Exhibitor Prospectus Bellagio Hotel & Casino | Las Vegas, Nevada February 16 -18, 2022
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NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, Nevada
February 16 -18, 2022
Exhibitor Prospectus
1
NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
General Information
The National Association of Locum Tenens Organizations® (NALTO®) and National Association of Physician Recruiters (NAPR) Annual
Convention delivers more purchasing power for related products and services than any other convention. Our attendees represent
the leadership teams of some of the largest physician recruitment and locum tenens firms as well as some of the largest healthcare
systems and physician groups in the United States. The NALTO®/NAPR Annual Convention is the only convention of its kind where
exhibitors have the opportunity to network with and sell to search firms, locums, and in-house recruiters.
We expect another great turnout in Las Vegas and have customized the vendor experience based on your feedback: all breakfasts
and breaks in the exhibit hall; direct networking and connection opportunity through our convention app; and exhibit hall start
time at 8:00 a.m. There are also opportunities for your organization to sponsor certain events or speakers (see pages 4 & 5). This is a
great way for attendees to become more familiar with your organization!
Thank you for your support of NALTO®/NAPR and we look forward to seeing you in Las Vegas next year.
James Heil Steve Look
NALTO® Vendor Chair NAPR Vendor Chair
Important Deadlines
NOVEMBER 30, 2021:
Early bird discount for exhibit space
JANUARY 10, 2022:
Advertisement artwork due, company description for final program due,
deadline to submit exhibit and sponsorship application
JANUARY 11, 2022:
Zoom call to select booth placement (attendance required to choose booth number)
JANUARY 18, 2022:
Hotel cut-off date for room reservations
Attendee and Exhibitor Statistics
100%
would exhibit at this
100%
said our attendees
78%
of attendees have
convention again. were the right level a title of Director
of decision makers or above and
for their products and purchasing power.
services.
2
NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
Exhibitor Information
BOOTH REQUEST & ASSIGNMENTS
NALTO®/NAPR reserves the right to exercise sole discretion in the acceptance or refusal of exhibit space
applications. Booth assignments will not be made until after the deadline date of January 10, 2022, and
full payment has been received. Booth locations will be assigned during a Zoom call with all sponsors and
exhibitors. Order of selection will be made based on date of received contract, and sponsorship level.
AFFILIATE EVENTS
All affiliate events must be approved by NALTO®/NAPR and must not conflict with Convention events. For
more information, contact NALTO®/NAPR Headquarters at 407-774-7880 or [email protected].
OFFICIAL SERVICE CONTRACTOR
Viper Tradeshow Services is the official service contractor for the 2022 Annual Convention. Once your
booth number has been assigned, your information will be forwarded to Viper Tradeshow Services, and
instructions for downloading the Exhibitor Service Kit and online ordering information will be sent to you.
All booth services should be ordered from the Viper Tradeshow Services exhibitor kit. These items are not
included in your booth rental and may be ordered from Viper.
Furnishings (tables, chairs, wastebaskets, etc.)
Carpeting
Floral
Cleaning
The show color is black and the exhibit hall is carpeted.
The Bellagio Hotel and Casino WILL NOT accept advance direct shipments. ALL EXHIBITOR SHIPMENTS
MUST BE SHIPPED IN ADVANCE to Viper’s warehouse. No show site shipping is permitted without permission
and a specific appointment with Viper. Shipment fees to the warehouse include delivery to the hotel,
delivery to your booth, storage of empties, and return of empties at the close of the event.
Exhibitor Service Kits will be sent by email. Questions regarding material handling, shipping, or booth
furnishings should be directed to Hank Schluetr, [email protected].
Most booth furnishings may be ordered online, and instructions will be included in the Exhibitor Service
Kit. The following services must be ordered and paid for directly through the hotel, using the order forms
supplied in the Exhibitor Service Kit: electrical, Internet, and/or audio/visual.
3NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
Gain Valuable Exposure
Registration (Exclusive)
Title Sponsor SPONSORSHIP INCLUDES:
Two complimentary exhibit booths
$20,000 Six Complimentary Reps with Full Convention Registration
Complimentary Banner Ad on NALTO® and/or NAPR Website
Complimentary Full-Page Ad in On-Site Program or equivalent
Company logo on registration e-flashes, registration website, registration form, and confirmation emails
Company branding on Registration Desk
Extensive recognition as a Title Level Sponsor in all Convention materials
Posting on Exhibit Hall Entrance Signage
Two Complimentary Push Notifications on Event Mobile App
Company Listing on Meeting Website and Event Mobile App
Pre- and Post-Event Attendee List (Excel format)
Verbal Acknowledgment of Your Sponsorship at the Convention
Right of First Refusal for Sponsored Event at Next Convention (deadline applies)
One Complimentary Bag Insert (sponsor to provide)
Opportunity to host a table at Networking Round Table Session (for one rep)
Choose (1): Thursday Night Event Audio Visual and Wi-Fi
Platinu m SPONSORSHIP INCLUDES:
Sponsor Complimentary Exhibit Booth
Four Complimentary Reps with Full Convention Registration
$12,5 00 Complimentary Banner Ad on NALTO® and/or NAPR Website
Complimentary Full-Page Ad in On-Site Program or equivalent
Signage at Sponsored Event (if applicable)
Extensive recognition as a Platinum Level Sponsor in all Convention materials
Posting on Exhibit Hall Entrance Signage
Two Complimentary Push Notification on Event Mobile App to Attendees
Company listing on Meeting Website and Event Mobile App
Pre- and Post-Event Attendee List (Excel format)
Verbal Acknowledgment of Your Sponsorship at the Convention
Right of First Refusal for Sponsored Event at Next Convention (deadline applies)
One Complimentary Bag Insert (sponsor to provide)
Opportunity to host a table at Networking Round Table Session (for one rep)
Diamond
Choose (1): Thursday Keynote Speaker Friday Keynote Speaker
Event App Sponsor, Attendee Lanyards and Water Service (one imprint color)
Sponsor SPONSORSHIP INCLUDES:
$10,5 00
Complimentary Exhibit Booth
Four Complimentary Reps with Full Convention Registration
50% Discounted Banner Ad on NALTO® and/or NAPR Website
Complimentary Full-Page Ad in On-Site Program or equivalent
Signage at Sponsored Event (if applicable)
Extensive Recognition as a Diamond Level Sponsor in all Convention materials
Posting on Exhibit Hall Entrance Signage
Complimentary Push Notification on Event Mobile App to Attendees
Company Listing on Meeting Website and Event Mobile App
Pre- and Post-Event Attendee List (Excel format)
Verbal Acknowledgment of Your Sponsorship at the Convention
Right of First Refusal for Sponsored Event at Next Convention (deadline applies)
One Complimentary Bag Insert (sponsor to provide)
Opportunity to host a table at Networking Round Table Session (for one rep)
4NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
Gain Valuable Exposure
Choose (1): President’s Welcome Reception Thursday Networking Lunch Charging Station
G old Sponsor SPONSORSHIP INCLUDES:
Complimentary Exhibit Booth
$8,5 00 Three Complimentary Reps with Full Convention Registration
25% Discounted Banner Ad on NALTO® and/or NAPR Website
Complimentary Half-Page Ad in On-Site Program or equivalent
Signage at Sponsored Event (if applicable)
Extensive Recognition as a Gold Level Sponsor in all Convention materials
Posting on Exhibit Hall Entrance Signage
Company Listing on Meeting Website and Event Mobile App
Pre- and Post-Event Attendee list (Excel format)
Verbal Acknowledgment of Your Sponsorship at the Convention
Right of First Refusal for Sponsored Event at Next Convention (deadline applies)
50% Discount on Bag Insert (Sponsor to provide item)
Opportunity to host a table at Networking Round Table Session (for one rep)
Choose (1): Attendee Tote Bags (one imprint color) Room Key Cards Notepads
Silver Sponsor SPONSORSHIP INCLUDES:
$6,5 00
Complimentary Exhibit Booth
Two Complimentary Reps with Full Convention Registration
10% Discounted Banner Ad on NALTO® and/or NAPR Website
Complimentary Half-Page Ad in On-Site Program or equivalent
Signage at Sponsored Event (if applicable)
Extensive recognition as a Silver Level Sponsor in all Convention materials
Posting on Exhibit Hall Entrance Signage
Company Listing on Meeting Website and Event Mobile App
Pre- and Post-Event Attendee List (Excel format)
