MBA Project For Information System
MBA Project For Information System
MBA Project For Information System
CORPORATION LIMITED
A
Project Report on
Management Information Systems
Submitted by: Group: A-1[BATCH NO 2011-13]
NAME
RITESH ASHAR
NIKITA BALI
NEETHI NAIR
CHANDAN
PAHELWANI
HIMANI PARIHAR
ROLL NO
11002
11004
11044
11048
11050
Submitted to:
Prof.Hitendra Lachhwani
Page 1
ACKNOWLEDGEMENT
Page 2
CONTENTS
1. INTRODUCTION...................................................................4
2. MISSION, VISION AND QUALITY POLICY................................6
3. STRUCTURE OF ORGANISATION OF DIFFERENT DEPARTMENT 7
4. THE FUNCTIONS AT DIFFERENT DEPARTMENTS ARE AS
UNDER:-.............................................................................8
5. INFORMATION FLOW.........................................................11
6. TRANSPORTATION MODES.................................................13
7. REPORT SYSTEM...............................................................15
8. INFORMATION TOOLS........................................................16
9. DECISION TAKEN AT EACH LEVEL AND INFORMATION
REQUIRED FOR THAT ARE AS FOLLOWS:.............................19
10................................................................SECURITY SYSTEM
........................................................................................20
11...................................RECOMMENDATION AND SUGGESTION
........................................................................................21
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INTRODUCTION
HINDUSTAN PETROLEUM CORPORATION LIMITED (HPCL) is a Government
of India Enterprise with Navratna Status. Its an oil industry which was
found in 1974. HPCL is a Fortune Global 500 company and is the 10 th Most
Valued Brand in India. HPCL is having 20% Marketing share in India
among PSUs (PUBLIC SECTOR UNITS) and a strong infrastructure. It
operates 2 major refineries producing a wide variety of petroleum
products: one in Mumbai, Maharashtra (west zone) which is also the Head
Office of HPCL and second in Vishakhapatnam (east zone) .It holds equity
stake of 16.95% in Mangalore Refinery & Petrochemicals Limited (MRPL).
The Marketing network of HPCL consists of 13 Zonal offices in Major cities
and 101 Regional offices. On the financial front the turnover has grown
from Rs.2687 crore in 1984-85 to impressive Rs.132670 crore in financial
year 2010-11. HPCL also owns and operates the largest Lube refinery in
India producing Lube Base oil of International Standards. This Lube
refinery accounts for over 40% of the Indias total Lube Base oil
production. HPCL is constructing refinery at Bathinda, in the state of
Punjab, as a Joint venture with Mittal Energy Investment Pte. Ltd.
Its business units includes-Refineries, Aviation, Bulk-fuel, LPG, Lubes,
Retail, Trade, Joint ventures and E&P (exploration and production).
The main petroleum products of HPCL include:
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STRUCTURE OF ORGANISATION OF
DIFFERENT DEPARTMENT
Page 7
Head
Office
North
Central
Zone
North
Zone
West
Zone
East
Zone
North
West
Zone
South
Zone
Kandla
Terminal
Senior
installation
manager(J.M.N
aik)
Planning
&
Operatio
ns
Departm
ent
Maintena
nce &
Purchase
Departme
nt
Finance
Departm
ent
Human
Human
Resource
Department
Safety &
Security
Departm
ent
Page 8
1)
Planning
& Operational department: - Planning is the first
and foremost activity of any organization. Rest all
activity are depended upon it.
No organization can survive for a long period without
proper planning of the different undertaking at a
different department. At every stage planning has to
be done. First of all planning is made relating to the
goal of an organization and accordingly the department
at a different level plan and accomplishes the goal.
In the same way at HPCL also according to the
requirement of the dealer and consumption they plan
for the future requirement. Again here also they should
be aware of the stock which is available with them in
the tanks, order received from customer, goods in
transit etc.
Their planning again depend upon the retail outlet i.e.
their petrol pumps, what is the quantity available with
them, how much order is received, how much they are
going to receive the product from head office etc. Here
again they keep in mind the total market of the region,
like other retail outlets turnover their share in the
market and at what rate the requirement will increase.
Here planning changes every month. Over here in this
organization the normal capacity of the tank is 12300
KL based on this product is received and supplied.
2)
Maintena
nce & Purchase department:-Maintenance is also a
prime activity for any organization. At HPCL also they
need to go through the same. Here also maintenance is
required for the fuel tank, pipe lines both within the
organization and also of those which are coming from
Kandla port to HPCL, water tanks, motors, other
Tolani Institute Of Management Studies, Adipur.
