers, colleagues, friends, and

family. Ask them what questions they have. It is possible they

will have some of the same questions as your audience.
 Now make a list of possible questions and prepare your answers

ahead of time. Practice giving these answers when you practice

your presentation.
 The more prepared you are, the easier a Q&A session will be.
Strategy 7: Practice, Practice, Practice
 I cannot say this enough. You must practice.

Say your presentation out loud many times.

Practice your presentation in front of your
work colleagues, your friends, your family.
 The more you practice, the more prepared

and confident you will be.

 And you can kiss some of those fears and

nervous feelings goodbye!!*

*[Idiom] kiss something goodbye: to end or
lose something. So, you can end your fears
and end your nervous feelings!
I. INTRODUCTION
 Welcome your audience and introduce
yourself
 Capture their attention
 Identify your number one goal or topic of

presentation
 Give a quick outline of your presentation
 Provide instructions for how to ask questions

(if appropriate for your situation)

 Welcome Your Audience & Introduction
 It is polite to start with a warm welcome and

to introduce yourself. Everyone in the

audience will want to know who you are. Your
introduction should include your name and
job position or the reason you are an expert
on your topic. The more the audience trusts
you, the more they listen.
Examples:
 Welcome to [name of company or event]. My name is

[name] and I am the [job title or background

information].
 Thank you for coming today. I’m [name] and I’m

looking forward to talking with you today about [your

topic].
 Good morning/afternoon ladies and gentlemen. I’d like

to quickly introduce myself. I am [name] from

[company or position]. (formal)
 On behalf of [name of company], I’d like to welcome

you today. For those of you who don’t already know

me, my name is [name] and I am [job title or
background]. (formal)
 Hi everyone. I’m [name and background]. I’m glad to

be here with you today. Now let’s get started.

(informal)
 Capture Their Attention
 For more information about how to best capture your
audience’s attention and why, please see the next
session below. However, here are a few good phrases
to get you started.
 Examples:
 Did you know that [insert an interesting fact or
shocking statement]?
 Have you ever heard that [insert interesting fact or
shocking statement]?
 Before I start, I’d like to share a quick story about [tell
your story]…
 I remember [tell your story, experience or memory]…
 When I started preparing for this talk, I was reminded
of [tell your story, share your quote or experience]…
Identify Your Goal or Topic of Presentation
 At this stage, you want to be clear with your audience about your

primary topic or goal. Do you want your audience to take action

after your talk? Is it a topic everyone is curious about (or should
be curious about)? This should be just one or two sentences and
it should be very clear.
 Examples:
 This morning I’d like to present our new [product or service].
 Today I’d like to discuss…
 Today I’d like to share with you…
 What I want to share with you is…
 My goal today is to help you understand…
 During my talk this morning/afternoon, I’ll provide you with

some background on [main topic] and why it is important to you.

 I will present my findings on…
 By the end of my presentation, I’d like for you to know…
 I aim to prove to you / change your mind about…
 I’d like to take this opportunity to talk about…
 As you know, this morning/afternoon I’ll be discussing…
Outline Your Presentation
 You may have heard this about presentations in English before:

 First, tell me what you’re going to tell me. Then tell me. And finally,

tell me what you told me.

 It sounds crazy and weird, but it’s true. This is how we structure

presentations in English. So today we’re focusing on the “First, tell

me what you’re going to tell me” for your introduction. This means
you should outline the key points or highlights of your topic.
 This prepares your listens and helps to get their attention. It will also

help them follow your presentation and stay focused. Here are some
great phrases to help you do that.
 Examples:

 First, I’m going to present… Then I’ll share with you… Finally, I’ll ask

you to…
 The next thing I’ll share with you is…

 In the next section, I’ll show you…

 Today I will be covering these 3 (or 5) key points…

 In this presentation, we will discuss/evaluate…

 By the end of this presentation, you’ll be able to…

 My talk this morning is divided into [number] main sections… First,

second, third… Finally…

On Asking Questions
 You want to be sure to let you audience know when and

how it is appropriate for them to ask you questions. For

example, is the presentation informal and is it okay for
someone to interrupt you with a question? Or do you
prefer for everyone to wait until the end of the
presentation to ask questions?
 Examples:
 If you have any questions, please don’t hesitate to

interrupt me. I’m happy to answer any questions as we go

along.
 Feel free to ask any questions, however, I do ask that you

wait until the end of the presentation to ask.

