AC305 AssetAccounting

AC305 Asset Accounting
AC305
Release 470 04/11/2006
0
SAP AG 1999
AC305 Asset Accounting
SAP AG
AC305
AC305
Asset Accounting
Asset Accounting
R/3 System
Release 4.6C
September 2000
Material Number 5004 1524
0.2
SAP AG 2003
Copyright
Copyright 2004 SAP AG. All rights reserved.
No part of this pulication !ay e reproduced or trans!itted in
any for! or for any purpose "ithout the e#press per!ission of
SAP AG. $he infor!ation contained herein !ay e changed
"ithout prior notice.
Some software produts mar!eted by S"# "$ a%d its distributors o%tai% proprietary software ompo%e%ts of
ot&er software 'e%dors.
Mirosoft( )i%dows( *utloo!( a%d #ower#oi%t are re+istered trademar!s of Mirosoft Corporatio%.
,-M( .-2( .-2 /%i'ersal .atabase( *S/2( #arallel Sysple0( M1S/2S"( ",3( S/340( "S/400( *S/340( *S/400(
iSeries( pSeries( 0Series( 5Series( 5/*S( "6#( ,%telli+e%t Mi%er( )ebSp&ere( Netfi%ity( 7i'oli( a%d ,%formi0 are
trademar!s or re+istered trademar!s of ,-M Corporatio% i% t&e /%ited States a%d/or ot&er ou%tries.
*rale is a re+istered trademar! of *rale Corporatio%.
/N,3( 3/*pe%( *S6/1( a%d Motif are re+istered trademar!s of t&e *pe% $roup.
Citri0( ,C"( #ro+ram Nei+&bor&ood( Meta6rame( )i%6rame( 1ideo6rame( a%d Multi)i% are trademar!s or
re+istered trademar!s of Citri0 Systems( ,%.
87M9( 3M9( 387M9 a%d )3C are trademar!s or re+istered trademar!s of )3C:( )orld )ide )eb
Co%sortium( Massa&usetts ,%stitute of 7e&%olo+y.
;a'a is a re+istered trademar! of Su% Mirosystems( ,%.
;a'aSript is a re+istered trademar! of Su% Mirosystems( ,%.( used u%der lie%se for te&%olo+y i%'e%ted a%d
impleme%ted by Netsape.
Ma0.- is a trademar! of MyS<9 "-( Swede%.
S"#( R/3( myS"#( myS"#.om( 0"pps( 0"pp( a%d ot&er S"# produts a%d ser'ies me%tio%ed &erei% as well as
t&eir respeti'e lo+os are trademar!s or re+istered trademar!s of S"# "$ i% $erma%y a%d i% se'eral ot&er
ou%tries all o'er t&e world. "ll ot&er produt a%d ser'ie %ames me%tio%ed are t&e trademar!s of t&eir respeti'e
ompa%ies. .ata o%tai%ed i% t&is doume%t ser'es i%formatio%al purposes o%ly. Natio%al produt speifiatio%s
may 'ary.
7&ese materials are sub=et to &a%+e wit&out %otie. 7&ese materials are pro'ided by S"# "$ a%d its affiliated
ompa%ies >?S"# $roup?@ for i%formatio%al purposes o%ly( wit&out represe%tatio% or warra%ty of a%y !i%d( a%d
S"# $roup s&all %ot be liable for errors or omissio%s wit& respet to t&e materials. 7&e o%ly warra%ties for S"#
$roup produts a%d ser'ies are t&ose t&at are set fort& i% t&e e0press warra%ty stateme%ts aompa%yi%+ su&
produts a%d ser'ies( if a%y. Not&i%+ &erei% s&ould be o%strued as o%stituti%+ a% additio%al warra%ty.
0.3
SAP AG 1999
%inancial Accounting &
Financial Accounting and
Reporting
AC0'0
5 das
Asset Accounting
AC305 4 das
Special Purpose !edger
"u#an Resources
$ssentials %
()05' 1 da
*evel 3 *evel 2
&ra'el (anage#ent
&ra'el $)penses
AC2+0 3 das
&ra'el (anage#ent
&ra'el Planning
AC2+5 2 das
,AC####
#ore
e*learnings
,AC0'0a
+,ange -endor
or +usto#er
(aster .ata 'ia
%nternet
"u#an Resources
$ssentials %%
()052 2 das
@
@
@
@
' h
General !edger/
Accounts Paa/le/
Accounts Recei'a/le
+on0iguration
AC200 3 das
Periodic Processing in
Accounts Paa/le/
Accounts Recei'a/le
AC20' 2 das
Financial +losing
AC205 2 das
# h
AC220 5 das
Additional Financial
Functionalit
AC2-0 1 da
,AC200a
%nterest
+alculation o0
open and/or
cleared ite#s
@
@
2 h
0.4
SAP AG 1999
Accounting .no"ledge
)eco!!ended courses/
AC0'0 0 1vervie" of %inancial Accounting
SAP20 0 1vervie" of SAP )23
Course Prere3uisites
0.5
SAP AG 1999
$arget Group
$arget Audience/
*eader and !e!ers of the pro4ect tea! that is responsile
for the i!ple!entation of Asset Accounting
SAP consultants
5uration/ 4 days
Note to participants:
7&e trai%i%+ materials are %ot i%te%ded for i%depe%de%t use. 7&e materials represe%t a omplete trai%i%+
o%ept o%ly w&e% ombi%ed wit& t&e e0pla%atio%s of t&e trai%er.
1
SAP AG 1999
Course Goal
Course 14ectives
Contents
Course 1vervie" 5iagra!
6usiness Scenario
Preface
Preface
Contents/
>C@ S"# "$ "C305 1
1.2
SAP AG 1999
$his "ill prepare you to/
Configure and operate the )23 Asset Accounting
!odule
7nderstand SAP ter!inology and vocaulary
7nderstand the integration et"een %&0AA and
%inancial Accounting
Course Goal
>C@ S"# "$ "C305 2
1.3
SAP AG 1999
At the conclusion of this course8 you
"ill e ale to
+on0igure t,e Asset Accounting #odule
+reate and c,ange #aster data in Asset Accounting
Post and anal1e transactions
$)ecute t,e depreciation run
%denti0 2,ic, F%*AA reports ou need to anal1e asset
'alues
+arr out t,e legac data trans0er 0or assets
Course 14ectives
>C@ S"# "$ "C305 3
1.4
SAP AG 1999
3nit 5 Periodic Processing
3nit 6 &nfor!ation Syste!
3nit 7 *egacy 5ata $ransfer
3nit 4 Country0Specifics for
Ger!any
3nit 1 &ntroduction
3nit 2 1rgani9ational Structure
3nit 3 :aster 5ata
3nit 4 Asset $ransactions
Preface
;#ercises
Solutions
Appendi#
Contents
>C@ S"# "$ "C305 4
1.5
SAP AG 1999
%& %&0 0AA AA
1rgani9ational
Structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
:aster 5ata :aster 5ata :aster 5ata
&nfor!ation Syste! &nfor!ation Syste! &nfor!ation Syste!
Asset $ransactions Asset $ransactions Asset $ransactions
Periodic Processing Periodic Processing Periodic Processing
Course 1vervie" 5iagra!
>C@ S"# "$ "C305 5
1.6
SAP AG 1999
<ou are consulting for the asset accounting
depart!ent of the &5;S Group. &5;S8 "ith the help of
e#ternal consultants8 has i!ple!ented the SAP )23
Syste!8 including %inancial Accounting.
<ou are assigned as a pro4ect tea! !e!er to
custo!i9e the Asset Accounting !odule.
<ou "ill verify the standard configuration8 ut in
order to reproduce your co!pany=s organi9ational
structure in the SAP )23 Syste! you "ill also !a.e
changes and co!plete the syste! set up.
<ou "ill de!onstrate to the depart!ent the use of the
Asset Accounting functions.
<ou "ill have to test your configuration.
6usiness Scenario
>C@ S"# "$ "C305 6
2
SAP AG 1999
Client8 co!pany code8 chart of depreciation8
chart of accounts
Cost accounting assign!ent
Asset class
5epreciation area
1rgani9ational Structure
Contents/
>C@ S"# "$ "C305 1
2.2
SAP AG 1999
At the conclusion of this unit8 you "ill e ale to
define a chart of depreciation
assign a co!pany code to a chart of
depreciation
descrie ho" Asset Accounting is integrated
"ith Cost Accounting
organi9e the classification of assets
1rgani9ational Structure/ 7nit 14ectives
>C@ S"# "$ "C305 2
2.3
SAP AG 1999
%& %&0 0AA AA
1rgani9ational
Structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
Course 1vervie"
>C@ S"# "$ "C305 3
2.4
SAP AG 1999
1rgani9ational Structure/ 6usiness Scenario
$he consultants have proposed an organi9ational structure for the
&5;S Group. <ou and your %&0AA colleagues on the pro4ect tea! are
!eeting "ith the! to revie" the proposal.
Although your focus is on Asset Accounting8 you need to discuss
the entire accounting vie" to understand the integration et"een
the applications.
<ou "ill further discuss the custo!i9ation options availale in the
syste! for Asset Accounting8 as "ell as the specific settings "hich
have een proposed8 to deter!ine "hether you have achieved the
opti!u! structure for the enterprise.
$here are standard settings in the &:G that are delivered y SAP.
<ou are no" going to ad4ust these settings according to your
co!pany=s needs.
>C@ S"# "$ "C305 4
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SAP AG 1999
Client 0 Co!pany Code
Co!pany Code '00' Co!pany Co!pany Code '00' Code '00'
6alance sheet 6alance s 6alance sheet heet
Co!pany Code '000 Co!pany Co!pany Code '000 Code '000
6alance sheet 6alance s 6alance sheet heet
Assets
&ntangile assets
Assets Assets
&ntangile assets &ntangile assets
$angile fi#ed assets $angile fi#ed assets $angile fi#ed assets
%inancial assets %inancial assets %inancial assets
Profit > loss state!ent Profit > Profit > loss state!ent loss state!ent
;#penses
5epreciation
;#penses ;#penses
5epreciation 5epreciation
0 0 0 0 0 0 0 0 0
Profit > loss state!ent Profit > Profit > loss state!ent loss state!ent
Soft"are
:achines
Securities
'000 2000 3000 0 0 0
6usiness area
Client Client Client
7&e lie%t is t&e &i+&est le'el i% t&e S"# System &ierar&y. ,t also de%otes t&e speifi lo+ial system
you are wor!i%+ o%. Speifiatio%s w&i& you ma!e o% t&is le'el apply to all ompa%y odes.
2a& ompa%y ode is a% i%depe%de%t aou%ti%+ u%it. 7&e le+ally reAuired bala%e s&eet a%d profit a%d
loss stateme%t are reated at t&is le'el.
2a& busi%ess area is to be re+arded as a fi%a%ially separate u%it for w&i& a% i%ter%al bala%e s&eet a%d
profit a%d loss stateme%t a% be reated.
>C@ S"# "$ "C305 5
2.6
SAP AG 1999
Country A
. . .
$a# 5epr.
Cost0acct.depr.
Group
Co!pany code
'000
Chrt of acts. &N$
6oo. deprec.
Chart of Accounts Chart of deprec. Chart Chart of deprec of deprec. .
Co!pany code
2000
Chrt of acts. &N$
Co!pany code
3000
Chrt of acts. CA7S
Co!pany code
????
Chrt of acts. ????
Chart of depr.
'5;
Chart of depr.
'G6
Chart of depr.
'7S
Chart of depr.
'??
Chart of Accounts 0 Chart of 5epreciation
"ll +e%eral led+er aou%ts are defi%ed i% t&e &art of aou%ts.
6,B"" wor!s wit& t&e &art of aou%ts assi+%ed to t&e ompa%y ode i% 6,. Cou a% selet t&is
aordi%+ to your reAuireme%ts >for e0ample( +lobal( i%dustryBspeifi( or ou%tryBspeifi &arts of
aou%ts@.
"s t&e &art of depreiatio% is ou%tryBspeifi( S"# pro'ides model &arts of depreiatio% for ma%y
ou%tries. 7&ese o%tai% preBdefi%ed depreiatio% areas( but you a% also defi%e your ow% &art of
depreiatio% >by opyi%+ a%d &a%+i%+@.
2a& depreiatio% area represe%ts a speifi type of 'aluatio% >for e0ample( boo! depreiatio% or ta0
depreiatio%@. Cou a% also defi%e your ow% depreiatio% areas i% t&e &art of depreiatio%.
2a& ompa%y ode uses o%e &art of aou%ts a%d o%e &art of depreiatio%.
"ll or se'eral ompa%y odes a% wor! wit& t&e same &art of aou%ts a%d t&e same &art of
depreiatio%.
>C@ S"# "$ "C305 6
2.7
SAP AG 1999
5epreciation Areas
Asset #y in year 2000
$a#0
depr.
Cost acct.
depr.
Parallel
deprec.
6oo.
deprec.
6alance sheet vals 5epreciation Net oo. value
'00 000
'00 000
'00 000
'00 000
40 000
40 000
'0 000
'0 000
-0 000
-0 000
@0 000
@0 000
"sset portfolios a%d tra%satio%s are ofte% 'alued differe%tly for differe%t purposes( for e0ample(
differe%t 'aluatio% approa&es may be used for
6i%a%ial stateme%ts aordi%+ to loal reAuireme%ts
-ala%e s&eet for ta0 purposes >i% so far as a%ot&er 'aluatio% is permitted@
,%ter%al aou%ti%+ >ost aou%ti%+@
#arallel fi%a%ial reporti%+( for e0ample( for reati%+ a o%solidated bala%e s&eet >aordi%+ to ,"S(
/S $""#( a%d so o%@.
Depreciation areas are reated i% t&e R/3 System to ma%a+e t&ese differe%t 'aluatio% approa&es. 7&ere
are separate tra%satio% fi+ures
6or ea& asset a%d depreiatio% area
6or i%di'idual 'alue ompo%e%ts( su& as( asset 'alues( depreiatio%( a%d %et boo! 'alues.
>C@ S"# "$ "C305 D
2.8
SAP AG 1999
>
5ata for Asset Accounting
A
Asset Accounting
Co!pany Code
A
Asset Accounting
Co!pany Code
Chart of Accounts
Chart of 5epreciation Chart of 5epreciation
Co!pany Code
Co!pany Code
Asset Accounting Co!pany Code
Cou &a'e to set up ompa%y odes i% 6i%a%ial "ou%ti%+ first.
"ssi+% t&e &art of depreiatio% to t&e ompa%y ode.
7&e %eessary data for "sset "ou%ti%+ is added to t&e ompa%y ode.
7&e ompa%y ode is %ow a'ailable for use by "sset "ou%ti%+.
>C@ S"# "$ "C305 E
2.9
SAP AG 1999
5epreciation
Asset
Cost center
1rder
6oo. deprec.
$a# depr.
Cost0acct.dep.
Behicles Behicles Behicles
. . .
Behicles Behicles Behicles
Co!pany
Code '000
Co!pany Co!pany
Code '000 Code '000
Co!pany
Code '00'
Co!pany Co!pany
Code '00' Code '00'
. . .
Cost center
Actual
1rder
Actual
Cost Accounting Assign!ent
Controlling area
'000
Controlling area Controlling area
'000 '000
,% t&e master reord( you a% assi+% a% asset to t&e followi%+ Co%trolli%+ ob=etsF
B Cost e%ter
B >,%ter%al@ order >real or statistial@
B "ti'ity type
B Mai%te%a%e o%trat.
7&ese ob=ets are assi+%ed to a o%trolli%+ area w&i& a% i%lude o%e more more ompa%y odes.
Cou a% post depreiatio% from ea& depreiatio% area i% Cost "ou%ti%+. 7&e >ostBaou%ti%+@
depreiatio% a% be passed o% to
G " ost e%ter
G " >real@ order
G " ost e%ter a%d a statistial order.
,f you &a'e e%tered a >real@ order a%d a ost e%ter i% t&e asset master reord( t&e system will post
depreiatio% o%ly to t&e i%ter%al order.
,t is impossible to assi+% a% asset to two ost e%ters. ,%stead( you a% assi+% t&e asset to a >real@ order
t&at will t&e% be settled to t&e respeti'e ost e%ters. ,% t&is way( you a% summari5e t&e osts of your
pro=et >t&e asset bei%+ part of it@.
>C@ S"# "$ "C305 4
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SAP AG 1999
Behicles
6uildings
Control data
5efault values
A:$/ Alternative :ini!u! $a#
. . . . . . . . .
Chart of depr.
'5;
Chart Chart of depr of depr. .
'5; '5;
Chart of depr.
'7S
'7S '7S
Chart of depr.
'??
'?? '??
Asset
Asset Class Asset Class Asset Class
6oo. depr.
$a# depr.
Cost0acc.dep.
6oo. depr.
$a# depr.
A:$
6oo. depr.
%i#tures and fittings %i#tures and fittings %i#tures and fittings
Client 0 Asset Class
6i0ed assets are ate+ori5ed i%to asset lasses( for e0ample( 'e&iles( fur%iture( ma&i%es.
7&e asset lass o%sists of a master data setio% a%d a depreiatio% area setio%.
"sset lasses are reated at lie%t le'el. 7&ey are t&e% assi+%ed to at least o%e &art of depreiatio%( so
you a% omplete t&e asset lass wit& default 'alues for your depreiatio% areas.
Cou a% suppress i%di'idual depreiatio% areas i% ea& asset lass( for e0ample i%'estme%t support areas
w&i& are o%ly appliable to ertai% lasses.
6or ea& depreiatio% area( t&e depreiatio% attributes for t&e assets a% eit&er be proposed wit& t&e
optio% of &a%+i%+( or t&ey a% be ma%datory.
Se'eral &arts of depreiatio% a% also be assi+%ed to a% asset lass. 7&is e%sures t&at t&e asset lass
atalo+ is u%iform despite usi%+ differe%t &arts of depreiatio%.
>C@ S"# "$ "C305 10
2.11
SAP AG 1999
Asset Class and the Asset :aster )ecord
+
A
s
s
e
t

A
c
c
o
u
n
t
i
n
g
1000
3000
4000
5000
555
000000*099999
100000*199999
200000*299999
300000*399999
400000*499999
500000*599999
600000*699999
Fixtures and fittings
'000
Asset 00''''
000000*099999
2000
Assets under construction
Low-value assets
Buildings
Machines
Class/
2000
Asset 200003
200000*299999
7&e asset class is t&e mai% riterio% for lassifyi%+ assets. 2a& asset &as to be assi+%ed to o%ly o%e
asset lass. Cou a% speify ertai% o%trol parameters a%d default 'alues for depreiatio% alulatio%
a%d ot&er master data i% ea& asset lass.
"ssets t&at are to appear i% differe%t plaes/bala%e s&eet items >for e0ample( buildi%+s a%d ma&i%es@
&a'e to be assi+%ed to differe%t asset lasses. 7&ere is also at least o%e speial asset lass ea& for assets
u%der o%strutio% a%d low 'alue assets. ,% ,.2S t&ese asset lasses areF
4000 for assets u%der o%strutio%
5000 for low 'alue assets
Cou a% also reate separate asset lasses for i%ta%+ible assets a%d leased assets. 7&ere are separate
fu%tio%s a'ailable for leasi%+.
7&e #la%t Mai%te%a%e >#M@ ompo%e%t is respo%sible for te&%ial ma%a+eme%t of assets. 7&e
7reasury >7R@ ompo%e%t is for ma%a+i%+ fi%a%ial assets.
>C@ S"# "$ "C305 11
2.12
SAP AG 1999
>
A A
%& 0 AA %& %& 0 0 AA AA
%&
5ata for AA
Chart of depreciation
5epreciation
area 0'
area area 0' 0'
5epreciation
area 02
area area 02 02
5epreciation
area 03
area area 03 03
5epreciation
area 20
area area 20 20
6oo.
deprec.
6oo. 6oo.
deprec deprec. .
$a#
deprec.
$a# $a#
deprec deprec. .
Special
reserves
Special Special
reserves reserves
Cost0acc.
deprec.
Cost Cost0 0acc acc. .
deprec deprec. .
5epreciation
area 30
area area 30 30
Group C
deprec.
Group Group C C
deprec deprec. .
Chart Chart of of
Accounts Accounts
$he Chart of 5epreciation
Cou will 'alue your fi0ed assets for 'arious busi%ess a%d le+al purposes >for e0ample( boo! depreiatio%(
ta0 depreiatio%( ostBaou%ti%+ depreiatio%( a%d so o%@.
)it& 6,B"" you a% ma%a+e differe%t 'alues of fi0ed assets i% t&e depreiatio% areas.
7&e &art of depreiatio% is a atalo+ of ou%tryBspeifi depreiatio% areas strutured aordi%+ to
'arious busi%ess aspets. Cou a% speify t&e attributes of ea& i%di'idual depreiatio% area.
S"# supplies &arts of depreiatio% as refere%es t&at are based o% t&e reAuireme%ts of ea& ou%try. 7&e
&arts of depreiatio% are supplied for your refere%e o%ly.
Cou a% reate a %ew &art of depreiatio% by opyi%+ o%e of t&e refere%e &arts of depreiatio%. ,%
your &art of depreiatio% you a% delete t&e depreiatio% areas you do %ot %eed. 7&is must be do%e
before a%y assets are reated.
Cou assi+% your &art of depreiatio% to your ompa%y ode.
,t is also possible to ope% depreiatio% areas after t&e produtio% start of t&e system.
>C@ S"# "$ "C305 12
2.13
SAP AG 1999
'5;
Chart Chart of depreciation of depreciation
'5; '5;
5epreciation areas 5epreciation areas 5epreciation areas
0'
02
03
'0
'5
20
30
3'
32
4'
5'
6oo7 depreciation
Special ta) depreciation AP+
Special depreciation reser'e
-aluation o0 net assets
6alance s,eet 0or ta) purposes
+ost*accounting depreciation
+onsolidated /alance s,eet 8local curr59
+onsolidated /alance s,eet 8group curr59
6oo7 depreciation in group currenc
%n'est#ent support 8reducing AP+9
%n'est#ent support as a reser'e
'7S
Chart Chart of depreciation of depreciation
'7S '7S
5epreciation areas 5epreciation areas 5epreciation areas
0'
'0
''
'2
'3
20
30
3'
32
40
6oo7 depreciation
Federal ta) A+RS/(A+RS
Alternati'e (ini#u# &a)
Ad:usted +urrent $arnings
+orporate $arnings ; Pro0its
%nsurance
+onsolidated /alance s,eet 8local currenc9
+onsolidated /alance s,eet 8group currenc9
6oo7 depreciation 8group currenc9
State #odi0ied A+RS
5epreciation Areas
7&e depreiatio% areas are ide%tified i% t&e system by a twoB&arater %umeri !ey. 7&ey o%tai%
depreiatio% terms t&at you a% e%ter i% t&e asset master reord or i% t&e asset lasses.
.epreiatio% area 01 is t&e ma=or depreiatio% area. 1alues a%d depreiatio%s are posted to t&e +e%eral
led+er.
*t&er depreiatio% areas may s&owF
G Cou%tryBspeifi 'alutio%( for e0ample( %etBwort& ta0( state alulatio% >/S"@
G 1alues or depreiatio%s t&at differ from depreiatio% area 01 >for ostBaou%ti%+ reaso%s( for e0ample@
G Co%solidated 'ersio%s i% loal or +roup urre%y
G -oo! depreiatio% i% +roup urre%y
G .iffere%e betwee% boo! depreiatio% a%d ou%tryBspeifi ta0 depreiatio%
>HIderi'ed depreiatio% area@.
.iffere%t depreiatio% areas a% &a'e t&e same 'alues a%d depreiatio% terms( but displayed i% differe%t
urre%ies >for e0ample( areas 01 a%d 32 or areas 30 a%d 31@.
Cou &a'e to speify w&i& depreiatio% types a%d speial 'aluatio%s >su& as i%terest@ are allowed i%
your depreiatio% areas. 7&e sta%dard depreiatio% areas already &a'e t&e %eessary setti%+s.
>C@ S"# "$ "C305 13
2.14
SAP AG 1999
$he organi9ational structures of Asset Accounting have een
presented in this unit.
&,e c,art o0 depreciation<
&,e c,art o0 depreciation contains t,e necessar depreciation
areas 0or di00erent tpes o0 'aluation5 $'er co#pan code is
assigned to e)actl one c,art o0 depreciation5
&,e depreciation area<
&,e depreciation area s,o2s t,e 'aluation o0 assets 0or a
gi'en purpose 8suc, as= /oo7 or ta) depreciation= or
depreciation 0or cost accounting95
&,e asset class is t,e #eans o0 structuring t,e asset port0olio
according to di00erent legal and /usiness re>uire#ents5
1rgani9ational Structure/ Su!!ary
>C@ S"# "$ "C305 14
2.15Data Used in Exercises
Explanation o !"#$ols in Exercises and !ol%tions
Exercises
!ol%tions
&o%rse '$(ecti)es
*%siness !cenario
+ips , +ric-s
.arnin/ or &a%tion
Data Used in Exercises
+"pe o data Data in t0e trainin/ s"ste#
Compa%y ode ""JJ >JJ sta%ds for your +roup
%umber@
C&art of aou%ts ,N7
6i%a%ial stateme%t 'ersio% ,N7
1"7 1alue supplied by i%strutor
Curre%y /N,
Cost e%ters 7B605"JJ >busi%ess area 4400@
7B605-JJ >busi%ess area 4400@
7B605CJJ >busi%ess area 4400@
7B605.JJ >busi%ess area 3000@
7B6052JJ >busi%ess area 3000@
9e+ay data tra%sfer<
7ra%sfer ob=et 160F "ssets
"sset1.t0t >$erma%y@
"sset2.t0t >/S"@
o%tai%s t&e struture of o%e le+ay
asset reord wit& umulati'e
tra%sfer 'alues >yearBe%d tra%sfer@
a%d %o tra%satio%s.
