Sample letter of offer of employment

SAMPLE COVER LETTER TO OFFER OF EMPLOYMENT

DRAFT

(Date)

Mr. John Smith

1234 NW 29th Avenue

City, State ZIP

Dear Mr. Smith,

I am pleased to extend an invitation to you to join the faculty of the Department of

_______________. The appointment will be as a (Title), effective (Date). The salary

for this position is $____________for the nine-month academic year (or twelve

month calendar year). This offer is contingent on a successful pre-employment

screening which includes a review of criminal records, reference checks, and

verification of education.

Attached you will find information regarding the details of your appointment. If you

have any questions regarding the items listed, please do not hesitate to contact me.

It is my understanding from our earlier discussion that you are seriously interested in

this offer. I would appreciate your signed response as soon as possible but no later

than __________. For your convenience, I have enclosed two copies of the

addendum. Please sign and return one of them.

(Moving expense information, if applicable, should be stated here or in the

addendum.)

Faculty in the Department of _______________ join me in hoping you will decide to

become a member of our faculty. I know you will find the opportunities for

professional development are limited only by your interest and ability.

Very truly yours,

John Doe

Chair

Attachment (Please refer to the description of the items that must be included in the

addendum in the letter that follows.)

cc: Appropriate Vice President

Dean

Personnel File

Note: A copy of this letter this should be placed in the personnel file if the

individual accepts employment.

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