Je ahr fates [RaGieanieties a gota: eae orth ech] (Gree cae see teen ee) GAIL Gas Limited BREAST ined (Atel med sun f ONL nd) ed (A Governmont of naka Undertaking-A Navratna Company)] REQUEST FOR QUOTATION To, RFQ No, :GAIL GAS Ms, Ltd, NOIDGGL/73/Noida-F&S/3400000563 GAIL GAS WEBSITE VENDOR, Date:31.10,2014 India Vendor Code : 101000499 Kind Attn ; Mr/Ms Dear Sir(syMadam, GAIL GAS Lid. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date for the following item() in complete accordance with enquiry documents/attachments: Bid Due Date & Time 24.11.2014 at 14:00 Hrs IST 1.11.2014 at 15.00 Hits IST(In case of Two Bid system {ender,unpriced bids shall be opened.) Opening of Bids on Validity of Offer Upto :21.02.2015 Date of Pre Bid Conference pat Hrs General Conditions of Contract : IMPORTANT INSTRUCTION TO BIDDERS: Procurement of Safety Equipment 1. EMD DETAIL: Rs 16,000.00 in form of DD or BG is required (in favour of GAIL Gas Ltd., Payable at Noida, Distt- Gautambudh Nagar (U.P.) 2, PRE-TENDERING CONFERENCE: NA. 3, BIDDER'S ELIGIBILITY CRITERIA (BEC): Technical Criter "Bidders are required to provide copy of purchase order for supply of Fire & Safety Items for value Rs, 3,95,000.00 placed on them by GOVT Dept /PSU/Reputed Private Companies in proceeding 5 years ending with due date of RFQ ‘long with their offer in support of their eredential for supply of material and should qualify technical specification as per our RFQ, failing which their offer shall be rejected” Note to "BEC" [For Strict Compliance}: LU) Bidder must furnish relevant copy of purchase onder/certificates / documents / information in support oftheir credentials to the above "evaluation criteria" along with the Offer. ea dvers soregalther Ridder aokanestingannal a eaRvsimaMe se grteia al Deals e eda San iatiger ase: 96, Revel pour watt, ween, Ef PReefl—svomEs IE O41~-26172560 / Regd. Off. : 16, Bhikall Cama Place, RK. Puram, New Deshi-110066, Pt wrpiae ‘h- tes Goi, Ra Gof | Natural Gas - Clean Enengy,1REQUEST FOR QUOTATION (Cont.) RFQ No.GAIL GAS Limited/ NOIDGGL/73/Noida-F&S/3400000563 1. Bid must be submitted within the stipulated date and time as indicated in the tender. The bid (your offer) must be valid for 90 days (03 months) from the date of Tender Closing. 4, Bids are to be submitted in TWO BID SYSTEM. GAIL (India) Ltd, here-in-after called OWNER/COMPANY/GAIL invites you to submit your bids under TWO BID ‘SYSTEM for the subject work as detailed in complete accordance with tender documents enclosed. Bidders should submit their bids in TWO SEPARATE PARTS (Part-I & Part-II) which must contain in separate scaled envelopes superseribed with Name ofthe bidder, RFQ Number & Part-l (Unpriced Bid) & Part-II (Price Bid), as applicable, These two envelopes containing Part | (UNPRICED BID) and PART II (PRICE BID) shall! be putin a larger envelope duly sealed & super-scribed with RFQ number, due date of opening and also to bear the name and address of the bidder. (A) Part I: UNPRICED BID 1t should contain the following documents/itemsi- (Technical, commercial details, echnical specifications, agreed terms & conditions (Anennure-I ) duly filled in & a copy of price schedule with prices blanked out, i). Documentary evidence against "Bidder's Eligibility Criteria" (BEC), mentioned in RFQ failing which offer shall not be considered. Requisite EMD /bid bond as mentioned in RFQ. (B)Part- Il: PRICED BID It should contain only the prices of the quoted items in "Price Schedule (Schedule of Rates)" with prices duly filled in and no terms and conditions should be put in priced bid. METHODOLOGY FOR SELECTION OF TECHNO-COMMERCIAL ACCEPTABLE BIDDERS: (a). Patt I: Unpriced Bids received within stipulated time/date, shall be opened on scheduled date/time in presence of bidders who may wish to attend tender opening. (6). Evaluation ofthe Unpriced Bids shal be carried out on the basis of submission of requisite EMD (i applicable), compliance to tendered BEC, compliance of terms & conditions of RFQ. (¢) Prive Bid shall be open of only those Bidders who will be techno-commercially acceptable as per terms and conditions of tender. 