An Overview of Environmental Management Systems (ISO 14001)

An Overview of
Environmental
Management
Systems (ISO
14001)
What is ISO 14001?
• Internationally accepted standard that

sets out how you can go about putting
in place an effective Environmental
Management System (EMS).
• Created by International Organization
for Standardization (Geneva,
Switzerland)
Benefits
• Helps companies maintain profitability and reduce their environmental

impact
• Ensures legal compliance
• Simple, common sense approach to EMS
• Builds on environmental work already done
• Easily integrate into your current business practices
• Allocates roles and responsibilities to make the change you want to
happen
• Flexible- YOU decide the scope of what you want to do
• YOU control the pace of implementation and improvement
EHS Model
Road to ISO 14001
Where do I start?
Aspects and Impacts
• Identify environmental aspects of activities products and

services that you “can control and over which you can be
expected to have an influence”
• Aspects include air emissions, water discharges, soil
contamination, use raw materials, use natural resources
Determine Significant Aspects
• Determined by YOU! What is important in your situation.

– Considers likelihood, severity, frequency, duration,
boundaries, stakeholder concerns
– Consider normal, unique, and emergency conditions
• Where do opportunities exist?
7
Legal and Other Requirements
• Identify legal requirements that apply to your facility’s

activities – use SEIAA guidelines.
• Identify other requirements that apply including Executive

Orders, facility initiatives or voluntary practices
Objectives and Targets
• Consider “legal and other requirements”

• Consider significant aspects
• Reflect financial and technical limitations
• Reflect “interested parties”
• Reflect policy commitment and commitment to pollution
prevention
• Consider how you will measure progress
Develop Management Program
• (Environmental) Management Programs

– Describes what is to be done, what will be measured,
and how you will know when you are there regarding
the objectives and targets
Writing your Environmental
Policy
The EP is a statement of an organization’s intentions and principals in relation

to its overall environmental performance
– Provides a framework for the EMS objectives and targets

– Must be documented, communicated and implemented
– Reflects nature and scale of organization
– Includes commitment to continual improvement and pollution
prevention
– Includes commitment to regulatory and other requirements
– Communicated internally and externally
Implementation and Operation
Organisation & Capabilities & Controls

Accountability Communications
Documentation
Training,
Awareness and Document Control
Competence
Roles,
Responsibility Operational Control
& Authority
Communication
Emergency
Preparedness and
Response
Roles, Responsibility &
Authority
• Roles and responsibilities are defined, documented,

communicated
• Management will provide resources for implementation
of the system
• Identifies Management Representative
– in charge of managing EMS implementation
– Reports to top management on EMS progress
Training Awareness and Competence
• Ensure awareness training relevant to

– EMS - including policy
– relationship between employees’ activities and
environmental impacts
• Ensure competence training to
– regulatory requirements
– standard operating procedures
Communication
• Ensure internal communication – BOTH WAYS!
• Provide process for responding to external

communication
Documentation and
Document Control
• Procedures for controlling documents

– can be located - are legible, dated and maintained
– reviewed and revised as necessary and approved
– current versions are available to practitioner
– obsolete documents are removed from use and
maintained if necessary
Operational Controls
• Procedures (SOP’s) for addressing activities that affect

significant aspects
• In line with policy and objectives and targets

Emergency Preparedness and Response
• Procedures to address accidents and emergencies

– prevent and mitigate environmental impacts
– review and revise after emergency or accident
– test where appropriate
Checking and Corrective Action
Ongoing Non-conformance,
Monitoring and Corrective and
Measuring Preventive Action Records
Periodic Internal EMS Audits
Save energy, save money, save carbon

Monitoring and Measuring
• Procedures to monitor and measure activities related to

significant aspects
– Formally track performance, operational control and
objectives and targets
– Maintain and calibrate monitoring equipment
– Evaluate compliance with environmental regulation
Save energy, save money, save carbon

Non Conformance, Corrective and
Preventive Action
• Define responsibility and authority to address non-
conformance with the standard
– Mitigate impacts
– Identify root cause
– Develop corrective action and implement it
– Modify procedures if necessary to prevent recurrence
Records
• Procedures for identification, maintenance and

disposition of environmental records
– Training and audits or other reviews
– Legible and traceable to the activity, product or service
involved
Internal Audits
• Periodically audit to determine if the EMS

– 1) is being properly implemented and maintained, and
– 2) conforms to the standard
• Provide audit information to management

Management Review Process
To Assess the
• suitability,
Take account of: • adequacy, and
• audit findings • effectiveness of the EMS
• progress records on objectives
changes to facilities
• changes in activities,
products or services
• changes in technology In order to determine the need for
• concerns of interested parties change and improvement to:
• other relevant information • the environmental policy
• the objectives and targets
• other elements of the EMS
Keep in mind…
• The EMS and related measurement tools are just that-
tools. Alone, they will not guarantee success.
• The organization must use the tools, not just have them.
• A useful EMS is “alive”; constantly measuring
performance, making adjustments, and looking for
continual improvement opportunities
Implementing BIS:OHSAS 18001
Four Keys to a
Successful OH&S Program
• Management Commitment and Employee

