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The I-9 Retention Worksheet is a document used by employers to keep track of their employees' I-9 forms and their respective retention periods. The I-9 form is required by the United States Citizenship and Immigration Services (USCIS) for employers to verify the identity and employment eligibility of their employees. The worksheet typically includes information such as the employee's name, hire date, and termination date (if applicable), as well as the date the I-9 form was completed and the date it expires. It helps employers stay organized and ensure they are retaining each employee's I-9 form for the required amount of time, which is typically three years after the date of hire or one year after the date of termination, whichever is later.

Employers are required to file the I-9 Retention Worksheet.

To fill out the I-9 Retention Worksheet, follow these steps: 1. Download the I-9 Retention Worksheet form from the official website of the U.S. Citizenship and Immigration Services (USCIS) or obtain a physical copy from your employer. 2. Begin by providing the name of the employer or business and their address at the top of the worksheet. 3. List the I-9 Form number and the revision date in the designated fields. The most recent version of the I-9 form should be used. 4. Review the instructions provided with the Retention Worksheet to understand the purpose and requirements for completing it. The worksheet is used to determine when each employee's I-9 form should be retained and when it can be disposed of. 5. The worksheet provides a table where you will list the employee's name, title, and the date employment begins. Fill in this information for each employee for whom an I-9 form has been completed. 6. Determine the correct retention period for each employee by referring to the instructions and provided guidance. The retention period may vary based on different factors, such as the employee's termination date or the length of their employment authorization. 7. Once you have determined the retention period for each employee, fill in the appropriate response in the "Time to Retain I-9" column of the worksheet. This can be expressed in years or specific date ranges, depending on the instructions provided. 8. Finally, review the completed worksheet to ensure accuracy and completeness. Make sure all relevant information has been included and the retention periods are correctly recorded. Remember to keep a copy of the completed I-9 Retention Worksheet for your records, as it serves as a documentation of your compliance with I-9 form retention requirements.

The purpose of an I-9 retention worksheet is to provide a record of the employee's I-9 form and supporting documents, as required by the U.S. Citizenship and Immigration Services (USCIS). This worksheet helps employers ensure compliance with federal laws and regulations by documenting the retention and maintenance of I-9 forms. It includes important information such as the employee's name, date of hire, date of termination (if applicable), and the retention dates for I-9 forms and supporting documents. The worksheet serves as an internal record-keeping tool for employers and can be used during audits or inspections by immigration authorities.

The I-9 Retention Worksheet is used to track the document expiration dates of all I-9 forms for employees. The information that must be reported on the worksheet includes: 1. Employee Information: The employee's full name, including any known aliases or other names used, as provided on the I-9 form. 2. Document Types: The type of documents presented by the employee for verification, such as a U.S. passport, driver's license, Social Security card, etc. 3. Document Numbers: The document numbers assigned to the presented documents, such as the passport number, driver's license number, or Social Security number. 4. Issuing Authority: The authority or agency that issued the documents, such as the U.S. Department of State for passports or the Social Security Administration for Social Security cards. 5. Expiration Dates: The expiration dates of the documents presented by the employee for verification. This is an important field as it helps employers keep track of when they need to re-verify an employee's work eligibility. 6. Employee Start Date: The date the employee started working for the employer. 7. Section Completion Dates: The dates on which each section of the I-9 form was completed or verified, including the employee's section, the employer's section, and the re-verification section (if applicable). 8. Re-Verification Dates: In case an employee's work authorization documents have expiration dates, the dates on which the employer needs to re-verify the employee's work eligibility must be recorded. It is essential to maintain accurate and up-to-date information on the I-9 Retention Worksheet to ensure compliance with the requirements of the Immigration Reform and Control Act (IRCA).

The U.S. Citizenship and Immigration Services (USCIS) does not have a specific deadline for filing the I-9 Retention Worksheet. The I-9 Retention Worksheet is an internal document used by employers to track the retention and storage of the Form I-9, Employment Eligibility Verification. However, employers are required by law to retain the Form I-9 for each employee for a certain period of time. As of my knowledge up to October 2021, employers must retain the I-9 forms for three years after the date of hire or one year after the employee's date of termination, whichever is later. Therefore, in 2023, the deadline for filing the I-9 Retention Worksheet would depend on the date of hire and/or termination of the employee for whom the Form I-9 is being filed. The specific deadline can vary for each individual case. It is advisable to consult the official USCIS website or seek legal advice for an accurate and up-to-date answer.

The penalty for late filing of the I-9 retention worksheet can vary depending on the specific circumstances and the discretion of the U.S. Immigration and Customs Enforcement (ICE). However, as of 2021, the general penalties for I-9 form violations are as follows: - Substantive violations: For each individual who was not properly verified, fined between $234 and $2,332 for a first offense. The penalty increases to a range of $585 to $4,667 for subsequent offenses. - Document violations: For each document-related violation (such as accepting an expired document or accepting unacceptable documents), the fines range from $234 to $2,332 for first offenses and $585 to $4,667 for subsequent offenses. - Unlawful employment of unauthorized workers: The penalty depends on the number of unauthorized workers employed and the number of previous offenses, ranging from $574 to $22,972 per violation. It is important to note that these penalties are subject to change and can be adjusted at the discretion of the relevant authorities. Additionally, it is advisable to consult with an attorney or immigration expert for accurate and up-to-date information regarding penalties for late filing of the I-9 retention worksheet.

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