Camp Sop

NIRMALS EYE HOSPITAL
Work Instruction for Conducting Eye Care

Camp under
NIVEDHA VISION TRUST
DISCLAIMER : Any reproduction, in whole or in part, is strictly prohibited without

prior written consent from the Managing Director Nirmals Eye Hospital
Main Responsibilities of the
Planning and Targeting Outreach Activities and
Camp Organising Team
Marketing Activities
Managing Pre-Camp
Camp Day
Post-Camp
Follow-Up Activities in Association with Community-
Based Social Service Organizations and Sponsors
Public Relations Participation on Behalf of NVT
Creating Awareness about Eye Diseases and Facilities Provided
by NIVEDHA VISION TRUST
Planning & Targeting
•Demographics: Age groups (children, adults,
elderly), gender, occupation, income levels.
•Geographic Location: Rural vs. urban, specific
areas with high unmet eye care needs.
•Health Needs: Prevalence of common eye
conditions such as cataracts, refractive errors,
glaucoma, diabetic retinopathy.
Analyzing Key Factors
1) Resources:
Financial Resources: Budget allocation, funding
sources (government, NGOs, private donors).
Human Resources: Ophthalmologists, optometrists,
volunteers, support staff.
Medical Equipment: Availability and quality of
diagnostic and surgical tools.
Medications and Eyewear: Stock of necessary drugs
and glasses.
2) Logistics
Venue: Accessibility, size, hygiene standards.
Transportation: For patients and staff, especially in
remote areas.
Time Management: Scheduling, duration of the
camp, follow-up visits.
3) Community Engagement
Awareness Campaigns: Informing the community
about the camp, its benefits, and schedules.
Local Partnerships: Collaborating with local health
workers, schools, and community leaders.
4) Data Collection and Analysis
Patient Records: Detailed documentation of patient
demographics, diagnoses, treatments, and outcomes.
Feedback Mechanisms: Surveys, interviews with
patients and staff to evaluate satisfaction and areas for
improvement.
On-the-Day Execution
1) Early Setup: Arrive early to set up stations. Test all
equipment to ensure functionality.
2) Registration Desk: Place the registration desk at the
entrance.Ensure volunteers are ready with forms and
badges.
3) Station Layout: Clearly mark and separate different
stations (registration, screening, consultation,
etc.).Ensure proper signage and directions.
4) Crowd Control: Use barriers or ropes to manage
queues.Assign volunteers to manage the flow of patients
between stations.
Sustainability and Follow-up
Continuous Care: Arrangements for follow-up
treatments or referrals to hospitals.
Training Programs: Educating the local for ongoing
eye care services.
Micro-Level Planning
1 ) Pre-Camp Preparation : Secure a venue and

ensure it has adequate space for different stations
(registration, screening, consultation, treatment, and
post-op care). Arrange for tents, chairs, tables, and
signage.
2) Permits and Permissions: Obtain necessary
permits from concern incharges. Inform statutory
bodies in case of public place events.
3) Staff and Volunteer Coordination: Creating
detailed roles and responsibilities for each team
member. Arranging training sessions for volunteers on
patient handling and crowd management. Developing
a roster with shifts and contact information.
4) Equipment and Supplies: Prepare a checklist of all
required medical equipment (vision charts, slit lamps,
ophthalmoscopes, etc.).Ensure availability of
consumables (eye drops, surgical supplies,
glasses).Arrange for backup equipment in case of
technical failures.
5) Equipment and Supplies: Prepare a checklist of all
required medical equipment (vision charts, slit lamps,
ophthalmoscopes, etc.).Ensure availability of consumables
(eye drops, surgical supplies, glasses).Arrange for backup
equipment in case of technical failures.
6) Patient Pre-Registration: Set up online or in-person pre-
registration.Distribute registration forms and consent forms.
7) Promotion and Outreach: Design and distribute flyers,
posters, and brochures.Engage local media for
announcements.Utilize social media platforms and
community networks.
Monitoring and Evaluation
1) Data Collection:
Patient Records: Maintain detailed records of

patients screened, diagnoses, treatments, and
outcomes.
Feedback Forms: Collect feedback from patients and
staff to assess the camp's effectiveness and areas for
improvement
2) Analysis and Reporting:
Outcome Analysis: Evaluate the number of patients

treated, conditions diagnosed, and treatments
provided.
Cost-Benefit Analysis: Compare the costs incurred
with the health outcomes achieved.
Impact Assessment: Assess the long-term impact on
community health, such as improved vision and
reduced eye disease prevalence.
3) Follow-up:
Continuous Care: Plan for follow-up visits and

referrals to ensure ongoing care for patients with
chronic conditions.
Sustainability: Develop strategies to maintain and
expand eye care services in the community.
Camp Report
Detailed Report: Prepare a comprehensive report
detailing the activities, outcomes, and impact of the
eye camp.
Metrics: Include metrics such as the number of

patients screened, treatments provided, surgeries
performed, and patient satisfaction.
Camp Outreach Activity Timeline
1) 3 Months Before Camp:

a) Conduct community analysis and surveys.
b) Engage stakeholders and secure partnerships
2) Months Before Camp:

a) Finalize objectives and goals.
b) Begin marketing campaign and outreach
activities
3) 1 Month Before Camp:

a) Train staff and volunteers.
b) Ensure all medical equipment and supplies are
ready
4) 1 Week Before Camp:
a) Confirm logistics, transport, and venue setup.
b) Intensify marketing efforts, including reminders
through local media and social media.
5)Day of the Camp:

a) Implement registration, screening, treatment, and
educational sessions.
b) Collect data and feedback.
6) Post-Camp:
a) Analyze data and prepare a report.
b) Plan for follow-up and future camps.
Thank you

Camp Sop

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Camp Sop

Uploaded by

NIRMALS EYE HOSPITAL

Work Instruction for Conducting Eye Care

DISCLAIMER : Any reproduction, in whole or in part, is strictly prohibited without

1 ) Pre-Camp Preparation : Secure a venue and

Patient Records: Maintain detailed records of

Outcome Analysis: Evaluate the number of patients

Continuous Care: Plan for follow-up visits and

Metrics: Include metrics such as the number of

1) 3 Months Before Camp:

2) Months Before Camp:

3) 1 Month Before Camp:

5)Day of the Camp:

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