Microsoft

Excel
• Microsoft Excel is an electronic spreadsheet.
As with a paper spreadsheet, you can use
Excel to organize your data into rows and
columns and to perform mathematical
calculations.
 Starting
Microsoft Excel
1. Click on the Start Button
2. Point to All Programs or Programs
3. Point or Click on Microsoft Office
4. Click on MS Excel 2003 or 2007
The Microsoft Excel Window
 WORKBOOK
• A Microsoft Office Excel workbook is a file that
contains one or more worksheets that you can
use to organize various kinds of related
information.
• By default, a new workbook contains three
worksheets, but you can change the number
of worksheets in the workbook
 SAVING
A
WORKBOOK
1. Click on Office Button
2. Click on Save
3. Type a Name for your file in the File Name
Area
5. Select the format (97-2003 or 2007) for your file
6. Click the Save Button to save the file
 CLOSING
A
WORKBOOK
1. Click on the Office Button
2. Click on the Close Button
 Opening
a
Workbook
1. Click on the Office Button
2. Point to Open or Click on Open
3. Click or double click on the name of the
File to open.
Exiting or Closing
Microsoft Excel
1. Click the Close Button at the right hand
corner on the Title Bar
1. Or Click on the Office Button
2. Click on the Exit Button
 Creating
a
New
Workbook
1. Click on Office Button
2. Click on New
3. Click on Blank Workbook and then Click
on Create button
 Worksheets
• Microsoft Excel consists of worksheets.
Each worksheet contains columns and
rows.
• The columns are lettered A to Z and
then continuing with A, B, C and so on.
• The rows are numbered 1 to 1,048,576.
The number of columns and rows in a
worksheet is limited by your computer
memory and your system resources.
 Cell Address
• Is the combination of a column coordinate
and a row coordinate.
• For example, the cell located in the upper-
left corner of the worksheet is cell A1,
meaning column A, and row 1. Cell E10 is
located under column E on row 10. You
enter your data into the cells on the
worksheet.
 The Formula Bar
• The formula bar is located above the work area of
the spreadsheet. The formula bar displays the
data or formula stored in the active cell. The
formula bar can be used to enter or edit a
formula, a function, or data in a cell.
 HOME TAB
• The Home Tab has a lot of functionality
for number crunching built right into
it. You can do things like formatting,
alignment, inserting and deleting
rows or columns, sorting and filtering
numbers, applying styles and
formatting effects, finding
and replacing data and much more
using the Tab.
• The Home Tab has the following groups that you can
utilize:
• Clipboard Group
• Font Group
• Alignment Group
• Number Group
• Styles Group
• Cells Group
• Editing Group
 To Start Entering Data to a Cell
• Click on Cell A1 and start typing
 Formulas (+, )
1. Select the cell to contain a formula
2. Press the equal sign on the keyboard (=)
3. Click the AutoSum Button on the Home Tab
4. Press the Enter Key on the Keyboard to Complete
the formula and move to another Cell
 Using the Arrow Keys to Select a Range
1. Click on Cell F4
2. Click the Auto Sum Button
3. Use the Right Arrow Key to move the outline
to Cell C4
4. Press and Hold Down the Shift Key on the
keyboard
5. Press the Right Arrow Key twice to outline the
Cell range (C4:E4)
6. Release the Shift Key and Press the Enter Key
 Auto Fill
The Auto Fill feature fills cell data or series of
data in a worksheet into a selected range of
cells. If you want the same data copied into
the other cells, you only need to complete one
cell. If you want to have a series of data (for
example, days of the week) fill in the first two
cells in the series and then use the auto fill
feature.
 Auto Fill
1. Click on Cell F4
2. Click on the Auto Fill Handle at the bottom
right corner of the selected Cell
• Click and Drag it to Cell F9 and release it.
 Moving a Cell
• Click on Cell C3 and start typing
• Place the mouse pointer on the border of the
Cell C3 and Click on it
• Move the mouse unit to Cell A3 and release it
 Deleting a Cell Or Range Of Cell
• Click on the Cell or Range of Cells you want to
delete (E.g. Click on Cell A3 to E12)
• Right Click on Cell A3 and Select Delete from
the pop out Menu
• Or Press the Delete Key on the Keyboard
• Select any of the command of your choice in
the Dialog Box and Click on OK.
 Cut and Paste
• Highlight the Cell or range of Cells you want to
Cut (Click on Cell A3 to E12)
• Click the Home Tab
• Click on Cut Button
• Or Right Click on Cell A3 and Click on Cut
• Locate the place you want to send the information
(Cell A14)
• Click the Home Tab
• Click on Paste or Right Click on Cell 14
and Click on Paste
 Copy and Paste
• Highlight the Cell or range of Cells you want to
Copy (Click on Cell A3 to E12)
• Click the Home Tab
• Click on the Copy Button
• Or Right Click on Cell A3 and Click on Copy
• Locate the place you want to send the
information ( Cell A14)
• Click the Home Tab
• Click on Paste or Right Click on Cell 14
and Click on Paste
 Using the Undo and Redo Button
• Click on Undo on the Quick Access Toolbar
• (Sending back your data Ex. Cell A14 to Cell A3)
• Click on the Redo or Repeat on the Quick Access Toolbar
( Going to your previous data Ex. Cell A3 to Cell A14)
 Adjusting Colum and Row Sizes
• Click the Home Tab
• Highlight the Cell or range of Cells
• Look for Format and Click on it
• Click on Row Height, Colum Width or any of
the commands in the pop out menu
• Type in the number of the Row Height or
Colum Width