5. Bids complete in all respect should reach on or before the bid due date and time. 6. Bids through Telex/Fax/email/Telegram will not be acceptable. 7. Conditional, late offers shall not be entertained. 8. GAIL assume no responsibility for delay, loss or non-receipt of bid sent by post. 9, Bidders are requested to submit: (@. Dull filled-in, signed & stamped Annexure-{ (format for Terms, condition, taxes and duties) along with Un-priced Bid (Technical Bid). (6). Signed and Stamped this RFQ and General Conditions of Contract (GCC) along with Un-priced Bid (Technical Bid). (©). Samples/Catalogues and ‘Fest Certificate requied along with offer, ifany. 10, SUBMISSION OF COPIES OF CERTIFICATES/DOCUMENTARY EVIDENCES: ‘The bidders are required to submit the copies of following certificate/documentary evidences: 10.1 Copy(ies) of Partnership deed (in case of partnership firm). 10.2 Copy(ies) of other documents viz. Purchase order, job completion cetificate ete as per Bid Eligi (BEC) (if required). ty criteria 10.3 Copy of proof of Manufacturer/Authorized dealer/Distributor of quoted items as per Bid EligibREQUEST FOR QUOTATION (Cont) RFQ No.;GAIL GAS ited/NOIDGGL/73/Noida-F&S/3400000563, (BEC) (iFrequired). 104 Copy of CSTILST/VAT/Service Tax rexistration certificate, ‘The bids submitted without the above documents (as per Sr.No.9 & 10) and requisite BMD amount (if applicable) shall not be considered for evaluation without further reference to the bidder. ‘The above documents shall be enclosed along with the PART-I:UNPRICED BID (TECHNO-COMMERCIAL BID), ‘Non-submission of the copies of the requisite certificates/documents shall render the bid non-responsive and shall be liable for rejection, 11, REIECTION CRITERIA: DEVIATION TO THE FOLLOWING CLAUSES OF RFQ SHALL LEAD TO REJECTION OF BID: ( FIRMPRICE (i) EMD/BID BOND, IF APPLICABLE (II) TECHNICAL SPECIFICATIONS (IV) PRICE SCHEDULE/ PRICE BASIS (V)_ PERIOD OF VALIDITY OF BID. (VD__ PRICE REDUCTION SCHEDULE (Vil) PERFORMANCE BANK GUARANTEB / SECURITY DEPOSIT, WHEREVER APPLICABLE (VII). GUARANTEE/WARRANTY, IF APPLICABLE (0) ARBITRATION JURISDICTION OF COURT (®) _ FORCE MAJEURE (XD DOCUMENTARY EVIDEN [O SUBSTANTIATE BIDDER'S ELIGIBILITY CRITERIA. Please note that this is a zero deviation tender, Bidders are advised to strictly confirm compliance to tender conditions and not to stipulate any deviation/conditions in their offer. Incomplete bids shail not be considered. Prior to detailed evaluation, pursuant to bidders eligibility and rejection criteria, GAIL will determine the substantial responsiveniss of each bid to the RFQ/Tender document. A substantially responsive bid is one which conforms to all the terms and conditions ofthe bidding documents without deviations or reservations. A bid determined as substantially non-responsive may be rejected by GAIL and may not be subsequently made responsive by bidder by correction ofthe non-conformity through queties/ clarifications or any other means, unless sought in writing, ‘Technical and commercial queries (TQICQ), if required may be issued to only those bidders whose bids will be prima-facie responsive, for seeking clarification. The request