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    Optional Parts of Business Letter

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    Mian Muhammad Haseeb
    Optional parts of business letters include: 1) The attention line, which directs a letter to a specific person or department. 2) The subject line, which summarizes the main idea of the message. 3) The enclosure notation, which indicates any documents enclosed with the letter. 4) The copy notation, which lists anyone receiving a copy of the letter. 5) The file or account number for reference by both the sender and recipient. 6) The mailing notation, specifying delivery instructions like certified mail. 7) The postscript, for an afterthought to add at the end.

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    Optional Parts of Business Letter

    Uploaded by

    Mian Muhammad Haseeb
    39K views10 pages
    Optional parts of business letters include: 1) The attention line, which directs a letter to a specific person or department. 2) The subject line, which summarizes the main idea of the message. 3) The enclosure notation, which indicates any documents enclosed with the letter. 4) The copy notation, which lists anyone receiving a copy of the letter. 5) The file or account number for reference by both the sender and recipient. 6) The mailing notation, specifying delivery instructions like certified mail. 7) The postscript, for an afterthought to add at the end.

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    Optional parts of business letters include: 1) The attention line, which directs a letter to a specific person or department. 2) The subject line, which summarizes the main idea of the message. 3) The enclosure notation, which indicates any documents enclosed with the letter. 4) The copy notation, which lists anyone receiving a copy of the letter. 5) The file or account number for reference by both the sender and recipient. 6) The mailing notation, specifying delivery instructions like certified mail. 7) The postscript, for an afterthought to add at the end.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    39K views10 pages

    Optional Parts of Business Letter

    Uploaded by

    Mian Muhammad Haseeb
    Optional parts of business letters include: 1) The attention line, which directs a letter to a specific person or department. 2) The subject line, which summarizes the main idea of the message. 3) The enclosure notation, which indicates any documents enclosed with the letter. 4) The copy notation, which lists anyone receiving a copy of the letter. 5) The file or account number for reference by both the sender and recipient. 6) The mailing notation, specifying delivery instructions like certified mail. 7) The postscript, for an afterthought to add at the end.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 10
    At a glance
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    The key takeaways are that there are 7 optional parts of a business letter - attention line, subject line, enclosure notation, copy notation, file/account number, mailing notation, and postscript.

    The different optional parts of a business letter are the attention line, subject line, enclosure notation, copy notation, file/account number, mailing notation, and postscript.

    The purpose of including a subject line in a letter is to show the main idea of the message. It helps the reader understand the whole idea of the letter from the subject line.

    p art s of

    l
    Optiona e tters
    s s L
    Busine
    Optional parts are those parts of a letter that we use
    when required. They are;

    1) Attention line
    2) Subject line
    3) Enclosure notation
    4) Copy notation
    5) File or account number
    6) Mailing notation
    7) Postscript
    1) Attention line

    • Attention line is used to forward a letter to a particular person or title


    or department when the letter is addressed to a company. Attention
    line is usually placed between the inside address and salutation. A
    blank line is left before and after it.
    2) Subject line

    • Subject line shows the main idea of your message. It is very helpful
    for the reader. He can understand the whole idea of your letter from
    the subject line. You can use the word subject before the line or
    may omit it. It is usually placed on the second line below the
    salutation. It can be in the center or on the left margin.
    3) Enclosure Notation

    • Enclosure notation shows that you have enclosed one or more


    documents with your letter. An enclosure can be anything in the
    envelope other than the message itself. If you want to enclose more
    than one item, you should indicate the number as Enclosure 4 or
    Enclosure 5. For attachment you should use the word attached. When
    enclosures are very important, you must mention the names of the
    documents. Enclosure notation is placed below Reference Section.
    4) Copy Notation

    • When you want other persons to receive a copy of the letter,


    the names of those persons arranged in order of importance
    or in alphabetical order should be typed in a copy notation. It
    is placed just below the enclosure notation. Type "cc" before
    the receivers' name if you are sending them a carbon copy,
    "pc" for photocopy and "bpc" for blind photocopy.
    5) File or account number

    • Sometimes file or account number is typed above the body of


    the letter in a prominent place. It is very helpful for the
    sender's and the reader's company. Both can easily check
    their record.
    6) Mailing notation

    • Mailing notation are the words such as Special Delivery, Certified or


    Registered Mail. They are placed a double space below the date
    line and a double space before the inside address. They can also be
    placed a double space under the reference initials.
    7) Postscript

    • Postscript is an after thought that you want to add in your letter. If


    you forget to mention a point in the body, you may write it in the
    postscript. It is written at the end of the letter below everything. You
    can write 'ps' before the postscript line.
    Questions

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