T CHALLENG

h E
e

...FROM THEN TO NOW...

Department of Social Welfare & Development – Field Office 01
DSWD FO1 - The 5S Challenge Administrative Unit
OVERVIEW . . .

What is 5S
• Concept
• Common 5S practices in the workplace
• Visual control in the 5S
Why 5S
• Benefits from 5S

How to Implement 5S
• Planning for implementation
• Implementation Plan
• Strategies to sustain the 5S Program
  It is the basic approach for quality and
productivity improvement in all types of
workplaces.

 It is the beginning of a more

comfortable and productive workplace.

 It is intended to make discipline and

orderliness a habit in the workplace.

DSWD FO1 - The 5S Challenge

The 5 S’s of 5S 5

lin e/
cip sa
1 e l
is
f - d g - ku
S ilin
ri in Sa r
rt/ Su 4
S o
ze/
di
r
2 t a
S uru
a
nd hin
Sig
/
a tize
y s t em
S
u p in
Sin
3
Japan’s 5 Steps for
p/
e e
Sw utin Good Housekeeping
Sim
DSWD FO1 - The 5S Challenge
 Why 5S?
• Workplace becomes clean and better organized
• Work becomes easier and safer
• Results are visible to everyone
• Visible results trigger generation of more and
new ideas
• People are automatically disciplined
• People become proud of well-organized
workplace
• Resultant good image of the organization
generates more business and positive impression
to the public

DSWD FO1 - The 5S Challenge

 Benefits from 5S

Individual
• Makes your workplace more pleasant
• Makes your work more efficient
• Improves your safety
• Improves quality of your work, your product
and services

DSWD FO1 - The 5S Challenge

 Benefits from 5S

Company/Organization

P : 5S increases PRODUCTIVITY
Q : 5S improves QUALITY
C : 5S reduces COST
D : 5S makes DELIVERY on Time
S : 5S improves SAFETY
M : 5S improves MORALE

DSWD FO1 - The 5S Challenge

 POINTS TO REMEMBER IN
IMPLEMENTING 5S PROGRAM
1. Management commitment & involvement
- Personally make official announcement

2. Everyone’s participation is important.

- Set a day for launching

3. Start small and easy, proceed slowly but

steadily.
- If you make haste, you will
fail.

DSWD FO1 - The 5S Challenge

 POINTS TO REMEMBER IN
IMPLEMENTING 5S PROGRAM

4. Set simple, easily achievable

and step-by-step targets.

5. Start with the most suitable “S”

- Messy workplace,
start from 1st S Seiri

6. Only 1 or 2 or 3S’s are enough

for initial practice
- First 3S’s are action
- 4th S is a condition
- 5th S is a culture

DSWD FO1 - The 5S Challenge

 POINTS TO REMEMBER IN
IMPLEMENTING 5S PROGRAM

7. Record improvement for comparison.

- Action vs. Documentation

8. Devise schemes to stimulate awareness

and sustain enthusiasm.
- Promotion
- Implementation
- Evaluation

DSWD FO1 - The 5S Challenge

 Suggested 5S
Implementation
Guidelines

DSWD FO1 - The 5S Challenge

 Chairs

 Tuck your chair under the desk when

you leave the room
 Clean your chair regularly
 Fix your chair when it is unstable or
noisy

DSWD FO1 - The 5S Challenge

 Desks

 Do not place anything under your desk

 Dispose unnecessary items in your
desk
 Arrange items in your desk drawers
neatly for easy retrieval
 Do not pile up documents on your
desktop
 Wipe your desktop every morning
 Do not leave unnecessary things on
your desktop when you go home
DSWD FO1 - The 5S Challenge
 Telephones

 Clean your telephone regularly

 Set telephone wires neatly around
your desk
 Place your telephone at a most
convenient location for easy use
 Replace your telephone neatly on your
desk when you leave the office

DSWD FO1 - The 5S Challenge

 Office Machines

 Clean typewriters, computers, copying

machines, etc. regularly
 Set electric wiring neatly
 Reset office machines for ready use
 Inspect machines regularly and take
actions for required servicing

DSWD FO1 - The 5S Challenge

 Cabinets

 Label contents in each cabinet at outer

surface
 Divide cabinet drawers by partitions
 Label each file for easy retrieval
 Do not place anything other than
specified items on top of cabinets for
good appearance
 Sequence of drawer shall be from top
to bottom; left to right

DSWD FO1 - The 5S Challenge

 Cabinets

 Allow approx. 4 inches of empty

working space for each drawer
 Before opening a drawer, make sure all
other drawers are closed
 Work on the side of the drawer, not in
front of it

DSWD FO1 - The 5S Challenge

 Book Shelves

 Classify books by category for easy

retrieval
 Always return books to their designated
location
 Keep bookshelves clean and tidy
 Do not place anything other than books
 Dispose outdated books and magazines
from time to time regularly