• Click on the OK Button to close and accept

the command
 Cell Alignment
• Click on the Home Tab
• Highlight the Data
• Look for Alignment and Click on the Drop
Down Arrow
• Choose from the Drop Down Arrow Horizontal or
Vertical and Text Direction and select any of the
command
• Increase the number of the Indent
• Increase or Decrease the number of Degrees
• Click on the OK Button to close and also accept the
command
• Or Click any of the command on the Alignment
Button
 Formatting a Data
• Click on the Home Tab
• Highlight the Data
• Look for Font and Click on the Drop Down
Arrow
• Select any Font Style of your choice, Size,
Underline, Color, and Effect
• Click on the OK Button to accept and also
close the Dialog Box
• Or Click any of Command Button on top of
Font
 Style and Auto Formatting
• Click on the Home Tab
• Highlight the Cell or range of Cells
• Look for Style and Click on any of the Command
Button
• Click on Conditional Formatting Button
• Point to Icon and Click on 3sign
 Headers and Footer
• Click on the Insert Tab
• Click on the Header and Footer Button
• Select any of the Command from the Ribbon

• Click on the Footer Button

• Select Page 1 from the pop out menu
• Click on the View Tab
• Click on Normal Button
 Insert Cell, Row and Colum
• Click the Home Tab
• Highlight the Cells or Rows
• Click the Drop Down Arrow of the Insert Button
• Click on Insert Cells or Insert Sheet Rows from the
Pop Out Menu
• Highlight the Cells or Columns
• Click on Insert Cells or Insert Sheet Columns
from the Pop Out Menu
 Find and Replace
• Open the File you want to search for its
Data and replace it with another Data
• Click on the Home Tab
• Click the Find and Select Button on the Editing
Group
• Click on Find
• Choose Find and Type DS
• Click on Find Next Button to look for (DS)
• Choose the Replace Tab and Type Dzigsam
• Click on the Replace Button to replace DS
with Dzigsam
 Spell Check
• Click on the Review Tab
• Click on the Spelling Button
• Look for the correct word in the Dialog Box
and select it
• Click on the Change Button to change the
word
• If that is all the word you want to change
then Click on the Close Button
• A command Box will pop out, Click on the
OK Button to Complete the work.
Functions (Sum, Average, Min, Max, Count etc)
• Click the Formulas Tab
• Click on the Cell where you want the
Function to be applied (eg. click on Cell F3)
• Click the Insert Function Button
• Choose a Function
• Click on OK to accept it
• Type in the formula in Number 1 Box and 2
• Click on OK
 Linking Worksheet