Verbal Acknowledgment of Your Sponsorship at the Convention
Right of First Refusal for Sponsored Event at Next Convention (deadline applies)
50% Discount on Bag Insert (Sponsor to provide item)
Opportunity to host a table at Networking Round Table Session (for one rep)
Bronz e Sponsor Choose (1): Continental Breakfast (2 Available) Refreshment Break (3 Available)
$4,000
SPONSORSHIP INCLUDES:
Complimentary Exhibit Booth
One Complimentary Rep with Full Convention Registration
Complimentary Quarter-Page Ad in On-Site Program or equivalent
Extensive recognition as a Bronze Level Sponsor in all Convention materials
Posting on Exhibit Hall Entrance Signage
Company Listing on Meeting Website and Event Mobile App
Pre- and Post-Event Attendee List (Excel format)
Verbal Acknowledgment of Your Sponsorship at the Convention
Right of First Refusal for Sponsored Event at Next Convention (deadline applies)
5NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
Sponsor Category
Title Sponsor Registration (Exclusive)
$20,000
Platinum Sponsor Choose (1): Thursday Night Event
$12,500 Audio Visual and Wi-Fi
Diamond Sponsor Choose (1): Thursday Keynote Speaker
$10,500 Friday Keynote Speaker
Event App Sponsor, Attendee Lanyards, and Water Service
(one imprint color)
Gold Sponsor Choose (1): President’s Welcome Reception
$8,500 Thursday Networking Lunch
Charging Station
Silver Sponsor Choose (1): Attendee Tote Bags (one imprint color)
$6,500 Room Key Cards
Notepads
Bronze Sponsor Choose (1): Continental Breakfast (2 available)
$4,000 Refreshment Break (3 available)
Sponsorship Payment Sponsorships are offered on a first-come, first-served basis. Complete the sponsorship payment
form below and return with payment in FULL to NALTO® or NAPR .
TOTAL SPONSORSHIP: $________________ (Form must be received by January 10, 2022)
Company: ________________________________________________________________ Contact : _____________________________________________________
Address: _____________________________________________________________ City/St/Zip: _____________________________________________________
Phone: _______________________________________________________________________________________________________________________________
Email: _______________________________________________________________________________________________________________________________
Method of Payment: Enclosed is my check (payable to NALTO® or NAPR) Visa MasterCard Am Ex
Card #:______________________________________________________________________ Exp. Date:__________________ CVV Code:_________________
Name on Card:______________________________________________________ Signature:________________________________________________________
Credit Card Billing Address: Same as above Address: _____________________________________________________________________________________
City/St/Zip:_________________________________________________________________________________________________________________________
NALTO®/NAPR Headquarters • 222 S. Westmonte Dr., #111 • Altamonte Springs, FL 32714 • 407-774-7880 • Fax: 407-774-6440
www.nalto.org • www.napr.org • [email protected]
6NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
Don’t Miss the Opportunity
Advertising in the on-site program gives your company high visibility during the Convention. For additional information on
advertising in the on-site program, please contact Shannon Wenger at NALTO®/NAPR Headquarters, 407-774-7880.
NALTO®/NAPR has the right to refuse ad copy. Ink color is at the discretion of the publisher. Copy deadline: January 10, 2022.
ON-SITE PROGRAM ADVERTISING RATES:
Outside Back Cover (4-color) 7- 1 /2” x 10” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500
Inside Back Cover (4-color) 7- 1 /2” x 10” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,250
Full Page (4-color) 7- 1 /2” x 10” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,000
Half Page (BW) 7- 1/2” x 4- 7/8” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600
Quarter Page (BW) 3- 5/8” x 4- 7/8” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $400
High-resolution .jpg, .tiff, .eps (fonts converted to outlines), and .pdf files are acceptable. Email the files to Shannon Wenger at
[email protected]. Deadline: Electronic files must be submitted by January 10, 2022.
For more information, please contact Shannon Wenger at 407-774-7880 or [email protected].