for such clarifications and the response shall be in ‘writing and no change in the price or substance of bids shall be sought, offered or permitted. The substance of the bid includes but not limited to price, dlivery/completion, scope, specifications etc. “Therefore, bidders is requested to not to take any deviation to the terms and conditions of RFQ and submit all the requisite documents as mentioned in RFQ failing which their offer may be summarily rejected. Subsequent to bid submission, GAILGAS may not seek confirmations/clarfications and any bid(@) not in line with fender conditions shall be liable for rejection, 12, BIDDER 1S REQUESTED TO FILL UP THE ANNEXURE-I FOR TERMS, CONDITIONS, TAXES AND DUTIES IN ALL RESPECT CORRECTLY & NEATLY WHICH IS TO BE SIGNED, STAMPED & TO BE SUBMITTED ALONGWITH OFFER (Technical Bid / Un priced bid). PLEASE QUOTE Service Tex, DUTIES, LST/CST (Without form 'C), Excise Duty & other Taxes/Charges, P&F ‘and Freight charges etc (IF APPLICABLE) of quoted basic price should be clearly mentioned separa 13, FURTHER, BIDDER SHALL IN NO CASE MENTION ANY CONDITION IN OFFER WH Page 3 of 7REQUEST FOR QUOTATION (Cont) RFQ No.;GAIL GAS Limited/NOIDGGL/73/Nolda-F&S/3400000563 ‘CONTRADICTORY TO THE TERNS AND CONDITIONS OF REQ 14, DELIVERY COMPLIANCE/SCHEDULE: : AS BARLY AS POSSIBLE, PLEASE INDICATE THE BARLIEST POSSIBLE DELIVERY PERIOD IN YOUR OFFER. Regpechive Sikes 15. PRICE BASIS: FOR Site Nala, Gdatoaiaudh gael) 16, CONSIGNEE ADDRESS:- GAIL Gas Limited: NOIDA 17. TERMS OF PAYMENTS: 100% PAYMENT SHALL BE RELEASED WITHIN 15 DAYS AFTER RECEIPT AND ACCEPTANCE OF ITEMS/materal at our Site. THRU E-BANKING. In case of payment through bank, all bank charges shall be borne by the vendor. E-PAYMENTGAIL (India) Limited inas initiated payments to Suppliers and Contractors electronically, and to facilitate the payments electronically, the Bidder should have an account with any Indian Schedule Bank, so that the payment through '¢ banking/RTGS/NEFT" be made to the Bidder. Further, the Bidder should give the details of his bank account of any bank to facilitate payment through 'e-banking/RTOS/NEFT (As per Format F-12 enclosed under Section-V1 of this tender document). Bidders are requested to strictly take into note that ‘payments! shall not be released in any other form other than 'e-banking/RTGS/NEFT 18, WARRANTY: As specified in GCC / SCC, 19, PRICE REDUCTION SCHEDULE: As specified in detailed in GAIL's General Condition of Contract (GCC) for PURCHASE (enclosed). 20, PERFORMANCE BANK GUARANTEE: As specified in SCC and detailed in GAIL's General Condition of Contract (GCC) for PURCHASE (enclosed). 21, INDIAN AGENT & IAC: None and NIL 22. ATTACHMENT: General Condition of Contract for Goods enclosed. 23. OTHER CONTRACTUAL STIPULATION: PLEASE SUBMIT bid under two bid system on following address and Technical Bids and Price Bids shall be opened! on following address:- HOD (C&P), GAIL Gas Ltd, GAIL Jubliee Tower,B-35/36, lath Floor, Sector-,NOIDA, Distt- Gautambudh Nagar (UP) Pin Code-201301 India ‘Telephone: +91-120-2532266 / 2532487 Extn.: 381 Fax: +91-26185941-2920#, e-mail: [email protected] / [email protected] 24, DESPATCH DETAIL: ‘The supplier shall ensure to dispatch the material so as to get it delivered at destination before contractual delivery date, The dispatch details comprising of Delivery Challan, Transporter Lorry Receipt / Goods Receipt, Invoice, Test certificate, Catalogue ete. to be sent by courier addressed to consignee immediately after dispatch of material. 