Customer master reord 305JJ >is opied from ustomer
1000 i% ompa%y ode 1000@
1e%dor master reord 305JJ >is opied from 'e%dor 1000
i% ompa%y ode 1000@
>C@ S"# "$ "C305 15
1ixed 2ssets 3ro%p 4444
"sset lass .esriptio% Number "tio% ta!e%
KKKKKKKKKKKKKK KKKKKKKKKKKKKKKK KKKKKKKKKK KKKKKKKKKKKKKKKKKKKKK
>C@ S"# "$ "C305 16
'r/ani5ational !tr%ct%res20erises
Unit: 'r/ani5ational !tr%ct%res
+opic: &0art o Depreciation
*% ompleti%+ t&ese e0erises( you will be able toF
6i%d t&e defi%itio% of t&e &art of depreiatio% i% t&e
,mpleme%tatio% $uide( a%d defi%e a &art of depreiatio%.
#repare t&e ompa%y ode for 6,B"" use
"s a member of t&e impleme%tatio% team( you &a'e to set up t&e
or+a%i5atio%al strutures a%d master data for 6,B"".
7&ere are sta%dard setti%+s i% t&e ,M$ t&at are deli'ered by S"#. Cou are
%ow +oi%+ to ad=ust t&ese setti%+s to suit your ompa%yLs reAuireme%ts.
1B1 6irst you will %eed a &art of depreiatio%. 7&is allows you to mai%tai% all %eessary
setti%+s i% t&e asset for t&e purposes ofF ta0es( ma%a+eme%t aou%ti%+( forei+% urre%y(
a%d o%solidatio% reporti%+.
7o reate a &art of depreiatio% 2266 >JJ H +roup %umber@ you opy it from your
ou%tryBspeifi refere%e &art of depreiatio%.
/p to a%d i%ludi%+ 4.6&7 you opy 189 >3CF your ou%tryBspeifi &art of
depreiatio%@.
Speify >&a%+e@ t&e desriptio% of t&e &art of depreiatio%( a%d opy or delete
depreiatio% areas as %eeded. Cour i%strutor will tell you w&i& depreiatio% areas you
%eed.
1B2 ,% order to use your &art of depreiatio%( you will %eed to li%! it to your asset aou%ti%+
ompa%y ode. Carry out t&is o%fi+uratio%.
1B3M )&e% you a%aly5e all t&e 6, ompa%y odes( you mi+&t fi%d ompa%y odes t&at are %ot
assi+%ed to a &art of depreiatio%. )&at ould be t&e reaso% for t&isN
>C@ S"# "$ "C305 1D
1B4M 7rue or falseN
1B4B1M 7&e &art of depreiatio% is defi%ed at lie%t le'el.
1B4B2M 7&e ou%tryBspeifi &art of depreiatio% deli'ered by S"# o%tai%s a atalo+ of
depreiatio% areas t&at a%%ot be &a%+ed.
1B4B3M .iffere%t ompa%y odes a% be li%!ed to o%e &art of depreiatio%.
1B5M .efi%e depreciation area 31 >boo! depreiatio% i% +roup urre%y@ so t&at it s&ows t&e
asset 'alues i% /S..
>C@ S"# "$ "C305 1E
2.16!ol%tions
Unit: 'r/ani5ational !tr%ct%res
+opic: &0art o Depreciation
*asics:
Me%u pat& to t&e 2sset 2cco%ntin/ :1;<22= applicationF SAP Easy Access SAP Menu
Accounting Financial Accounting Fixed Assets
Me%u pat& to &%sto#i5in/ or 2sset 2cco%ntin/F SAP Easy Access SAP Menu Tools
Accelerated SAP Customizing Project Management. C&oose SAP Reference IM
Financial Accounting Asset Accounting.
1B1 Customizing FI!AA "rganizational structures Co#y Reference C$art of
%e#reciation&%e#reciation Areas
C$oose Co#y Reference C$art of %e#reciation.
C$oose t$e co#y icon . Cour i%strutor will tell you w&i& &art of depreiatio% to
use. Copy your ou%tryBspeifi &art of depreiatio% to ""JJ
&0oose 'ac(
&0oose Co#y&%elete %e#reciation Areas. Ma!e sure t&at you are atually wor!i%+ i%
t&e &art of depreiatio% you &a'e opied. Cour trai%er will tell you w&i& areas to delete.
C&oose Back
C&oose Specify Description of Chart of Depreciation. 2%ter a desriptio% of your &art
of depreiatio%.
1B2 Customizing FI!AA "rganizational Structures Assign C$art of %e#reciation to
Com#any Code
1B3M 7&e abse%e of t&is table e%try mea%s t&at "sset "ou%ti%+ is probably %ot impleme%ted
i% t&e ompa%y ode( per&aps beause t&ere are %o assets or so few assets t&at t&ey are
mai%tai%ed i% a%ot&er ompa%y ode.
>C@ S"# "$ "C305 14
1B4M 7rue or falseN
1B4B1M 7rue
1B4B2M 6alse
1B4B3M 7rue
1B5M Customizing FI!AA )aluation Currencies %efine %e#reciation Areas for
Foreign Currencies
>C@ S"# "$ "C305 20
3
SAP AG 1999
Posting of Balues to General *edger
%unctions of the Asset Class
Screen laout
Account allocation
?u#/er assign#ent
Special asset classes
:aster )ecords
+reate #aster record
&i#e*dependent data
+,anging and displaing asset #aster record
Asset su/nu#/er
:ass Changes
:aster 5ata
Contents/
>C@ S"# "$ "C305 1
3.2
SAP AG 1999
.e0ine posting o0 'alues to t,e general ledger
Structure our assets / creating asset classes
+reate and c,ange #aster data in Asset Accounting
+arr out #ass c,anges using 2or7lists
:aster 5ata/ 7nit 14ectives
>C@ S"# "$ "C305 2
3.3
SAP AG 1999
%& %&0 0AA AA
1rgani9ational
Structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
Course 1vervie"
>C@ S"# "$ "C305 3
3.4
SAP AG 1999
<our ai! is to configure the syste! so that you can see
fi#ed assets in different "ays for different purposes.
$herefore you discuss the use of depreciation areas
containing these different vie"s.
Asset classes are a te!plate for the asset !aster records
that are created later. $herefore you need to discuss the
defaults in the asset classes "ith the %&0AA pro4ect tea! in
order to e ale to create ho!ogeneous asset !aster
records.
$he asset accounting depart!ent "ill post invoices and
other transactions for fi#ed assets. $herefore you have to
create asset !aster records to e posted.
:aster 5ata/ 6usiness Scenario
>C@ S"# "$ "C305 4
3.5
SAP AG 1999
5epreciation
Area
Periodic
5epreciation 1nline Periodic
No Balues2
5epr. Posted
6oo. 5epr 6oo. 5epr. .
Cost0Acct.
5epr.
<our 1"n
5epr. Area
Area 99
)eport
D D
D
D D
D
D D
Periodic
Asset
Postings
5epreciation
Posting )un
Posting Posting )un )un
%&0AA
&nfo Syste!
Balues
5efine Posting $o General *edger
Speify &ow a%d if t&e 'alues from i%di'idual depreiatio% areas are to be posted to t&e +e%eral led+er.
Cou &a'e t&e followi%+ optio%sF
B .o %ot post a%y 'alues for t&e area.
B #ost "#C 'alues o%li%e( but depreiatio% periodially.
B #ost "#C 'alues a%d depreiatio% periodially.
B #ost o%ly depreiatio%( periodially.
7&e system ditates t&at depreiatio% area 01 posts "#C 'alues to t&e +e%eral led+er o%li%e i% realtime.
Normally you use depreiatio% area 01 to ma%a+e boo! depreiatio%.
/si%+ t&e optio% for periodi posti%+ of "#C 'alues to t&e +e%eral led+er( you a% post 'alues from ot&er
depreiatio% areas to 6,.
.epreiatio% is always determi%ed solely o% a periodi basis.
*t&er depreiatio% areas a% reei'e t&eir 'alues from depreiatio% area 01( but alulate a%d post
differe%t depreiatio% 'alues to t&e +e%eral led+er.
Cou a% also defi%e depreiatio% areas for reporti%+ purposes o%ly( w&i& do %ot post a%y 'alues to t&e
+e%eral led+er >for e0ample( a depreiatio% area for a ta0 bala%e s&eet@.
6urt&er i%formatio%F Refer to t&e /%it o% #eriodi #roessi%+
>C@ S"# "$ "C305 5
3.6
SAP AG 1999
5epreciation Areas and the 6alance Sheet
General *edger 5epreciation
Area
%inancial
State!ent
Bersion
%inancial
State!ents
for $a#es
)eports for
&nternal
:anage!ent
%& %&0 0AA AA
%& %&
%&0AA
)eports
Cou a% post bot& t&e asset bala%e s&eet 'alues a%d t&e depreiatio% 'alues from t&e i%di'idual
depreiatio% areas to separate bala%e s&eet aou%ts or i%ome stateme%t aou%ts i% t&e +e%eral led+er.
Cou a% defi%e a%y %umber of fi%a%ial stateme%t 'ersio%s per &art of aou%ts i% 6, >$e%eral 9ed+er@.
6or ea& bala%e s&eet aou%t a%d i%ome stateme%t aou%t( you speify i% t&e fi%a%ial stateme%t
'ersio% t&e bala%e s&eet item or i%ome stateme%t item i% w&i& t&e aou%t 'alues s&ould appear.
,% Customi5i%+ for Asset Accounting( you e%ter t&e fi%a%ial stateme%t 'ersio%s to be used for t&ose
depreiatio% areas for w&i& fi%a%ial stateme%ts are to be reated. 7&is +uara%tees o%siste%y( duri%+
t&e yearBe%d losi%+( betwee% t&e li%e items i% t&e asset bala%e s&eet aou%ts a%d i% t&e bala%e s&eet(
as well as t&e seAue%e of t&e i%di'idual assets i% t&e asset &istory s&eet.
,f you use differe%t fi%a%ial stateme%t 'ersio%s( you &a'e to post more t&a% o%e depreiatio% area to t&e
+e%eral led+er.
>C@ S"# "$ "C305 6
3.7
SAP AG 1999
Asset Class
:aster 5ata
5epreciation Area
5epreciation $er!s
Account 5eter!ination
Nu!er )ange
Screen *ayout )ule
Asset :aster )ecord Asset :aster )ecord
Create
Asset
Create Create
Asset Asset
%unctions of the Asset Class
Chart of
Accounts
Chart of Chart of
Accounts Accounts
Chart of
5epreciation
Chart of Chart of
"sset lasses are t&e most importa%t mea%s of struturi%+ fi0ed assets aordi%+ to t&e reAuireme%ts of
your e%terprise. 7&e defi%itio%s of t&e asset lass apply to all ompa%y odes i% a lie%t.
"% asset lass o%sists of two mai% setio%sF
G Master data setio% wit& o%trol data a%d default 'alues for t&e +e%eral master data i% t&e asset master
reord
G .epreiatio% area data setio% wit& o%trol data a%d default 'alues for depreiatio% terms for ea&
depreiatio% area

)&e% you reate asset master reords( t&e asset lass data is automatially adopted from t&e asset lass
you speify. -y e%teri%+ useful default 'alues( you redue time a%d effort %eeded for reati%+ %ew asset
master reords. Cou also e%sure t&at t&e reords i% a +i'e% lass are &a%dled u%iformly. 7&erefore it is
reomme%ded t&at you defi%e as ma%y asset lasses as you &a'e assets wit& differe%t types of 'aluatio%.
7&e asset lass is a seletio% riteria i% all sta%dard reports i% 6,B"".
-efore reati%+ asset lasses you s&ould desi+% your asset lass atalo+ a%d e%sure t&at t&e rele'a%t $/9
aou%ts e0ist i% 6,.
>C@ S"# "$ "C305 D
3.8
SAP AG 1999
Asset Class DDD'
Account 5eter!. DDD'
0' 6oo. dep.
'0 $a# dep.
Asset Class Asset Class DDD' DDD'
Account 5eter!. DDD'
0' 0' 6oo. dep 6oo. dep. .
'0 '0 $a# dep $a# dep. .
Create Asset
0' 6oo. dep.
'0 $a# dep.
Create Asset Create Asset
0' 0' 6oo. dep 6oo. dep. .
'0 '0 $a# dep $a# dep. .
Post APC
Balues
'000
%& %&
Ch. of Accounts &N$
6alance Sheet
Asset Class Asset Class DDD'
'000
5epreciation
'00
P>*
5epreciation ;#pense
'00
Ch. of 5eprec. Ch Ch. . of 5eprec of 5eprec. .
%&0
AA
%&0
AA
Chart of Accounts Chart Chart of of Accounts Accounts
5eprec.
)un
'00
Asset Class/ Account Allocation
"% esse%tial fu%tio% of t&e asset lass is to establis& t&e o%%etio% betwee% t&e asset master reords
a%d t&e aou%ts t&at are posted for t&em i% t&e +e%eral led+er. Cou use aou%t determi%atio% to
establis& t&is o%%etio%. >,t is sometimes also alled aou%t alloatio%.@
7&e aou%t determi%atio% !ey a% be ide%tial to t&e aou%t %umber of t&e asset bala%e s&eet aou%t
i% t&e +e%eral led+er >for a small asset lass atalo+@. ,f you &a'e se'eral similar asset lasses( you a%
use differe%t aou%t determi%atio% !eys for t&em( alt&ou+& t&eir 'alues are all updated to a si%+le asset
bala%e s&eet aou%t.
Se'eral asset lasses a% use t&e same aou%t determi%atio% !ey if t&ey use t&e same &art of aou%ts
a%d post to t&e same $/9 aou%ts.
,f you use differe%t &arts of aou%ts( &owe'er( you %eed o%ly o%e aou%t determi%atio% !ey to post
asset 'alues of all asset lasses to differe%t aou%ts i% t&e differe%t &arts of aou%ts.
>C@ S"# "$ "C305 E
3.9
SAP AG 1999
Acct. Assign!t Account
Acquisition
APC 02'000
)econciliation account '@@@@0
Retirement
Clrg. Asset )etire!ent E25000
Gain on Sale 250000
*oss on Sale 200000
...
Revaluation
... ...
Cost portions not capitalized
... ...
Chart of accounts
Account deter!ination
5epreciation area
Chart of accounts
5epreciation area
Assigning G2* Accounts
.efi%e "Auisitio%/Retireme%t "ou%tsF ,% t&is step you e%ter t&e %eessary $/9 aou%ts for
aAuisitio%( retireme%t( bala%e s&eet re'aluatio%( a%d ost amou%ts t&at are %ot apitali5ed >ost eleme%t
a%d aou%t for %o%operatio%+ e0pe%se or apitali5atio% differe%es@.
.efi%e .epreiatio% "ou%tsF 6or t&ose depreiatio% areas t&at post depreiatio% to t&e +e%eral led+er(
you a% assi+% t&e followi%+ $/9 aou%tsF
G *rdi%ary depreiatio%F
B ". depreiatio% aou%t 021010
B 20pe%se aou%t 211100
B Re'e%ue from writeBup 253000
G /%pla%%ed depreiatio%F
B ". depreiatio% aou%t 021010
B 20pe%se aou%t 211200
B Re'e%ue from writeBup 253000
G Re'aluatio% of depreiatio%( i%terest >ostBa. depreiatio% area@ if %eeded( a%d if o%fi+ured i%
Customi5i%+.
>C@ S"# "$ "C305 4
3.10
SAP AG 1999
2000 2000 '000 '000 02 02
;#ternal? Co!pany Code No. )ange Nu!er fro! ... to ...
2@@@ 2@@@
03 03 3000 3000 3@@@ 3@@@
Nu!er )ange &ntervals
7&e n%#$er ran/e o%trols t&e assi/n#ent o t0e n%#$er o t0e asset #aster record. Cou defi%e
%umber assi+%me%t as eit&er i%ter%al or e0ter%al. )&e% i%ter%al %umber assi+%me%t is used( t&e system
automatially assi+%s t&e %e0t a'ailable %umber i% t&e %umerial seAue%e i% t&e defi%ed %umber ra%+e
i%ter'al. )&e% e0ter%al %umber assi+%me%t is used( t&e %umber is assi+%ed e0pliitly by t&e user or by
a%ot&er system.
Cou a% assi+% ea& ompa%y ode its ow% %umber ra%+es( or ompa%y odes a% s&are %umber ra%+es.
>C@ S"# "$ "C305 10
3.11
SAP AG 1999
%or. *ift
%i#ed asset
Screen *ayout :aintenance *evel
)e3. 1pt. Sup.
5is0
play
Class :ain no. Su0no.
%ield
Groups
# # #
# #
# #
Asset !aster record
' 5escription ?
2 &nventory nu!er
3 Cost center ?
/
Screen *ayout
3000
'
2
3
Copy
#
#
FDG
FDG
Behicles Behicles
Screen *ayout of Asset :aster 5ata
7&e sree% layout speifies w&i& i%put fields are displayed i% t&e asset master reord( a%d if t&ey are
reAuired e%try fields or optio%al e%try fields.
7&is allows you to redue t&e %umber of master data fields to t&ose t&at are speifially %eeded for t&e
+i'e% asset lass( a%d to e%sure t&at ertai% importa%t o%trol i%formatio% is e%tered.
,% additio% to t&e i%formatio% o% t&e fields >reAuired e%try( optio%al e%try( display( suppress@( t&e sree%
layout speifies t&e mai%te%a%e le'el of master data fields. ,t also determi%es if t&ey are allowed to be
used as a refere%e >for opyi%+@.
B 7&e mai%te%a%e le'el speifies t&e master data le'el at w&i& ea& field a% be mai%tai%ed. 7&e
possible mai%te%a%e le'els areF
"sset lass
"sset mai% %umber
Sub%umber
B 7&e opy i%diator o%trols w&i& field o%te%ts of a% asset are allowed to be opied w&e% t&at asset is
used as a refere%e for reati%+ a %ew asset master reord.
>C@ S"# "$ "C305 11
3.12
SAP AG 1999
5ep. Area 5ep. 7se. life
0' 6oo. 5epr. *&N) *&N) 5 5
02 . . . SN%G SN%G 5 5
7nifor! control
of valuation
7nifor! control 7nifor! control
of valuation of valuation
Chart of 5ep. A6C5 per Country=s *egislation
5ep. Area 5eact. 5ep. 7se. life &nde# *ayout
0' 6oo. 5epr. *&N) *&N) 2000 2000
02 . . . SN%G SN%G 2000 2000
:aster )ecord :aster )ecord :aster )ecord
@ Screen *ayout
@ :aintenance
*evels
@ Copy )ules
Screen *ayout for Baluation 5ata
,% ea& asset lass( you e%ter a sree% layout rule for ea& depreiatio% area. 7&is rule applies to t&e
'aluatio% fields i% t&e depreiatio% area.
S"# supplies sree% layout rules 1000 a%d 2000 i% t&e sta%dard system.
7&ese sree% layout rules also o%tai% a mai%te%a%e le'el. 7&e mai%te%a%e le'el +uara%tees t&at
depreiatio% is o%trolled u%iformly. 7&ere are t&ree optio%sF
>1@ "sset lass
7&is mai%te%a%e le'el e%sures u%iform o%trol of 'aluatio% at t&e le'el of t&e asset lass. 7&e e%tries
made i% t&e asset lass are passed o% to t&e asset master reord( a%d you a%%ot o'erwrite t&em.
>2@ "sset mai% %umber
7&e o%trol of 'aluatio% is u%iform at t&e le'el of t&e asset master reord. 7&e e%tries made i% t&e asset
lass are adopted i% t&e asset master reord( but a% t&e% be &a%+ed t&ere. "ll asset subB%umbers t&at
belo%+ to t&is asset master reord adopt t&ese 'alues from t&e mai% %umber( a%d a% %o lo%+er &a%+e
t&em.
>3@ "sset subB%umber
7&ere is more freedom i% t&e o%trol of 'aluatio%. "sset subB%umbers a% &a'e t&eir ow% differe%t
depreiatio% terms.
>C@ S"# "$ "C305 12
3.13
SAP AG 1999
$a Pages
General
General
$i!e05epend.
$i!e05epend.
Allocations
Allocations
1rigin
1rigin
General 5ata
Posting &nfor!ation
Starti%+ i% Release 4.5"( ta$ pa/es are used i% t&e asset master reord. 7&e data t&at pre'iously was
see% i% differe%t 'iews i% t&e asset master reord is %ow o% t&ese tab pa+es.
Cou a% speify a ta$ la"o%t for ea& asset lass. 7&e tab layout defi%esF
Number of tab pa+es
7itles of t&e tab pa+es
6ield +roups >frames of data belo%+i%+ to+et&er( su& as General Data or Posting Information i%
t&e abo'e slide@ t&at s&ould appear o% t&e tab pa+e
7&e use of tab layouts e%ables you to freely o%fi+ure t&e appeara%e of your asset master reords.
>C@ S"# "$ "C305 13
3.14
SAP AG 1999
Asset Class Hi9ard
Generate Asset Classes fro! G2* Accounts
6ac. Continue Cancel
Start
Specifications
Account selection
5efault accounts
Nu!er range intervals
Screen layout rules
Asset classes
*ist of results
Co!plete
&,e Asset Class
Hi9ard ,elps ou to
create asset classes /
sste#aticall leading
ou t,roug, t,e steps
listed on t,e le0t 2it,
,elp o0 e#planations5
Cou a% use t&is fu%tio% to +e%erate a small asset lass atalo+ >refer to t&e sta%dard ,mpleme%tatio%
$uide@. 7&e proess for +e%erati%+ t&e asset lasses from t&e $/9 aou%ts o%tai%s t&e esse%tial steps
for assi+%i%+ t&e most %eessary $/9 aou%ts >!ey word ?aou%t determi%atio%?@. ,t defi%es t&e
strutures for t&e asset master data >!ey word ?sree% layout?@ a%d ati'ates two depreiatio% areas wit&
depreiatio% terms.
7&ese parameters are +e%erated i% a one<to<one relations0ip to t&e $/9 aou%ts.
-efore you a% atually start t&e +e%eratio% of t&e asset lasses( you &a'e to &a'e proessed all of t&e
steps. Cou &a'e to proess t&e steps i% %umerial order.
"fter you +e%erate t&e asset lasses( you reei'e a list of t&e +e%erated ob=ets wit& a% o'er'iew of t&e
steps arried out. . 7&e list o%tai%s o%ly t&ose asset lasses t&at were reated usi%+ t&e asset lass
+e%eratio% fu%tio%.
7&e asset lass +e%eratio% fu%tio% ru%s based o% a speifi lo+i >see t&e ?#rotetio% of 20isti%+
*b=ets? slide@.
>C@ S"# "$ "C305 14
3.15
SAP AG 1999
Protection of ;#isting 14ects
&s CoCd
live?
Harning 0 ;#isting o4ects are not deleted.
0 1nly o4ects that do not already e#ist are added.
0 ;#isting o4ects are not deleted.
5o assets
e#ist?
5o annual
values
e#ist?
0 ;#isting o4ects are deleted.
0 INe"I o4ects are created.
Harning
Harning
5elete assets?
0 ;#isting o4ects are N1$ deleted.
0 ;#isting o4ects are N1$ deleted.
No
No
<es
No
<es
<es
<es
No
Harning
;#a!ple/ Asset Class ;#a!ple ;#a!ple/ / Asset Class Asset Class
Exa#ple: &reatin/ one asset class from a $/9 aou%t (=> the same conditions apply to all further
o!ects that are also created during the asset class generation" such as the account determination key"
numer range or screen layout rule#F
,f t&e asset lass does %ot yet e0ist i% t&e system( it is reated by t&e asset lass +e%eratio%.
,f t&e ob=et to be reated >t&e asset lass@ already e0ists( t&e asset lass +e%eratio% is depe%de%t o% t&e
impleme%tatio% status of t&e ompa%y odeF
,f t&e ompa%y ode &as produtio% status >is li'e@( t&e% t&e system does %ot reate a%y asset lasses.
)&e% t&e ompa%y ode is i% produtio% status( t&e fu%tio% reates o%ly %ew ob=ets. 20isti%+ asset
lasses are %ot &a%+ed.
7&e followi%+ applies w&e% t&e ompa%y ode is i% test statusF
HI ,f t&ere are %o asset master reords i% a% e0isti%+ asset lass( t&e asset lass is deleted a%d reated
a+ai%.
HI ,f t&ere are asset master reords i% t&e asset lass( but t&ere are %ot yet a%y 'alues( t&e asset lass
a%d t&e master reords are deleted a%d t&e% o%ly t&e asset lass is +e%erated. *r( %o &a%+es are made.
HI ,f a% e0isti%+ asset lass already &as assets t&at &a'e bee% posted( t&e% %o %ew ob=et is reated a%d
t&ere are %o &a%+es. ,% t&is ase( you a% o%ly add %ew asset lasses t&at did %ot pre'iously e0ist
>HI see t&e e0pla%atio% for produtio% status@.
>C@ S"# "$ "C305 15
3.16
SAP AG 1999
Additional %unctions %or Asset Classes
Asset Asset
Class Class
Copy asset classes fro! reference Copy asset classes fro! reference
%or. *ift
%i#ed asset
5efine allo"ed entries for user fields 5efine allo"ed entries for user fields
;nter default values for user fields in asset ;nter default values for user fields in asset
classes classes
*in. asset class to !aterial group *in. asset class to !aterial group
FAJ for :: integrationG FAJ for :: integrationG
&op" asset classes ro# reerence:
Cou a% reate %ew asset lasses by opyi%+ e0isti%+ asset lasses. 7&is optio% is mu& Aui!er t&a%
+e%erati%+ asset lasses from $/9 aou%ts. ,t also allows you to defi%e t&e default 'alues >partiularly
t&e depreiatio% terms@ more e0atly a%d more ompre&e%si'ely.
.efi%e allowed e%tries for %ser ieldsF
B 2'aluatio% +roupsF 7&ese are asset master data fields for w&i& you a% speify t&e use a%d mea%i%+.
B 2%'iro%me%tal protetio% i%diatorF 8ere you a% e%ter a measure ta!e% to omply wit& e%'iro%me%tal
protetio% laws.
B Reaso% for i%'estme%tF Cou a% e%ter t&e reaso% for a apital i%'estme%t i% t&is field.