DSWD FO1 - The 5S Challenge

 Canteens/Dine Areas

 Do not leave unnecessary things on

dining tables
 Replace chairs under dining tables after
use
 Return tables and chairs in their
original locations when relocated for
meetings or functions
 Put all cups and plates away--for
washing--right after each meal
 Clean up tables immediately after meals
DSWD FO1 - The 5S Challenge
 Toilets
 Flush after use
 Clean up toilets and wash-hand basins
once a day
 Replenish toilet paper rolls, soaps, and
paper towels once a day
 All users should always try to keep
toilets clean and tidy
 Check ventilation fans regularly for
effective function

DSWD FO1 - The 5S Challenge

 FACTORS LEADING TO SUCCESS OF 5S

• Management commitment and

involvement
• Active promoters/5S Committee
• Good Launching activity
• Regular audits
• Good documentation
• Visits by external consultants
• Competition
• Reward & Incentive Scheme

DSWD FO1 - The 5S Challenge

 FACTORS WHICH HINDER SUCCESS OF 5S

• Lack of support by top level management

• Organizational politics
• Lack of experience in undertaking cross-
functional activities
• Lack of top management support
• Implementation is carried out through
orders from top
• Implementation done by task forces
• 5S treated as a project or adhoc activity
• Emphasis on immediate results

DSWD FO1 - The 5S Challenge

 Visual Control in the 5S is a
technique to enable people:

• to make the rules easy to

follow
• to differentiate normal and
abnormal situations
• to act accordingly with the
use of visuals

DSWD FO1 - The 5S Challenge

 SEIRI (Sort)

 Do you find unused supplies, tools,

machines, documents or personal
belongings that are not in use in your
workplace? Dispose them so that only
what is need remains.

DSWD FO1 - The 5S Challenge

 SEITON (Systematize)

 Are the hallways/fire exits free of

obstacles?
 For plant or shop floor, are the lines on the
floor marked properly? Where SEITON is
practiced, it is easy to identify anything out
of order.

DSWD FO1 - The 5S Challenge

 SEISO (Sweep)

 Are equipment, floors and walls clean?

 Do machines and equipment need repair?
Once SEISO is being practiced, any
abnormality is detected.

DSWD FO1 - The 5S Challenge

 SEIKETSU (Standardize)

 Do employees wear proper uniform?

 Do employees practice the 3 S’s?

DSWD FO1 - The 5S Challenge

 SHITSUKE (Self-Discipline)

 Does each employee has individual duties/

responsibilities?
 Are 5S duties of employees clearly
specified? Are they visible?
 Do employees follow such standards?
 Is 5S included in the performance
evaluation?

DSWD FO1 - The 5S Challenge

 T
h
e CHALLENG
E

STARTS NOW!
DSWD FO1 - The 5S Challenge
THE FIRST “S” . . .

Seiri
SORT
SURIIN
 1st S

“Identify and take out unnecessary

items and dispose them accordingly.
DSWD FO1 - The 5S Challenge
 - Sort - Suriin

• An action to identify and eliminate

unnecessary items from the workplace

• By SORTING

 What do I need to do my job?

 Unnecessary items are discarded or
disposed
 Undecided items, put “red tag”

DSWD FO1 - The 5S Challenge

  Which
workplace
do you
belong?

DSWD FO1 - The 5S Challenge

 BEFORE
DSWD FO1 - The 5S Challenge
DSWD FO1 - The 5S Challenge
DSWD FO1 - The 5S Challenge
 STEP 1
 Evaluate/assess
workplace in relation to
the use of a workplace
 Identify unnecessary
items, and
 Dispose them

DSWD FO1 - The 5S Challenge

DSWD FO1 - The 5S Challenge
DSWD FO1 - The 5S Challenge
 STEP 2
• If you and your colleagues cannot decide,
put Disposal Notice with the date on
the item, and
• Set the item aside

USE THE “5S DISPOSAL NOTICE” TO

PUT ITEMS IN THEIR PROPER PLACE!

DSWD FO1 - The 5S Challenge

 DISPOSAL NOTICE

Inspector’s Name: __________________

Description Item: __________________
___________________ Date
Posted: __________________ Please
Reply by: __________________

OWNER’S REPLY

Description: ______________________
______________________ Status:
______________________
Disposal Plan:
______________________ Owner’s Name:
DSWD FO1 - The 5S Challenge ____________________ Date:
_____________________
 STEP 3

“AKAFUDA OPERATION” - Tagging Operation

DSWD FO1 - The 5S Challenge

 SUMMARY:

Tidiness requires one to identify

and separate necessary
materials and tools from
defined working area.

DSWD FO1 - The 5S Challenge

 ACTIVITY FOR THE WEEK:

• Review each item (material and tools)

in the workplace: WHEN WAS THE
LAST TIME IT WAS USED?; WHEN WILL
IT BE USED NEXT?
• Materials, tools, equipment and
supplies that are not frequently used
should be moved to a separate,
common storage area. Items that are
not used should be discarded.

DSWD FO1 - The 5S Challenge

 “Seiri” Activity
STARTS TODAY!

DSWD FO1 - The 5S Challenge