25, GENERAL CONDITION OF CONTRACT: AS PER enclosed General Condition of Contract for Goods, 26. SPECIAL CONDITION OF CONTRACT: AND SCOPE OF SUPPLY AND WORKS: As mentioned in Tender documents 27. ENCLOSURE: 1, ANNEXURE - I FORMAT FOR TERMS, CONDITIONS, TAXES AND DUTIES. Page 4 of 7REQUEST FOR QUOTATION (Cont) RFQ No.:GAIL GAS Limited/NOIDGGL/73/Noida-F&S/3400000563 (TOBE SUBMITTED BY THE BIDDER DULY FILLED ALONG WITH THE TECHNICA BID) 2. General Condition of Contract (GCC) for Goods. 28, BID EVALUATION AND COMPARISON CRITERIA: Evaluation shail be done on item wise basis. Following shall be added for calculation of landed price of techno-commercially acceptable offers for comparison and determining lowest bid, thereof, (AJEX-WORKS PRICE QUOTED BY THE BIDDER. (B)PACKING & FORWARDING CHARGES (IF APPLICABLE). (EXCISE DUTY ON THE FINISHED GOODS (IF APPLICABLE). (D)SALES TAX ON THE FINISHED GOODS. (INLAND TRANSPORTATION CHARGES UPTO TRANSPORTER’S GODOWN, a) (E)Offer shall be evaluated on Item wise lowest basis. Bids complete in all respects should reach office of Incharge (C&P), GAIL GAS Lid. at the above address on or before the scheduled date and time. Bids reeived after the due date and time aro liable to be rejected, GAIL GAS Ltd, reserves the right to accept or reject any or all tenders received at its absolute discretion without assigning any reason whatsoever. Important 1. Porcentage of Taxes, Duties, P&P, Freight charges ete, of quoted basic price should be clearly mentioned in the quotation. 2. Please go through the General Purchase Conditions (GPC) enciosed as Annexure, Deviations to GPC shal fable for rejection of your offer. 3. Please submit CataloguelSpecifi your quotation, jon Details, Test Cerificates/Traceability Certifiate for accuracy along with ‘Thanking you.. Yours truly, For and on behalf of GAIL GAS Ltd, CE (Authorized signatory) Page 5 of 7REQUEST FOR QUOTATION (Cont.) RFQ No.:GAIL GAS Limited/NOIDGGL/73/Noi a ~ MATERIALS Seca SINo MatGode voM OY Rate “Amount Description T B61aOTOOIT NUMBER i Torch Remote area lighting LED 3000Lumen 2 8614010011 NUMBER 1 ‘Torch Remote area lighting LED 3000Lumen 3 8614010011 NUMBER 1 ‘Torch Remote area lighting LED 30007.umen. 4 8614010011 NUMBER 1 Torch Remote area lighting LED 3000Lumen 5 8615010011 NUMBER 1 eae Helmet Fiber Glass Ploy Carbonate Visor 6 8615010011 NUMBER 1 Helmet Fiber Glass Ploy Carbonate Visor 1 8615010011 NUMBER 1 Helmet Fiber Glass Ploy Carbonate Visor 8 8615010011 NUMBER 1 cee Helmet Fiber Glass Ploy Carbonate Visor 9 8616010011 NUMBER. 2 Blank FiberGilass1 sp.Mter temp 200-300C 108616010011 NUMBER. 2 Blankt FiberGlass1 sp.Mter temp 200-300C n 8616010011 NUMBER 2 eee Blankt FiberGlass1 sp.Mter temp 200-300C 128616010011 NUMBER. 2 Blankt FiberGlass1 sp.Mter temp 200-3000 13 8616020011 NUMBER 1 Blanket Water Gel 6 X 5 sq, feet 14 8616020011 NUMBER 1 Blanket Water Gel 6 X 5 sq, feet 1s 8616020011 NUMBER. 1 Blanket Water Gel 6 X 5 sq, feet 16 8616020011 NUMBER 1 Blanket Water Gel 6 X 5 sq, feet 17 8615010011 NUMBER 2 Helmet Fiber Glass Ploy Carbonate Visor 18 8616010011 NUMBER 4 Blank FiberGlass! sp. Mter temp 200-300C 19 8616020011 NUMBER 2 Blanket Wator Gol 6 X 5 sq, feet 208614010011 NUMBER 2 Torch Remote area lighting LED 3000Lumen Page 6 of 7REQUEST FOR QUOTATION (Con RFQ No.:GAIL GAS Limited/NOIDGGL/73/Noida-F&S/3400000563 Format for Details of Terms & Conditions to be Filled By Vendor Offer Ref. A Date a sosrsnnnnn Price Basis: Bx-Works. Telephone No ... ee FOT Site of Plan F&X NO. sn E-Mai Delivery Schedule .. Offer validity for: Payment Terms... 1. Discount % on basic Unit price, ifany .. 2. Packi .& Forwarding, if applicable, 3, Bxcise Duty % (if applicable), 6. Service Tax, ifapplicable.... 