Company: ________________________________________________________________ Contact _____________________________________________________
Address: _____________________________________________________________ City/St/Zip: _____________________________________________________
Phone: _______________________________________________________________________________________________________________________________
Email: _______________________________________________________________________________________________________________________________
Method of Payment: Enclosed is my check (payable to NALTO® or NAPR) Visa MasterCard Am Ex
Card #:______________________________________________________________________ Exp. Date:__________________ CVV Code:_________________
Name on Card:______________________________________________________ Signature:________________________________________________________
Credit Card Billing Address: Same as above Address: _____________________________________________________________________________________
City/St/Zip:_________________________________________________________________________________________________________________________
NALTO®/NAPR Headquarters • 222 S. Westmonte Dr., #111 • Altamonte Springs, FL 32714 • 407-774-7880 • Fax: 407-774-6440
www.nalto.org • www.napr.org • [email protected]
7NALTO ®/NAPR 2022 Annual Convention
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
The NALTO®/NAPR 2022 Convention will focus the attention
of approxi mately 150-200 attendees on your company. Exhibit F ee s
These professionals represent search firms, locum tenens
organizations, major hospitals and health care systems that This year’s NALTO®/NAPR Exhibit Hall will be a pipe-and-
plan to use their time at the Convention productively. This will drape format. Please be sure to note the display type on your
include researching new technologies and products that are application to assist NALTO®/NAPR Headquarters in laying
available. They know their competition will, too. out the exhibit hall. The vendor fee for an 8’x10’ booth space
includes one full Convention registration to all meetings and
Why is it to your advantage to be part of the NALTO®/NAPR 2022 social events held during the Convention. Up to three additional
convention? Exhibiting at the NALTO®/NAPR Annual Convention representatives from your firm may register at the discounted
is an outstanding opportunity to market your products and/ rate of $455 per person.
or services and network with members of NALTO® and NAPR.
Don’t miss out on this networking opportunity! NALTO®/NAPR Membership Incentive: A vendor membership
application is available online for your convenience. Take $800
off the exhibit space fee if you join now!
Exhibit Hall Schedule* Hotel
Wednesday, February 16, 2022
Cut-off date for hotel reservations is Tuesday, January 18, 2022.
2:00 p.m. – 7:00 p.m. Registration Open Guest rooms - $185/night + tax (single/double). Contact the hotel
2:30 p.m. – 5:30 p.m. Exhibit Set-Up & Move In directly by calling 702-693-8321. Request the NALTO®/NAPR room
block to receive the discounted rate.
6:00 p.m. – 7:00 p.m. President’s Welcome Reception &
Bellagio Hotel and Casino
Exhibit Hall Grand Opening 3600 South Las Vegas Blvd
Las Vegas, NV 89109
Thursday, February 17, 2022 Reservations must be received by the hotel prior to January
18, 2022, to guarantee the accommodations of your choice.
8:00 a.m. – 9:00 a.m. Breakfast With Exhibitors
Reservations made after this date will be confirmed on a space
8:00 a.m. – 4:00 p.m. Exhibit Hall Open available basis only. When calling the hotel, please be sure to
10:15 a.m. – 10:45 a.m. Refreshment Break With Exhibitors mention the NALTO®/NAPR Annual Convention room block to
receive the reduced rate.
12:30 p.m. – 1:45 p.m. NALTO®/NAPR Networking Luncheon
2:30 p.m. – 3:30 p.m.
6:00 p.m. – 8:00 p.m.
Refreshment Break With Exhibitors
Thursday Night Event
Cancellation Policy
A full refund less a $150.00 processing fee will be available
for exhibit space cancellations if received at NALTO®/NAPR
Friday, February 18, 2022 Headquarters by January 10, 2022. No refunds will be available
8:00 a.m. – 9:00 a.m. Breakfast With Exhibitors for exhibit space cancellations received after January 10, 2022.