Involvement
• Worksite Hazard Analysis
• Hazard Prevention and Control
• Safety and Health Training
Management Commitment
and Employee Involvement
• Incorporate safety activities into employee

performance evaluations
• Provide training to all employees in OH&S
• Provide adequate resources for the OH&S
program
• Require management audits of the OH&S
program
Worksite Hazard Analysis
• Identify all worksite hazards

• Address all worksite hazards in documented
company OH&S policy
• Evaluate worksite hazards for significant
risks
Hazard Prevention and Control
• Define safe work procedures for employees

• Control and eliminate hazards
• Purchase and use of employee personal
protective equipment
• Perform employee safety and health
training
• Conduct accident investigations
Safety and Health Training
• Senior management must be taught about basic

safety program activities
• Middle management's role in OH&S must be
defined
• Supervisors should be trained in the same areas
as their employees and have OH&S goals and
objectives
• Employee training consists of how to avoid
accidents and injuries to themselves and others
• Evaluate the training program
Environmental, Health & Safety
Management System
Meeting the Requirements of ISO 14001

& OHSAS 18001 - Implementation
Workshop-
Purpose
• To establish and improve awareness of the
EH&S Management System and why it is
important as well as your role within it.
EHS
EHS Management System :-
• That part of overall management system for
Page 2 of 13
Integrated Management
ISO 9001
}
ISO 14001
OHSAS 18001
Many Common
Elements
Benefits of IMS Implementation
• Framework for Legislative and Regulatory
Compliance
• Cost Savings
• Customer Requirements
• Investment and Insurance
• Market Opportunities
• Corporate Image
• Safer work environment
The Interested Parties
Competitors Regulators
Investors/
Insurers
Pressure The
Groups Organisation
Marketplace
Employees Public
Three Distinct Phases
• Obtain management commitment

• Carry out Initial Environmental Review (IER)
and Initial Status Review (ISR)
• Document / Develop I.M.S.
ISO 14001/OHSAS 18001 and ISO
9001:2000
• Policy, Commitment and Resources
• Planning and Continuous Improvement
• Responsibility, Authority and Communication
• Document Control
• Training and Awareness
• Audits and Procedures for NC, CA and PA
• Records
• Management Reviews
• Work Environment
Roles, Responsibilities & Authority
• Senior management
– Establishes overall policy & commitment
• Corporate EH&S Group

– Establishes, defines & oversees the management system and
provides support with regard to environmental, health & safety
concerns.
– Establishes certain EH&S objectives & targets (projects) on an
annual basis. Projects are monitored regularly.
Roles & Responsibilities (continued)
• Facility management
– Overall responsibility for the implementation of the EH&SMS
requirements locally.
• Facility Environmental Coordinator (EC)
– Responsible for all local environmental concerns.
• Facility Industrial Hygiene Coordinator (IHC)
– Responsible for all local health & safety concerns.
• Other facility level personnel with significant, defined
responsibilities for EH&S functions.
– Responsibilities as assigned.
EH&S Policy
• ECC’s EH&S Policy - See Handout
– Stresses continual improvement & the prevention of
pollution.
– Establishes commitment to comply with legislation /
regulations.
– Provides a framework for setting / reviewing EH&S
objectives & targets.
Must be able to verbalize the EH&S Policy in
your own words.

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An Overview of

• Internationally accepted standard that

• Helps companies maintain profitability and reduce their environmental

• Identify environmental aspects of activities products and

• Determined by YOU! What is important in your situation.

• Identify legal requirements that apply to your facility’s

• Identify other requirements that apply including Executive

• Consider “legal and other requirements”

• (Environmental) Management Programs

The EP is a statement of an organization’s intentions and principals in relation

– Provides a framework for the EMS objectives and targets

Organisation & Capabilities & Controls

• Roles and responsibilities are defined, documented,

• Ensure awareness training relevant to

• Ensure internal communication – BOTH WAYS!

• Provide process for responding to external

• Procedures for controlling documents

• Procedures (SOP’s) for addressing activities that affect

• In line with policy and objectives and targets

• Procedures to address accidents and emergencies

Periodic Internal EMS Audits

Save energy, save money, save carbon

• Procedures to monitor and measure activities related to

Save energy, save money, save carbon

• Procedures for identification, maintenance and

• Periodically audit to determine if the EMS

• Provide audit information to management

• Management Commitment and Employee

• Incorporate safety activities into employee

• Identify all worksite hazards

• Define safe work procedures for employees

• Senior management must be taught about basic

Meeting the Requirements of ISO 14001

• Obtain management commitment

• Corporate EH&S Group

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