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GENERAL EXAM INSTRUCTIONS - Duke University School of Law

GENERAL EXAM INSTRUCTIONS - Duke University School of Law

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<strong>GENERAL</strong> <strong>EXAM</strong> <strong>INSTRUCTIONS</strong><br />

These are the general exam instructions that govern in-house exams. Students<br />

are expected to follow these instructions, unless they conflict with the pr<strong>of</strong>essor’s<br />

written instructions that appear on the colored page <strong>of</strong> the exam. Failure to<br />

follow these instructions may result in an Honor Code violation.<br />

1. Do not turn the colored page containing the pr<strong>of</strong>essor’s instructions until the<br />

proctor directs you to do so.<br />

2. There should be at least one seat between you and your classmate.<br />

3. If this is a CLOSED BOOK exam, please remove all materials <strong>of</strong>f the top <strong>of</strong> the<br />

desk. To avoid the appearance <strong>of</strong> an Honor Code violation, please take any<br />

necessary items (snacks, pens, etc.) from your book bags and purses before the<br />

exam begins.<br />

4. Attention PC users – You may find in UNBLOCKED mode on Electronic<br />

Bluebook (EBB) that your text runs <strong>of</strong>f the bottom <strong>of</strong> the editor window. You can<br />

use the scroll bar or arrow keys expose the line where you are writing. The<br />

simplest work-around for this inconvenience is to increase the size <strong>of</strong> your font<br />

until the problem stops. See:<br />

http://law.capture.duke.edu/Panopto/Pages/Viewer/Default.aspx?id=ec4d48ab-0cf3-46aab47d-aef44e7ce83c<br />

5. Note that NO <strong>EXAM</strong>S will use the EBB Take Home function this semester.<br />

6. Because other students may take this exam at a later date, do not discuss it with<br />

anyone after you leave the room.<br />

7. If you do not know your Student ID Number, you can access it through ACES at<br />

http://law.duke.edu/portal/student. Click on the ACES link on the very top <strong>of</strong><br />

the page, then enter your NetID and password. Your Student ID will be at the top<br />

<strong>of</strong> the screen. Your Student ID Number is NOT your <strong>Duke</strong> Unique ID, although<br />

both are 7-digit numbers.<br />

8. Do not put your name on any materials related to the exam. Use only your<br />

Student ID Number for identification.<br />

9. Turn <strong>of</strong>f all cell phones, pagers, PDAs, and any other electronic devices that may<br />

be in your possession. The only electronic device you should use is your<br />

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computer, unless the item is specifically listed in your pr<strong>of</strong>essor’s written exam<br />

instructions.<br />

10. Do not contact a pr<strong>of</strong>essor directly if you have a problem during or after your<br />

exam. This includes computer malfunction, illness, being unable to finish an<br />

exam, etc. Please contact the Registrar’s Office (Student Records, Rm. 2027) first<br />

so that they can assess whether your pr<strong>of</strong>essor needs to be contacted.<br />

11. Unless instructed otherwise, all exam questions must be returned in the exam<br />

envelope with your Student ID Number in the top right hand corner.<br />

12. You will receive both a 5-minute and 1-minute warning. At the 5-minute mark,<br />

complete your final thoughts and begin ending your exam. At the 1-minute mark,<br />

conclude your exam and hit “Finish Exam” if you are using your computer or<br />

check to be sure that all blue books are labeled if you are handwriting your exam.<br />

Put all exam materials and scratch paper in the envelope, put your Student ID on<br />

the label and hand it to the proctor or place it in the box in the front <strong>of</strong> the room.<br />

13. When time is called, stop ALL typing and writing IMMEDIATELY. Put down<br />

your pen and/or remove your hands from the keyboard. Typing or writing after<br />

time is called is a violation <strong>of</strong> the <strong>Law</strong> <strong>School</strong>’s Honor Code. If you continue to<br />

work past the allotted time, the proctor will note for the pr<strong>of</strong>essor the time you<br />

stopped writing. If you are using EBB, the program will record the extra time. If<br />

you have not saved your exam or you run into some other trouble with your<br />

computer after time is called, raise your hand or stand to alert the proctor. DO<br />

NOT CONTINUE TO TYPE EVEN IF YOU ARE JUST TRYING TO SAVE<br />

THE DOCUMENT.<br />

14. If you finish your exam before the proctor returns, please put your exam materials<br />

in your envelope and place the envelope in the box in front <strong>of</strong> the room. DO NOT<br />

