Powerpoint

What is Presentation?
A series of slide group together is called

Presentation. The individual slides are stored are
stored in a single presentation file.
What is Slide ?
Slide is the basic building block of any PowerPoint

presentation,
 How to Creating new presentations
 New presentations
 When you open PowerPoint from the Start menu or
from an icon on your desktop, a new presentation

with one slide appears by default. You can also
create a new presentation while PowerPoint
is already open.
 Click the Microsoft Office button, and
choose New from the menu.

The New Presentation dialog box will
appear. Blank presentation is selected by default.
Click Create, and a new presentation will
open in the PowerPoint window.
 The default slide that appears when you create a
new presentation is a Title Slide layout.
 Slide basics
 About the slides
 Slides contain placeholders, or areas on a slide that
are enclosed by dotted borders. Placeholders can

contain many different items, including text,
pictures, and charts. Some placeholders
have placeholder text—or text you can replace—
and thumbnail-sized icons that represent specific
commands such as Insert Picture, Insert Chart, and
Insert Clip Art. Hover over each icon to see the type
of information you can insert.
About slide layouts
 The placeholders are arranged in

different layouts you can select when you insert a
new slide or that can be applied to existing slides. In
the example above, the layout is called Title and
Content and includes title and content placeholders.
A slide layout arranges your slide content. Layouts

contain different types of placeholders you can use,
depending on what information you want to include
in your presentation. Each layout has a descriptive
name, but the image of the layout shows you how
the placeholders are arranged on the slide
Slide basics
 To insert text into a placeholder:

 Click inside the placeholder. The placeholder text will
disappear, and the insertion point will appear.
 Type your text once the insertion point is visible.
 Click outside the placeholder when you have entered all
of your text into the placeholder.
 When you enter text or use the icons to insert items, the
placeholder text and/or icons disappear as soon as you
start typing.
 To insert a new slide:
 Click the New Slide command in the Slides group on the
Home tab. A menu will appear with your slide layout
options.
Click the slide you want to insert. A new slide with
the chosen layout will appear in the center of the
PowerPoint window and in the pane on the left.
To change the layout of an
existing slide:
 Select the slide you want to change.

 Click the Layout command in the Slides group
on the Home tab. A menu appears with your

options.
•Click an option to select it. The slide will change in the presentation .
Working with slides
 To copy and paste a slide:

 Select the slide you want to copy.
 Click the Copy command on the Home tab.
 Click inside the Slides tab on the left task
pane. A horizontal insertion point will appear.
 Move the insertion point to the location
where you want the copy of the slide to

appear.
 Click the Paste command on the Home tab.
The copied slide will appear.
 You can use the keyboard shortcut Ctrl+C to
copy the slide and Ctrl+V to paste it.
 To delete a slide:
 Select the slide you want to delete.
 Click the Delete command in the Slides group
on the Home tab.
You can also delete a slide by pressing

the Delete key on your keyboard.
 To move a slide:
 Select the slide you want to move on the
Slides tab in the left task pane.

 Click and drag the slide to a new location.
The insertion point will appear.

 Release the mouse button. The slide will
appear in the new location.

. Using different views from the PowerPoint
window
In the bottom-right corner of the PowerPoint
window are three view commands. From here,
you can change the view to Normal, Slide
Sorter, or Slide Show view by clicking a
command.
 Normal is the default view and where you will
create and edit your slides in the center slide
pane, and all of the slides will appear on the
Slides tab in the left task pane.
 Slide Sorter is a view of your slides in
thumbnail form. The slides are presented
horizontally, which allows you to see more
slides at the same time.
 Slide Show view fills the computer screen with
your presentation so you can see how the
presentation will appear to an audience.
Saving your presentation
 If you are saving a document for the first
time, you will need to use the Save
As command; however, if you have already
saved a presentation, you can use
the Save command.
To use the Save As command:
 Click the Microsoft Office button.
 Select Save As. A menu will appear.
 Select the type of file you want to save the
presentation as. The two most commonly used
file types are:
◦ PowerPoint Presentation: This saves the presentation
as a 2007 PowerPoint file. Only users with PowerPoint
2007 or the compatibility pack can view the file
without possibly losing some of the formatting.
◦ PowerPoint 97-2003 Presentation: This saves the
presentation so it is compatible with some previous
versions of PowerPoint. If you will be sending the
presentation to someone who does not have Office
2007, you should use this file type.
•The Save As dialog box will appear. Select the location where you
want to save the document using the drop-down menu.
•Enter a name for the document.
•Click the Save button.
To use the Save command:

 Select Save from the menu.
 Using the Save command saves the document
in its current location using the same file

name.
 Select Save As PowerPoint Presentation.

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What is Presentation?

A series of slide group together is called

Slide is the basic building block of any PowerPoint

from an icon on your desktop, a new presentation

choose New from the menu.

are enclosed by dotted borders. Placeholders can

 The placeholders are arranged in

A slide layout arranges your slide content. Layouts

 To insert text into a placeholder:

 Select the slide you want to change.

on the Home tab. A menu appears with your

 To copy and paste a slide:

where you want the copy of the slide to

on the Home tab.

You can also delete a slide by pressing

Slides tab in the left task pane.

The insertion point will appear.

appear in the new location.

 Click the Microsoft Office button.

in its current location using the same file

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