8:00 a.m. – 11:00 a.m. Exhibit Hall Open
10:15 a.m. – 10:45 a.m. Refreshment Break With Exhibitors C ontact Inf ormation
and Prize Drawing
Shannon Wenger, Meeting Planner
11:00 a.m. Exhibit Move-Out NALTO®/NAPR Headquarters,
222 S. Westmonte Drive, Suite 111, Altamonte Springs, FL 32714
telephone 407-774-7880, fax 407-774-6440
* Tentative schedule, subject to change email: [email protected]
www.nalto.org
www.napr.org
8Exhibitor Space Agreement
NALTO®/NAPR 2022 Annual Convention Exhibitor Contract
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
NALTO® Vendor Member NAPR Vendor Member NALTO® and NAPR Vendor Member Non-Member
Company (print as it should appear on signage):________________________________________________________________________________
Contact Person for Pre-Show Correspondence:_________________________________________________________ Onsite Contact Only
Address:_________________________________________________________________________________________________________________
City/St/Zip:______________________________________________________________________________________________________________
Phone: ________________________________________________________ Email:____________________________________________________
Primary Rep (Included in Reg.): _________________________ Email:_________________________________City/St:_________________________
2nd Rep (Included in Reg.): ____________________________ Email:_________________________________City/St:_________________________
3rd Rep ($455):______________________________________ Email:_________________________________City/St:_________________________
4th Rep ($455):______________________________________ Email:_________________________________City/St:_________________________
The undersigned (hereinafter called Exhibitor) and the National EXHIBIT SPACE NEEDED:
Association of Locum Tenens Organizations® (hereinafter called NALTO®)
and the National Association of Physician Recruiters (hereinafter called By 11/30/21 After 11/30/21
___ of booths requested at Member Rate $1,500 $1,900
NAPR) agree as follows: The rules and regulations on page 10 become
___ of booths requested at Non-Member Rate $2,300 $2,700
binding upon the signing of this contract between the Vendor, its agents,
___ # of additional reps $455
or employees and NALTO®/NAPR, the show sponsor. We have thoroughly
___ # of add’l reps included with sponsorship Comp Comp
read the 2022 Exhibitor Prospectus and agree to abide by its terms. We
realize no refunds will be made for cancellations after January 10, 2022. TOTAL AMOUNT ENCLOSED $ _____________________
Exhibitor agrees to accept a relocation should it be necessary for reasons Exhibit Fee Includes: 8’ x 10’ pipe-and-drape booth space with 6’ table; 2
beyond the control of NALTO®/NAPR. This agreement is irrevocable chairs; a listing of your firm in Convention promotional materials; one (1)
and becomes effective when signed by a representative of NALTO®/ full registration for all Convention activities and meals. THIS DOES NOT
NAPR. Please enclose with this form your payment and proof of liability INCLUDE ELECTRICITY. Up to three (3) additional representatives from
insurance. NALTO® Tax ID Number: 01-0630044; NAPR Tax ID Number: your firm may register at the discounted rate of $455 each. Add $100 for
41-1512922. those who register on site (if space is available).
NALTO®/NAPR authorizes Exhibitor, under the terms set forth, to exhibit
products, services, and materials applicable to the physician recruiting PAYMENT METHOD
profession in the space to be designated by NALTO®/NAPR in the exhibit
CHECK (Please make check payable to NALTO® or NAPR)
area of the Bellagio Hotel and Casino during the NALTO®/NAPR 2022
Annual Convention and Trade Show at the aforementioned site at the fee TOTAL ENCLOSED: $ __________ (Total fee to be paid at time of
specified. This contract is not assignable. No prior or present agreements submission of this contract.)
or representations shall be binding upon the parties unless included in CREDIT CARD: MasterCard Visa Am Ex
this Contract. No modification or change in this Contract shall be valid
or binding upon the parties unless in writing and executed by the party Amount Charged: $ _____________________________________________
intended to be bound by it. Card Number: __________________________________________________
By signing this form, we agree to all terms and conditions on page 10 of Exp. Date: ________________________ CVV Code:___________________
this prospectus.
Cardholder Name: ______________________________________________
Authorized Signature: ______________________________________ Signature: ____________________________________________________
Print Name: ______________________________________________ Credit Card Billing Address: Same as above
Title: ___________________________________________________ Address:______________________________________________________
Booth locations will be assigned at the sole discretion of show City/St/Zip:___________________________________________________
management. Placement will be made based on date of received contract,
Complete this form and mail with a check or
electrical needs, level of sponsorship, and, if possible, direct competitors. fax with credit card information to:
Competitors: _____________________________________________ NALTO®/NAPR Headquarters
222 S. Westmonte Dr., Ste. 111 • Altamonte Springs, FL 32714
Product or Service displayed: _________________________________ Phone: 407-774-7880 • Fax: 407-774-6440
Email: [email protected]
Check here if you are disabled or require special services. Attach
written description of needs.