Cou a% use t&ese fields as seletio% riteria i% reporti%+ >&oose Dynamic selections i% t&e report
seletio% sree%( or i% t&e defi%itio% of sort 'ersio%s@.
Enter dea%lt )al%es in asset classesF
,% Customi5i%+( you a% e%ter default 'alues for sta%dard user fields i% t&e asset lass. Cou a% also e%ter
default 'alues for i%sura%e 'alues( %et wort& 'aluatio%( leasi%+( a%d of ourse( for depreiatio% terms
>depreiatio% !ey( useful life@ as well as i%de0 series.
>C@ S"# "$ "C305 16
3.17
SAP AG 1999
Class/ Asset u. Const.
AuC Status AuC Status AuC Status
AuC for su!!ary settle!ent
*ine ite! settle!ent
&nvest!ent !easure
5epreciation
Areas
Areas Areas
5epreciation
Cey
Cey Cey
6oo. 5epr. 6oo. 5epr. 0000 0000 0000
$a# 5epr. $a# 5epr. $a# 5epr. 0000 0000 0000
Cost0Acct.. Cost0Acct.. *&NA *&NA *&NA
Negative values allo"ed Negative values allo"ed
5epreciation is not calculated in
depreciation areas intended for the
alance sheet
Special Asset Class/ Asset under Construction
"ssets u%der o%strutio% >"uC@ reAuire a separate asset lass wit& t&eir ow% aou%t determi%atio%(
si%e t&ey &a'e to be s&ow% separately i% t&e bala%e s&eet.
C&oose depreiatio% !ey O0000O i% order to e%sure t&at depreiatio% is %ot alulated for assets u%der
o%strutio% i% depreiatio% areas for t&e bala%e s&eet. 8owe'er( speial ta0 depreiatio% a%d
i%'estme%t support are possible e'e% o% assets u%der o%strutio%.
,t is also possible to post dow% payme%ts o% assets u%der o%strutio%.
2'e% after a% asset u%der o%strutio% &as bee% fully apitali5ed( you a% still post redit memos to it.
8owe'er( you &a'e to allow %e+ati'e "#C.
7o ma%a+e more e0te%si'e asset i%'estme%ts t&e ompo%e%t ,M >,%'estme%t Ma%a+eme%t@ i%te+rates
i%ter%al orders a%d pro=ets wit& t&e "uC. Cou a% t&ereby mo%itor t&e details of apital i%'estme%ts
wit&i% t&e R/3 C* module.
>C@ S"# "$ "C305 1D
3.18
SAP AG 1999
Asset Class 5epreciation Area
@ &ndividual Chec.
;#actly ' asset per !aster record
@ Kuantity Chec.
Any nu!er of assets per !aster record
Hhen posting/ Chec. against
the allo"ed !a#i!u! a!ount
or
Special Asset Class/ *o" Balue Assets
Cou a% &oose w&et&er to ma%a+e low 'alue assets >91"s@ usi%+ i%di'idual ma%a+eme%t or olleti'e
ma%a+eme%t.
6or ea& type of ma%a+eme%t( you &a'e to set up a separate asset lass.
,f you &oose olleti'e ma%a+eme%t of 91"s( you &a'e to e%ter a base u%it of Aua%tity i% t&e asset
lass.
Cou also &a'e to set up a &e! of t&e ma0imum amou%t i% t&e depreiatio% areas of t&e asset lass for
91"s.
,f you opied asset lasses( you s&ould &e! t&is setti%+ i% ea& depreiatio% area.
Cou e%ter t&e ma0imum allowed amou%t for ea& ompa%y ode i% Customi5i%+ for "sset "ou%ti%+.
C&oose $aluation BI Amount Specifications.
>C@ S"# "$ "C305 1E
3.19
SAP AG 1999
7sing a reference 7sing asset class
Adopting the default
values fro! the asset class
=Copying= an
e#isting asset
Create
asset
Create :aster )ecord
)&e% you reate a% asset master reord( you &a'e two optio%sF
1. Cou e%ter t&e ompa%y ode a%d asset lass for t&e %ew asset master reord. 7&e asset lass pro'ides
t&e most importa%t default 'alues to t&e asset master reord.
2. Cou use a% e0isti%+ asset master reord as a refere%e. >7&e refere%e asset mi+&t offer better
default 'alues t&a% a% asset lass alo%e.@ -e sure t&at you do %ot opy u%wa%ted data from t&e refere%e
asset >for e0ample( t&e apitali5atio% date@.
2%ter a%y additio%al >reAuired@ i%formatio%( su& as a% asset te0t.
Cou ould use t&e i%'e%tory %umber field to e%ter t&e eAuipme%t %umber.
)&e% you sa'e your e%tries( you reei'e a% asset %umber( if t&e asset lass is assi+%ed to a %umber ra%+e
t&at uses i%ter%al %umber assi+%me%t. 7&is asset %umber is also t&e aou%t %umber of t&e i%di'idual
asset aou%t.
>C@ S"# "$ "C305 14
3.20
SAP AG 1999
' '
Create :ultiple Si!ilar Asset )ecords
%i#ed
asset
:aintain entries
5ifferent $he Sa!e
5escription
&nventory nu!er
Cost center
...
Plant
...
...
Personal
co!puter
Asset class
Co!pany code
Nu!er of si!ilar assets/ 3
Create
2 2
3 3
Asset L '
Personal
co!puter
Asset L 2
Personal
co!puter
Asset L 3
Personal
co!puter
)&e% reati%+ asset master reords( you a% reate multiple similar assets.
7&is fu%tio% is useful( for e0ample( if you pur&ase 20 #Cs at o%e for your trai%i%+ departme%t( or 12
des!s for a %ew suite of offies.
Cou a% still ma!e separate e%tries for ea& i%di'idual asset i% t&e followi%+ fieldsF
> "sset desriptio% > ,%'e%tory %umber
> -usi%ess area
> Cost e%ter
> 2'aluatio% +roups 1 to 5
>C@ S"# "$ "C305 20
3.21
SAP AG 1999
ASS;$ :AS$;) );C1)5
0 $i!e05ependent 5ata 0
;nter start date of ne"
interval/ ::55<<<<
;nter start date of ne" ;nter start date of ne"
interval/ interval/ ::55<<<< ::55<<<<
Cost Center A fro! 0'2'22<< to 0E22+2<<
Cost Center 6 fro! 0E22E2<< to ''2302<<
Cost Center C fro! '220'2<< to 032'42<<
. . . . .
. . . . .
. . . . .
Ne" &nterval
0'
$i!e05ependent 5ata
Some i%formatio% i% t&e asset master reord a% be ma%a+ed as timeBdepe%de%t data. 7&is is of
partiular si+%ifia%e for ost aou%ti%+ assi+%me%ts >for e0ample( ost e%ter( order@. S&ift operatio%
a%d asset s&utdow% a% &a'e a diret effet o% depreiatio%. 7&erefore you s&ould e%ter t&em i% t&e
timeBdepe%de%t data( w&ere t&ey a% be &a%+ed o% a mo%t&ly basis.
.epreiatio% posti%+ s&ould ta!e plae o% a mo%t&ly basis. "s a result( t&e urre%tly 'alid ost e%ter is
always used for t&e depreiatio% posti%+ ru%.
>C@ S"# "$ "C305 21
3.22
SAP AG 1999
Asset and ;3uip!ent :aster )ecords
;3uip!ent :aster
)ecord
;3uip!ent :aster
)ecord
General data
&nfor!ation aout
location
1rgani9ation
Structure
General data
&nfor!ation aout
location
1rgani9ation
Structure
Asset :aster )ecord
Asset :aster )ecord
General data
Posting &nfor!ation
$i!e0dependent data
&nfor!ation for valuation
General data
Posting &nfor!ation
$i!e0dependent data
&nfor!ation for valuation
Auto!atic
Creation of
;3uip!ent
:aster )ecord
Create
Asset
:aster )ecord
7&e met&od up to %ow for assi+%i%+ eAuipme%t a%d fu%tio%al loatio%s to a% asset was e%teri%+ t&e
asset %umber i% t&e rele'a%t mai%te%a%e ob=et. 7&is fu%tio% &as %ot &a%+ed. Cou a% assi+% se'eral
eAuipme%t master reords to o%e asset. 8owe'er( ea& i%di'idual eAuipme%t master reord a% o%ly be
assi+%ed to o%e asset.
Now you a% +uara%tee t&e i%te+ratio% of t&e "sset "ou%ti%+ >6,B""@ a%d #la%t Mai%te%a%e >#M@
ompo%e%ts usi%+ sy%&ro%i5ed reatio% a%d &a%+i%+ of eAuipme%t a%d asset master reords.
Cou a% set up t&e system so t&at w&e% you reate a% asset master reord( t&e system automatially
reates a% eAuipme%t master reord w&ile opyi%+ t&e 'alues of ertai% master data fields >for e0ample(
ompa%y ode@ of t&e asset. ,f t&e asset master data is &a%+ed later( t&e% t&e system automatially
updates t&e fields i% t&e eAuipme%t master reord. ,t is also possible to set up a wor!flow( eit&er i%stead
of or i% additio% to t&e automati &a%+e. 7&e wor!flow t&e% i%forms a respo%sible perso%( i% #la%t
Mai%te%a%e for e0ample( w&e% assets are reated or &a%+ed.
7&e system determi%es t&e eAuipme%t ate+ory from t&e asset lass.
*% t&e ot&er &a%d( you a% speify t&at w&e% a% eAuipme%t master reord is reated >or &a%+ed@ t&e
system automatially reates >or &a%+es@ t&e asset master reord.
>C@ S"# "$ "C305 22
>C@ S"# "$ "C305 23
3.23
SAP AG 1999
5epreciation Cey
7seful *ife
1rdinary 5epr. Start
Changeover <ear
&nde#
Bariale 5ep. A!ount
Scrap Balue
Hhat .ind of depreciation?
%or ho" long?
Hhen does the useful life egin?
Hhen do you "ant to change fro!
declining0 alance to straight0line
depreciation?
5o you "ant to calculate annually
increasing replace!ent values?
(o" !uch depreciation should e
"eighted y the shift factor "hen
you use shifts?
5o "ant to end depreciation "hen
this scrap value is reached?
0'
<ears
5epreciation Area DD in the Asset 2 Asset Class
7&e default 'alues ome from t&e asset lass.Cou may &a%+e or add to t&em i% t&e differe%t
depreiatio% areas of t&e asset master reord.
Some of t&e data i% depreiatio% areas is deri'ed from t&e aAuisitio% posti%+.
.epreiatio% terms su& as i%de0( 'ariable depreiatio% portio% or srap 'alue are additio%al parameters
t&at are mai%ly used i% t&e ostBaou%ti%+ depreiatio% area.
>C@ S"# "$ "C305 24
3.24
SAP AG 1999
5ocu!ent for
this field change
5ocu!ent L
7ser
Changed fields
1ld2ne" contents
Change Asset
*ist of
changed fields
%ield '
*ist of
changed fields
%ield '
*ist of
changes per field
Change '
Change n
*ist of
changes per field
Change '
Change n
5isplay Asset
Co!plete
change docu!ent
Fall fieldsG
5ocu!ent for
this change
Asset
Cost Center D
;nviron!ent ;nviron!ent
Change 5ocu!ents for Asset Change 5ocu!ents for Asset
1n field 1n field 1n asset 1n asset
Changing Assets
2a& time you &a%+e a% asset master reord( t&e system reates a &a%+e doume%t. ,t o%tai%s a list of
fields t&at were &a%+ed a%d t&e %umber of &a%+es to a field. ,% additio%( t&e %ame of t&e user a%d t&e
old a%d %ew o%te%ts of fields are stored.
)&e% a lar+e %umber of assets are affeted by a &a%+e( you a% ma!e a mass &a%+e. /si%+ t&is
proedure( you a% arry out freelyBdefi%able master data &a%+es( mostly automatially( >for e0ample
t&e &a%+e of ost e%ter assi+%me%t@.
>C@ S"# "$ "C305 25
3.25
SAP AG 1999
(istory *ist 2 Personal Balue *ist
Are you loo.ing for a !aster record that you
processed recently?
&nput
help
Personal Balue *ist
CoCd Class 5escript. Acct.det. Cap.date Asset
?
1000 3100 Audi A3 30000 05/23/1999 30001 0
1000 2100 Press 20000 03/01/2000 2004 0
....... ........ ........... ......... .................. ........ ...
... up to @@ of the !aster records you
!ost recently processed can e listedM
7&e &istory list a%d t&e perso%al 'alue list are o%trolled by master data ma%a+eme%t.
7&is fu%tio% was i%trodued i% Release 4.6( a%d ma!es it possible to Aui!ly a%d easily loate t&e last
assets you proessed >ma0imum of 44@.
6rom t&e &istory list( you a% display all ot&er 'alues at a%y time( a%d sear& t&e e%tire dataset.
,f you &oose %ot to use t&e &istory list / perso%al 'alue list( you a% swit& off t&is fu%tio%. 7&e% w&e%
you &oose i%put &elp( you immediately aess +e%eral sear& &elp i%stead.
>C@ S"# "$ "C305 26
3.26
SAP AG 1999
2.
2. Create "or.list
*ist of the assets to e changed *ist of the assets to e changed
Fsuch as the asset list or asset directoryG Fsuch as the asset list or asset directoryG
S,ort te)t<
(ass c,ange<
+ost center 4711 replaced / 4936
&as7<
S,ort te)t< S,ort te)t<
(ass c,ange< (ass c,ange<
+ost center +ost center 4711 4711 replaced / 4936 replaced / 4936
&as7< &as7<
Conditions/
%0 Acost centerB C D4711D
Sustitution
Field -alue
+ost center 4936
Sustitution )ule A
3.
3.
Pre0defined "or.flo" tas.
for !ass change/
Pre Pre0 0defined "or.flo" tas. defined "or.flo" tas.
for !ass change/ for !ass change/
1ption of releasing
or processing
"or.list
4.
4.
Sustitution )ule A Sustitution )ule A Sustitution )ule A
'.
'.
;ntries for !ass change ;ntries for !ass change ;ntries for !ass change
:ass Change
:ASS C(ANG;
:ass Changes 7sing Hor.lists
"s of Release 4.0( you %eed to proess a wor!list usi%+ 1;<22 standard %nctions i% order to be able to
arry out mass &a%+es. ,t is %o lo%+er absolutely %eessary to aess t&e fu%tio% by mea%s of
)or!flow tas! assi+%me%t.
7&e steps are outli%ed belowF
1. Create a substitutio% rule to speify w&i& fields you wa%t to &a%+e a%d &ow you wa%t to &a%+e
t&em.
2. $e%erate a list of assets to be &a%+ed >for e0ample by ru%%i%+ a sta%dard report wit& t&e appropriate
seletio%s@.
3. C&oose t&e Create %orklist fu%tio%.
4. 2%ter a desriptio% a%d selet a purpose for your wor!list. 7&e purpose is a preBdefi%ed sta%dard tas!
i% t&e system >for e0ample( &a%+e master data@.
5. C&oose t&e appropriate substitutio% rule for t&e mass &a%+e.
6. ,f you do %ot wa%t to use t&e wor!flow( ma!e sure t&at t&e wor!list reated is %ot assi+%ed to a%y user.
D. C&e! if your mass &a%+e was suessful by displayi%+ t&e assets or ru%%i%+ a% appropriate report.
>C@ S"# "$ "C305 2D
3.27
SAP AG 1999
Sustitution C1S$ '
Step 00'
Prere3uisite
%or!
6uilder
AN*N0C1S$* A O4+''O Fin e#pert !odeG or/
Sustitution F"hen condition is !etG
%ield
Cost center
Balid fro!
Cost center A O4+''O F"ith %or!6uilderG
Change cost center 4+'' to E@3-
Constant value Su. ;#it
E@3-
0'0'<<<< ;ntry ' of '
Sustitution )ule for :ass Changes
5efinition of conditions 5efinition of conditions 5efinition of conditions
Constant value or progra! e#it8
if condition is !et
Constant value or progra! e#it8 Constant value or progra! e#it8
if condition is !et if condition is !et
" substitutio% rule o%sists of two partsF
1. #rereAuisites t&at ide%tify t&e reords to be seleted. Cou a% speify o%ditio%s usi%+ t&e &orm
Builder or i% e0pert mode. 7o use e0pert mode( you &a'e to !%ow t&e field a%d table desriptio%s of t&e
i%put fields i%'ol'ed.
2. Substitutio% rules t&at ide%tify t&e replaeme%t 'alues. 7&is a% be a o%sta%t 'alue or a user e0it.
6or more i%formatio% o% substitutio%( see t&e S"# 9ibrary( i% t&e 6i%a%ial "ou%ti%+ setio% u%der
Speial 9ed+er. "lso refer to %ote 210E4D >substitutio% of timeBdepe%de%t data@.
>C@ S"# "$ "C305 2E
3.28
SAP AG 1999
:aster data is e#plained in this unit.
Asset +lass<
%n eac, asset class= ou de0ine control para#eters and de0ault
'alues 0or depreciation calculation and 0or ot,er #aster data5
Fi)ed Asset<
A 0i)ed asset is an o/:ect /elonging to t,e enterprise 2,ic, can /e
identi0ied 0or t,e /alance s,eet and 2,ic, is used in t,e enterpriseDs
long*ter# /usiness acti'ities5
Su/*?u#/er<
A co#ple) 0i)ed asset can /e represented in t,e sste# using
se'eral #aster records= t,at is= su/*nu#/ers5
Eor7list<
%n F%*AA= 2or7lists are used 0or #a7ing #ass c,anges to #aster
data5
:aster 5ata/ 7nit Su!!ary
>C@ S"# "$ "C305 24
3.29 ?aster Data Exercises
Unit: ?aster Data
+opic: 2sset &lasses
Struture your assets by reati%+ asset lasses
.esribe t&e fu%tio%s of depreiatio% areas
.efi%e t&e posti%+ of 'alues to t&e +e%eral led+er
Create a%d &a%+e master data i% "sset "ou%ti%+
#roess mass &a%+es usi%+ wor! lists
Cour aim is to o%fi+ure t&e system i% order to +et differe%t 'iews o% your fi0ed
assets. Cou wa%t to be able to post or display differe%t >depreiatio%@ 'alues
depe%di%+ o% t&e 'iew of fi0ed assets t&at you &oose. 7&erefore you %eed
depreiatio% areas t&at o%tai% t&ese differe%t 'iews. 7&e S"# system offers
ou%tryBspeifi &arts of depreiatio%( o%tai%i%+ depreiatio% areas.
.epe%di%+ o% t&e purpose of t&e depreiatio% area( it a% be for posti%+
depreiatio%( or =ust for displayi%+ 'alues.
1B1 .epreiatio% areas do %ot always post t&eir 'alues to t&e +e%eral led+er. C&e! &ow your
depreiatio% areas post to t&e +e%eral led+er. )&i& depreiatio% area posts all asset 'alues
to t&e +e%eral led+er i% realtimeN )&i& depreiatio% area posts o%ly depreiatio%N "%d
w&i& depreiatio% area is reser'ed o%ly for reporti%+ purposesN
1B2M 7o prepare your ompa%y ode( you also %eed to assi+% a fi%a%ial stateme%t 'ersio% to at
least t&ose depreiatio% areas for w&i& fi%a%ial stateme%ts are reated.
7&is fi%a%ial stateme%t 'ersio% is used for reporti%+. Cou a% assi+% ea& depreiatio%
area to a differe%t fi%a%ial stateme%t 'ersio%.
C&e! w&et&er t&e depreiatio% areas i% your ompa%y ode are assi+%ed to t&e ;N+
fi%a%ial stateme%t 'ersio%. C&a%+e t&e fi%a%ial stateme%t 'ersio% if %eessary( a%d sa'e
your e%tries.
1B3 "t t&eir a%%ual meeti%+( t&e asset aou%ti%+ departme%t &eard from t&ose represe%ti%+
ompa%y ode 1000 t&at t&ey &a'e separate %umber ra%+es for ea& asset lass i% t&is
ompa%y ode.
Compa%y ode ""JJ %ow also wa%ts separate %umber ra%+es for its asset lasses( but t&ey
wa%t to a'oid additio%al mai%te%a%e( si%e t&ey o%ly &a'e a small %umber of assets.
7&erefore( t&e best solutio% for you is cross<co#pan" code n%#$er assi/n#ent.
Speify rossBompa%y ode %umber assi+%me%t. /se ompa%y ode 1000 as t&e ompa%y
ode t&at pro'ides t&e %umber ra%+es( from w&i& your assets s&ould reei'e t&eir
%umbers.
>C@ S"# "$ "C305 30
2lternati)e >a% o%ly be used if you did not set up rossBompa%y ode %umber
assi+%me%t@F
8owe'er( if you wa%t separate %umber ra%+es for your ompa%y ode %o%et&eless( you a%
opy t&e %umber ra%+es from ompa%y ode 1000 to your ompa%y ode.
>C@ S"# "$ "C305 31
Unit: ?aster Data
+opic: &0ec- and &o#plete Data or 2sset &lasses
2B1 "sset lasses are a !i%d of template for t&e asset master reords t&at are reated later. Cou
a% assi+% default 'alues i% asset lasses a%d speify i% t&e sree% layout rule w&et&er
e%tries are reAuired( optio%al or suppressed. Cou a% t&e% use t&e asset lass to reate
&omo+e%eous asset master reords.
2B1B1 /se 61 &elp to fi%d out w&at t&e purpose of t&e sree% layout rule is.
2B1B2 Notie t&at t&e Description ' a%d Cost center fields are always ompleted w&e%
you reate a %ew master reord. C&e! w&et&er t&ese fields are defi%ed as reAuired
e%try fields i% screen la"o%t r%le 2000.
2B1B3 )&e% later opyi%+ asset master reords usi%+ screen la"o%t r%le 3000( you wa%t
to opy t&e Description ' field from a% e0isti%+ asset master reord to a %ew o%e.
8ow do you set t&is upN
2B2 Cou &a'e to e%sure t&at u%iform master reords are reated o%tai%i%+ t&e appropriate
default 'alues. C&e! t&e 'alues a%d depreiatio% terms >depreiatio% !ey a%d useful life@
of your depreiatio% areas i% asset class 2100 wit& t&is i% mi%d..
2B3 C&e! t&e $/9 aou%ts t&at are e%tered i% asset class 2000. 6irst you &a'e to fi%d out
w&at acco%nt deter#ination is e%tered i% t&is asset lass.
2B3B1 /se 61 &elp to fi%d out about t&e fu%tio% of aou%t determi%atio% i% a% asset
lass.
2B4 Cou also %eed a separate asset lass for ma&i%es. Create asset lass >?266@ by opyi%+
asset class 2100. ,% t&is way( you opy t&e depreiatio% areas of t&e ou%tryBspeifi &art
of depreiatio% at t&e same time.
,f you opy your %ew asset lass from a% e0isti%+ o%e >o%tai%i%+ a
master data setio% a%d a depreiatio% data setio%@ you &a'e a omplete
asset lass o%tai%i%+ bot& setio%s.
,f you create a %ew asset lass wit&out refere%e( you o%ly obtai% t&e
master data setio% a%d you &a'e to add t&e depreiatio% setio% i% a
subseAue%t step.
>C@ S"# "$ "C305 32
Unit: ?aster Data
+opic: 3enerate 2sset &lasses ro# 3@A 2cco%nts
+0e exercises on t0is topic7 3enerate 2sset &lasses ro# 3@A<
acco%nts7 are not intended as classroo# exercisesB
Reaso%F .uri%+ t&e ourse t&e e%AueueBo%trol is tur%ed off.
8owe'er( you a% do t&is e0erise at &ome or after o%sulti%+ your
i%strutor.
3B1M ,% t&e asset aou%ti%+ departme%t( you post i%'oies for fi0ed assets. 7&erefore you &a'e
to reate asset master reords i% order to be able to mai%tai% a%d display 'alues a%d
depreiatio%. ,% order to reate u%iform asset reords you +e%erate a %ew asset class or
special )e0icles t&at pro'ides default data to asset master reords. 7&e $/9 aou%t s&ould
also reflet t&at t&e 'alues are separate.
Cou ordered se'eral for!lifts. Cou wa%t t&e 'alues of t&e for!lifts to be s&ow% separately
from your ot&er 'e&iles i% t&e +e%eral led+er.
6irst reate a %ew $/9 aou%t P211JJ >JJ H +roup %umber@Q for Speial 1e&iles i% your
ompa%y ode. /se aou%t 21000 as refere%e aou%t %umber a%d i+%ore t&e fat t&at it
is alled 6i0tures a%d 6itti%+s.
C&a%+e t&e te0t to !pecial Ce0icles 66( a%d lea'e t&e ot&er default e%tries as t&ey are.
.elete t&e Alternati(e account numer o% t&e seo%d sree%.
3B2M $e%erate a %ew asset class or special )e0icles a%d selet "#C aou%t 211JJ for
subseAue%t posti%+.
3B3M Speify t&at t&e $/9 aou%t is a% "#C aou%t. Cou t&ereby speify w&i& $/9 aou%t is
used for reati%+ t&e asset lass.
3B4M .efi%e t&e additio%al $/9 aou%ts you %eed.
211100 20pe%se aou%t for ordi%ary depreiatio%
E25000 Re'e%ue from asset sales
200000 9oss from asset retireme%t
250000 $ai% from asset retireme%t
021010 .epreiatio% of offie eAuipme%t
>C@ S"# "$ "C305 33
3B5M ,% order for you to be able to reate asset master reords( t&e asset lass for your ompa%y
ode %eeds a %umber ra%+e.
7&e asset aou%ti%+ departme%t as!s you to defi%e %umber ra%+e i%ter'al 30 >300000 R
344444@ for asset master reords.
3B6M .efi%e t&e sree% layout for asset master data as you &oose. $i'e t&e %ew sree% layout
rule t&e followi%+ %ameF ""JJ.
3BDM "ssi+% default 'alues for depreiatio% terms >depreiatio% !ey a%d useful life@ to two
depreiatio% areas. 2%ter a desriptio% for t&e asset lass.