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4)
Human
Resource department: - The task of human resource
Tolani Institute Of Management Studies, Adipur.
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INFORMATION FLOW
Informational flow plays an important part in an organization to
communicate easily with other departments and get proper, correct and
easy way to work in big organization such as HPCL.
In HPCL the information flows from top management to lower
management like a SUPPLY CHAIN MANAGEMENT so that the
process of information spread easily in organization. The product is
send by head quarter and HO work as a top management they pass it
on information about the product to the planning and operational
department about it.
I.
II.
III.
IV.
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which is allotted for the specific product and see that the tank is not
over loaded by the product if there is sufficient product in the tank
then its a responsibility of the employee to keep that product in the
pipeline only, so that product is properly adjusted in the tank and not
be access in the tank so that it does not burst in tank. Then human
resource department also flow the information to the Maintenance and
Purchase department before storing the product in the tank. Its a
responsibility of the Maintenance department that the tank is not
having any problem in storing the product and see that product is
properly adjusted in the tank. After that Maintenance department is
responsible to communicate with the Safety and Security department
that when the workers are working in the terminal area the worker are
suppose to wear safety helmet and safety boots also so that all the
mishaps are avoidable and they insure their workers are on safe side.
In this terminal the type of network use to communicate is BUS
TOPOLOGY.
In this way the information flows smoothly in these much different
department.
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TRANSPORTATION MODES
There is only one mode of transportation for receiving the product for the
storage in terminal that is as follows:
Vessel system
Explanation:
Vessel system: Head quarter send the product through vessel
because the product is easily received to the terminal through it.
Then through the pipeline it is directly connected to ports and with
terminal. So when the ship reaches the port there is pre decided
jetty where the ship placed and from that it is connected to the
terminal pipeline then from there the pumping of product starts and
after that it directly reaches to the specific tank in terminal.
There are three way of transportation mode for the distribution of the
product which is stored in the warehouse. They are as follows:
Tank truck(TT)
Tank wagons
Aviation facilities
Explanation:
Tank truck: For distribution of product in local market or in retail
market the mode of transportation mostly used is tank truck. They
load optimum level capacity of the tank truck so that it is easily
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REPORT SYSTEM
Report system is also the easy and formal mode of communication in an
organization. If any information is send to HO regarding to the
organization then it is to be send through reports only. There are 5 type of
report system is to be used they are as follows:
EXPLANATION:
Stock monthly report: This report says about the monthly stock
kept for the product. It keeps the record of how much product is
there, how much is needed, how much can be stored and how much
left after supply done at the end of the month. The report is send to
HO by the planning department.
Stock daily report: This report says about the daily stock kept for
the product. It keeps the record in day to day supply of the product,
daily how much sale done and sees how much product remaining
after the supply. The report is send to HO on a daily bases.
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INFORMATION TOOLS
Page 17
Indent
Manageme
nt system
(IMS)
Sms
Informati
on Tools
Manual
Identificati
on System
Hindustan
Portal
Internet
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SECURITY SYSTEM
The safety policy of this company is:
1) Carry out the work in safe manner protecting the people and property.
2) Also ensure awareness among the employees, contractors and others
for all responsibility and accountability for safety on and off at work
premises.
Many security things are kept to prevent from disaster. As
inflammable product is stored at this terminal so protection and safety is
required. First of all it should be mentioned about the FIRE SIREN. This
siren is made when the day starts and when the day comes to an end. If
the siren is for 30seconds that means the office hours are complete for
the day and if this siren rings more than 1 minute then it means that
there is a fire in the organization.
For any visitor to the company, the security guards at the entrance
checks the visitors bag if he/she carries, cell phones are not allowed to
be carried to the organization because due to the spark in the cell phone
there can be chances of fire in the organization. Then the information like
visitors name, entry time, exit time, place from where they have come,
reason for what they have come and signature of the visitor are recorded.
Then they are provided with visitor badge for the entry to the company.
Earthing is also one type of security provided for avoiding static
electricity. The company provides flame proof torch, lock of brass, flame
proof walkie-talkie and wooden spanners.
If suddenly fire occurs then to handle it two water tanks are there, fire
engines, foam containers and sprinklers. There are PPEs (Personal
Protective Equipments) also to protect the employee such as safety
helmet, safety shoes, safety gloves and fire proximity suit.
There is also a fire clock at entrance gate representing the various
places in the terminal and the arrow in it (hand) should always be in safe
zone in normal condition.
To monitor the location of tank truck the WIRELESS SENSOR
NETWORK is used which is placed on it for the security of the product.
Tolani Institute Of Management Studies, Adipur.
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