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    ICB Goods

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    sukumar.clhvip
    Presentation on procurement through International bidding

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    ICB Goods

    Uploaded by

    sukumar.clhvip
    7 views22 pages
    Presentation on procurement through International bidding

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    © © All Rights Reserved

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    PPTX, PDF, TXT or read online from Scribd

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    Presentation on procurement through International bidding

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    7 views22 pages

    ICB Goods

    Uploaded by

    sukumar.clhvip
    Presentation on procurement through International bidding

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 22

    ICB – International

    Competitive
    Bidding
    MPFMp
    Process
    Prepare Bidding Document
    World Bank NOL Advertise Bid

    Clarifications
    Receive Bids Bids Opening

    Evaluation of Bids
    Evaluation Report WB NOL
    Step 1 – Prepare Scope
    Scope of Supply
    Description
    Specifications
    Drawings
    Quantities
    Delivery requirement – time, place
    Installation, Commissioning
    Step 2 – Preparing Bidding
    Document
    WB Standard Bidding Document
    Conditions for Bidding – Bid Security, Documents to be submitted
    Bid Data Sheet
    Conditions of Contract
    Price Schedule
    Step 3 – World Bank Review
    Submit draft Bidding document to World Bank
    World Bank comments
    Answer comments & update bidding document
    WB No Objection
    Step 4 – Advertising of Bids
    World Bank website
    International website – UN Development Business – UNDB online,
    dgMarket
    Ministry website
    Newspaper
    Step 5 – Pre-Bid Conference
    2-3 weeks after advertising bid
    Information presented on the technical requirements
    Bidders ask questions for clarification
    Clarifications provided
    Minutes of conference issued
    Step 6 & 7 – Clarifications &
    Amendments
    Emails & letters from Bidders for clarification
    Clarification within 5 days
    Amendments – if any changes
    Step 8 – Receiving of Bids
    By courier, By post, By hand
    Date and time of receipt recorded
    To be received only in sealed condition
    Not to be opened
    Bids kept safely, locked
    After Deadline (Last date and time) bids not to be received
    Step 9 – Bids Opening meeting
    Date and Time
    Location
    Committee of at least 3 members
    Attendance sheets
    Bids opened
    Prices read out
    Bids signed by Committee Members
    Step 10 – Confidentiality
    Process is confidential
    No information to be given to persons not involved in process
    No discussions with bidders
    No changing of bid documents
    Step 11 - Evaluation of Bids
    Evaluation Committee – minimum 3 members
    Preliminary Examination of Bids
    Technical Evaluation of bids
    Financial Evaluation of Bids
    Checking for Qualification Criteria
    Preparation of Evaluation Report
    Preliminary Examination of Bids
    Verification – Is bid signed, Joint venture agreement, Authorization
    Eligibility – Bidder from eligible country
    Bid Security – amount & validity
    Completeness – Offered for all the items
    Responsiveness – Validity, Delivery
    Technical Evaluation – meeting required specifications
    Responsive bids taken forward for detailed examination
    Detailed Examination of Bids
    Done by Lot
    Price adjustment for arithmetic corrections
    Price adjustment for discounts
    Price adjustment for deviations – technical, delivery, payment
    terms, service facility
    Adjustment of recurrent cost items to present value
    Conversion to single currency
    Comparison of evaluated prices
    Ranking of responsive bids
    Qualification Check
    Lowest Responsive Bid
    Check for – Financial Capability
    - Manufacturer’s authorization
    - Experience
    - Spare parts & Service center
    Step 12 – Prior Review of WB
    Bids Evaluation Report - Submit to WB
    WB Review & No Objection
    Step 13 – Approval in Ministry
    Approval of Recommendations in Ministry
    Step 14 – Letter of Award
    Issue letter to winning bidder
    To submit Performance Security
    Step 15 -
    Preparing of Contract
    Terms & Conditions
    Price bid
    Technical specifications
    Delivery schedule & details
    4 originals
    Step 16 – Signing of Contract
    Winning bidder submits Performance Security
    Contract signed by Winning bidder & Ministry
    Copy submitted to World Bank
    Step 17 – Publication of Award
    Brief details of Contract
    Published on World Bank website, Ministry website
    Step 18 - Debriefing
    Other bidders
    If requested – then explaining reason for not winning

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