3BEM $e%erate t&e asset lass.
Cou &a'e =ust reated a% asset lass li%!ed to your &art of depreiatio%.
7&e aou%t determi%atio% determi%es t&e $/9 aou%ts to w&i& assets i% t&is lass will
post.
7&e sree% layout rule speifies t&at t&e fields i% t&e master reords are optio%al e%try
fields.
7&e %umber ra%+e speifies w&i& asset aou%ti%+ %umber ra%+e is used w&e% you reate
a% asset.
7&e depreiatio% !ey determi%es w&at met&od will be used to depreiate t&e assetS t&e
useful life determi%es t&e period o'er w&i& t&e asset will be depreiated.
7&e o%fi+uratio% step Generate asset classes from G)* accounts would
%ormally be used to reate a atalo+ of asset lasses eit&er for testi%+ or
for smaller ompa%ies t&at reAuire o%ly t&e sta%dard fu%tio%s pro'ided
by 6,B"".
6or e0ample( if you %eed asset lasses wit& more t&a% two depreiatio%
areas( you would be ad'ised to follow t&e sta%dard o%fi+uratio% steps.
>C@ S"# "$ "C305 34
Unit: ?aster Data
+opic: !pecial 2sset &lasses
4B1 Cour ollea+ue from t&e asset aou%ti%+ departme%t is o%er%ed as to w&et&er assets
u%der o%strutio% a% be adeAuately mai%tai%ed i% t&e R/3 System. 8e is mai%ly
i%terested i% !%owi%+ if 'alue settleme%t a% be dealt wit& i% differe%t ways.
Compare t&e setti%+s for t&e 2ssets %nder &onstr%ction asset lass wit& t&e features of
t&e sta%dard asset lasses a%d e0plai% to your %ei+&bor t&e speial features for "uCs
offered by t&is asset lass.
>C@ S"# "$ "C305 35
Unit: ?aster Data
+opic: 2sset ?aster Decord
Reord t&e asset master reord %umbers o% your separate 1ixed 2sset
Aist s&eet. Cou will %eed t&ese master reords %umbers for later e0erises
w&e% you post 'alues.
7&e i%'e%tory %umbers will be used i% t&e ,%formatio% System u%it.
7&ere may be desriptio%s i% t&e asset master reords( su& as .rillJJ .
5B1 Cour ollea+ues i%form you t&at for!lifts &a'e bee% ordered. "s you are t&e perso%
respo%sible( you &a'e to reate master reords usi%+ asset class 3100 Ce0icles. /se ost
e%ter 7B6052JJ Motoryle #rodutio%. Ma!e a %ote of t&e asset master reord %umber.
5B2 Create a seo%d master reord usi%+ your first o%e as a refere%e. Ma!e a %ote of t&e asset
master reord %umber.
5B3 Cour ollea+ues from t&e Corporate Ser'ies departme%t >ost e%ter 7B605"JJ@ %eed a
%ew p&otoopy ma&i%e. Create a% asset master reord i% t&e appropriate asset lass. Ma!e
a %ote of t&e asset master reord %umber.
5B4 7&e produtio% departme%t is to reei'e 10 %ew #Cs. Create #%ltiple asset master reords
i% t&e appropriate asset lass. 2%ter t&e desriptio%s from #C 01 to #C 10 a%d assi+%
i%'e%tory %umbers from 01 to 10. "ssi+% a ost e%ter to t&e asset master reords. Ma!e a
%ote of t&e asset master reord %umber.
5B5 ,% order to test t&e ot&er asset lasses( t&e asset aou%ti%+ departme%t &as &a%ded you a
fileBard bo0 o%tai%i%+ se'eral asset files t&at %eed to be e%tered i% t&e system. Create
asset master reords >HI &oose a ost e%ter a'ailable to you by usi%+ t&e i%put &elp@ i%
t&e followi%+ asset lassesF
1100 >-uildi%+s@S 2 asset master reords
2100 >Ma&i%es( strai+&tBli%e@S 10 asset master reords wit& i%'e%tory %umbers 01 to 10
3000 >6i0tures a%d 6itti%+s@S 2 asset master reords
3100 >1e&iles@S 2 asset master reords
4000 >"ssets u%der Co%strutio%@S 2 asset master reord
5000 >9ow 1alue "ssets 91"s@S 1 asset master reord
5B5B1 "ttempt to reate a% e0tra asset reord for a ompa%y ar i% t&e wro%+ asset lass
3000 >t&e desriptio% is &2D 3000 /ro%p 66@.
>C@ S"# "$ "C305 36
Unit: ?aster Data
+opic: &0an/e ?aster Decord
6B1M 7&e Cost "ou%ti%+ departme%t &as &a%+ed its ost e%ter assi+%me%t for some of t&eir
offie eAuipme%t.
7&eir p&otoopier is assi+%ed to ost e%ter +<105266 >Corporate Ser'ies@ i% t&e urre%t
year. 6rom 06/01 to 10/31 of t&e urre%t year it is assi+%ed to ost e%ter +<105*66
>20euti'e -oard@. *% 11/01 of t&e urre%t year( t&e assi+%me%t is &a%+ed to ost e%ter
+<105&66 >7elep&o%e@.
C&a%+e t&e timeBdepe%de%t data i% your master reord aordi%+ly. C&e! w&i& ost
e%ters are 'alid for ea& time i%ter'al.
6B2M C&e! &a%+e doume%ts.
>C@ S"# "$ "C305 3D
Unit: ?aster Data
+opic: 2sset !%$n%#$er
DB1M 7&e produtio% departme%t is +oi%+ to reei'e a% additio%al &ard dri'e for t&eir #C 01.
Create a% asset s%$n%#$er for t&is part of t&e asset.
.epe%di%+ o% &ow t&e asset lass is o%fi+ured( %umber assi+%me%t for
t&e sub%umber a% be eit&er i%ter%al or e0ter%alF
Customi+ing &I,AA -rgani+ational Structures Asset Classes
Define Asset Classes. Selet asset lass *% t&e detail sree%( &oose t&e
/0ternal su. no. i%diator i% t&e 1umer Assignment field +roup.
.ue to t&e setti%+s i% t&e sree% layout rule( t&e mai%te%a%e le'el is at
t&e mai% asset %umber. 7&is mea%s t&at data a%%ot be &a%+ed at subB
%umber le'el.
DB1B1M )&e% reati%+ a subB%umber( you wa%t to retai% t&e i%'e%tory %umber opied from
t&e asset mai% %umber. 8ow ould you pre'e%t somebody from e%teri%+ a differe%t
i%'e%tory %umber i% t&e subB%umberN
>C@ S"# "$ "C305 3E
3.30 ?aster Data !ol%tions
Unit: ?aster Data
+opic: 2sset &lasses
*asics:
1B1 Customizing FI!AA Integration *it$ t$e eneral +edger %efine ,o*
%e#reciation Areas Post to eneral +edger
1B2M Customizing FI!AA Integration -it$ eneral +edger S#ecify Financial Statement )ersion for Asset
Re#orts. Selet ompa%y ode ""JJ. C&oose Assign financial statement .ersion
"ssi+% fi%a%ial stateme%t 'ersio% ,N7 to t&ose depreiatio% areas( for w&i& a bala%e s&eet is reated
>HI i% t&is ourse( t&at applies o%ly to depreiatio% area 01@. ,f differe%t fi%a%ial stateme%t 'ersio%s are
e%tered i% t&e ot&er depreiatio% areas( you a% eit&er delete or i+%ore t&e fi%a%ial stateme%t 'ersio%.
1B3 Customizing FI!AA "rganizational Structures S#ecify /um0er Assignment
Across Com#any Codes
6or your ompa%y ode( speify t&at ompa%y ode 1000 defi%es %umber assi+%me%t.
2lternati)e: Customizing FI!AA "rganizational Structures Asset Classes
%efine /um0er Range Inter.al
Copy t&e i%ter'al of ompa%y ode 1000 to ompa%y ode ""JJ.
>C@ S"# "$ "C305 34
Unit: ?aster Data
+opic: &0ec- and &o#plete Data or 2sset &lasses
2B1 7&ere are ma%y ways of a&ie'i%+ t&e same results. *%e optio%F
2B1B1 Customizing FI!AA "rganizational Structures Asset Classes %efine
Asset Classes.
*% t&e detail sree% for a% asset lass( plae t&e ursor o% t&e Screen layout rule
field a%d press 61.
2B1B2 Customizing FI!AA Master %ata Screen +ayout %efine Screen +ayout
for Asset Master %ata
%efine Screen +ayout for Asset Master %ata. Select rule 1222.
C$oose +ogical field grou#s. Select t$e field grou#s for eneral data and Time!
de#endent data. C$oose Field grou# rules.
2B1B3 Customizing FI!AA Master %ata Screen +ayout %efine Screen +ayout
for Asset Master %ata
%efine Screen +ayout for Asset Master %ata. Selet rule 3000.
C&oose *ogical field groups. Selet t&e field +roup for General data. C&oose &ield
group rules.
Set Copy i%diator for t&e Description ' i%put field.
2B2 Customizing FI!AA )aluation %etermine %e#reciation Areas in t$e Asset Class 3If
t$e c$art of de#reciation is not set4 c$oose your c$art of de#reciation.5
Select asset class 1622. C$oose %e#reciation areas.
2B3 Customizing FI!AA "rganizational Structures Asset Classes %efine Asset
Classes
$o to t&e detail sree% for asset lass 2000. Ma!e a %ote of t&e aou%t determi%atio%.
C&e! $/9 aou%tsF Customizing FI!AA Integration *it$ t$e eneral +edger
Assign &+ Accounts
Selet &art of aou%ts ,N7. C&oose Choose account allocation. Selet aou%t
assi+%me%t 20000.
C&oose Define ac2uisition)retirement accounts or Define depreciation accounts i% t&e
dialo+ struture a%d loo! at t&e depreiatio% areas.
>C@ S"# "$ "C305 40
2B3B1 ,% o%e of t&e me%u pat&s from 20erise 2B3( plae t&e ursor o% t&e Account
determination field a%d press 61.
Classes
Select asset class 1622. C$oose Co#y as. Rename t$e asset class4 c$ange t$e long text
and sa.e.
>C@ S"# "$ "C305 41
Unit: ?aster Data
+opic: 3enerate 2sset &lasses ro# 3@A 2cco%nts
3B1M S"# 2asy "ess S"# Me%u "ou%ti%+ 6i%a%ial "ou%ti%+ $e%eral
9ed+er Master Reords ,%di'idual #roessi%+ ,% Compa%y Code
1ield na#e or data t"pe Cal%es
G)* account
Company code
3eference
Alternati(e account numer
4''55
AA55
G)* account 4'666 ) company
code '666
delete
3B2M to 3BEM
Customi5i%+ 6,B"" *r+a%i5atio%al Strutures "sset Classes $e%erate "sset
Classes from $/9 "ou%ts >1 to 1@
Chart of accounts I17
Chart of depreciation AA55
7&e% proess t&e steps Account selection to Asset classes o%e after t&e ot&er i% t&e dialo+
struture. 2%ter t&e 'alues speified i% t&e e0erises. !a)e after ea& step.
Cou still %eed t&e followi%+ i%formatio%F
*ogical field groups for the
screen layout
66' to 6689 66''
Asset class type 6
Depreciation key *in3
:seful life ;
7&e% +o ba! to t&e Generate asset classes step i% t&e dialo+ struture a%d +e%erate t&e
%ew asset lass w&e% all traffi li+&ts are +ree%.
>C@ S"# "$ "C305 42
Unit: ?aster Data
+opic: !pecial 2sset &lasses
Classes. o to t$e detail screen of asset class 7222.
>C@ S"# "$ "C305 43
Unit: ?aster Data
+opic: 2sset ?aster Decord
5B1 A##lication FI!AA Asset Create Asset
2%ter t&e data i% t&is sree% as speified i% t&e e0erise.
5B2 "ppliatio% 6,B"" "sset Create "sset
3eference asset <aster record numer of asset
in e0ercise ;,'
Asset class =666
Asset class =466
1umer of similar assets '6
-efore you sa'e t&e master reords( &oose t&e Maintain fu%tio%. 7&is allows you to
e%ter separate 'alues per asset i% t&e master data fields.
5B5 A##lication FI!AA Asset Create Asset
5B5B1 A##lication FI!AA Asset Create Asset
>C@ S"# "$ "C305 44
Unit: ?aster Data
+opic: &0an/e ?aster Decord
6B1M A##lication FI!AA Asset C$ange Asset
*% t&e 7ime,dependent data tab pa+e( &oose t&e &urther inter(als pus&butto%. C&oose t&e
1e% inter(al pus&butto%. C&a%+e i%ter'als as desribed i% t&e e0erise.
6B2M A##lication FI!AA Asset C$ange or %is#lay Asset
En.ironment C$ange %ocuments "n Asset
,f you ope% t&e master reord a%d plae t&e ursor diretly o% t&e Cost center field( you
a% display t&e &a%+es to t&is field o%lyF En.ironment C$ange documents "n
field.
>C@ S"# "$ "C305 45
Unit: ?aster Data
+opic: 2sset !%$<N%#$er
DB1M A##lication FI!AA Asset Create Su0!num0erAsset
DB1B1M 7&e i%'e%tory %umber s&ould %ot be ready for i%put at t&e subB%umber le'el.. 7&e
i%'e%tory %umber is o%trolled by t&e mai%te%a%e le'el set i% t&e asset lassT
>C@ S"# "$ "C305 46
4
SAP AG 1999
Asset Accounting as Susidiary *edger
&ntegrated Asset Ac3uisitions
Asset Ac3uisiton and Balues in :aster )ecord
Account Assign!ent
5ocu!ent $ypes and Nu!er )anges
$ransaction $ypes
Asset Ac3uisition "ithout :: &ntegration
Asset Ac3uisition "ith :: &ntegration
Asset )etire!ent
&nterco!pany Asset $ransfer
Capitali9ation of Assets under Construction
Current0Balue 5epreciation
Asset $ransactions
Contents/
>C@ S"# "$ "C305 1
4.2
SAP AG 1999
$nter and c,ange posting transactions in Asset
Accounting
%denti0 di00erent 'alue displas and reports 0or
di00erent purposes
.e0ine t,e control para#eters 0or posting acti'ities
Asset $ransactions/ 7nit 14ectives
>C@ S"# "$ "C305 2
4.3
SAP AG 1999
%& %&0 0AA AA
1rgani9ational
Structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
Periodic Processing Periodic Processing
Course 1vervie"
>C@ S"# "$ "C305 3
4.4
SAP AG 1999
Asset $ransactions/ 6usiness Scenario
$he asset accounting depart!ent "ould li.e you to give
the! a presentation on ho" to post docu!ents to asset
!aster records in the %&0AA co!ponent.
$hey "ould li.e to .no" "hat functions the syste! offers
for correcting postings.
Since asset values are posted directly to %inancial
Accounting8 they "ant to .no" details aout integration.
<ou are also as.ed ho" asset values can e displayed and
to sho" the! so!e reports for value display.
>C@ S"# "$ "C305 4
4.5
SAP AG 1999
Asset Asset Asset
:aterial :aterial :aterial Custo!er Custo!er Custo!er
:achine Press :achine Press :achine Press
'000 '000 '000
Bendor Bendor Bendor
'000 '000 '000
G2* Accounts G2* Accounts G2* Accounts
General *edger General General *edger *edger
%i#ed Assets %i#ed Assets %i#ed Assets
Bendor
Payales
Bendor Bendor
Payales Payales
'000 '000 '000 '000 '000 '000
Asset Accounting as Susidiary *edger
7&e i%te+ratio% of t&e subsidiary led+ers wit& t&e +e%eral led+er is as importa%t as t&e i%te+ratio% of
aou%ti%+ a%d lo+istis fu%tio%s.
2'ery tra%satio% i% ustomer a%d 'e%dor aou%ts i% "ou%ts #ayable a%d "ou%ts Reei'able a%d i%
t&e asset aou%ts &as a diret effet o% t&e orrespo%di%+ aou%ts of t&e +e%eral led+ers. 7&us t&e
subsidiary led+ers are always i% bala%e wit& t&eir $/9 reo%iliatio% aou%ts.
7&e $/9 reo%iliatio% aou%ts %eed to be set up i% ad'a%e to+et&er wit& t&e 6i0ed "ssets departme%t.
>C@ S"# "$ "C305 5
4.6
SAP AG 1999
Asset Ac3uisition 0 &ntegration
'00
Bendor
Accounts Payale
%i#ed asset
'00
Assets
'00
Bendor
Accounts Payale
%i#ed asset
'00
Assets
::
Asset transaction integrated
"ith Accounts )eceivale or
Accounts Payale
Asset transaction posted
fro! :aterials :anage!ent
F::G
'00
Clrg Acct
General *edger
%i#ed asset
'00
Assets
Asset transaction posted
using clearing account Fnot
integratedG
7&e aAuisitio% posti%+ a% be reated i% t&e departme%t t&at is primarily respo%sible for t&is busi%ess
tra%satio%.
"Auisitio% of a% asset from a busi%ess part%er HI 20ter%al aAuisitio%F
G ,% "sset "ou%ti%+ >6,B""@ i%te+rated wit& "ou%ts #ayable >i%omi%+ i%'oie@( but wit&out
refere%e to a pur&ase order.
G ,% 6,B"" wit& automati offsetti%+ e%try( but wit&out li%! to a pur&ase order a%d wit&out i%te+ratio%
wit& "ou%ts #ayable. 7&is posti%+ is %ormally used w&e% t&e i%'oie &as %ot yet bee% reei'ed( or
w&e% t&e i%'oie was posted by t&e "ou%ts #ayable departme%t before&a%d i% a separate step. 7&e
offsetti%+ aou%t also &as to be leared.
G ,% 6,B"" wit& automati leari%+ of t&e offsetti%+ e%tryF 7&e first posti%+ usually is made i% 6,B"#.
7&e leari%+ aou%t is leared at t&e same time as t&e asset posti%+ is made. ,t is also possible( &owe'er(
for bot& departme%ts to ma!e posti%+s i% t&e opposite orderF "% asset is e%tered wit& automati
offsetti%+ e%try( a%d t&e leari%+ aou%t is leared wit& t&e redit posti%+ of t&e i%omi%+ i%'oie.
G ,% Materials Ma%a+eme%t >MM@F 7&e asset is posted i% MM.
Ac2uisition from in,house production is t&e apitali5atio% of +oods or ser'ies t&at are partially or
ompletely produed i% your ow% e%terprise. 7&e osts for t&ese i%B&ouse produed +oods or ser'ies
>su& as mai%te%a%e@ &a'e to be apitali5ed to assets. $e%erally( you apitali5e produtio% osts by
reati%+ a% order or pro=et i% ,%'estme%t Ma%a+eme%t >,M@ a%d settli%+ to a% asset u%der o%strutio%
a%d t&e% to t&e fi%al asset.
7&ere is also a less ommo% alter%ati'eF Cou a% post t&e aAuisitio% usi%+ a C* order.
>C@ S"# "$ "C305 6
4.7
SAP AG 1999
5ocu!ent data Fdoc.date8 doc.type8 ...G
PC/ 31 Account/ Vendor
A!ount
$a# indicator
Conditions of pay!ent
Si!ulate docu!ent
Post
PC/ 70 Account/ Asset
$$</ 100
)epeat a!ount/ P Asset value date
&te! 2 &te! &te! 2 2
&te! ' &te! &te! ' '
&nvoice
%or. *ift
%or. *ift %or. *ift %or. *ift
Asset Asset Asset
*egend/
PC/ Posting .ey $$</ $ransaction type
Asset Ac3uisition/ &ntegration "ith %&0AP
Cou a% post to t&e asset a%d to t&e 'e%dor i% o%e doume%t. C&oose S"# 2asy "ess HI 6i0ed "ssets
HI #osti%+s HI 20ter%al aAuisitio% HI #ur&ase HI )it& 'e%dor.
7&e system proposes defaults for t&e posti%+ data( &owe'er( you a% o'erwrite t&em.
7&e ?debit asset( redit 'e%dor? posti%+ is ofte% made i% "ou%ts #ayable. 7&is posti%+ satisfies t&e
reAuireme%ts of bot& 6i%a%ial "ou%ti%+ a%d "sset "ou%ti%+.
7ra%satio% typeF
)&e% posti%+ to assets( you &a'e to e%ter a tra%satio% type. 7&e tra%satio% type ide%tifies t&e differe%t
tra%satio%s i% t&e asset &istory s&eet.
>C@ S"# "$ "C305 D
4.8
SAP AG 1999
Posting .ey Account A!t. $rans.type Ast. val. date
Si!plified ;#a!ple/
Posting "2out discount and "2out ta# on 0@20'2<<<<
ASS;$ ASS;$ ASS;$
B;N51) B;N51) B;N51)
Payales Payales Payales
Susidiary *edger Susidiary *edger Susidiary *edger
Auto!atic posting to
general ledger
Auto!atic posting Auto!atic posting to to
general ledger general ledger
3'
+0
Bendor
Asset
'000
'000
000
'00 0@20'2<<
'000
'000
'000
'000
&ntegrated Asset Ac3uisition/ G2* Accounts
)&e% you post to a 'e%dor or a% asset aou%t( t&e rele'a%t +e%eral led+er aou%ts >payables a%d fi0ed
assets@ are automatially updated at t&e same time >"ou%t determi%atio%@.
>C@ S"# "$ "C305 E
4.9
SAP AG 1999
Asset ;#plorer
Qu!p to :aster )ecord CoCd
Asset
%isc. year
Planned and posted Planned and posted values values at the start at the start
and and end end of the fiscal year of the fiscal year8 8 including including/ /
0 0 APC APC
0 0 1rdinary depreciation 1rdinary depreciation
0 0 7nplanned depreciation 7nplanned depreciation
0 0 Hrite Hrite0 0ups ups
0 0 Balue ad4ust!ents Balue ad4ust!ents
0 0 Net oo. value Net oo. value
$ransactions $ransactions F Fasset docu!ent asset docu!entG G
and and depreciation depreciation in in fiscal year "ith fiscal year "ith
configurale display configurale display
:ore %unctions/
@ Qu!p to FoldG value
display
@$ransparent
depreciation
calculation and
detailed display of
depreciation .ey
@Qu!p to %& docu!ent
@5isplay of values
over several years8
parallel in several
depreciation areas
@Currency translation
@Call of asset reports
@Print and e#port
functions
Asset Balues/
0' 6oo.
20 Cost acct
30 Group ...
AJ AJ 1vervie" tree allo"s 1vervie" tree allo"s
navigation navigation et"een et"een
depreciation areas depreciation areas
14ects )elated to
the Asset/
Cost center
G2* account
;3uip!ent
Purchase order ....
AJ AJ 1vervie" tree allo"s 1vervie" tree allo"s
4u!p 4u!p to to the the !aster data !aster data
o4ect o4ect
'000
334-
2000
0
Planned Posted Co!paris. Para!.
"s of Release 4.6C( t&e "sset 20plorer o%tai%s all esse%tial fu%tio%s of t&e asset 'alue display
tra%satio%. Some differe%es i%lude a better o'er'iew due to t&e use of t&e o'er'iew tree a%d tab
pa+es( a more tra%spare%t depreiatio% alulatio%( a%d %ew fu%tio%s for pri%ti%+ a%d e0porti%+ 'alues.
,% t&e asset 'alue display( you %a'i+ated betwee% depreiatio% areas usi%+ pus&butto%s. ,% t&e "sset
20plorer( t&e depreiatio% areas are displayed i% a% o'er'iew tree( from w&i& you a% selet t&em.
.iffere%t io%s i%diate if t&e depreiatio% area is a real or a deri'ed depreiatio% area.
7&e field abo'e t&e tree struture s&ows i%formatio% o% t&e seleted asset >ompa%y ode( %umber( subB
%umber@. 6rom &ere you a% also +o to t&e asset master data.
Cou a% see a pri%t pre'iew of pla%%ed 'alues( posted 'alues a%d tra%satio%s diretly i% t&e "sset
20plorer( a%d t&e% pri%t or e0port t&em. *% t&e Planned $alues tab pa+e( you a% use t&e alulate
depreiatio% a%d realulate depreiatio% fu%tio%s.
,% Release 4.6C t&ere is a %ew o'er'iew tree t&at lists ob=ets related to t&e asset( su& as ost e%ter(
$/9 aou%t( 'e%dor( employee( pur&ase order or eAuipme%t. Cou a% also =ump diretly from t&ere to
t&e +i'e% master data ob=et.
"lso %ew i% 4.6CF t&e Comparisons tab pa+e. /si%+ t&is fu%tio%( you a% display t&e de'elopme%t of
'alues o% a fi0ed asset o'er t&e ourse of se'eral years( i% parallel i% se'eral depreiatio% areas.
>C@ S"# "$ "C305 4
4.10
SAP AG 1999
Asset value date/ 0@2022200#
Posted a!ount/ '08000
$ransaction type/ '00
Posting &nfor!ation/
Capitali9ation on 0@2022200#
&nitial ac3uisition on 0@2022200#
Ac3uisition year 200# 00@
Baluation/
5ep. Area 1rd. 5ep. Start 5ate
0' 0+20'2200#
02 0+20'2200#
20 0@20'2200#
Asset 5ocu!ent Asset 5ocu!ent Asset 5ocu!ent
Asset :aster )ecord 30000200 Asset :aster )ecord Asset :aster )ecord 300002 3000020 00 0
Asset Ac3uisition AJ Changes to :aster 5ata
7&e followi%+ i%formatio% is automatially set i% t&e asset master reord at t&e time of t&e first
aAuisitio% posti%+F
B Capitali5atio% date of t&e asset >deri'ed from asset 'alue date@
B .ate of i%itial aAuisitio% o% t&e asset master reord >deri'ed from asset 'alue date@
B "Auisitio% year a%d aAuisitio% period >deri'ed from posti%+ date@
,% Customi5i%+ for "sset "ou%ti%+( you a% e%ter default 'alues for t&e asset 'alue date for ea& type
of aou%ti%+ tra%satio%.