TAKE YOUR <strong>EXAM</strong> TO THE REGISTRAR’S OFFICE (Rm. 2027).<br />

15. After you turn in your exam, please LEAVE the room QUICKLY and QUIETLY.<br />

Since other students may still be taking the exam, do not congregate outside the<br />

exam room.<br />

16. During the exam, you are not allowed to remove any exam materials, including<br />

your computer, from the exam room. The only exception to this rule is if the<br />

Academic Technologies technicians remove the computer to work on it elsewhere.<br />

17. To avoid the appearance <strong>of</strong> an Honor Code violation, please do not remain in the<br />

exam room to check or send e-mail.<br />

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18. REMEMBER THE HONOR CODE.<br />

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IN CASE OF A FIRE ALARM DURING AN <strong>EXAM</strong><br />

If a fire alarm occurs during an exam:<br />

• Leave the exam room and exit the building.<br />

• Do Not take any materials, books or computers with you.<br />

• Do Not turn <strong>of</strong>f your computer.<br />

• Do Not discuss the exam during the fire alarm.<br />

• After the building has been cleared for re-entry, you will be given 5-minutes to<br />

return to your exam room.<br />

• Do Not start your exam until the proctor returns to the room and instructs you to<br />

do so.<br />

The proctor will track the time during the fire alarm, and you will be given additional<br />

time to ensure that you receive the total amount <strong>of</strong> time allocated to complete your exam.<br />

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COMPUTER <strong>INSTRUCTIONS</strong> (EBB)<br />

1. When you first launch EBB, be sure to indicate whether the exam is BLOCKED<br />

or UNBLOCKED or TAKE HOME (note: no exams are using the take home<br />

function this semester) Next enter your Student Exam ID (your Student ID<br />

Number). Then select the Course Section No. from the drop down list. The other<br />

fields will be automatically populated. If this information does not appear in the<br />

drop down list, select Other and enter the information manually. If you have to<br />

type in the Course Section No., be sure to use the underscore (301 01), not a<br />

decimal.<br />

2. Please remember to insert the Number <strong>of</strong> EBB Essay Questions; otherwise the<br />

program will not proceed to the next step. Also, if the exam contains multiple<br />

choice and/or true/false questions, you need to insert the number <strong>of</strong> multiple<br />

choice/true/false questions in the Number <strong>of</strong> Multiple Choice Questions field.<br />

3. Do not click on the “Start Exam” button until the proctor instructs you to do<br />

so.<br />

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4. If you mistakenly hit “Start Exam” before you have been instructed to do so,<br />

immediately hit “Finish Exam” and begin the process again. Remember to inform<br />

the Registrar’s Office after the exam that this problem occurred so that the<br />

Registrar knows to look for two EBB files from you.<br />

5. If your computer equipment fails during the exam, note the time <strong>of</strong> the equipment<br />

failure and how much <strong>of</strong> the exam you had completed at the time <strong>of</strong> the failure.<br />

You have two options for proceeding:<br />

(a) You may immediately obtain a blue book (which will be available in the<br />

examination room) and continue where your computer stopped and<br />

complete your exam by hand. If you choose this option, notify the proctor<br />

or Registrar's Office <strong>of</strong> the equipment malfunction immediately following<br />

the exam. DO NOT REMOVE YOUR COMPUTER FROM THE<br />

<strong>EXAM</strong> ROOM OR TURN OFF YOUR COMPUTER.<br />

(b) If your computer fails and you wish to seek immediate assistance with<br />

the computer, you should notify the proctor or, if the proctor is not in the<br />

examination room, go to the Registrar's Office. DO NOT REBOOT. DO<br />

NOT TURN OFF YOUR COMPUTER OR REMOVE IT FROM THE<br />

ROOM. DO NOT GO TO THE ACADEMIC TECHNOLOGIES<br />

HELP DESK. Either the proctor or the Registrar's Office will contact<br />

Academic Technologies staff for assistance. Once the computing problem<br />

is resolved, begin with the question from where your troubles began. You<br />

will be granted 15 extra minutes on your exam for Academic Technologies<br />

to attempt to resolve the problem. If Academic Technologies cannot<br />

resolve the problem in 15 minutes, you should handwrite the rest <strong>of</strong> your<br />

exam in a traditional blue book.<br />

If possible, the Registrar will print a hard copy <strong>of</strong> the work you completed<br />

on your exam up to the point <strong>of</strong> the computer failure and allow you to take<br />

the hard copy with you back to the exam room.<br />

6. When you are finished with your exam, click on the “Finish Exam” button. You<br />

will be prompted as to whether you are finished. Select "Yes, I am finished with<br />

my Exam and ready to quit." The program will then upload your exam to the<br />

network server and save an encrypted copy on your hard drive in a special folder<br />