• Click on the Home Tab

• Click on the Cell where you want the
formula to be applied ( click on Cell F3)
• Type in the formula (Ex. B4+Sheet2!B4)
• Press the Enter key on the Keyboard
 Sorting
• Click on the Home Tab
• Highlight the Cells that will be sorted
• Click the Sort and Filter Button
• Select Sort Ascending (A-Z) or Sort Descending
(Z-A) Button from the pop out menu
 Filter
• Highlight the Cells
• Click on the Home Tab
• Click on the Sort and Filter button
• Click on Filter from the pop out menu
• Click on the Arrow at the bottom of the first
or the last Cell
• Click the Text Filter
• Click the Words you wish to Filter
• Click on the Sort and Filter Button
• Click Clear
 Picture
• Click on the Inset Tab
• Click on the Picture Button
• Browse the picture from the Dialog Box
• Click the Name of the Picture
• Click on the Insert Button
• To move the graphic Click on it and drag it
to where you want
 Clip Art
• Click on the Insert Tab
• Click on the Clip Art Button
• Search for the clip art using the search Clip
Art Dialog Box
• Type (people) in the Search Area and Click
on the Go Button
• Click on the Drop Down Arrow on any of the
Clip Art
• Click on Insert from the pop out menu
 Shapes
• Click on the Insert Tab
• Click on the Shapes Button
• Click on any shape from the pop out menu
• Click on the Worksheet
• Click and Drag the mouse cursor to expand
the Shape
 SmartArt
• Click on the Insert Tab
• Click on the Smart Art Button
• Click on any of the Smart Art in the Dialog Log
 • Click and Drag the Smart Art to the desired
location

• Click inside the Text Area and start typing your

Data.
 Charts
• Select the Cells that contains the Data you
want to use in the chart
• Click the Insert Tab on the Ribbon
• Click the type of Chart you want to create
• Select any of the format from the pop out
menu
• Click and Drag the Chart to any location of
your choice
 Convert Text to Columns
• Highlight the column in which you wish to split
the data
• Click the Data Tab
• Click the Text to Columns Button
• Click on Delimited and Click the Next Button
• Click the Next Button after you have finished
selecting your command
• Click on the Finish Button to complete the
wizard
 Border
• Click the Home Tab
• Highlight the Cells
• Look for Alignment and Click on the Drop
Down Arrow
• Click on the Border Tab from the Dialog Box
• Click on any of the command in the Dialog
Box and Click on OK
 Split a Worksheet
• Click on the View Tab
• Click on any Cell in the location of the worksheet
you want to split
• Click on the Split Button
 Freezing Rows and Columns
• Click on the View Tab
• Select the section to be frozen
• Click on the Freeze Button
• Select either Freeze Panes, Freeze Top Rows
or Freeze First Column
• Click on the Freeze Button and select
Unfreeze Panes
 Hide a Worksheet
• Select the Tab of the sheet you wish to hide
• Right Click on the Tab
• Click on Hide from the pop out menu
• Right Click on any Worksheet Tab
• Click on Unhide
 Setting Print Titles
• Click on the Page Layout Tab
• Click the Print Titles Button
• In the Page Setup Dialog Box Click the Sheet
Tab

• Click on the Row/ Columns to be repeated

• Click on the OK Button
 Page Orientation
• Click the Page Layout Tab
• Click on the Orientation Button
• Chose Portrait or Landscape from the pop
out menu
• Click on the Customize Quick Access Drop
Down Arrow
• Click on Print Preview from the pop out menu
• Click on the Print Preview on the Customize
Quick Access Toolbar.
• Check either the page is Portrait or Landscape
 Set the Page Breaks
• Click on the Page Layout Tab
• Highlight or Click on the Cell where you
want to insert the page break
• Click on the Breaks Button
• Click on Insert Page Break from the pop out
menu
• Click on the View Tab
• Click on the Page Break Button
• Position your mouse point at any of the
borders
• Click and Drag the mouse unit to the
location of your choice
 Printing
• Click on the Office Button
• Point to Print
• Click on Print
• Select the name of printer from the Drop
Down Arrow on the Printer Area
• Select the range to print on the Print Range
Area
• Select the number of copies on the Copies
Area
• Select what to print on the Print What Area

• Click on the OK Button to print out your

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