7&e system determi%es t&e start date for ordi%ary depreiatio% usi%+ t&e asset 'alue date of t&e
aAuisitio% posti%+ a%d t&e period o%trol met&od >for more i%formatio%( see t&e setio% o% t&e
depreiatio% !ey@( a%d writes t&is date to t&e depreiatio% areas i% t&e asset master reord.
)&e% you post t&e aAuisitio% i%te+rated wit& "ou%ts Reei'able >6,B"R@( t&e system automatially
e%ters t&e 'e%dor i% t&e ori+i% data field of t&e asset master reord.
>C@ S"# "$ "C305 10
4.11
SAP AG 1999
6ase value '08000R useful life A '0 years
Annual depreciation A '08000 2 depreciation periods
5epreciation area 5eprec. Start Planned 5eprec.
0' 0+20'2200# -2'2 A 500
20 0@20'2200# 42'2 A 333
Asset value date/
0@2022200#
Purchase price/
'08000
5eprec. 5eprec. 7seful
Area Cey *ife
0' *&N) '0
/ Fstr.0line8 half yr ruleG
/
20 *&NA '0
Fstr.0line8 pro rataG
Asset ;#plorer Asset Asset ;#plorer ;#plorer
5ep. Start
0+20'2200#
0@20'2200#
5epreciation
Calculation
Calculation Calculation
:aster )ecord :aster )ecord :aster )ecord
Asset Ac3uisition 0 Balue %ields
7&e asset 'alue date >HI apitali5atio% date@ determi%es t&e depreiatio% start date of t&e asset. 7&is date
is determi%ed for ea& depreiatio% area by t&e period o%trol met&od of t&e depreiatio% !ey.
7&e system determi%es t&e pla%%ed a%%ual depreiatio%( a%d pla%%ed i%terest( based o% t&e depreiatio%
start date a%d t&e depreiatio% terms.
)&e% furt&er tra%satio%s are posted i% t&e urre%t year( t&ese 'alues are updated.
Cautio%F 7&e posti%+ date a%d t&e asset 'alue date always &a'e to be i% t&e same fisal yearT
>C@ S"# "$ "C305 11
4.12
SAP AG 1999
:aintain :aintain
intervals intervals
%& 5ocu!ent Nu!er
Syste! assigns
%& docu!ent nu!er/
0'520032E4
Hhy????
Hhat
transaction
type is used for
posting?
Hhich nu!er range
is entered there?
Co!pany Code/ '000
&nterval nu!er/ 0'
<ear/ @@@@
%ro! nu!er/ 0'00000000
$o nu!er/ 0'@@@@@@@@
Current nu!er at/ 0'520032E4
;#ternal
Cou defi%e a separate %umber ra%+e for doume%ts for ea& ompa%y ode.
,f you do %ot wa%t t&e %umbers defi%ed as yearBdepe%de%t( t&e% e%ter a future year u%der >ear >su& as
4444@.
>C@ S"# "$ "C305 12
4.13
SAP AG 1999
'. Net Asset invoice
5ocu!ent $ype / A?
Acct. type / A8C8:8S
Procedure / Gross a!ount
.2. :inus input ta#
.2. :inus discount
Capitali9ed a!ount
2. Gross / Asset invoice
5ocu!ent $ype / AA
Acct. type / A858C8:8S
Procedure / Gross a!ount
.2. :inus input ta#
Capitali9ed a!ount
&s discount deducted at ti!e of pay!ent?
SAP%'E' reverses the discount on the assetM
&s discount deducted at ti!e of pay!ent?
SAP%'E' reverses the discount on the assetM
5ocu!ent $ype/ Gross or Net
Cou eit&er use t&e doume%t type t&at is defaulted by t&e system or you e%ter you ow% doume%t type.
Cou defi%e t&e doc%#ent t"pe i% t&e 1; i#ple#entation +uide.
,t is a two &arater( alp&aB%umeri e%try t&at systemati5es &ow doume%ts are stored.
Cou assi+% e0atly o%e %umber ra%+e to ea& doume%t type.
Cou speify aou%t types t&at are allowed w&e% ma!i%+ e%tries wit& a partiular doume%t type.
7&e doume%t type determi%es &ow t&e posti%+ is proessedF
B )it& doume%t type ?""? you post +ross( t&at is( wit&out deduti%+ a disou%t.
B )it& doume%t type ?"N? >UN( RN@( t&e amou%t apitali5ed to t&e asset is redued by t&e disou%t.
>HI %et doume%t type@.
,f you dedut t&e disou%t at t&e time of t&e payme%t( you &a'e to ru% t&e pro+ram S"#61E1 to
subseAue%tly re'erse t&e disou%t o% t&e asset.
,f you ma!e a posti%+ usi%+ t&e %et met&od( but do %ot ta!e up t&e w&ole disou%t at t&e time of
payme%t( t&e pro+ram S"#61E1 orrets t&e asset( too.
>C@ S"# "$ "C305 13
4.14
SAP AG 1999
Retire#
ent 5
5 5 5
Ac>uisit
ion
5
5 5 5
&rans0er
5 5 5
+losing
/alance
Starting
/alance
Asset (istory Sheet
Post to Asset Post to Asset
$ransaction $ype
L L L
&rans0er/Retire#ent &rans0er/ &rans0er/Retire#ent Retire#ent Account Assign#ent Account Account Assign#ent Assign#ent
5eit2credit
indicator
Activate2deactivate
!aster record?
:onitor udget?
)etire!ent "ith
revenue?
)epay invest!ent
support?
Alternative $$< for
retire!ent in
ac3uisition year
$ransaction $ype
&nvoice
7ra%satio% types are used wit& e'ery posti%+. 7&ey ide%tify aAuisitio%s( retireme%ts a%d tra%sfers.
7&e asset &istory s&eet reports a%d ot&er 6,B"" reports use t&e tra%satio% type to ide%tify t&e differe%t
!i%ds of tra%satio%s a%d display t&em separately >for e0ample( t&e tra%satio% type speifies w&ere t&e
'alue &a%+e is s&ow% i% t&e asset &istory s&eetF as a retireme%t of a priorByear aAuisitio% or of a
urre%tByear aAuisitio%@.
7&e tra%satio% type speifies w&i& of t&e followi%+ are updatedF
B "sset bala%e s&eet aou%ts
B .epreiatio% areas
B 1alue fields
Cou a% also limit tra%satio% types to speifi depreiatio% areas >for e0ample( tra%satio% type 030F
aAuisitio% i% t&e +roup depreiatio% area@
Cou a% defi%e your ow% tra%satio% types. 7&ey a% be used to separate 'arious types of aou%ti%+ or
busi%ess tra%satio%s i% reports. 8owe'er( i% our e0perie%e( S"# pro'ides all %eessary tra%satio%
types i% t&e sta%dard system.
>C@ S"# "$ "C305 14
4.15
SAP AG 1999
$ransaction $ypes
2'0
)etire!ent
sale
'00
Ac3uisition
purchase
''0
Ac3uisition in0
house
production
200
)etire!ent
scrapping
34#
$ransfer fro!
asset u.
construction
3##
$ransfer
affiliated
co!pany
2-0
. . .
'0 20 30
$ransaction $ype Groups
'L
'0 Ac3uisition 2# )etire!ent 3# $ransfer ...
)eporting
@)A6;HG0'
@)AN7GA0'
@)AA6GA0'
@)A7:670'
$ransaction $ype Groups
2'ery tra%satio% type belo%+s to a tra%satio% type +roup. 7&e tra%satio% type +roup defi%es t&e
&arateristis of t&e tra%satio% type. ,% t&e tra%satio% type display( &oose ?$oto? i% t&e me%u bar to
display t&e tra%satio% type +roup.
7&e tra%satio% type +roups are fi0ed a%d a%%ot be &a%+ed.
Cou a% limit speifi tra%satio% type +roups to ertai% asset lasses >for e0ample( dow% payme%ts
allowed o%ly i% t&e asset lass for assets u%der o%strutio%@. "ll tra%satio% types assi+%ed to t&is
tra%satio% type +roup a% o%ly be used for assets belo%+i%+ to t&e appropriate lass.
7&ere are sta%dard reports t&at allow you to display a% asset portfolio di'ided i%to separate tra%satio%
types.
>C@ S"# "$ "C305 15
4.16
SAP AG 1999
C*;A)&NG ACC17N$ B;N51) B;N51) B;N51)
%or. *ift %or. %or. *ift *ift
'
2
Accounts Payale
Asset Accounting Asset Accounting
'000 '
2
2 '000 ' '000
'000
Ac3uisition/ Posting $o A Clearing Account
,f asset aAuisitio% posti%+s are %ot i%te+rated( you would %ormally use a leari%+ aou%t. 7&is s&ould
be a +e%eral led+er aou%t wit& ope% item ma%a+eme%t to +uara%tee t&at you a% lear t&e aou%t.
Reaso%s for %o%Bi%te+rated aAuisitio%sF
B t&e i%'oie arri'ed before t&e asset.
B t&e asset &as already bee% deli'ered but t&e i%'oie &as %ot.
*%e posti%+ is made to t&e leari%+ aou%t from "ou%ts #ayable >leari%+ aou%t( debit ta0( redit
'e%dor@( a%d o%e from "" >debit to asset( redit to leari%+ aou%t@. 7&e seAue%e is determi%ed by t&e
tra%satio%.
NoteF #osti%+s to 'e%dor aou%t a% also be made from "".
,% a separate step( t&e leari%+ aou%t is leared i% t&e +e%eral led+er. 7&is is do%e eit&er ma%ually or
by ru%%i%+ t&e automati leari%+ pro+ram S"#6124.
"%ot&er alter%ati'e for %o%Bi%te+rated aAuisitio%s is to lear t&e leari%+ aou%t w&e% e%teri%+ t&e
seo%d part of t&e abo'e posti%+.
"s of Release 4.6 you a% reate a %ew master reord wit&i% t&e framewor! of %o%Bi%te+rated aAusitio%
>automati offsetti%+ e%try@.
,t is %ow also possible to ma!e %o%Bi%te+rated aAuisitio% posti%+s for se'eral assets at o%e.
>C@ S"# "$ "C305 16
4.17
SAP AG 1999
Purchase )e3uisition
Purchase 1rder
Goods )eceipt
valuated? non0valuated?
Goods )eceipt
&nvoice )eceipt
%or. *ift %or. %or. *ift *ift
Create :aster )ecord
or
re3uired
Asset Ac3uisition Hith :: &ntegration
7&e e0ample s&ows a% asset aAuisitio% wit& MM i%te+ratio%. ,t s&ows t&e followi%+ ati'itiesF pur&ase
reAuisitio%( pur&ase order( +oods reeipt( i%'oie reeipt( a%d reatio% of a% asset.
7&e steps areF reatio% of a pur&ase reAuisitio%( reatio% of a% asset master reord( reatio% of t&e
pur&ase orderF
/si%+ aou%t assi+%me%t type " >"Hasset@ you a% e%ter a% asset master reord w&e% reati%+ t&e
pur&ase order. ,t is %ot possible yet to reate a% asset master reord diretly w&e% you use pur&ase
order tra%satio% M221N. 8owe'er( it is still possible usi%+ t&e ?old? pur&ase order tra%satio% M221.
$oods reeiptF
)&e% you e%ter t&e pur&ase order( you determi%e w&et&er t&e asset is posted diretly to "sset
"ou%ti%+( a%d t&ereby apitali5ed( w&e% t&e +oods reeipt is posted >'aluated +ood reeipt@( or
w&et&er apitali5atio% does %ot ta!e plae u%til t&e i%'oie reeipt is posted >%o%B'aluated +oods
reeipt@. 7&e first optio% would be used w&e% t&e +oods reeipt ta!es plae before t&e i%'oie reeipt.
)&e% t&e i%'oie is reei'ed later( t&ere may be differe%es betwee% t&e i%'oie amou%t a%d t&e amou%t
posted at t&e time of t&e +oods reeipt. ,% t&is ase( ad=ustme%t posti%+s are made to t&e asset. No
orretio%s are %eessary for a% %o%B'aluated +ood reeipt( si%e t&e asset was %ot yet apitali5ed.
8owe'er( t&e system uses t&e date of t&e +oods reeipt as t&e apitali5atio% date.
,%'oie reeiptF
,f t&e +oods reeipt was %o%B'aluated( t&e asset is apitali5ed( li%e items are reated a%d t&e 'alue fields
are updated.
>C@ S"# "$ "C305 1D
4.18
SAP AG 1999
Posting/
5ocu!ent date 0320'2<<<<
Posting date 0320'2<<<<
PC 01 Account/ Customer
A!ount 4400
Calculate ta# $a# indicator
PC 50 Account/ Revenue from asset retmt
A!ount P $a# indicator
Asset )etire!ent
Custo!er *ine
)evenue *ine
0 Ac3uis. date 0'20'2<<<<0 '8 APC -000
0 Co!plete retire!ent of APC on 0320'2<<<<
0 )evenue 4000 > 400 sales ta#
Asset............... 30002E
Sunu!er...
$ransaction type.. 10
Asset value date... 0320'2<<<<
A!ount........
Percentage rate...... '00S
Kuantity...............
&ntegrated Asset Ac3uisitions
Selet t&e asset retirement field i% t&e re'e%ue aou%t. " dialo+ bo0 appears. 8ere you e%ter t&e
followi%+ data( if it is %ot already proposedF
Number of t&e asset
Retireme%t tra%satio% type
"sset 'alue date >H date of t&e retireme%t@
#ortio% of &istorial "#C bei%+ retired( or t&e i%diator for omplete retireme%t
>C@ S"# "$ "C305 1E
4.19
SAP AG 1999
'
2
3
)etire!ent/ 0 Ac3uis. date 0'20'2<<<< 0 '8 APC A -000
0 Co!plete retire!ent of APC on 032'52<<<<
0 )evenue 4000 > 400 sales ta#
APC
A!ount retired
APC APC
A!ount retired A!ount retired
A2) posting
Custo!er Custo!er
4400 4400
)evenue )evenue
Asset )etir!t Asset )etir!t
4000 4000
$a# $a#
400 400
Assets posting
Asset
-000
+00
Clearing of
Asset )etir!t
4000
*oss
'300 -000 '
3
Proportional value ad4ust!ent
Clearing of retire!ent
Proportional Proportional value ad4ust!ent value ad4ust!ent
Clearing Clearing of retire!ent of retire!ent
2
4
4
P>* or %inSt!t Notes
)etire!ent/ G2* Accounts
P>*
7&ere are differe%t ways of posti%+ retireme%tsF
B )it& or wit&out re'e%ue >srappi%+@
B )it& or wit&out ustomer >%ot i%te+rated@
B "s omplete or partial retireme%t
B "s mass retireme%t >usi%+ a wor!list@
B "s retireme%t of multiple assets >wit&i% t&e ma%ually posted retireme%t tra%satio%@
,% t&is e0ample t&e asset is ompletely retired wit& re'e%ue reei'ed from a ustomer. 7&e system
automatially alulates t&e +ai%/loss >i% t&e e0ample( loss of 1(300@. ,% additio%( t&e system determi%es
t&e asset bala%e s&eet 'alue a%d t&e proportio%al 'alue ad=ustme%ts >aumulated depreiatio%@.
7&e 'alues of t&e aou%ts for retirement re(enue a%d clearing of retirement are s&ow% i% %otes to t&e
fi%a%ial stateme%t.
>C@ S"# "$ "C305 14
4.20
SAP AG 1999
APC on 0'20'2<<<<0'
straight0line depr. fro! APC
Net oo. value on '223'2<<<<0'
5epreciation .ey *&N)
Straight0line fro! re!aining
life to oo. value 9ero
7seful life/ '0 years
Period control !ethod/
Pro rata to !id0period at
period start date
:aster )ecord/
6oo. 5epr. Area
:aster )ecord :aster )ecord/ /
6oo. 6oo. 5epr 5epr. . Area Area
-000
-00
5400
Net oo. value on 0'20'2<<<< 5400
0 5eprec. for Qan. T %e. '00
A Net oo. value on 0320'2<<<< 5300
Sale on 032'52<<<< 4000
*oss '300
)etire!ent/ Calculating Gain2*oss
7&e system determi%es t&e refere%e period for t&e asset retireme%t based o% t&e asset 'alue date >H asset
retireme%t date@ a%d t&e period o%trol met&od >period o%trol !ey@ of t&e depreiatio% !ey.
7&e system automatially determi%es t&e proportio%al 'alue ad=ustme%ts >depreiatio%@ up to t&is period
t&at apply to t&e part of t&e asset bei%+ retired( a%d a%els t&is depreiatio%. "t t&e same time( t&e
system posts t&e asset retireme%t.
7&e +ai% or loss results as t&e bala%e of t&e followi%+F t&e amou%t of t&e asset retireme%t( t&e amou%t of
'alue ad=ustme%ts( a%d t&e re'e%ue >t&at is( t&e sale prie@ t&at is reei'ed for t&e asset.
>C@ S"# "$ "C305 20
4.21
SAP AG 1999
*ist of assets to e retired
Fsuch as8 asset list8 !aster data list...G
*ist *ist of assets of assets to to e retired e retired
Fsuch Fsuch as as8 8 asset list asset list8 8 !aster data list !aster data list...G ...G
Asset
Asset
;ntries for
:ass )etire!ent
;ntries for ;ntries for
:ass )etire!ent :ass )etire!ent
Posting date
5ocu!ent date
$ransaction type
Asset value date
)evenue distriution
proportional to APC
prop. to net oo. value
user0defined
)evenue a!ount Fsale priceG
1ption to release or
process the "or. list
Create "or.list
'
2
3
Predefined tas.s for asset retire!ent/
)etire!ent "ithout revenue
)etire!ent "ith revenue
Predefined tas.s for asset retire!ent Predefined tas.s for asset retire!ent/ /
)etire!ent "ithout revenue )etire!ent "ithout revenue
)etire!ent "ith revenue )etire!ent "ith revenue
Short te#t/ )etire!ent
Plant 000'
$as./
Short te#t Short te#t/ / )etire!ent )etire!ent
Plant 000' Plant 000'
$as./ $as./
Ret#t5 2/ re'enue
:ass )etire!ent
Mass retireme%t( wit& or wit&out re'e%ue( is defi%ed as a sta%dard tas! i% t&e system.
7o arry out a mass retireme%t( follow t&ese stepsF
1. /se a% asset report to reate a list of t&e assets to be retired.
2. Create a wor!list.
3. Selet a purpose for t&e wor!listF
B Retireme%t wit&out re'e%ue
B Retireme%t sale >wit& re'e%ue@
4. 2%ter t&e re'e%ue distributio%.
5. #roess t&e wor!list. *r edit t&e wor!list before releasi%+ it.
>C@ S"# "$ "C305 21
4.22
SAP AG 1999
Asset/ NNNN
F:ay need to create !aster record in the transactionG
Asset value date/ ::55<<<<
$ransfer variant/ 4
Specifications for partial transfers
$ransfer to $ransfer to $ransfer to
Auto!atic deter!ination
and posting of proportional
value ad4ust!ents
Auto!atic deter!ination Auto!atic deter!ination
and posting of proportional and posting of proportional
value ad4ust!ents value ad4ust!ents
F
F
F
Asset DDDD
Posting 5ate ::55<<<<
$ransaction $ype 300 F320G
Asset $ransfer
"sset "ou%ti%+ disti%+uis&es betwee% differe%t types of tra%sfers( depe%di%+ o% t&e irumsta%esF
B 7ra%satio%s wit&i% a ompa%y ode >i%traompa%y tra%sfer@ or
B 7ra%satio%s betwee% differe%t ompa%y odes >i%terompa%y tra%sfer@.
#ossible reaso%s for i%traompa%y tra%sfersF
G " master reord &as bee% reated a%d posted i% t&e wro%+ asset lass.
G 7&e asset &as &a%+ed loatio%. "s a result( you &a'e to &a%+e or+a%i5atio%al alloatio%s >su& as
asset lass( busi%ess area@ i% t&e master reord t&at a%%ot ot&erwise be &a%+ed.
G 7&e asset %eeds to be split( or a portio% of t&e asset rebuilt. 7&erefore( a portio% of t&e ori+i%al asset
will be tra%sferred to a %ew asset.
G "% asset u%der o%strutio% %eeds to be settled a%d tra%sferred to a ompleted asset >see li%e item
settleme%t for assets u%der o%strutio%@.
7&e sta%dard system uses tra%sfer 'aria%t 4 for i%traompa%y tra%sfers. 7&e tra%satio% types for tra%sfer
posti%+s to soure a%d tar+et assets are determi%ed by t&e tra%sfer 'aria%t.
)&e% you reate a %ew master reord wit&i% t&e tra%sfer tra%satio%( you a% use ?opy rules? to defi%e
w&i& e%try fields s&ould be opied from t&e soure asset to t&e tar+et asset.
>C@ S"# "$ "C305 22
4.23
SAP AG 1999
Auto!atic &nterco!pany Asset $ransfer
Co!pany Code '000 Co!pany code LLLL
:aster )ecord :aster )ecord
%or. *ift
Co!pany '000
Co!pany '000
Co!pany '000
Co!pany '000
:aster )ecord :aster )ecord
%or. *ift
5ifferent transfer variants
Create ne" !aster record in the transfer
transaction
Copy old !aster data fields to ne" !aster
record using field transfer rules
5ifferent transfer variants
Create ne" !aster record in the transfer
transaction
Copy old !aster data fields to ne" !aster
record using field transfer rules
7&is fu%tio% is used w&e%F
< "% asset is sold a%d &a%+es its loatio%
< *r+a%i5atio%al assi+%me%ts wit&i% t&e e%terprise &a'e &a%+ed( a%d you &a'e to assi+% t&e asset to a
%ew ompa%y
7&ere are two types of tra%sferF
< " tra%sfer wit&i% a le+al e%tity >HI wit&i% a ompa%y@ ,% t&is ase( w&ere bot& ompa%y odes belo%+
to t&e same ompa%y( S"# refers to a transer o relations0ip t"pe 02. ,% t&is ase( t&e two ompa%y
odes are %ot o%sidered le+ally i%depe%de%t.
< " tra%sfer betwee% le+ally i%depe%de%t or+a%i5atio%al u%its >HI ompa%y odes@( w&i& ea& belo%+ to
a differe%t ompa%y. 7&e ompa%y odes are %ot li%!ed to ea& ot&er 'ia t&e ompa%y( but still belo%+ to
t&e same orporate +roup. 7&is situatio% a% also be defi%ed by t&e relatio%s&ip typeF i% t&is ase it is a
transer o relations0ip t"pe 01.
7&e system determi%es t&e relatio%s&ip type automatially based o% t&e ompa%y ,.s of t&e ompa%y
odes. Cou a% also &e! t&is assi+%me%t a+ai% i% Customi5i%+ for "sset "ou%ti%+. Cou a% defi%e
e0eptio%s to t&ese sta%dard rules i% a ustomer e0it.
.efi%itio% of ompa%yF Smallest or+a%i5atio%al u%it for w&i& i%di'idual fi%a%ial stateme%ts are
reAuired aordi%+ to rele'a%t ommerial law.
>C@ S"# "$ "C305 23
4.24
SAP AG 1999
$ransfer :ethods
Ne" Balue Ne" Balue
:ethod :ethod
Net :ethod Net :ethod Gross :ethod Gross :ethod
6ased on
value of target
asset in the
target
co!pany
code
6ased on
value of
source asset
in the source
co!pany
code
APC
'00
Acc.5ep.
APC
'00
APC
+0
APC
'00
APC
'00
APC
50
Acc.5ep.
30
Acc.5ep.
30
Acc.5ep.
30
Acc.5ep.
30
No revenue fro!
sale
Clearing using
reconciliation
account or loss
due to scrapping
Sales revenue e3uals
net oo. value
Clearing using
reconciliation account
for retire!ent
Sales revenue/ 50 7N&
Clearing using
reconciliation account
for retire!ent and
revenue account
Posting to a
reconciliation
account
Acc.5ep.
Posting to a
reconciliation
account
Posting to a
reconciliation
account
Si%e Release 4.0( automati i%terompa%y tra%sfer ma!es it possible to e%ter t&e aAuisitio% a%d
retireme%t parts of t&e tra%sfer i% o%e step. .epe%di%+ o% t&e &ierar&ial or+a%i5atio% of your
e%terprise( t&is ombi%ed tra%satio% a% also be o%sidered a% i%traompa%y tra%sfer.
7&e tra%sfer met&od o%trols &ow 'alues are tra%sferred from t&e soure ompa%y ode to t&e tar+et
ompa%y ode.
)&e% you &oose t&e +ross tra%sfer met&od( you %ormally do %ot e%ter sales re'e%ue for t&e asset. ,%
most ases( tra%satio% types for i%traompa%y tra%sfer are used wit& t&e +ross tra%sfer met&od. 7&is
met&od tra%sfers t&e O&istorialO 'alues of t&e asset to t&e tar+et ompa%y ode.
)&e% you use t&e %et met&od or %ew 'alue met&od( you &a'e to e%ter re'e%ue from t&e sale of t&e asset.
,f t&ere is %o +ai% or loss o% t&e asset retireme%t( t&e sales re'e%ue eAuals t&e t&e %et boo! 'alue of t&e
asset. Cou a% speify i% t&e tra%sfer tra%satio% t&at t&e %et boo! 'alue from a ertai% depreiatio% area
s&ould be used >HI t&e system also &as to reo+%i5e t&e depreiatio% area@. *f ourse( you a% also
ma%ually e%ter a re'e%ue amou%t.
/si%+ t&e %et met&od( t&e %et boo! 'alue is apitali5ed o% t&e tar+et asset.
)&e% you use t&e %ew 'alue met&od( t&e system apitali5es t&e amou%t of t&e sales re'e%ue o% t&e
tar+et asset.
>C@ S"# "$ "C305 24
4.25
SAP AG 1999
Standard Settings for $ransfer Bariants
Co!pany codes elong to
different co!panies FAJ
relationship type 0'G
Co!pany codes elong to
sa!e co!pany
FAJ relationship type 02G
:ethod :ethod/ / Ne" Ne" value value
$$< source/ )etire!ent
$$< target/ Ac3uis.
