Glossary of Terms

Module in UCPath used to plan and manage absence events (including extended leaves) and calculate vacation, sick time, PTO accruals

The application of a structured process and set of tools for leading people through organizational changes.

The UCPath Organizational Change Management (OCM) team includes communications, change management and training.

Organizations and departments at UC Merced will be assessed an overall Composite Benefit Rate (CBR) covering most employer-paid fringe benefit costs within the University of California system. CBRs will be associated with a particular location, with up to 14 rates per location. The CBR is based on the salary and actual benefit expenses from the end of the prior fiscal year.  

• Not an employee
• Has relationship with university, department/division and/or employee
• Volunteers
• Position is counted toward head count/layoff

UC employees can see relevant, work-related information about themselves and perform employee actions (setting up direct deposit, changing tax status, changing tax withholdings) in one place.

Role for approval workflow assigned to the individual who initiates transactions in UCPath.

The process in which a location distributes earnings by earn codes on the job record by percentage or amount. 

The assignment an individual is hired to perform. The job contains information unique to the employee such as step, compensation rate, multiple components of pay (e.g. off-scale). The job is tied to a particular position and inherits certain attributes of the position.

Used to define job titles and related classifications, including job families, FLSA, compensation rate ranges and steps and EEO compliance categories.

A University of California campus and its associated medical center, if applicable. UCPath locations are:

1. Berkeley
2. Davis
3. Irvine
4. Merced
5. Riverside
6. San Diego
7. Santa Barbara
8. Santa Cruz
9. UCLA
10. UCSF
11. UC Office of the President (UCOP)
12. Agricultural & Natural Resources (ANR)
13. ASUCLA (Associated Students of UCLA)
14. Hastings School of Law
15. Lawrence Berkeley National Laboratory

UC managers (who have approval access) are able to see relevant, work-related information about their direct reports in one place (the Manager Dashboard).

• Not an employee
• No relationship with department/division and/or employee
• Needs access to UCPath

System of tracking information based on positions rather than employees. It creates a framework of positions for all the jobs within UCPath without regard to whether there is an incumbent in a specific job or not.

A module in UCPath that defines and standardizes information for approved positions with or without an incumbent. Attributes include home department, job code, standard hours, FTE, union affiliation, maximum headcount, reporting relationship, etc. In most cases, there will be one position for each employee. However, multiple incumbents with the same position attributes may be assigned the same position. Position Management is useful for recruitment, succession planning, monitoring turnover, etc.

Each position in UCPath reports to another position. The Reports To field holds the position number of the supervisor/department chair to whom the position reports. The incumbent of the Reports To position (supervisor/department chair) is able to view personal information for their direct reports using Manager Self-Service functionality.

Service Partnership Agreements outline the roles and responsibilities for both the UCPath Center and the locations/partners as it relates to UCPath. 

The critical business transformation program of the University of California. UCPath standardizes and streamlines payroll and HR processes system-wide while centralizing certain HR, Academic Personnel and payroll transactional processes.

The UC system-wide shared services center in Riverside. The Center consolidates routine transaction processing and employee support for some tasks in the areas of payroll, benefits, absence management, compensation and workforce administration.

Employee services provides assistance to UC faculty and staff via UCPath portal (cases), telephone, email, fax and mail.

UCPath Center Production Team

Provides processing of absence management, benefit, payroll, reporting, records fulfillment and workforce administration transactions. Serves as an escalation point for employee services when additional research, follow-up and processing is required.

UCPath Inquiry

An online ticket/request opened in UCPath by UC employees and managers to request help and track service requests from the staff at the UCPath Center.

Case, Ticket, Request

UCPath online

Provides employees 24/7 access to personal information from their desktop, laptop, tablet or mobile phone.

Employees are able to view personal job data and payroll information; sign up for direct deposit; update tax withholdings; view/enroll in benefits; see vacation and sick leave balances; and more.

With UCPath, UC employees are able to submit questions via case management, track requests, look up answers in a knowledge base and review/change certain personal employee information directly such as name, address, emergency contact, paycheck/W2 information, benefits information, open enrollment, direct deposit, life event changes, leave accrual balances.

Portal, Self-Service, ESS

A module in UCPath used by HR administrators at UC locations and at the UCPath Center to manage an employee’s lifecycle. WFA allows users to track and manage job related data, including managing pay and compensation, benefit eligibility programs, position and employee data, payroll and HR status.

2016 CCL coordinated

2016 CCL non-coordinated