7. Other Charges, ifany.. Signature of Vendor with Office Seal Page 7 of 71. Specification of Remote Area lighting system (Safety Torch] Sr Specification Detail Vendor's comment No Yes | No 1 | Safety Torch shall be safo to use in hazardous area. Relevant certificate should be provided along with the offer & also at the time of delivery. It should be CE & Restriction of hazardous substances compliant. 2 | Battery 12 volt rechargeable and sealed. Low battery warning system, eB ee 3 | Torch shall be made of moulded high impact thermoplastic resin, modular in construction, 4 | Beam distance 125 degree spread. Light duration up to 15 hrs low & 8 hrs high beam condition, Charging time up to 8 hours from full discharge. Battery life 500 cycles. Low battery warning system. Auxiliary socket 12v 24w 5 [Lens shall be made up of polycarbonate. 6__[ It shail be waterproof. Water proof rubber activation switch, 7 shall have circuit-breaking mechanism for instantly disconnecting in the event of breakage. 8 | Brightness 3000 high lumens and maintenance free high flux LED (Life 50000 Hrs). Lumen value low-1000, High-2000. 24 LEDs per head, beam spread 90 deg. 9 Fully extendable 2-3 feet high mast with 360 degree rotating 10 | Colour of the torch shail be yellow. 11_| The detachable shoulder strap shall be provided along with torch 12 |The Sets shall be guaranteed for at least 12 months. During guarantee, any defects in performance of set or in any specific part of set during operation shall be rectified / replaced free of cost by vendor. Signature and seal of Bidder I2. Specification of Special firefighting helmet sr t Specification Detail Vendor's comment No Yes No 1 [Firerien Helmets should be made from Flame retardant, high temperature resistant copolymer plastic. Lightweight (including visor, face shield and neck protector). Full head protection, including neck and face. 2 [Inside of the helmet should have shock absorber with good isolating characteristics. It should have face protection visor & neck'protector. 3_[Helmet’s shell: Flame retardant material with oval shape, smooth exterjor surface and interior ventilation channel. Extreme temperature resistance (up to 1.000 °C) in a 10 seconds flash over flames Long-term resistance to 250°C / 30 min, radiant heat test 14 KW/m2._ He BE 4 interior Basket: Head size and shape adjustment 63cm). With special ining which prevent skin irritation. ‘S| Chinstrap should be Quick release snap connection. 6 | Face! Protector: Retractable Polycarbonate anti Scratch, antifog visor| offers face protection against elevated temperatures and mechanical impacts. Visor resistible to up to 300°C (EN 14458) | 7 | EN-443 approval is required. Relevant approval & test certificates should be provided at the time of offer & delivery. 8 | The head hamess should have 3 fastening points & fast opening buckles. Neck Protection: Removable and Made of aluminized carbon Fibre material. 10 | Exterior: Luminescent and reflective tapes visible from all sides and in all conditions. i _| Colors Available: Red 12 _ | Size adjustable from 52-63 om 13° | The helmet shall be guaranteed for at least 12 months against | any manufacturing defect. eee eee Signature aa seal of Bidder3. Specification of Fiber Glass blanket Sr Specification Detail Vendor's comment No | Yes No. 1__|Teshould be closely woven to give maximum protection 2__| Size of the blanket should be 1 square meter i 3 | The thickness should be 1 mm & is stiched with fiber glass tapes on edges. 4 _ | The temperature resistance should vary between 200 to 500 |__| dogree centigrade. 5 | These Fire Protection blankets should be treated with permanent fire retardant compounds to save you from Fire related Hazards. 