FOR NALTO®/NAPR USE ONLY:
Exhibitors are encouraged to provide door prizes for the Convention.
We will donate a door prize (describe prize): _____________________ Amount Paid:___________ Check/Auth #:___________ Date:___________
_______________________________________________________ Confirmation Mailed:___________ Initialed:___________
9Exhibitor Rules & Regulations
NALTO®/NAPR 2022 Annual Convention Exhibitor Contract
Bellagio Hotel & Casino | Las Vegas, NV | February 16 -18, 2022
1. Contract: The following rules and regulations become binding upon requirements, all decorative material must be flame resistant. No volatile
acceptance of this contract between the applicant (Exhibitor) and his/her or flammable fluids, substances or materials of any nature prohibited by
employees and the National Association of Locum Tenens Organizations® city fire regulations or insurance carriers may be used in any booth. All
(NALTO®)/the National Association of Physician Recruiters (NAPR), the show local regulations will be strictly enforced and the exhibitor assumes all
sponsor. responsibility for compliance with such regulations. Fire hose cabinets and
fire exits must be left accessible and in full view at all times. Exhibitor agrees
2. Exhibit Space Description: Packages include one 8' x 10' booth, one 6’ table,
to comply with all Americans With Disabilities Act regulations in the design
two chairs, an ID sign, and one representative name badge. Up to three
and set-up of the exhibit.
additional Exhibitor representatives may register at $455 per person to
attend. No walls, partitions, signs, or decorations may be erected which will 11. Indemnification and Limitation of Liability: Exhibitor shall assume
interfere with the general view “down the aisle” or with other exhibits. If responsibility for damage to the Site and shall indemnify and hold harmless
your pre-contained Exhibit Unit will not fit in a 8' x 10' space you will be NALTO®/NAPR, its employees, agents, officers, and directors and the Site
required to purchase a second booth or forego use of the oversized Exhibit for all liability ensuing from any cause whatsoever, including accidents
Unit. or injuries to Exhibitor, its agents or employees. Exhibitor assumes full
responsibility for any accident, injury or property damage to any person
As per NALTO®/NAPR Rules, all additional charges incurred including but not
viewing its exhibit where such accident, injury or property damage
limited to electrical or internet services, shipping, and security fees are at
is caused by negligence of exhibitor, agents or employees. All exhibit
the Exhibiting Company’s expense.
materials, equipment, and property of any kind that may be on licensed
3. Space Assignment: Booth locations will be assigned at the sole discretion of premises of the Site shall be the SOLE risk of the Exhibitor. In the event any
show management. Placement will be made based on receipt of payment in Exhibitor’s property is stolen, lost, destroyed or damaged, no part of such
full, extent of sponsorship, order in which contracts were received, electrical loss or damage is to be charged or borne by NALTO®/NAPR or the Site. In
needs and, if possible, separation of direct competitors. Management addition, Exhibitor acknowledges that NALTO®/NAPR and the Site do not
reserves the right to arrange the floor plan as necessary to facilitate a maintain insurance covering Exhibitor’s property and that it is the sole
successful traffic flow. NALTO®/NAPR reserve the right to exercise sole responsibility of Exhibitor to obtain business interruption and property
discretion in the acceptance or refusal of exhibit space applications. damages insurance covering such losses by Exhibitor. Proof of insurance
must be submitted with space agreement. Reasonable care should be
4. Adherence to Schedule: Exhibitor understands that no move-ins or move-
exercised to protect all exhibits.
outs will be permitted other than in accordance with the schedule set forth
in the schedule of events. In the event that NALTO®/NAPR incurs additional 12. Damage to Property: Exhibitors are liable for any damage caused to the
expenses as a result of Exhibitor’s failure to adhere to the move-in/move- building, floor, walls, columns, or to standard booth equipment, or to other
out schedule, Exhibitor agrees to reimburse NALTO®/NAPR for any such Exhibitors’ property. Exhibitors must not apply paint, lacquer, adhesive,
additional expenses. It is imperative that booths be properly manned tape, Velcro, or any other coating to building, columns, floors, or to standard
during the posted hours. Booths are subject to modification prior to the booth equipment.