:ethod :ethod/ / Gross Gross
$$< source/ $ransfer
$$< target/ $ransfer
Ne"
value
:ethod :ethod/ / Net Net
$$< source/ )etire!ent
$$< target/ Ac3uis.
Net
$$< source/ )et. F"2o revG
$$< target/ Ac3uis.
Gross
)elationship of co!pany code to co!pany
)elationship of co!pany code to co!pany
$ransfer
Bariant
$ransfer
Bariant
7&e sta%dard setti%+s for t&e S"# tra%sfer 'aria%ts >a ombi%atio% of t&e tra%satio% types a%d t&e
tra%sfer met&od@ o'er E0V of tra%sfer ases.
7&e sta%dard S"# assumptio% is t&at tra%sfers of relatio%s&ip type 02 >HI 2 ompa%y odes but 1
ompa%y ,.@ are always tra%sfers wit&i% o%e le+ally i%depe%de%t u%it >HI t&e ompa%y@ wit&i% a
orporate +roup( a%d are t&erefore alEa"s represe%ted as intraco#pan" transers >HI i%traompa%y
tra%sfer tra%satio% types a%d t&e /ross #et0od@. ,% t&is ase( t&e ompa%y ode is %ot a le+ally
i%depe%de%t u%it( a%d does %ot draw up a% e0ter%al bala%e s&eet.
,f t&e struture of your e%terprise is %ot refleted &ere( you %eed to defi%e your oEn transer )ariants
>wit& differe%t tra%satio% types@.
>C@ S"# "$ "C305 25
4.26
SAP AG 1999
Chart Chart of of
5eprec 5eprec. '<N . '<N
Cross0Co!pany
5epreciation Areas
5epr. Area 5epr. Area
0'
02
'0
'5
20
30
0'
D<
20
0'
02
03
'0
''
20
$ransfer Bariant/ Cross0Co!pany 5epreciation
Area
Chart Chart of of
5eprec 5eprec. 'D< . 'D<
)&e% your differe%t ompa%y odes use differe%t &arts of depreiatio%( t&e differe%t &arts of
depreiatio% a% %o%et&eless o%tai% depreiatio% areas t&at &a'e differe%t !eys( but w&i& atually ser'e
t&e same purpose. )&e% t&is is t&e ase( you a% defi%e rossBompa%y depreiatio% areas.
CrossBompa%y depreiatio% areas do %ot &a'e t&eir ow% o%trol parameters. ,%stead t&ey o%sist solely
of a -e" t0at is %nior# t0ro%/0o%t t0e client a%d a s&ort desriptio%. Cou a% assi+% depreiatio%
areas from differe%t &arts of depreiatio% to t&e same rossBompa%y depreiatio% area.
,f a orrespo%di%+ rossBompa%y depreiatio% area is %ot defi%ed( t&e system e%ters a% asteris! >M@ as a
+e%eri e%try. 8owe'er( be areful if you deide to use a rossBompa%y depreiatio% area. ,% t&at ase(
you &a'e to defi%e a rossBompa%y depreiatio% area for all ot&er depreiatio% areas t&at are tra%sferred(
e'e% if t&e depreiatio% area !eys are t&e sameT
>C@ S"# "$ "C305 26
4.27
SAP AG 1999
Asset 3
Asset 2
Asset '
&nvest!ent
Support :easures
&nvest!ent &nvest!ent
Support Support :easures :easures
5o"n Pay!ents 5o"n 5o"n Pay!ents Pay!ents
Special
5epreciation
Special Special
Co!pleted Assets
Asset (istory Sheet
Ac>uis5 Ret#t5 &rans0ers
Au+
6uildings
Auto!atic handling of special
depreciation and invest!ent support
Auto!atic handling of special Auto!atic handling of special
depreciation and invest!ent support depreciation and invest!ent support
Assets under Construction
Ac3uisition Ac3uisition Ac3uisition
"ssets you produe yourself &a'e two p&ases t&at are rele'a%t to "sset "ou%ti%+F
B t&e u%der o%strutio% p&ase a%d
B t&e useful life.
$e%erally( t&e assets &a'e to be s&ow% i% two differe%t bala%e s&eet items duri%+ t&ese two p&ases.
7&erefore( t&ey &a'e to be ma%a+ed usi%+ a differe%t ob=et or asset master reord duri%+ t&e u%derB
o%strutio% p&ase t&a% for t&e ompleted asset. 7&e tra%sfer from t&e u%derBo%strutio% p&ase to
ompleted asset is referred to &ere as ?apitali5atio% of t&e asset u%der o%strutio%.? Cou a% ma%a+e
assets u%der o%strutio% i% t&e 6,B"" System i% two ways >depe%di%+ o% t&e fu%tio%s you %eed@F
B as a ?%ormal? asset master reord >for summary settleme%t@
B as a% asset master reord wit& li%e item ma%a+eme%t.
)it& t&e apitali5atio% of t&e asset u%der o%strutio% you tra%sfer t&e 'alues to o%e or more ompleted
assets. 7&is tra%sfer is eit&er do%e i% a lump sum or wit& li%e item settleme%t.
)&e% apitali5i%+ t&e asset u%der o%strutio%( t&e system automatially separates t&e tra%satio%s from
t&e pre'ious years from t&e tra%satio%s from t&e urre%t year. 7&is is do%e by usi%+ differe%t tra%satio%
types.
,f you &a'e more e0te%si'e apital i%'estme%t measures( you ould use t&e R/3 ,M >,%'estme%t
Ma%a+eme%t@ module. 7&is e%ables you to represe%t apital i%'estme%ts simulta%eously as assets u%der
o%strutio% >for aou%ti%+ purposes@ a%d i%ter%al orders or pro=ets >for o%trolli%+ purposes@.
>C@ S"# "$ "C305 2D
4.28
SAP AG 1999
AuC
'
2 2
3 3
'00S
+0S +0S
20S 20S
'0S '0S
'0S '0S
E0S E0S
1ffice
uilding
(eating
syste!
*ighting
;#pense
Assets
&nvoice
Constructo8 &nc.
6ea!s
Construction
&nvoice
;lectro8 *td.
Copper cale
&nvoice &nvoice
Constructo8 &nc. Constructo8 &nc.
6ea!s 6ea!s
Construction Construction
&nvoice &nvoice
;lectro8 *td. ;lectro8 *td.
Copper cale Copper cale
&nvoice
;ngineers8 &nc.
Steel girders
;#cavation
Cost center Cost center Cost center
&nstallation &nstallation &nstallation
Supplier
Stoc. !aterial
&nternal activity
1rder
Assets under Construction/ *ine &te! Settle!ent
)&e% performi%+ a li%e item settleme%t of a% asset u%der o%strutio% to o%e or more ompleted assets(
proeed as followsF
Selet all li%e items t&at you wa%t to settle i% t&e same proportio% to t&e same reei'er.
.efi%e distributio% rules for t&ese li%e items.
#ost t&e settleme%t of li%e items to t&e speified reei'ers usi%+ t&e distributio% rule.
Note t&at t&is posti%+ proedure settles all li%e items( to w&i& a distributio% rule is assi+%ed.
,f you wa%t to settle usi%+ amou%ts >possible si%e Release 4.0@( t&e% you &a'e to selet a%d distribute
o%e li%e item after t&e ot&er.
)&e% you settle( you do %ot &a'e to settle all li%e items at o%e( a%d you do %ot &a'e to distribute 100V
of ea& li%e item.
6or a% asset u%der o%strutio%( you a% use t&e distributio% rule +roups t&at you already reated.
>C@ S"# "$ "C305 2E
4.29
SAP AG 1999
Choose depreciation area
# 0' 6oo. depreciation
# 02 Special ta# deprec.
# 30 Group 7S5
# 3' Group 5;:
(ard currency a!t '000
Asset value date ::55<<<
1ffsetting account
;#a!ple Fprior0year ac3uisitionsG/
$ransaction type -40
;#a!ple Fprior ;#a!ple Fprior0 0year ac3uisitionsG/ year ac3uisitionsG/
$ransaction type -40 $ransaction type -40
7nplanned 5epreciation
,% additio% to t&e automati alulatio% of depreiatio% usi%+ depreiatio% !eys( you a% also pla%
ma%ual depreiatio% for i%di'idual assets i% t&e 6,B"" ompo%e%t.
)&e% you e%ter t&e tra%satio% type( t&e system reo+%i5es t&at you wa%t to perform ma%ual
depreiatio% >for e0ample urre%tB'alue depreiatio%@.
Cou a% selet t&e depreiatio% areas( for w&i& you wa%t to e%ter depreiatio%( i% a dialo+ bo0. 7&e
depreiatio% ould be urre%tB'alue depreiatio%( for e0ample( t&at is allowed for boo! depreiatio% but
%ot for ta0 depreiatio%.
"fter you ma%ually pla% depreiatio%( t&e system does %ot yet reate a% 6, doume%t. 7&is doume%t is
%ot +e%erated u%til t&e depreiatio% posti%+ pro+ram is ru%.
C&e!F
Cou a% use a speial report to display ma%ual depreiatio%F
S"# 2asy "ess HI 6i0ed "ssets HI ,%formatio% System HI Reports o% "sset "ou%ti%+ HI
20pla%atio%s for #W9 HI ,%ter%atio%al HI Ma%ual .epreiatio%.
Similarly( you a% post writeBups or postBapitali5atio% by &oosi%+ t&e appropriate tra%satio% type a%d
t&e depreiatio% areas you wa%t to post.
>C@ S"# "$ "C305 24
4.30
SAP AG 1999
Asset $ransactions/ 7nit Su!!ary
Asset transactions are presented in this unit5
Barious posting transactions/
.uring t,e li0e o0 a 0i)ed asset= t,ere are a nu#/er o0
c,anges t,at a00ect t,e 'alues o0 t,e asset5
&,e F%*AA co#ponent distinguis,es a#ong a 2ide
range o0 /usiness transactions5e&ransaction tpes
#a7e it possi/le to ,andle all o0 t,e necessar postings
appropriatel5
&ntegration "ith the depart!ent in "hich
the transaction originates/ &,e 0ollo2ing depart#ents
can post asset ac>uisitions<
Asset Accounting 8F%*AA9 itsel0= Accounts Paa/le=
Financial Accounting= %n'oice/Goods Receipt -eri0ication
8((9= Eare,ouse 8((9= and Grder/Pro:ect Settle#ent
8%(/PS/+G95
An asset retire#ent can /e posted in Accounts Recei'a/le=
0or e)a#ple= or in Asset Accounting5
$ransactions on a fi#ed asset are recorded in %&0AA on a
line ite! asis5
>C@ S"# "$ "C305 30
4.31 2sset +ransactions<Exercises
Unit: 2sset +ransactions
+opic: 2sset 2cF%isitions
#ost i% "sset "ou%ti%+ a%d ma!e &a%+es to posti%+s
"%aly5e fi0ed assets usi%+ t&e "sset 20plorer a%d t&e asset 'alue
display( as well as usi%+ ertai% reports
Speify o%trol parameters for posti%+ ati'ities
Cour ollea+ues i% t&e "sset "ou%ti%+ departme%t would li!e you to s&ow
t&em &ow to post doume%ts i% 'arious types of asset master reords i% t&e 6,B
"" ompo%e%t. 7&ey also wa%t to !%ow &ow to display asset 'alues.
Use t0e asset #aster records ro# t0e ?aster Data %nitB
1B1 Create a )endor >%umber 30566@ i% your ompa%y ode so t&at you a% post t&e %eessary
tra%satio%s i%te+rated wit& "ou%ts #ayable. Create a 'e%dor i% "ou%ts #ayable usi%+
t&e Create *it$ reference fu%tio%( a%d wit& t&e followi%+ dataF
1e%dorF 305JJ
Compa%y odeF ""JJ
Refere%eF 1e%dor 1000 a%d ompa%y ode 1000
Complete t&e reAuired e%try fields. C&oose e%ter o% t&e ot&er sree%s.
1B2 #ost t&e for!lift >refer to t&e Master .ata u%it@ o% ;a%uary 01( CC >&9 G c%rrent "ear@
a+ai%st 'e%dor 305JJ. C&oose a doume%t type wit& automati dedutio% of disou%t. 7&e
sales prie i%ludes % V sales ta0 >your i%strutor will tell you w&at ta0 i%diator you
s&ould use@.
Ma!e a %ote of t&e doume%t %umber assi+%ed by t&e system.
1B2B1 C&e! t&e asset 'alues.
1B2B2 C&e! t&e &a%+es i% t&e asset master reord.
>C@ S"# "$ "C305 31
1B2B3 20plai% to your ollea+ues i% "sset "ou%ti%+ &ow t&ey a% display t&e posted
doume%t. Note t&e automatially posted $/9 aou%ts.
1B2B4 C&e! &ow t&e %ew aAuisitio% is displayed i% t&e aAuisitio%s list a%d i% t&e asset
&istory s&eet.
1B3 /si%+ automati offsetti%+ e%try( post aAuisitio% osts of 100(000 /%i to your ?ac0ine
01 master reord.
1B3B2 C&e! t&e &a%+es i% t&e asset master reord.
1B4 #ost a% e0ter%al asset aAuisitio% >wit& automati offsetti%+ e%try@ to ea& of your
ma&i%es 02 to 05F
6or ?ac0ine 027 post aAuisitio% osts of 100(000 i% t&e urre%t year.
6or ?ac0ine 03 and 04 post "#C of 100(000 o% ;a%uary 01( #C >H9 G pre)io%s "ear@.
6or ?ac0ine 057 post "#C of 100(000 i% t&e pre'ious year a%d later osts of 10(000 i% t&e
urre%t year.
1B5 7&e "sset "ou%ti%+ departme%t also &as to post low 'alue assets. Cou first &a'e to set
t&e ma0imum amou%t for loE )al%e assets. Do "o% still -noE E0ereI >HI refer to t&e
Master .ata u%it.@
7&e ma0imum low 'alue asset amou%t is differe%t from ou%try to ou%try( a%d &as to be
defi%ed for all depreiatio% areas. 7&e ma0imum 91" amou%t a% be set for %ormal
aAuisitio% posti%+s a%d also for aAuisitio%s usi%+ pur&ase orders.
Cour i%strutor will tell you t&e ma0imum amou%t i% your ou%try.
1B5B1 Now post t&e i%'oie for your low 'alue asset. /se t&e low 'alue asset master
reord from t&e master data u%it. .eide yourself if you wa%t to post wit&
i%te+ratio% to "ou%ts #ayable or usi%+ automati offsetti%+ e%try.
Si%e t&e depreiatio% terms speify omplete depreiatio%( t&e %et boo!
'alue at t&e e%d of t&e year is 5ero.
,% t&e ostBaou%ti%+ depreiatio% area( &owe'er( t&is may %ot be
desirable( si%e t&e useful life a%d 'aluatio% used for ost aou%ti%+ a%
be differe%t from t&ose for boo! depreiatio% or ta0 depreiatio%.
1B5B3M )&at setti%+s do you %eed to mai%tai% i% order to be able to post multiple 91"s i%
o%e stepN
1B6 ?ac0ine 01 >refer to e0erise 1B3 of t&is u%it@ was posted wit& a% i%orret aAuisitio%
'alue. Re'erse t&e doume%t a%d t&e% post t&e orret amou%t of 150(000 "#C.
>C@ S"# "$ "C305 32
1BD ,% t&e urre%t year( post a% aAuisitio% to a fi0ed asset i% asset class 3100( Eit0o%t
reati%+ a% appropriate #aster record before&a%d.
1BEM )&at is t&e transaction t"pe forN
1B4M 8ow a% you ma!e sure t&at o%ly ertai% depreiatio% areas >for e0ample( t&e +roup
depreiatio% area@ are posted wit& 'aluesN
6or a% e0ample( refer to transaction t"pe 030T
1B4B1M #ost o%ly to t&e +roup depreiatio% areas( a%d t&e% &e! t&e asset 'alues.
1B10M Si%e your "sset "ou%ti%+ departme%t also pla%s to use ?aterials ?ana/e#ent :??=
%nctions7 t&ey as! you to test t&e posti%+ tra%satio%s. /%fortu%ately your ompa%y ode
""JJ does %ot &a'e a%y MM i%te+ratio%. 7&erefore you &a'e to demo%strate t&e posti%+s
wit&i% ompa%y ode 1000 a%d t&e orrespo%di%+ pur&asi%+ or+a%i5atio%s.
#ost a% asset aAuisitio% for a #C wit& MM i%te+ratio%. .eide w&et&er t&e +oods reeipt
s&ould be 'aluated or %o%B'aluated.
1B10B1M Create a% asset i% co#pan" code 1000. /se asset class 3200 >#erso%al
Computer@ a%d cost center 1000.
>C@ S"# "$ "C305 33
1B10B2M Create t&e p%rc0ase order for t&e #C. /se t&e followi%+ dataF
#ur&ase order typeF Sta%dard pur&ase order
1e%dorF 1000
.oume%t dateF ;a%uary 01( CC
8eaderF
#ur&asi%+ or+a%i5atio%F ,des $erma%y
#ur&asi%+ +roupF .ietl( -.
Compa%y odeF ,des "$ 1000
,tem *'er'iewF
"ou%t assi+%me%t ate+oryF "
S&ort desriptio%F #C
*rder Aua%tityF 1
/%it of measureF #C
.eli'ery dateF today
Net prieF 5000
Material +roupF 2letro%is >00103@
#la%tF 8ambur+ >1000@
,tem
Account assignment tab pa+e( Asset olum%F
2%ter asset master reord %umber from 1B10B1
8ere( o% t&e DeIi(ery tab pa+e( you a% deide if t&e +oods reeipt s&ould be
)al%ated or %n)al%ated.
Sa'e. Ma!e a %ote of t&e doume%t %umber.
C&e! t&e data i% t&e asset.
1B10B3M #ost t&e /oods receipt wit& todayLs date usi%+ transaction t"pe 101. Ma!e
a %ote of t&e doume%t %umber assi+%ed by t&e system. C&e! t&e asset 'alues.
1B10B4M #ost t&e in)oice receipt wit& todayLs date.
Cour i%strutor will tell you w&i& ta0 !ey to use.
Ma!e a %ote of t&e doume%t %umber assi+%ed by t&e system.
C&e! t&e asset 'alues.
>C@ S"# "$ "C305 34
+opic: 2sset Detire#ent
2B1 Ma&i%e 03 is to be sold ompletely o% ;uly 01 of t&e urre%t year. 7&at is( t&e asset is
bei%+ retired.
2B1B1 6irst( reate a c%sto#er #aster record >30566@ i% your ompa%y ode. /se
c%sto#er 1000 i% co#pan" code 1000 as a reerence. ,t uses sold,to,party as t&e
aou%t +roup.
Complete all reAuired e%try fields. Sa'e.
2B1B2 #ost a co#plete retire#ent of ?ac0ine 03 >asset 'alue dateF J%l" 017 &9@. Cou
reei'e net re)en%e o 107000. Cour i%strutor will tell you w&at ta0 i%diator to
use. 7&e% you a% also alulate t&e +ross amou%t.
2B1B3 C&e! t&e posti%+ doume%ts a%d t&e &a%+es i% t&e asset master reord( as well as
i% t&e "sset 20plorer a%d t&e asset 'alue display.
2B1B4 8ow are t&e 'alues displayed i% t&e asset &istory s&eetN
2B2 Hart >60 V@ o a seo%d asset >?ac0ine 04@ s&ould be sold. #ost t&e retireme%t i% t&e
urre%t year( a%d e%ter re'e%ue i% a%y amou%t you &oose.
2B2B1 C&e! t&e posti%+ doume%t a%d t&e &a%+es i% t&e asset 'alue display a%d i% t&e
"sset 20plorer.
2B3 #rodutio% wa%ts to scrap H& 02.
1irst post a% asset acF%isition i% t&e pre)io%s "ear. +0en post t&e asset retire#ent i%
"sset "ou%ti%+ i% t&e c%rrent "ear.
2B3B1 C&e! t&e posti%+ doume%ts a%d t&e &a%+es i% t&e asset 'alue display a%d i% t&e
"sset 20plorer.
>C@ S"# "$ "C305 35
+opic: ;nterco#pan"@;ntraco#pan" 2sset +ranser
3B1 RememberN
)&e% you reated a% asset master reord for a ompa%y ar >auto 3000 +roup JJ@ you
&ose t&e wro%+ asset lass by mista!e. >20erise 5B5B1 / /%itF Master .ata@.
Now post 807000 to t&is asset master reord in t0e pre)io%s "ear.
3B2 ;ntraco#pan" transer betwee% asset class 3000 >offie fur%is&i%+s@ a%d 3100 >'e&iles@F
Now you wa%t to tra%sfer t&is 'alue to a %ewly reated asset master reord >asset lass
3100@.
3B2B1 Create a seo%d asset #aster record >Ce0icles asset class@ a%d ma!e a %ote of its
%umber.
Cou !%ow t&at you a% reate a %ew master reord wit&i% t&e tra%sfer
tra%satio% as of Release 4.6( do%Lt youN
-y mai%tai%i%+ field tra%sfer rules( you a% also opy data from t&e old
master reord to t&e fields of t&e %ew master reord( t&ereby sa'i%+ time.
Cou use t&e tra%sfer tra%satio% type to o%trol &ow t&e depreiatio% start
date is opied i%to t&e %ew master reord.
3B2B2 #ost a omplete tra%sfer of your "uto 3000 +roup JJ asset to t&e %ew master
reord.
2%ter J%l" 017 &9 as t&e posti%+ a%d doume%t date.
8owe'er( t&e system s&ould alulate t&e orret depreiatio% for t&e urre%t year.
7&erefore( you &a'e to set t&e asset )al%e date to Jan%ar" 017 &9.
3B2B3 .isplay t&e asset 'alues of bot& assets. "lso &e! t&e posti%+ dates. ,% t&e seo%d
asset( also &e! t&e ori+i% data a%d t&e useful life.
3B3 ;nterco#pan" transer betwee% ompa%ies $elon/in/ to t0e sa#e corporate /ro%pF
7&e dri'er of ompa%y ar X"uto 3000 $roup JJY mo'es to ompa%y ode 1000 o%
"u+ust 01( CC a%d ta!es t&e ar wit& &er. 7&e asset &as to be tra%sferred from t&e dri'erLs
ori+i%al ompa%y ode to t&e %ew ompa%y ode.
#ost t&e i%terompa%y tra%sfer usi%+ t&e /ross transer )ariant. .uri%+ t&e tra%sfer( reate
a %ew asset master reord i% co#pan" code 1000 wit& cost center 1000. /se t&e
followi%+ dataF
"sset 'alue date( doume%t date( posti%+ dateF 2%/%st 017 &9
2%tries for re'e%ueF No re)en%e
7ra%sfer 'aria%tF 1
>C@ S"# "$ "C305 36
3B3B1 .isplay t&e asset 'alues for bot& reords. )&i& tra%satio% types were usedN
3B4M +ransers $etEeen tEo co#panies E0ic0 are le/all" independent o eac0 ot0er >aross
ompa%ies@F
7&e dri'er of o%e of your ompa%y ars >e0erise 5B5 / /%itF Master .ata@ tra%sfers to
co#pan" code 2221 >HI ompa%y "C305@ a%d ta!es t&e ar wit& &im.
3B4B1M #ost a% acF%isition to t&is master reord i% t&e pre)io%s "ear.
3B4B2M 7&e asset s&ould be tra%sferred to t&e %ew ompa%y o% ;uly 01 of t&e urre%t year.
#ost t&e tra%sfer usi%+ t&e net )ariant. /se t&e followi%+ dataF
"sset 'alue date( doume%t date( posti%+ dateF J%l" 017 &9
2%tries for re'e%ueF Net $oo- )al%e ro# depreciation area
01
7ra%sfer 'aria%tF 2
Cost e%ter i% ompa%y ode 2000F +<105221
3B4B3M .isplay t&e asset 'alues for bot& reords. )&i& tra%satio% types were usedN
>C@ S"# "$ "C305 3D
+opic: 2ssets Under &onstr%ction
4B1 ,% t&is e0erise( you capitali5e a% asset %nder constr%ction a%d settle it to t&ree tar+et
assets >?ac0ines 07K09@.
4B1B1 6irst you &a'e to assi+% a settle#ent proile to your ompa%y ode. 7&e system
t&e% uses t&is profile for t&e settleme%t of assets u%der o%strutio% i% your
ompa%y ode. S"# pro'ides settleme%t profile 2; i% t&e sta%dard system.
4B1B2 7&e% post acF%isitions >for t&e pre'ious a%d t&e urre%t year@ to your asset %nder
constr%ctionF
;a%uary 01( #CF 10(000
;a%uary 01( #CF 60(000
6ebruary 01( CCF 35(000.
4B1B3 7&e asset is %ow omplete a%d you a% apitali5e it a%d distribute its 'alues.
Settle t&e aAuisitio% of 607000 ompletely to ?ac0ine 07. Settle t&e ot&er two
aAuisitio%s to t&e asset u%der o%strutio% as followsF
70 L to ?ac0ine 08 a%d 30 L to ?ac0ine 09.
4B1B4 8ow a% you see t&at two separate posti%+s were made for t&e pre'ious year a%d
for t&e urre%t yearN
4B1B5 9oo! at &ow your assets( Ma&i%es 0D to 04( are displayed i% t&e asset &istory
s&eet.
>C@ S"# "$ "C305 3E
+opic: Unplanned Depreciation
5B1M *%e of t&e or-lits t&at was deli'ered last year &ad a% accident i% t&e urre%t year.
6irst post t&e acF%isition i% t&e pre)io%s "ear. 6or t&e u%pla%%ed depreiatio%( post a
&i+&er depreiatio% amou%t i% t&e boo! depreiatio% area t&a% i% t&e ostBaou%ti%+
depreiatio% area.
5B1B1M .isplay t&e asset 'alues. 20plai% to t&e worried asset aou%ta%t w&y t&ere is %o 6,
doume%t.