(see below). If you next see a GREEN screen, this indicates that EBB successfully<br />

saved your exam answers to the law school network. Do not delete any exam files<br />

from your laptop until the beginning <strong>of</strong> the next semester. This copy will be<br />

necessary if there is a problem with the uploaded version <strong>of</strong> your exam.<br />

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7. If you see a YELLOW or BLUE screen, this indicates that EBB saved your exam<br />

to your hard drive but did NOT save your exam answers to the law school<br />

network. In the unlikely event <strong>of</strong> a network or server problem, you will find that<br />

EBB cannot upload the exam to the network. If you see a BLUE screen, you<br />

should have the option to try resubmitting. If you have time, wait a moment and<br />

resubmit.<br />

If you continue to see a YELLOW or BLUE screen you should follow the<br />

procedure below:<br />

Save the exam answers and exit EBB when the proctor calls time. EBB will <strong>of</strong>fer<br />

to load a web page that you can use to upload your exam – please ignore the web<br />

page instructions, since that method is not available here. Within 1 hour following<br />

the completion <strong>of</strong> the exam, e-mail a copy <strong>of</strong> your exam to:<br />

examdeposit@law.duke.edu. Your exam is saved on your hard drive under either<br />

your “My Documents” folder (Windows XP) or “Documents” folder (Windows<br />

Vista, Windows 7, Mac OS X), in the “My Exams” folder (the exams will be in<br />

another folder labeled “2011”). You can determine the correct file by comparing it<br />

with the date and time you completed the exam. The first part <strong>of</strong> the file name is<br />

your student ID number, the second part is the course and section number as you<br />

entered it, and the third part <strong>of</strong> the name includes the date and time the file was<br />

saved. For example, if your student ID number is "123456" and you completed<br />

the exam for section 000_00 on April 21st at 11:15 AM, the file you would e-mail<br />

will be named "123456--000_00–Apr-21 11-15-00.enc."<br />

8. If you have been using the Hebrew or Korean language and receive the<br />

YELLOW or BLUE screen (or otherwise did not find your exams in<br />

Documents), look for the saved file on your hard drive in C:\program<br />

files\electronic bluebook\ or C:\program files (x86)\electronic bluebook\. There<br />

will be an exam file named with your student ID and the current date, ending with<br />

the suffix “.enc”. Email that file to examdeposit@law.duke.edu .<br />

9. If after hitting “Finish Exam” you do not seea green screen or a yellow/blue<br />

screen, please notify the proctor, who will inform Academic Technologies staff.<br />

10. Collect your exam questions and any scrap paper you may have used. Place these<br />

materials in the exam envelope and turn it in to the proctor or place it in the box in<br />

the front <strong>of</strong> the room.<br />

11. Please be considerate <strong>of</strong> your fellow students if you finish early: leave the room<br />

quietly and do not discuss the exam with anyone.<br />

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HANDWRITING <strong>INSTRUCTIONS</strong> (BLUE BOOKS)<br />

1. Before the exam begins, put your Student ID Number, course name, and<br />

pr<strong>of</strong>essor’s name on the blue books you expect to use (usually 1 blue book per<br />

question) and on the envelope provided. Also put your Student ID Number on the<br />

envelope label. Do not write your name on anything. If you do not do this before<br />

the exam begins, you will need to do it during the one-minute warning period.<br />

2. Write on every other line and use only one side <strong>of</strong> each page <strong>of</strong> the blue book(s).<br />

3. Begin the answer to each question in a separate blue book.<br />

4. Be sure to indicate the number <strong>of</strong> the question you are answering.<br />

5. If you are using blue books, you may not use your computers unless the pr<strong>of</strong>essor<br />

has authorized the use <strong>of</strong> computer files and/or the internet.<br />

6. At the end <strong>of</strong> the exam, collect all materials (the exam, all scrap paper, and your<br />

blue books), place them in the envelope provided and write “blue books” on the<br />

front <strong>of</strong> the envelope. If you use additional blue books, be sure you have labeled<br />

them. Number your blue books (ex. 1<strong>of</strong> 4, etc.).<br />

7. Please be considerate <strong>of</strong> your fellow students if you finish early. Leave the room<br />

quietly and do not discuss the exam with anyone.<br />

THANK YOU and GOOD LUCK!<br />

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