Convention to adapt to necessary changes in Convention session times;
13. Public Policy: Exhibitors are charged with the knowledge of all ordinances
however, all Exhibitors will receive adequate notice should this be necessary.
and regulations pertaining to taxes, health, fire prevention, customs, and
5. Exhibit Hours and Disclaimer: Exhibit space must be occupied during all public safety while participating in this show. Compliance with such laws is
exhibit hours of the Annual Convention as posted. This agreement is for mandatory for Exhibitors and the responsibility of the Exhibitor.
the rental of the exhibit space only. NALTO®/NAPR has not made and does
14. Use of Exhibit Space: Exhibitors shall reflect their company’s highest
not make any warranty of representation whatsoever, either expressed
standards of professionalism while maintaining their exhibit space during
or implied, including but not limited to (1) the level of attendance at the
show hours. No Exhibitor shall assign, sublet, or share exhibit space without
Annual Convention , (2) the number of meeting attendees who will visit any
the written permission of the NALTO®/NAPR.
of the exhibits, or (3) whether any exhibit will be seen by persons having
the authority to procure or commit to procure products or services being 15. Prizes: We request each Exhibitor donate a gift or gift card to be used as
exhibited. a door prize valued at $50.00 or more (i.e., gift baskets, books, etc.). Door
prize drawings will be held at various times during the Convention. Your
6. Unoccupied Space: NALTO®/NAPR reserves the right, should any rented
company will be acknowledged as the provider of the door prize.
booths remain unoccupied after the first hour of the show’s opening, to rent
or occupy said space. Any person, partnership, or corporation engaging 16. Force Majeure: In the event of fire, strikes, or other uncontrollable
space who shall fail to make payment as herein provided shall thereby and circumstances, NALTO®/NAPR shall determine the amount of exhibit fees to
thereupon forfeit all rights in and to the use of assigned space, and NALTO®/ be refunded.
NAPR shall have the right to dispose of such space in such a manner as it may
17. Pre-Shipping Materials: NALTO®/NAPR have contracted with a decorating
consider to its interest without liability on the part of NALTO®/NAPR.
company to provide drayage and exhibit hall decorating. Later this year,
7. Payments and Refunds: The total amount for exhibit space is due upon you will receive an email with shipping instructions and order forms for
reserving of space and signing of the contract. In the event an Exhibitor furnishings, electrical, and audio/visual equipment. Please do not ship your
cancels a contract, NALTO®/NAPR must be notified in writing for refunds company’s exhibit materials directly to the hotel as they do not have space
to be made. There will be a $150.00 administration fee assessed for all for storage, and there is no guarantee you will receive your materials.
cancellations received by January 10, 2022. No refunds will be issued for
18. Attendees, exhibitors, or non-exhibitor suppliers who are observed to be
cancellations after January 10, 2022.
soliciting business in the aisles or other public spaces, in another company’s
8. Food Service: NALTO®/NAPR exhibit package includes tickets for one booth, or in violation of any portion of the NALTO®/NAPR Exhibition Policy,
representative at all social events held during the Convention. will be asked to leave immediately. Additional penalties may be applied.
“Suitcasing” is also prohibited in all NALTO®/NAPR official conference hotels.
9. Noisy and Obnoxious Equipment: The operation of whistles or any
For the purposes of this policy, “suitcasing” violations may occur at venues
objectionable device will not be allowed. After the show opens, noisy and
other than the exhibition floor and at other conference-sponsored events.
unsightly displays will not be permitted. NALTO®/NAPR reserves the right to
restrict exhibits that may be objectionable or to order the removal of any
NALTO®/NAPR Professionally Managed by:
portion of an exhibit which in the judgment of NALTO®/NAPR is detrimental
to or distracts from the general order of the exhibits. If Vendor wishes to
have music at his space, the Vendor must obtain a music license to do so.
10. Fire and Safety Regulations: In order to comply with local fire ordinance
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