5B1B2M )it& w&i& tra%satio% type would you post t&e u%pla%%ed depreiatio%N
>C@ S"# "$ "C305 34
4.32 2sset +ransactions !ol%tions
+opic: 2sset 2cF%isitions
*asics:
1B1 S"# 2asy "ess S"# Me%u "ou%ti%+ 6i%a%ial "ou%ti%+ "ou%ts
#ayable Master .ata Create
$endor =6;55
Company code AA55
$endor reference '666
Company code reference '666
1B2 "ppliatio% 6,B"" #osti%+ "Auisitio% 20ter%al "Auisitio% )it& 1e%dor
,% additio% to t&e 'alues i% t&e te0t of t&e e0erise( you %eed t&e 'alues belowF
Document date 6')6')C>
Posting date 6')6')C>
Document type ?1 or A1
Posting amount )purchase price choose your o%n
Posting key =' for (endor item
@6 for asset item
Account $endor numer and asset
master record numer
77> for the asset item '66 (/0ternal asset
ac2uisition#
Simulate t&e doume%t before you post itT
>C@ S"# "$ "C305 40
1B2B1 A##lication FI!AA Asset Asset Ex#lorer
Cou a% also =ump from t&e "sset 20plorer to t&e asset 'alue displayF Menu oto
Additional Functions
1B2B2 A##lication FI!AA Asset Asset Ex#lorer. C&oose pus&butto% Asset AA88!
92::&2222
orF A##lication FI!AA Asset %is#lay Asset
9oo! i% t&ese lo+ial field +roupsF
#osti%+ i%formatio%( ori+i% data a%d i% t&e 'aluatio% data part of t&e asset.
Selet t&e tra%satio% a%d &oose t&e Display &I document pus&butto%.
7&e $/9 aou%ts are displayed w&e% you double li! o% t&e i%di'idual items i%
t&e doume%t.
1B2B4 A##lication FI!AA Asset Asset Ex#lorer oto More functions
En.ironment E.aluation Asset $istory s$eet or Transactions
Ac;uisitions
1B3 "ppliatio% 6,B"" #osti%+ "Auisitio% 20ter%al "Auisitio% "Auis.
w/"utom. *ffsetti%+ 2%try
Document and posting date 7odayAs date
7&e system automatially e%ters t&eF
7ra%satio% type
.oume%t type
"sset 'alue date
#osti%+ !ey
1B3B2 A##lication FI!AA Asset Asset Ex#lorer. C&oose Asset AA88!92::&2222
1B4 A##lication FI!AA Postings Ac;uisition External ac;uisition A;uis.
-&autom. offsetting entry
Cautio%F ,f you are %ot permitted to post to t&e pre'ious year beause it is already losed(
you a% reset t&e losi%+ of t&e fisal year for t&e purposes of t&is e0eriseF Application
&I,AA Periodic Processing >ear,/nd Closing :ndo /ntire Company Code.
Reset t&e year displayed by o%e year.
>C@ S"# "$ "C305 41
1B5 Customizing FI!AA )aluation Amount S#ecifications 3Com#any
Code&%e#reciation Area5 S#ecify Max. Amount for +o*!)alue Assets < Asset Classes
S#ecify Amount for +o* )alue Assets. Select com#any code and c$oose +o*!.al.
Asset c$ec( in dialog structure.
1B5B1 See e0erise 1B2 or 1B3.
1B5B3M 7&ere &as to be a base u%it of Aua%tity e%tered i% t&e asset lass &eader for asset
lass 5001.
1B6 Application &I,AA Posting 3e(erse Document -ther Asset Document
2%ter master reord %umber of Ma&i%e 01.
Selet i%orret tra%satio%.
C&oose Re'erse.
2%ter date a%d period of re'ersal a%d reaso% for re'ersal.
2%ter a%d sa'e.
1BD "ppliatio% 6,B"" #osti%+ "Auisitio% 20ter%al "Auisitio% "Auis.
Posted amount choose your o%n
1e% asset radiobutto%
Description Porsche 8''
Asset class ='66
Cost center 7,&6;A55
*r you a% =ump to t&e asset master reord.
1BEM 7&e tra%satio% type lassifies busi%ess tra%satio%s >determi%es t&e type of tra%satio%@(
determi%es t&e positio%s of 'alues i% t&e asset &istory s&eet( a%d a% limit asset 'alues to
ertai% depreiatio% areas.
>C@ S"# "$ "C305 42
1B4M Cou a% limit tra%satio% types to ertai% depreiatio% areas. 6or e0ample( tra%satio% type
030F
Customizing FI!AA Transactions Ac;uisitions %efine Transaction Ty#es for
Ac;uisitions
+imit Transaction Ty#es to %e#reciation Areas >&oose &art of depreiatio%( if
%eessary@
Selet tra%satio% type 030 %ialog Structure S#ecify %e#reciation Areas
1B4B1M -efore you post( you &a'e reate a%ot&er master reord i% a%y asset lassT 7&e%
post as followsF A##lication FI!AA Posting Miscellaneous
7ransaction type 6=6
1B10 "Auisitio% wit& MM i%te+ratio%F
1B10B1M A##lication FI!AA Asset Create Asset
1B10B2M SAP Easy Access SAP Menu +ogistics Materials Management
Purc$asing Purc$ase "rder Create )endor&Su##lying Plant =no*n
Purc$asing Purc$ase "rder Follo*!"n Functions oods Recei#t
Purc$asing Purc$ase "rder Follo*!"n Functions +ogistics In.oice
)erification
>C@ S"# "$ "C305 43
+opic: 2sset Detire#ent
2B1 Retireme%t of Ma&i%e 03F
2B1B1 SAP Easy Access SAP Menu Accounting Financial Accounting
Accounts Recei.a0le Master Record Create
2%ter t&e data as desribed i% t&e e0erise te0t.
7&e ta0 =urisditio% ode is not a reAuired e%try field.
"!%owled+e t&e war%i%+ by seleti%+ /nter.
2B1B2 A##lication FI!AA Posting Retirement Retirement *& Re.enue -it$
Customer
Document date 6@)6')C>
Posting date 6@)6')C>
Account (first document item# Customer =6;55
Amount (purchase price# Gross amount
Calc. ta0 Choose
7a0 indicator
1e0t document itemB
Posting key
Account
Amount
;6
C46666
D (copies net amount#
Asset Retirement C$oose
Dialog o0B
Asset
Asset (alue date
Complete retirement
/nter master record numer
6@)6')C>
Choose
Continue Choose
Simulate and post document
2B1B3 A##lication FI!AA Asset Asset Ex#lorer Asset AA88!92::&2222
pus&butto%
a%dF A##lication FI!AA Asset Asset Ex#lorer
Selet t&e tra%satio% a%d &oose t&e Display &I document pus&butto%5
>C@ S"# "$ "C305 44
2B1B4 A##lication FI!AA Asset Asset Ex#lorer oto More functions
En.ironment E.aluation Asset ,istory S$eet
2B2 A##lication FI!AA Posting Retirement Retirement *& Re.enue -it$
Customer
6ollow t&e proedure as i% e0erise 2B1B2. ,% t&e dialo+ bo0( i% w&i& you e%ter your asset
bei%+ retired( do %ot &oose &o#plete retire#ent. ,%stead( e%ter t&e percenta/e rate 60.
Mar! t&e tra%satio% a%d &oose t&e Display &I document pus&butto%.
2B3 "Auisitio%F
"ppliatio% 6,B"" #osti%+ "Auisitio% 20ter%al "Auisitio% "Auis.
Document and posting date In prior year
Srappi%+F "ppliatio% 6,B"" #osti%+ Retireme%t "sset Retireme%t by
Srappi%+
Document date" posting date
and asset (alue date
In current year
Mar( t$e transaction and c$oose t$e %is#lay FI document #us$0utton.
>C@ S"# "$ "C305 45
+opic: ;nterco#pan"@;ntraco#pan" 2sset +ranser
3B1 "ppliatio% 6,B"" #osti%+ "Auisitio% 20ter%al "Auisitio% "Auis.
3B2 7ra%sferF
3B2B1 A##lication FI!AA Asset Create Asset
3B2B2 A##lication FI!AA Posting Transfer Transfer *it$in Com#any Code
3B2B3 A##lication FI!AA Asset Asset Ex#lorer Asset AA88!92::&2222
#us$0utton
3B3 A##lication FI!AA Posting Transfer Intercom#any Asset Transfer
3B4M 7ra%sfer betwee% le+ally separate ompa%iesF
3B4B1M A##lication FI!AA Posting Ac;uisition External Ac;uisition Ac;uis.
*&Autom. "ffsetting Entry
3B4B2M A##lication FI!AA Posting Transfer Intercom#any Asset Transfer
3B4B3M A##lication FI!AA Asset Asset Ex#lorer Asset AA88!92::&2222
#us$0utton
>C@ S"# "$ "C305 46
+opic: 2ssets Under &onstr%ction
4B1 Capitali5atio% of asset u%der o%strutio%F
4B1B1 Customizing FI!AA Transactions Ca#italization of Assets under
Construction %efine&Assign Settlement Profile
Assign Settlement Profile to Com#any Code
4B1B2 A##lication FI!AA Posting Ac;uisition External Ac;uisition Ac;uis.
4B1B3 "ppliatio% 6,B"" #osti%+ Capitali5e "sset u. Co%st. .istribute
&i0ed asset /nter numer of asset under
construction
/nter
Cou ome to a listin/ o t0e line ite#s t&at you posted to your asset u%der
o%strutio%. 6irst( selet t&e aAuisitio% for 60(000( by deseleti%+ t&e ot&er li%e
items.
C&oose t&e /nter rules fu%tio%.
,% t&e sree% t&at follows( e%ter t&e aou%t assi+%me%t type >2NA@( t&e reei'i%+
asset >#aster record n%#$er o ?ac0ine 07@ a%d t&e pere%ta+e 100.
C&oose Back to retur% to t&e li%e item display.
Now selet t&e ot&er two li%e items.
2%ter t&e rule for bot& wit& 70L to ?ac0ine 08 a%d 30L to ?ac0ine 09. C&oose
Back to retur% to t&e li%e item display.
,% t&e li%e item sree% you %ow see t&at t&e li%e item for 60(000 &as distributio%
rule +roup 001( a%d all ot&er li%e items &a'e bee% assi+%ed to distributio% rule
+roup 002.
Sa'e your assi+%me%ts( a%d t&e% &oose t&e Post settlement fu%tio%.
Document date" posting date
and asset (alue date
6@)6')C>
Document type AA
7est run (%ith detail list# /0ecute
:pdate run (%ith detail list# /0ecute
>C@ S"# "$ "C305 4D
4B1B4 Cou a% see t&at t&e system automatially separates t&e tra%satio%s of t&e pre'ious
year from t&e tra%satio%s of t&e urre%t year by usi%+ differe%t tra%satio% types.
7&is a% be see% i% t&e doume%t( as well as i% t&e 'alue display.
4B1B5 A##lication FI!AA Information System Re#orts on Asset Accounting
/otes to Financial Statements International Asset ,istory S$eet
Company code AA55
Asset numer <aster record numers of the
asset under construction and
the = completed assets
Sort (ersion '=
*ist assets Set radio utton
Eistory sheet (ersion 666'
/0ecute pushutton Choose
,% t&e reei'i%+ assets( t&e tra%satio%s from t&e pre'ious year are displayed i% t&e
asset &istory s&eet as tra%sfers. 7ra%satio%s from t&e urre%t year are displayed as
aAuisitio%s. ,% t&e asset u%der o%strutio%( tra%satio%s from t&e urre%t year
appear as re'ersals.
>C@ S"# "$ "C305 4E
+opic: Unplanned Depreciation
5B1M "Auisitio%F
"ppliatio% 6,B"" #osti%+ "Auisitio% 20ter%al "Auisitio% "Auis.
/%pla%%ed depreiatio%F
A##lication FI!AA Posting Manual )alue Correction >n#lanned %e#reciation
"ept t&e data o% t&e first sree% a%d &oose /nter.
*% t&e seo%d sree%( e%ter t&e amou%t of u%pla%%ed depreiatio%. C&oose t&e
Depreciation areas fu%tio%
C&oose /nter to aept t&e amou%ts for t&e differe%t depreiatio% areas( e0ept for t&e
ostBaou%ti%+ depreiatio% area M( for w&i& you e%ter a smaller amou%t.
C&oose Depreciation areas to +et a% o'er'iew of posted depreiatio% areas.
C&oose t&e Post fu%tio% to sa'e your e%tries.
M Courses i% t&e /S" s&ould &oose a differe%t depreiatio% area rat&er t&a% depreiatio%
area 20T
5B1B1M A##lication FI!AA Asset Asset Ex#lorer
5B1B2M 7ra%satio% type 640
>C@ S"# "$ "C305 44
5
SAP AG 1999
Periodic Processing 0 1vervie"
Baluation
Calculating 5epreciation Balues
5epreciation Ceys
)eplace!ent Balues
&!puted &nterest
5epreciation Posting
%iscal <ear Change
<ear0;nd Closing
Periodic Processing
Contents/
>C@ S"# "$ "C305 1
5.2
SAP AG 1999
assign specifications to depreciation areas
descrie ho" depreciation ter!s are used in
different depreciation areas
control the calculation of depreciation
carry out the !ost i!portant periodic
processing tas.s
analy9e depreciation values
initiate the depreciation posting run
e#plain the tas.s of the fiscal year change
progra! and the year0end closing progra!
Periodic Processing/ 7nit 14ectives
>C@ S"# "$ "C305 2
5.3
SAP AG 1999
%& %& 0 0 AA AA
1rgani9ational
structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
Course 1vervie"
>C@ S"# "$ "C305 3
5.4
SAP AG 1999
<ou have no" co!pleted the initial stages of testing. 5uring
these tests you have created asset !aster records and
posted transactions.
$he asset accounting depart!ent no" "ants you to assist
"ith their first !onth0end closing.
$hey also en3uire aout the activities that are necessary for
year0end closing.
Periodic Processing/ 6usiness Scenario
>C@ S"# "$ "C305 4
5.5
SAP AG 1999
&nflation
!anage!ent
Cost center 1rder
Posting asset values
&nvest!ent
support
5epreciation posting run
Pri!ary cost
planning
5epreciation area D</ ;#a!ple
Periodic posting of asset values
Asset alance
Account
'0000 '0000
P*AN AC$7A*
Periodic
processing
Periodic Periodic
processing processing
3'
%iscal year change
3'
%iscal year change
<ear0end closing
%iscal year change2
<ear0end closing
C1
Periodic Processing 0 1vervie"
#eriodi proessi%+ omprises t&ose tas!s i% "sset "ou%ti%+ w&i& must be performed at periodi
i%ter'als.
,f you wa%t to pla% primary osts o% a ost e%ter basis( you a% periodially determi%e pla%%ed
depreiatio% a%d i%terest a%d pass t&ese o% to primary ost pla%%i%+ i% t&e C* system 'ia a report.
,%'estme%t support is a subsidy w&i& a ompa%y &as reei'ed for ertai% asset i%'estme%ts. "ssets
w&i& are eli+ible for su& a subsidy are mar!ed i% t&e asset master reords wit& a% i%'estme%t support
!ey. "ll speifiatio%s for laimi%+ t&e i%'estme%t support are stored i% t&e defi%itio% of t&is !ey. Cou
a% post t&e laim ma%ually or i% a mass proedure.
,%flatio% ma%a+eme%t is reAuired i% ou%tries wit& &i+& rates of i%flatio% or deflatio%.
Cou a% %ow also use t&e S&edule Ma%a+er i% 6,B"" to defi%e( s&edule( proess( a%d o%trol
periodially reurri%+ proesses.
>C@ S"# "$ "C305 5
5.6
SAP AG 1999
6alance Sheet Balues
APC APC APC
5epreciation 5epreciation 5epreciation
)eplace!ent
values
)eplace!ent )eplace!ent
values values
0' 0'
6oo. deprec. 6oo. deprec.
Balues
5epreciation
ter!s
:onthly?
5oc. type?
)ules for valuation
in the
chart of depreciation
)ules for valuation )ules for valuation
in in the the
chart of depreciation chart of depreciation
'5;
'7S
'##
:anage!ent of values
)evaluation 2 inde#ing
%unctions FIrealI or IderivedI G
5ependent on other depreciation areas
Control of depreciation posting
5efinition of depreciation .eys
5epreciation areas
30 30 30
Group 7S5 Group Group 7S5 7S5
3' 3' 3'
Group 7N& Group Group 7N& 7N&
Baluation
.epreiatio% areas are ide%tified i% t&e system by a twoB&arater %umeri !ey.
#lease rememberF Cou also defi%e per depreiatio% area &ow to post t&e asset bala%e s&eet 'alues >"#C(
proportio%al 'alue ad=ustme%t@ a%d depreiatio% to t&e +e%eral led+er aou%ts. Cou a% also defi%e
depreiatio% areas for reporti%+ reaso%s o%lyF 7&ey will s&ow 'alues a%d alulate depreiatio%( but will
%ot post a%y 'alues to $/9 aou%ts.
Cou a% alulate differe%t 'alues i% a depreiatio% area for a speifi purpose >for e0ample( for t&e
bala%e s&eet( for ost aou%ti%+( for ta0es@.
Cou also defi%e per depreiatio% area w&i& 'alues &a'e to be ma%a+ed >for e0ample( "#C or
positi'e/%e+ati'e %et boo! 'alue@.
Cou also defi%e for ea& depreiatio% area &ow posti%+ 'alues a%d depreiatio% terms s&ould be
tra%sfered to ot&er areas.
6or ea& area you also &a'e to e%ter i%formatio% >freAue%y( proedure( a%d C* aou%t assi+%me%t@ for
depreiatio% posti%+.
>C@ S"# "$ "C305 6
5.7
SAP AG 1999
1rdinary
depreciation
Special
depreciation
7nplanned
depreciation
1rdinary 1rdinary
depreciation depreciation
Special Special
7nplanned 7nplanned
)easons for depreciation/
<ears
UU
UU
UU
5eter!ine depreciation areas
Assign G2*0accounts
5efine unit0of0production depreciation
5epreciation
Cou a% defi%e w&i& types of depreiatio% s&ould be used for ea& depreiatio% area >t&at is ordi%ary(
speial( or u%pla%%ed depreiatio%@.
7&e system supports t&e followi%+ diret types of depreiatio%F
B *rdi%ary depreiatio%
B Speial depreiatio%
B /%pla%%ed depreiatio%.
*rdi%ary depreiatio%F 7&is is t&e pla%%ed redutio% i% asset 'alue due to %ormal wear a%d tear.
Speial depreiatio%F 7&is represe%ts a purely ta0Bbased type of depreiatio% for wear a%d tear. 7&is form
of depreiatio% usually allows for depreiati%+ a pere%ta+e of t&e asset 'alue( a%d t&is pere%ta+e may
be sta++ered wit&i% a ta0 o%essio% period( wit&out ta!i%+ t&e atual wear a%d tear o% t&e asset i%to
o%sideratio%.
/%pla%%ed depreiatio%F 7&is is o%er%ed wit& u%usual irumsta%es( su& as dama+e to t&e asset( t&at
lead to a perma%e%t redutio% i% its 'alue.
/%itBofBprodutio% depreiatio%F 7&is allows you to ta!e flutuatio%s i% ati'ity i%to aou%t for t&e
depreiatio% alulatio%. ,t ma!es t&e amou%t of depreiatio% depe%de%t upo% seaso%al usa+e of t&e
asset. 20ampleF Number of miles tra'elled or u%its produed.
>C@ S"# "$ "C305 D
5.8
SAP AG 1999
Calculation :ethods
@ %actor for deter!ining
depreciation rate
@ 7pper 2 lo"er li!it
for depreciation rate
@ %actor for deter!ining
depreciation rate
@ 7pper 2 lo"er li!it
for depreciation rate
5eclining06alance :ethod
5eclining06alance :ethod
@ 5epreciation only
to given !a#i!u!
a!ount
@ 5epreciation only
to given !a#i!u!
a!ount
:a#i!u! A!ount :ethod
:a#i!u! A!ount :ethod
@ Balidity period
@ 6ase value
@ 5epreciation
percentage rate
:ulti0*evel :ethod
@Period control for
@ Ac3uisitions
@ Suse3uent ac3uis.2
post0capitali9ations
@ )etire!ents
@ $ransfers
Period Control :ethod
5epreciation Cey 5epreciation Cey
@ 5epreciation type
@ 5epreciation
calculation !ethod
@ $reat!ent of the
end of depreciation
@ 5epreciation type
@ 5epreciation
calculation !ethod
@ $reat!ent of the
end of depreciation
6ase :ethod
6ase :ethod
Speifiatio%s a%d parameters t&at t&e system reAuires for alulati%+ depreiatio% are stored i%
alulatio% met&ods. 7&ese alulatio% met&ods replae t&e i%ter%al alulatio% !ey of t&e depreiatio%
!ey.
7&e alulatio% met&ods areF
B -ase met&ods
B .eli%i%+Bbala%e met&ods
B Ma0imum amou%t met&ods
B MultiBle'el met&ods
B #eriod o%trol met&ods
Cou assi+% t&em to depreiatio% !eys.
.uri%+ a release up+rade( mi+ratio% of t&e old tables to t&e %ew tables ta!es plae automatially.
8owe'er( i% order to be able to wor! wit& t&e %ew depreiatio% !eys( you &a'e to set t&eir status to
ati'e. *t&erwise t&e system o%ti%ues to use t&e old depreiatio% !eys.
"d'a%ta+es of alulatio% met&odsF
B Cou%tryBspeifi reAuireme%ts are refleted by &artBofBdepreiatio%Bdepe%de%t met&ods.
B 7&ere is %ot a% e'erBlar+er %umber of i%ter%al alulatio% !eys.
B Cou a% e%ter depreiatio% !eys as default 'alues for a speifi ompa%y ode or depreiatio% area.
>C@ S"# "$ "C305 E
5.9
SAP AG 1999
5epreciation ter!s
7seful life
'0 years
:aster record/ 6oo. depreciation area :aster record :aster record/ / 6oo. depreciation area 6oo. depreciation area
Asset value display
APC APC '0000 '0000
1rd. dep. '0000
N6B @000 N6B @000
$ransaction/ Ac3uisition
Asset value date/ 0'2022<<<<
5isplay dep. calc. FBalue displayG
6ase value '0000
Percentage '0S
5epreciation period '22'2
A!ount '000
Calculation
!ethods
Calculating 5epreciation Balues
7&e asset master reord o%tai%s t&e depreiatio% terms. ,% t&e e0ample abo'e( t&e system alulates t&e
a%%ual depreiatio% usi%+ t&e depreiatio% !ey a%d t&e useful life. "ordi%+ to t&e purpose of t&e
depreiatio% area ot&er terms( li!e re'aluatio% or imputed i%terest are also alulated.
7&e system determi%es t&e depreiatio% start date usi%+ t&e apitali5atio% date a%d t&e period o%trol
met&od.
7&e "sset 20plorer a%d t&e ?old? "sset 'alue display bot& display 'alues a%d depreiatio% for ea&
tra%satio% a%d ea& depreiatio% area.
Cou a% use t&e ?2dit? me%u to display t&e alulatio% of depreiatio% 'alues i% t&e "sset 'alue display.
#lease %ote t&at &a%+i%+ t&e Customi5i%+ defi%itio% of t&e depreiatio% !ey does %ot automatially lead
to a orretio% of depreiatio% 'alues t&at &a'e already bee% alulated for i%di'idual assets. 6or t&at to
&appe%( you &a'e to e0eute a realulatio% of depreiatio%.
8owe'er( if you &a%+e t&e depreiatio% terms i% a% asset( it will realulate its 'alues aordi%+ly.
>C@ S"# "$ "C305 4
5.10
SAP AG 1999
<ear 5epreciation Q Net oo. valueh
' '0000 @000
2 '0000 E000
3 '0000 +000
4 '0000 -000
5 '0000 5000
- '0000 4000
+ '0000 3000
E '0000 2000
@ '0000 '000
'0 '0000 0
6oo. depreciation value 6oo. depreciation value 6oo. depreciation value
5epreciation area 0' 6oo. depr.
APC '0000
7seful life '0 years
1rdinary deprec. start 0'20'2<<<<
6ase value Net oo. value
Balue 2 useful life A depreciation
5epreciation area 0' 6oo. depr.
5epreciation .ey 5epreciation .ey *&N) *&N)
Straight Straight0 0line fro! re!aining line fro! re!aining
life life to to oo. value 9ero oo. value 9ero
APC APC '0000 '0000
7seful life 7seful life '0 '0 years years
1rdinary deprec 1rdinary deprec. . start start 0'20'2<<<< 0'20'2<<<<
6ase 6ase value value Net oo. value Net oo. value
Balue Balue 2 2 useful life useful life A A depreciation depreciation
;#a!ple/ Baluation for 6oo. 5epreciation
,% t&e boo! depreiatio% area( t&e system alulates boo! depreiatio% >depreiatio% allowed by
ommerial law@( wit&out speial depreiatio%.
>C@ S"# "$ "C305 10
5.11
SAP AG 1999
Balues Balues Balues
<ear )ep. Bal. 5ep. N6B &nterest
' '0000 @'+ @0E3 45E
2 '0300 '030 E353 500
3 '0-0@ '0-' +-0' 500
4 '0@2+ '0@3 -E2- 500
5 ''255 ''2- -02E 500
- ''5@3 ''-0 520- 500
+ ''@4' ''@5 435@ 500
E '22@@ '230 34E+ 500
@ '2--E '2-+ 25E@ 500
'0 '304E '305 '--4 500
'' '343@ '232 E23 500
'2 ...
5epreciation area 20 Cost accounting
5epreciation Cey 5epreciation Cey *&NA *&NA
Straight Straight0 0line fro! replace!ent value line fro! replace!ent value8 also 8 also elo" 9ero elo" 9ero8 8
inde#ing of inde#ing of APC F3 SG APC F3 SG and calculation of i!puted and calculation of i!puted
interest interest F'0 SG F'0 SG
Negative Negative net oo. value allo"ed net oo. value allo"ed
7seful life 7seful life/ / '0 '0 years years
Nor!al Nor!al dep dep. . start start/ / 0220'2<<<<
;#a!ple/ Cost Accounting 5epreciation Area
Cou defi%e w&et&er i%terest s&ould be alulated for t&e ostBaou%ti%+ depreiatio% area( a%d w&et&er
depreiatio% s&ould o%ti%ue below 5ero. Cou ma!e t&ese speifiatio%s w&e% you defi%e t&e
depreiatio% areas.