 There will be plenty of time for questions at the end.
 Are there any questions at this point? If not, we’ll keep

going.
 I would be happy to answer any questions you may have

now.
II. HOW TO ORGANIZE
Here is a very simple way to think about the organization of
your presentation.
In this example, we’ll imagine a 15-20 minute presentation
with 3 Key Points:
Key Point 1:
 Supporting detail 1
 Supporting detail 2

 Supporting detail 3

Key Point 2:
 Supporting detail 1

 Supporting detail 2

 Supporting detail 3

Key Point 3:
 Supporting detail 1

 Supporting detail 2

 Supporting detail 3
 How many key points should you have?
 When you are preparing your presentation,

you want to be careful about how many key

points you share. You want your audience to
stay focused and interested. If you have too
much information, your audience may become
confused or bored.
As a general rule, use:
 3 key points for a 10-15 minute presentation.
 6 key points (or fewer) for a 30-minute

presentation.
 8 key points (or fewer) for a 45-minute

presentation.
USEFUL LANGUAGE TO ORGANIZE YOUR ENGLISH PRESENTATION

Starting a Topic
 Let’s start with…
 Let’s start by looking at…
 To begin, I’d like to share with you…
 I’d like to start with…

Moving from Topic to Topic

 This leads me to my next point…
 Now, let’s take a look at…
 Now, I’d like to move on to…
 Now, I’d like to turn to…
 I’ll move on to my next point which is…
 Moving on to the next point, I’d like to…
 Now, let’s move on…
Referring to Previous Information
 As I mentioned earlier…
 As I mentioned in the introduction…
 As you may remember, I shared…
 As we touched on earlier…

 
Introducing Numbers, Graphs, or Charts
 I’d like to bring your attention to this

chart/graph…
 To illustrate this point, please look at…
 To highlight this…
 As you can see here…
 This graph/chart illustrates…
Giving Examples
 For instance…
 For example…
 I’d like to share an example of this with…
 A good/bad example of this is…

Rhetorical Questions*
 *A rhetorical question is a question you ask but you don’t

expect an answer. The purpose of the question is to make a

point or get your audience to think about something. These
are used often in English-speaking presentations.
 So what can we learn from this?
 So what does this information tell us?
 So what can we learn from this chart?
 How should we interpret these statistics?
 You might be wondering, what does this mean?
 How can we use this to our benefit?
 How can we solve this?
 III. HOW TO CLOSE PRESENTATION
IN ENGLISH POWERFULLY

3 Strategies to Close Your Presentation Powerfully

One: Include a Call to Action (CTA)
Is there something you want your audience to do or think after
your presentation. Do you want them to take action? Tell your
audience exactly what you want them to do with a Call to Action.

 Here’s my example:
 “After you finish today’s lesson, please take 2 minutes to leave a

comment about your experience with presentations. You can

share your thoughts or ask questions in the comments section
at the bottom of this lesson – it’s the perfect place to join a
discussion on this topic.”
A couple useful expressions to help you introduce your CTA is:
 To close, I’d like to ask you to do this one thing…
 And finally, before you leave the conference today, please take

two minutes to…

Two: End with a Powerful/Inspirational Quote
 Is there one thing you really want your audience to remember?

Or is there a specific feeling you want your audience to have

after your presentation?
 Using a powerful quote can help you do that. You could

introduce a great quote or interesting statistic with:

 I’d like to finish with this

powerful/interesting/wonderful/inspiring/ quote from …

 And finally, let’s finish up today’s discussion with this

surprising/useful/shocking/hopeful statistic …
 Here are some example quotes that might help people be

prepared to take action or to think differently.

But remember! Always match the quote or statistic to your
topic:
 “In the end, we will remember not the words of our enemies,

but the silence of our friends.” – Martin Luther King, Jr.

 “Sometimes we stare so long at a door that is closing that we

see too late the one that is open.” – Alexander Graham Bell
Three: Add a Surprising Fact or Statistic
Is there something you’d love for your audience
to think about after your presentation? Is there a
statistic or fact that will help someone remember
your key points?
 For example:
 Did you know that the human brain’s capacity

is limitless – that’s great new right? BUT … did

you also know that a person is likely to
remember only 25% of a presentation after 24
hours?
 Uh oh. That is why it’s SO important to have a

powerful ending! Remember: the key is to find

a statistic or fact that connects directly to your
topic.
Useful Language to Close Your Presentation
 Summarize Your Key Points & Close Your Presentation
 That brings us to the end of the presentation. I’d like to

summarize by saying …
 That concludes my presentation. However, I’d like to

quickly summarize the main points or takeaways.

 And on that final note, that concludes my presentation.
 To quickly recap, I’d like you to remember these key

points …
 To summarize …
 In conclusion …
 I’d like to bring this presentation to a close with …
 I’d like to close this talk with …
 So, this concludes the focus of discussion today. To end,

I’d like to highlight …

 This concludes [name/title of the section] so let’s move

on to the final comments.

Thank Your Audience
 I sincerely appreciate your attention today/this

evening/this morning.
 And that brings us to the end. I’d like to thank you

for your time and attention today.

 Thank you so much for your interest and attention.
 At this time, I’d like to have my colleague speak so

I’ll finish up by saying thank you for your attention.

 I can see that our time is just about up so to finish

I’d like to say thank you.

 I sincerely appreciate that I’ve had this opportunity

to present to you.
 If there is one thing I would like you to remember

from today’s presentation it’s …

Take Questions
 If anyone has any questions, I’d be happy to

open up the discussion.

 If anyone has any questions, please feel free

to ask now and I’ll do my best to answer.

