Reducing The Existing Time of POD System: Project Charter
Reducing The Existing Time of POD System: Project Charter
Reducing The Existing Time of POD System: Project Charter
Contents
Project overview......................................................................................................3
1. Project purpose........................................................................3
2. Project scope.......................................................................3
3. Project objectives................................................................3
4. Outstanding issues....................................................................4
5. Approvals............................................................................... 4
6. References..........................................................................4
Project approach......................................................................................................5
7. Project Deliverables and Quality Objectives.....................................5
8. Organization and Responsibilities..................................................6
9. Dependencies..........................................................................6
10.
11.
12.
Risk Management...................................................................8
13.
14.
Stages.................................................................................8
15.
Project Control......................................................................8
16.
17.
Project Schedule....................................................................9
18.
19.
Appendix.................................................................................................................11
Project overview
1. Project purpose.
The main purpose of this report is about analysis of desired tate and current state of providing
premenant overdraft of Peoples Bank Sri Lanka. from this project Peoples bank will have a
understand how does the other banks have been changed their process in oder to provide their
service immidiately in order to compete with their rivals, what are the features to be
emphasized, how they should motivate their employee in order to make the competitive
advantage.
Peoples bank has requested to give recommendations in order to reducing the existing time of
POD system by getting a practical knowledge on that process. As a trainee, to execute the task I
agreed with the client to grant the ultimate results with founding and the project is expected to
last not more than 5 months and will result in a better understanding of employee requirements
by the Peoples Bank.
2. Project scope.
The project scope is as follows.
In the scope
Process starts and finish as per the system chart.
Selecting staff members in Peoples Bank Senkadagala Branch.
Having discussion with the employees and practical involvement.
Out of the scope.
Discussion with the customers.
3. Project objectives.
The client takes more time to approve the project proposal than expected time.
It was very difficult to continue the discussions while the loans officer is working because
there is only one loans office who is handling all the POD activities and the Loans
activities
5. Approvals
Mr. R. kodithuwakku
the project leader and Mr. Rathnayake project manager will give the
6. References.
No such references.
Project approach
7. Project Deliverables and Quality Objectives.
Statement files
Current account statements.
4
Applications.
Proposal with relevant documents.
POD files.
Application numbers.
Crib report.
Inspection files.
Valuation report.
Evaluation committee decisions
Business income report.
Prepared POD limit.
Credit limit after checking
Approved POD limit
Securities
Legal documents
Approved Securities
Mortgage bond,
Letter
Granted POD
Machines and
Equipments (M2)
Pen (f)
Computer (g)
Printer (h)
Fax (i)
Material (M3)
Notepad (j)
Statement files (k)
Applications (l)
Documents (m)
POD register (n)
Legal documents (r)
Inspection file (o)
Business income report (p)
Mortage report (s)
Securities (t)
information.
The risk of availability of resources.
14. Stages.
This project is being conducted in a staged approach, with each successive stage
including additional levels of detail. The stages for this project are:
1. Identifying the problem
2. Grant the approval from the top management to carry out the project, after identifying the
3.
4.
5.
6.
7.
8.
problem
Carry out a situational analysis based on ISO 9001: 2008 Quality Standards
Design the ideal management system and identify the constraints
Design the PMS and develop the 3W program
Implementation of practical management system through 3W program
Generate the report
Provide the solution to the problem
7
November
December
(Weeks)
(Weeks)
1 2
January
(Weeks)
10days
6days
30 days
50days
50 days
Mr. Nalin
40 days
Appendix.
The following questions are being used in order to analyze the Gap between the current
management system and the desired management system.
1.
2.
3.
4.
5.
6.
Who are the beneficiaries from the intended system? (external/internal customer)
What are the requirements of external/internal customers? (outputs)
What is the purpose of the intended system? (outcome)
What are the resources available for the intended system? (inputs)
What is the system boundary? (scope)
What is the process to transform the resources (input) to achieve the objective (outcome)
10
11
12