6 The blanket should be +. Strong * Durable *| FR treated both side finished '*| Skin friendly and non-irritating to user +|_Resistance to prevalent heat and fire 7 | Releyant approval & test certificates should be provided at the time of offer & delivery. ee 8 _ | The blanket shall be guaranteed for at least 12 months against any manufacturing defect. Signature and seal of Bidder4. Specification of Water Gel blanket Sr Specification Detail [Vendor's comment No i 7 : Yes_| No 1 | Wale gel-soaked Blankets made from 100 % wool base and- soaked in sterile protective water gel. 2 | The waier-based gel shall be sterile, chemically stable, and capable of lowering of skin temperature with prevention of contamination by protection of burn wounds and contain minimum 96% of water as main component and gelling agent and stabilizer as remaining components, 3 _ | Blankets and gel shall be easily removable /non-sticky and should not shred threads etc. at the bumed body part. “4 | The boiling point of gel shall not be less than 92 OC and freezing ___| point shall be##15 0c. Z i! | 5 | Blankets shall be primarily provided in polyethylene bags and then in sturdy plastic containers for easy storage and portabili & | Shelf life: 5 Years (minimum). Product of the latest batch should be stipplied, so as to have maximum shelf life and usability at the time of acceptance of the product at our end. 7 [Relevant approval & test certificates should be provided at the time of offer & delivery. ee jee iH 8 | The helmet shall be guaranteed for at least 12 months against any manufacturing defect Signature and seal of BidderSpecial Condition of Supply . The safety items are to be delivered at different sites as mentioned in the attached Annexure. All the relevant test certificates for the safety items shall be accompanied along with the supply. If any item is found not matching with the specification and/or not accompanied with the relevant test certificates same will be rejected and materials will be returned to the party. Materials will be accepted if it is found ok in all respect. If any material is found damaged at the time of delivery same will not be accepted. The inspection of the safety items shall be done at the point of delivery by the F&S representatives posted at sites.‘Site wise requirement for delivery Site location ‘Item description Nos to be cre delivered _ ‘Sh V K Rathore He Remote area lighting 4 GAIL GAS Limited, Dewas | system (Safety Torch) _ A-7, 1" floor, Gangotri Complex ‘Special firefighting 1 Kalanibag, AB Road, Dewas helmet Madhya Pradesh-485001 Fiber glass blanket 2 Ph- 9425435833 Water gel blanket 1 ‘Sh Sanjay Ku Tyagi Remote area lighting 7 GAIL Gas Limited ‘system (Safety Torch) 19, (lind Floor), ‘Special firefighting 1 Vallabh Nagar, Near Ghodebaba Circle, helmet Kota (Rajasthan) Piscade anaes Fiber glass blanket 2 Ph- 8239831189 Ee Water gel blanket 1 Sh Janak Singh Remote area _ lighting 4 ‘Star House, Ground Floor, Opp.Civil Hospital | system (Safety Torch) Bahalgarh Road, Sonipat Special firefighting 1 Haryana-131001 helmet Ph- 9671251122 Fiber glass blanket 2 Water gel blanket 7 ‘Sh Surinder Ruhil Remote area _ lighting 4 GAIL Gas Limited system (Safety Torch) | _ HE] 4st Floor, Special firefighting 7 4183/1, Park Plaza helmet Mangal Pandey Nagar University Reed Fiber glass blanket 2 Me it~ Drevaneasaes Water gel blanket 7 ‘Sh Ajay Kumar Gupta Remote area lighting 2 C/O GAIL India Limited system (Safety Torch) G-10/8, 3rd Floor, Padamdeep Tower Special firefighting 2 Sanjay Palace, Agra-282002 helmet cH Uttar Pradesh Fiber glass blanket 4 Ph- 8430261294 EEE Water gel blanket 2 a an