How to register on IFMIS supplier portal and apply for tenders

Local and foreign suppliers (companies and individuals) get government tenders in Kenya through the IFMIS supplier portal. You no longer have to visit government offices to bid or apply for tenders. IFMIS tenders pay up to millions of money. Suppliers intending to do business with the government can learn how to register on IFMIS supplier portal and apply for tenders from this article.

The Integrated Financial Management Information System (IFMIS) is a self-registration platform. The government rolled out the system in all 47 counties of Kenya. The main purpose of the IFMIS supplier portal is to enhance accountability and transparency when companies and people seek tenders from county governments.

How to register on IFMIS supplier portal and apply for tender

The IFMIS e-procurement system has a feature called the Kenya suppliers portal. It is a communication link between the government and suppliers. Suppliers create accounts on this portal to check and apply for IFMIS tenders, perform requisitions, track payments, and do other online procurement processes. Companies interested in registering with IFMIS will find this article of great help.

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Requirements for the IFMIS registration process

Suppliers wishing to bid for open IFMIS tenders should register their companies on the IFMIS supplier portal. The IFMIS portal will require this information:

• Companies and sole proprietorships need a Tax PIN ID and company registration number.
• Individual consultants need a National ID number and KRA Tax PIN.
• Company email address
• Contact’s first name and last name
• Company phone number
• Company's phone extension

How to access the IFMIS portal and the registration process

County governments place tenders adverts on the IFMIS supplier registration portal for individuals and companies to see. The IFMIS registration process requires basic computer skills. Below is a simple guide:

• Visit Kenya National Treasury & Economic planning website.
• Click on "Information & Service" and choose "IFMIS."
• Click on "IFMIS components" and scroll down to find the www.ifmis.go.ke link.
• Tap on the link (an IFMIS portal link) to access the IFMIS portal.
• Once you are on the portal, click "Components" and choose "Procure to Pay (P2P)."
• Click on the "E-SUPPLIER PORTAL" button in the blue section.
• The system will take you to the IFMS login page.
• Click on "SUPPLIER SELF REGISTRATION."
• The system will take you to a Prospective Supplier Registration form.

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• Fill out the form with the company's details and provide the contacts.
• Tap "Continue" when you are done and follow the prompts until you complete the registration process.

• After completing the registration process, IFMS will send you login details (username and password) via email.

How to register on IFMIS via the KRA supplier portal

• Visit the KRA webpage for tenders.
• Click on the "Suppliers Registration Manual."
• The system will direct you to a pdf that has all the guidelines.

How to apply for a government tender in Kenya

The government laid a new tendering policy on 1st January 2019. All suppliers must apply for tenders via the IFMIS e-procurement system. The system will keep your information for up to 6 years regardless of whether your company won or lost the tender. Here are tips on how to apply for a government tender in Kenya:

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• Register your business on the IFMIS supplier portal.
• Use the username and password IFMIS sent to your email to log in to the Kenya Supplier portal and bid open tenders.
• A bidder should purchase tender documents from the IFMIS portal.
• Read and understand the bidding documents to gauge whether or not you can deliver.
• Ensure you meet the bidding criteria/qualifications.
• Fill out the necessary forms.
• Provide the required documents, including the Tax Compliance Certificate and KRA pin.
• Remember to do a cost analysis and quote the proper pricing before submitting your bid.
• Make payments before the set deadline.
• Comply with all bidding protocols and rules.

IFMIS contact details

For any concerns or queries about the IFMIS system:

• Call toll-free number 0800221416 / 0204801801 on weekdays (8.00 am – 4.30 pm)
• Send an email to [email protected]
• Visit the nearest Huduma Center

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Now that you know how to register on IFMIS supplier portal and apply for tenders, be among the first to apply as soon as the government advertises open tenders. The authorities might take several months to evaluate all bidders extensively before awarding the tenders.

READ ALSO: How to register a company in Kenya online 2022 (guidelines)

Tuko.co.ke shared a guide on how to register a company in Kenya online in 2022. The Kenyan government urges locals and foreign investors to register their businesses online.

Discover the costs, documents you need for registration, and other essential details.

Source: TUKO.co.ke