 Would anyone like to ask any questions?
 I would now be interested to hear from you

with your thoughts or questions.

 Now let’s move on to some Q&A. (Q&A =

Questions and Answers)

Provide Next Steps or Contact Information
 If you would like more information, here is a

list of useful resources/websites.

 If anyone who like more information or has

questions, please feel free to contact me at:

[include contact info]
 Here is a list for further reading on this topic.

(Include the list of books or websites.)

EXAMPLE

Good morning, everyone. Welcome to my

presentation. First of all, I’d like to thank all of
you for coming here today. Let me introduce
myself first. My name is Anto Raditya. I’m
delighted to be here today to tell you about
Indonesian food. This presentation consists of
three sections. First, I’ll start by talking about the
main courses, then I’ll focus on the desserts, and
finally, I’ll end with the snacks. This presentation
will take about ten minutes. There will be a
question and answer session after my
presentation. Thus, if you have questions, please
leave them until the end of the presentation.
So let me begin this with a question: how many of
you have ever tried all Indonesian food? I bet none of
you have ever done that because our country has a
wide variety of cuisines. It’s said that Indonesia has
around 5,350 traditional recipes. Among those
cuisines, in this section, I’ll be looking at some main
courses. As we know, we Indonesians rarely have
appetizers before eating the main dishes. We start
our meal with main courses instead of appetizers.
Some famous Indonesian main dishes are sate, nasi
goreng, and rendang. Sate or satay is a meat skewer
that is grilled over hot coals. It is served with a sauce
and lontong or rice cake. There are numerous
variations of sate in Indonesia. Some of them are sate
madura, sate padang, sate maranggi, etc. Indonesia
is even known for having the richest variation sate in
the world. 
Next is nasi goreng or fried rice. Just like sate,
there are also many variations of nasi goreng in
our country. Common nasi goreng uses kecap or
sweet soy sauce to spice it. Nasi goreng is
traditionally a breakfast dish that uses leftover rice
from the previous day’s meal. In 2011, nasi goreng
was in number two for CNN’s World’s 50 Most
Delicious Food. The last Indonesian course dish I’d
like to talk about today is rendang. Rendang is an
original dish from Padang, Indonesia. Rendang is a
beef that is braised in coconut milk and spices for
hours. The slow cooking method is the one that
makes rendang so tender and rich with spices. Its
tenderness and richness in flavor made rendang to
be crowned as the number one dish on CNN’s
2011 World’s 50 Most Delicious Food.
Now let’s move on to the next section which is
about Indonesian desserts. The same as the
main courses, Indonesian desserts are also
varied. I’ll focus on two popular desserts which
are martabak manis and cendol. Let’s talk about
martabak manis first. Martabak manis or sweet
martabak is a bread-like pancake. There are
numerous toppings of martabak manis, but the
most popular ones are sugar, chocolate
sprinkles, cheese, and crushed peanuts.
Martabak manis is served folded and cut to
small squares that make the toppings getting
inside the martabak manis instead of on the
top.
The second dessert is cendol. Cendol is made out of green
rice flour worm-like jelly, creamy coconut milk, shaved
ice, and palm sugar syrup. We can also add jackfruit,
durian, red beans as the additional toppings of cendol.
Cendol is served best in summer or when the weather is
really hot along with snacks. This leads us to the next
section which is about Indonesian snacks.

When we’re talking about Indonesian food, it isn’t

complete if we don’t mention Indonesian snacks. In this
presentation, I’d like to talk about Indonesian most
popular snack: gorengan. I believe most Indonesians have
tried gorengan. Gorengan or fritter is various kinds of
ingredients battered and deep-fried. Gorengan is
commonly sold by street vendors or travelling carts. There
are numerous types of gorengan, such as banana fritter,
bakwan, cireng, cassava fritter, fried tofu, cassava fritter,
potato fritter, etc. 
 So, that’s all I wanted to say about Indonesian
food. In conclusion, not only our county is
rich in culture, but also cuisines. In this
presentation, I only mentioned a few
Indonesian foods, but in reality, we have
thousands of kinds of cuisines. Now I’ll be
pleased to answer questions if you have
them.
 (Q&A section)
 If there’s no more question, I’d like to end my

talk here. Thank you so much for coming and

for listening to my presentation.
MODERATOR
 Good morning ladies and gentlemen, first of all let’s thanks to God,
with His grace we can gather on the opportunity this morning.
 Thank you for the opportunity the company has given us to make

this presentation.
 Ladies and gentlemen, this presentation will discuss about…

 Before we start the presentation, I will read out the schedule as

follows:
 The first session will be the opening,

 Followed by the second session; introductions,

 The third session is the presentation,

 The fourth session is a question and answer session,

 The last one is the closing session.

 Before we head into the next session, allow me to introduce the

team:
 I am … as the moderator, then … as the first speaker, … as the

second speaker, … as the third speaker and … as the note-taker.

 To shorten the time, let’s head over to the presentation session.

For … the floor is yours.

THANKS YOU