Cou a% use i%de0 series for i%de0i%+ t&e replaeme%t 'alue.
7&is e0ample assumes t&e followi%+ depreiatio% termsF
.epreiatio% !eyF 9,N" >strai+&tBli%e from replaeme%t 'alue( pro rata temporis( wit& urb/i%terest@
G *rdi%ary depreiatio% startF 02/01/CCCC HI .epreiatio% a%d i%terest i% year 1F 11/12 of t&e a%%ual
'alue.
G ,%de0F 103V for "#C HI7&e alluatio% of depreiatio% from t&e seo%d year is based o% t&e i%de0ed
replaeme%t 'alue.
G ,mputed i%terestF 10V is alulated o% &alf of t&e aAusitio% 'alue
2%d treatme%tF
B .epreiatio% after pla%%ed life e%dF 7&is i%diates t&at you wa%t t&e system to o%ti%ue depreiatio%
after t&e e%d of t&e pla%%ed useful life.
B .epreiatio% below %et boo! 'alueF Set t&is i%diator if you wa%t t&e system to o%ti%ue depreiatio%
after t&e boo! 'alue is 5ero. 7&e depreiatio% area must allow %e+ati'e %et boo! 'alue >a &a%+eo'er !ey
may be used@.
B 2ffeti'e life after pla%%ed e%d >wit& urb@F 7&e atual( %ot t&e pla%%ed life determi%es t&e rate of
depreiatio%. 20ampleF 7&e useful life is 10 years( so t&ere is depreiatio% of 1/10 ea& year. 7&is
>C@ S"# "$ "C305 11
i%diator redues t&e depreiatio% rate of 1/10 of t&e "#C to 1/11 i% t&e 11
t&
year a%d so o%( so t&at t&e
depreiatio% amou%t dereases after t&e pla%%ed e%d.
>C@ S"# "$ "C305 12
5.12
SAP AG 1999
Actual Plan
Behicles
Cost0Acc dep.
Actual Plan
'0 S
. . . . .
5epreciation 5epreciation 5epreciation
&!puted &nterest &!puted &nterest &!puted &nterest
Asset
Cost center
1rder
Cost center
1rder
Behicles
5ep. .ey *&NA
5ep. type/ Nor!al
dep. and interest/
or
&!puted &nterest
&nterest calculation/
Calculation !ethods/
0 6asic !ethod/ &nterest
percentage e#plicitR depr.
after FusefulG life end
0 Periods/ 0'20'202202
0 *evels/ '0 SR
6ase value/ (alf APC
6or ost aou%ti%+( you mi+&t &a'e to alulate imputed i%terest o% t&e apital tied up i% assets. Speify
t&e followi%+ setti%+sF
B "llow t&e alulatio% of imputed i%terest for t&e depreiatio% area.
B .etermi%e t&at i%terest s&ould be posted for t&e ompa%y ode a%d t&e orrespo%di%+ depreiatio%
area.
B /se a depreiatio% !ey to w&i& alulatio% met&ods for t&e depreiatio% type ?,%terest? are assi+%ed(
or defi%e su& a !ey yourself.
B ,f t&e alulatio% of t&e i%terest is based o% replaeme%t 'alue( t&e sytem alulates i%de0ed i%terest.
7&e system posts i%terest simulta%eously duri%+ t&e periodi depreiatio% posti%+ ru%. ,t posts to t&e
aou%ts w&i& are e%tered i% t&e rele'a%t aou%t determi%atio% for ea& depreiatio% area.
6urt&ermore( a% additio%al aou%t assi+%me%t a% be made to t&e ost e%ter or t&e i%ter%al order
e%tered i% ea& asset master reord >as is t&e ase wit& depreiatio%@.
7&is e0ample assumesF
B .epreiatio% met&odF Stated pere%ta+e >10V@
B -ase 'alueF 8alf of aAuisitio% 'alue
B 2%d treatme%tF .epreiatio% after pla%%ed life e%d
>C@ S"# "$ "C305 13
5.13
SAP AG 1999
' )eplace!ent values
Assets
&nde# figure y fiscal year
FAgeG
(istorical or nor!al inde#
:aster data
5epreciation area
5epreciation ter!s
20 Cost0acc. *&NA '0 0000'
/
20 Cost0acc. 5epreciation areas
)evaluation of
APC
Acc. depreciation
&nde# Class
&nde# 0000'
Class '
Si!ul. ann.rate '03S
&nde# 0000'
<<<< ''0.0 S
<<<< '20.0 S
&nde# series
&nde# figures
Specify intervals2 Specify intervals2
account assign!ent rules account assign!ent rules
Asset :aster )ecord Asset :aster )ecord
)eplace!ent Balues/ &nde#
,f re'aluatio% >i%de0i%+@ is used i% a depreiatio% area( you a% speify a% i%de0 series for alulati%+
t&e replaeme%t 'alue. Cou e%ter t&e i%de0 series i% t&e asset or i% t&e asset lass.
7&e i%de0 series &as to be assi+%ed to a% i%de0 lass. 7&is lass o%tai%s t&e esse%tial o%trol parameters
for t&e i%de0 series. *%ly yearBdepe%de%t i%de0 lasses are used.
6or ea& fisal year( you s&ould speify i%de0 fi+ures for t&e i%de0 series. ,f t&ey are missi%+( t&e system
swit&es to t&e simulated a%%ual rate of re'aluatio%.
"% i%de0ed re'aluatio% a% also be alulated for aumulated depreiatio% a%d imputed i%terest >if t&e
i%terest alulatio% !ey is based o% replaeme%t 'alue@.
Cou speify i% t&e depreiatio% area if you wa%t to post to t&e +e%eral led+er( i%diati%+ w&et&er you
wa%t to post re'aluatio% of "#C o%ly( or also i%lude depreiatio%/i%terest.
>C@ S"# "$ "C305 14
5.14
SAP AG 1999
&ndividual assets
Accounts
Cost center 1rder
Cost ele!ent
1rdinary
depreciation
Special
depreciation
Periodic
revaluation
&
n
d
e
#
C1 C1
%& %&
&nterest
'0 S
%& %& 0 0 AA AA
:anually
planned
deprecia0
tion
:anually :anually
planned planned
deprecia deprecia0 0
tion tion
5epreciation Posting Progra!
5
;
P
)
;
C
&
A
$
&
1
N

P
1
S
$
&
N
G

P
)
1
G
.
5
;
P
)
;
C
&
A
$
&
1
N

P
1
S
$
&
N
G

P
)
1
G
.
7&e alulatio% a%d pla%%i%+ of depreiatio%( i%terest( a%d re'aluatio% is o%trolled by tra%satio% types
i% t&e "sset "ou%ti%+ system.
7&ey a% also be e%tered ma%ually usi%+ a speial posti%+ tra%satio% >for more i%formatio%( see urre%tB
'alue depreiatio%@. ,% bot& ases( t&ese pla%%ed 'alues i% "sset "ou%ti%+ &a'e to be periodially
posted to t&e orrespo%di%+ e0pe%se a%d asset bala%e s&eet aou%ts i% t&e +e%eral led+er.
7&e depreiatio% posti%+ pro+ram R"-/C800 updates t&e asset 'alues a%d +e%erates a bat&Bi%put
sessio% for t&e update of t&e +e%eral led+er.
7&e posti%+ sessio% also posts t&e differe%t depreiatio% types( i%terest( a%d re'aluatio%( i% additio% to
t&e writi%+Boff a%d alloatio% of speial reser'es. 7&e system does %ot reate i%di'idual doume%ts( o%ly
summari5ed posti%+ doume%ts >per busi%ess area a%d per aou%t determi%atio%@.
7&e depreiatio% posti%+ pro+ram R"#*S700 a% be used to post depreiatio% for more t&a% 100(000
assets. ,% o%trast to t&e ordi%ary depreiatio% posti%+ pro+ram R"-/C800 depreiatio% is posted
diretly to t&e +e%eral led+er.
7&ere are ertai% restritio%s to be ta!e% i%to mi%d. 6or more details see t&e doume%tatio% of t&is
report.
>C@ S"# "$ "C305 15
5.15
SAP AG 1999
;#ecute
depreciation run
Post values of depreciation area to G2*?
5efine G2*0accounts for depreciation
Assign docu!ent type 2 no. range
Chec.
consistency
%&0AA/ %&
>
Process
atch input
session
Process Process
atch input atch input
session session
5efine posting rules
5epreciation Posting/ &ntegration Hith G2*
6or ea& depreiatio% area a%d ompa%y ode( speify for posti%+ depreiatio%F
t&e freAue%y
t&e distributio% met&od
C* aou%t assi+%me%t
ot&er posti%+ setti%+s
6or ea& ompa%y ode you must defi%e a doume%t type for automati depreiatio% posti%+ o%lyF 7&is
doume%t type reAuires its ow% e0ter%al %umber ra%+e.
Cou also %eed to speify t&e aou%ts for posti%+. >"ou%t determi%atio%@
7o e%sure o%siste%y betwee% "sset "ou%ti%+ a%d 6i%a%ial "ou%ti%+( you must proess t&e bat&
i%put sessio% reated by t&e posti%+ report.
,f you fail to proess t&e bat& i%put sessio%( a% error messa+e will appear at t&e %e0t posti%+ ru%.
>C@ S"# "$ "C305 16
5.16
SAP AG 1999
5epreciation
Area
6alance Sheet Bals
Periodic
5epreciation 1nline Periodically
No values2
depr. posted
6oo. depr.
Cost0Acct.
depr.
Custo!er0
defined
area
Area 99
)eport
D D
D
D
D
D
D D
Periodic
asset
postings
5epreciation
run
run run
%& 0 AA
&nfo Syste!
Cost center
1rder
Add. acct.
assign!t.
D
Settings for Posting to General *edger
6or ea& depreiatio% area( speify w&et&er you wa%t toF
B "utomatially post asset 'alues o%li%e >o%ly possible for o%e depreiatio% area@
B #ost asset 'alues at periodi i%ter'als( >for e0ample( ustomerBdefi%ed depreiatio% area or deri'ed
depreiatio% area@
B #ost depreiatio% at periodi i%ter'als to t&e +e%eral led+er.
Cou a% post depreiatio% to ost aou%ti%+ from a%y depreiatio% area( usi%+ t&e aou%t assi+%me%t
ob=ets ost e%ter or order.
,f t&ere were a% i%ter%al order a%d a ost e%ter i% t&e master reord( t&e system would post depreiatio%
to t&e i%ter%al order a%d %ot to t&e ost e%ter.
Cou a% ma!e t&e setti%+s for posti%+ depreiatio% to t&e +e%eral led+er eit&er i% t&e S"# 2asy "ess
me%u for "sset "ou%ti%+ >2%'iro%me%t HI Curre%t setti%+s@ or i% t&e ,M$.
>C@ S"# "$ "C305 1D
5.17
SAP AG 1999
5epreciation posting cycle/ :onthly
Ac3uisition on 0520'2<<<</ -000
Planned useful life/ 5 years
%ull year depreciation
F(alf0year ruleG/ '200
0
'00
200
300
400
500
2 4 - E '0 '2
A3uisition on 0'20'2<<<<
S!oothing
Catch0up !ethod
5epreciation posted
:onth
5epreciation Posting for Ac3uisitions 5uring <ear
7&e system supports two met&ods for distributi%+ foreasted depreiatio% to t&e posti%+ periodsF t&e
smoot&i%+ a%d t&e at&Bup met&od.
7&e differe%e betwee% t&e two met&ods is see% i% t&e treatme%t of aAuisitio%s or postBapitali5atio%s
t&at ta!e plae duri%+ t&e fisal yearF
B /si%+ smoot&i%+( t&e depreiatio% is distributed e'e%ly to t&e periods from t&e urre%t depreiatio%
period up to t&e e%d of t&e fisal year >re+ardless of t&e 'alue date of t&e tra%satio%@.
20ample abo'eF .epreiatio%F 1200 / E H 150 per depreiatio% period from aAuisitio% period.
B )it& t&e at&Bup met&od( t&e depreiatio% o% t&e tra%satio% >from t&e start of apitali5atio% up to t&e
urre%t period@ is posted as a lump sum. 7&e depreiatio% posti%+ pro+ram posts t&is amou%t i% t&e
posti%+ period i% w&i& t&e posti%+ date of t&e tra%satio% lies.
20ample abo'eF .epreiatio%F 500 i% period 05 >;a%uary B May@ a%d 100 for t&e followi%+ mo%t&s.
,f depreiatio% terms are altered after aAuisitio%s a%d depreiatio% &a'e bee% posted to a% asset( t&e
smoot&i%+ met&od distributes t&e differe%e betwee% pla%%ed a%%ual depreiatio% a%d already posted
depreiatio% e'e%ly to t&e remai%i%+ posti%+ periods.
7&e at&Bup met&od posts t&e differe%e i% a lump sum to t&e urre%t mo%t&.
>C@ S"# "$ "C305 1E
5.18
SAP AG 1999
<ear '
'0000
'0000
'000 0
@000
3'
%iscal <ear Change
3'
%iscal <ear Change
<ear0end closing
%iscal <ear Change/ asset values
Periodic processing
%iscal year change
Periodic processing Periodic processing
%iscal year change %iscal year change
At start of year <ear 2
'0000 0
'0000 '0000
'000 0 '000 0
@000 E000
%iscal <ear Change
7&e fisal year &a%+e pro+ram ope%s %ew a%%ual 'alue fields for ea& asset.
7&e earliest you a% start t&is pro+ram is i% t&e last posti%+ period of t&e urre%t year.
Cou &a'e to ru% t&e fisal year &a%+e pro+ram for your w&ole ompa%y ode.
Cou a% o%ly proess a fisal year &a%+e i% a subseAue%t year if t&e pre'ious year &as already bee%
losed for busi%ess.
7a!e are %ot to o%fuse t&e fisal year &a%+e pro+ram wit& yearBe%d losi%+ for aou%ti%+ purposes.
>C@ S"# "$ "C305 14
5.19
SAP AG 1999
5epreciation posting
<ear0end closing progra!
@ 5epreciation fully posted?
@ APC values posted periodically?
@ Any errors for any assets?
Archiving
1C? 1C? 1C?
Ad4ust!ent postings Ad4ust!ent postings
F:assG changes F:assG changes
No
1C? 1C? 1C?
No
1C? 1C? 1C? No
<es
<es
<es
6al P>*
Asset (istory Sheet
5epr.
lists
5
<ear0;nd Closing
#reparatio%s for yearBe%d losi%+F
B "fter depreiatio% lists a%d t&e asset &istory s&eet &a'e bee% &e!ed( depreiatio% is posted.
B ,f a% area posts "#C 'alues to t&e +e%eral led+er periodially( you will %eed to ru% report R"#2R#00
for periodi posti%+.
B ,f t&e fi%al result is %ot satisfatory( you a% arry out depreiatio% simulatio% or mass &a%+es( or
ma!e ad=ustme%t posti%+s.
B ,f depreiatio% 'alues &a%+e( you &a'e to ru% t&e depreiatio% posti%+ pro+ram a+ai%.
B *%e depreiatio% &as bee% posted i% 6,B"" a%d 6,( a bala%e s&eet a%d profit a%d loss stateme%t a%
be reated.
7&e yearBe%d losi%+ pro+ram t&e% &e!s( ifF
B .epreiatio% was fully posted
B 2rrors or i%omplete e%tries e0ist for a%y assets
,f t&e pro+ram does %ot fi%d a%y errors( it updates t&e last losed fisal year for ea& depreiatio% area.
"t t&e same time( t&e report lo!s posti%+ i% "sset "ou%ti%+ for t&e losed fisal year.
,f a losed fisal year is subseAue%tly released for posti%+( it a% o%ly be losed a+ai% o%e t&e yearBe%d
losi%+ pro+ram &as bee% reBru%.
>C@ S"# "$ "C305 20
5.20
SAP AG 1999
&n this unit asset valuation and periodic processing "ere
presented.
Hou can use a separate depreciation area in our asset 0or eac,
o0 our calculation needs5 &,is contains<
* .i00erent 7inds o0 depreciation 8ordinar depreciation= special
depreciation9
* .epreciation ter#s 8depreciation #et,od= use0ul li0e95
* 6ase 'alues 0or depreciation calculation 8AP+= replace#ent
'alue95
.epreciation posting<
Along 2it, depreciation calculation= depreciation posting to t,e
appropriate general ledger accounts is one o0 t,e #ain tas7s o0
integrated Asset Accounting5 .epreciation is posted using t,e
report RA63+"005
Hear*end closing<
Hear*end closing closes t,e 0iscal ear in Asset Accounting5 &,e
ear is t,en /loc7ed 0or postings and t,e recalculation o0
depreciation5
Periodic Processing/ Su!!ary
>C@ S"# "$ "C305 21
5.21 Heriodic Hrocessin/ Exercises
Unit: Heriodic Hrocessin/
+opic: Cal%ation
"t t&e o%lusio% of t&ese e0erises( you will be able toF
Ma!e setti%+s for depreiatio% areas
.esribe &ow depreiatio% terms are used i% differe%t
depreiatio% areas
Co%trol t&e alulatio% of depreiatio%
Carry out t&e most importa%t periodi proessi%+ tas!s
"%aly5e depreiatio% 'alues
Start t&e depreiatio% posti%+ ru%
20plai% t&e tas!s of t&e fisal year &a%+e pro+ram a%d t&e
yearBe%d losi%+ pro+ram
Cou &a'e to assist t&e asset aou%ti%+ departme%t wit& t&eir first mo%t&B
e%d losi%+ proedures. 7&e followi%+ e0erises will prepare t&e data for
mo%t&Be%d losi%+.
;n Delease 4.67 t0e internal calc%lation -e"s in t0e depreciation -e"
Eere replaced $" calc%lation #et0ods. ;n order to $e a$le to %se t0e
MneEN depreciation -e"s ater an %p/rade to Delease 4.67 "o% 0a)e to
c0an/e t0eir stat%s ro# migrated to acti.e.
+0is 0as alread" $een done in all trainin/ s"ste#s or all co%rses as
o 4.6&B Cou a% &e! t&is i% Customi5i%+ for "sset "ou%ti%+.
C&oose !epreciation Valuation "ethods !epreciation #e$
"aintain !epreciation #e$
1B1 C&a%+e t&e depreiatio% !ey i% o%e of t&e ati'e asset master reords t&at you posted i%
area 01 a%d area 02( a%d a%aly5e &ow t&e depreiatio% 'alues &a%+e. 7a!e a loser loo!
at t&e system war%i%+ messa+esT
1B2 C&e! i% t&e ,M$ w&i& depreiatio% areas i% your &art of depreiatio% allow ordi%ary
depreiatio%. ,% t&is part of Customi5i%+ you a% also see w&i& depreiatio% types are
allowed i% ea& depreiatio% area.
1B3 "%aly5e t&e depreiatio% terms i% t&e boo! depreciation area 01 i% o%e of your assets.
C&e! t&e asset 'alues a%d display t&e alulatio% of depreiatio% i% t&e system.
>C@ S"# "$ "C305 22
1B4M #ost aAuisitio%s to a% asset i% lass 3000 a%d &e! t&e 'alues i% t&e ostBaou%ti%+
depreiatio% areaF 7a!e a loo! at t&e 'alues >espeially "#C a%d i%terest@ i% t&is area. 7&e
effet of t&e i%de0 is %ot appare%t u%til t&e followi%+ year. ,f you &a'e a% index t&ere(
remo'e it i% a seo%d step.
8ow is t&e depreiatio% 'alue alulated i% bot& asesN
1B4B1M Create your ow% i%de0 series 2266 i% i%de0 lass 1. 7a!e t&e urre%t year as t&e
base year wit& t&e 'aluatio% 100 a%d redue t&is amou%t by 10 poi%ts per year o'er
3 years. ,f you wis&( you a% wor! wit& a simulated yearly rate of 5V after t&is
period.
1B4B2M Create a %ew master reord i% class 3200 a%d assi+% it to t&e %ew i%de0 series i%
depreciation area 20. Ma!e posti%+s to t&e master reord i% t&e urre%t year a%d
a%aly5e t&e 'alues i% area 20.
>C@ S"# "$ "C305 23
+opic: Depreciation Hostin/ Hro/ra#
Cou &a'e to assist t&e asset aou%ti%+ departme%t wit& t&eir first mo%t&B
e%d losi%+ proedures.
7&ese ati'ities are %eeded to prepare a%d arry out t&e mo%t&Be%d
losi%+.
2B1 Now defi%e t&e postin/ r%les for your co#pan" code. ,f you wa%t to post depreiatio% to
ost aou%ti%+( you %eed to defi%e C* aou%t assi+%me%t >ost e%ter a%d/or i%ter%al
order@ i% t&e ost aou%ti%+ area. Cou s&ould also ma!e sure t&at imputed i%terest will be
posted i% t&is area.
2B2 Ma!e sure t&at t&e doc%#ent t"pe A& is defi%ed for depreiatio% posti%+ to t&e +e%eral
led+er for your ompa%y ode.
2B3 )&ile you were testi%+( you posted 'alues i% t&e pre'ious year. ,% order to be able to lose
t&at year later( you will &a'e to ru% a% u%pla%%ed depreciation postin/ r%n for t&e urre%t
year R1. 7&is s&ould i%lude t&e depreiatio% from ;a%uary to .eember. -efore you
atually e0eute t&e update ru%( do a test r%n wit& t&e followi%+ settin/sF
Compa%y odeF ""JJ
6isal yearF #re'ious year
#osti%+ period 12 >.eember@
Reaso% for depreiatio% posti%+ ru%F /%pla%%ed
*t&er optio%sF 9ist assets a%d test ru%
Sessio% %ameF R"-/C8JJ121;
Ueep sessio% selet
2B4 2%d t&e test ru% a%d start a% update ru% in t0e $ac-/ro%nd usi%+ t&e setti%+s from t&e
pre'ious e0erise. /se pri%ter 9#01.
.isplay your =ob a%d loo! at t&e spool list i% t&e =ob o'er'iew. 7&is depreiatio% list
i%ludes( but is %ot limited to( t&e followi%+ i%formatio%F
R "ssets reated by D2*U&O00
R -usi%ess areas
R #la%%ed a%d posted depreiatio%
R 6, doume%ts t&at are posted w&e% you proess t&e bat& i%put sessio%
B Cost e%ters posted to
B ,%formatio% o%er%i%+ t&e suessful depreiatio% ru% a%d t&e messa+e to proess t&e
bat& i%put sessio%.
>C@ S"# "$ "C305 24
2B5 #roess t&e bat& i%put sessio% t&at t&e pro+ram reates. #roess t&e bat& i%put sessio% i%
t&e fore+rou%d to see &ow t&e system posts t&e 6, doume%ts. ,f doume%t e%tries are
missi%+( you a% t&e% e%ter t&em diretly i% t&e doume%t.
,f you are familiar wit& proessi%+ bat& i%put sessio%s you a% also
proess t&e sessio% i% t&e ba!+rou%d. Cou reei'e t&e messa+e X1
sessio%>s@ tra%sferred to ba!+rou%d proessi%+Y.
2B5B1M Re'iew t&e lo+ to e%sure t&at t&e depreiatio% ru% was proessed wit&out errors a%d
to see t&e 6, doume%t %umbers reated w&e% depreiatio% was posted.
2B5B2M $o to t&e 6i%a%ial "ou%ti%+ ompo%e%t a%d re'iew t&e depreiatio% doume%ts.
/se t&e followi%+ parameters for your doume%tF
Compa%y odeF 2266
6isal yearF &%rrent "ear <1
.oume%t typeF 21
2B5B3M *pe% t&e 2sset Explorer a%d &e! t&e 'alues posted to a depreiated asset.
2B5B4M C&e! &ow mu& depreiatio% &as bee% posted to ea& asset lass. /se t&e report
D2321201.
2B6M Ru% t&e depreiatio% pro+ram for your ompa%y ode for ;a%uary of t&e urre%t year. 6irst
use test #ode a%d t&e followi%+ settin/sF
Compa%y odeF 22JJ
6isal yearF &%rrent "ear
#osti%+ period 01 >;a%uary@
Reaso% for depreiatio% posti%+ ru%F Hlanned
*t&er optio%sF Aist assets a%d test r%n
Sessio% %ameF D2*U&O6601AJ
Ueep sessio% select
2B6B1M #roess t&e ;a%uary ru% wit& t&e abo'e setti%+s i% a% update ru%.
/se pri%ter 9#01.
.isplay your =ob a%d loo! at t&e spool list i% t&e =ob o'er'iew.
>C@ S"# "$ "C305 25
2BDM #roess t&e bat& i%put sessio% for depreiatio% i% ;a%uary of t&e urre%t year reated by
t&e pro+ram eit&er i% t&e fore+rou%d or t&e ba!+rou%d( aordi%+ to your prefere%e.
6or ot&er reo%iliatio% wor! you ould ru% D1!!AD00( D2321201(
D2O21201( or D2*E!+01.
2BEM Cou reali5e later t&at you &a'e posted too mu& depreiatio%. )&at s&ould you do %owN
>C@ S"# "$ "C305 26
+opic: 9ear<End &losin/
3B1 Cou fi%d t&at t&e last losed fisal year for "sset "ou%ti%+ was t&e urre%t year B 2. Cou
t&erefore &a'e to lose urre%t year B 1. ,% order to do so( you &a'e to ru% t&e periodic
postin/ report before you a% lose t&e urre%t year R 1. Remember t&at t&at you &a'e to
e0eute a% update ru% after t&e test ru%.
!ettin/s:
Compa%y odeF 2266
.oume%t typeF !2
#roess t&e test ru% first( t&e% t&e update ru% in t0e ore/ro%nd.
)&e% t&ere is %o 6,B"" data i% your ompa%y ode >as was t&e ase at
t&e start of t&e ourse "C305@( t&e% t&e date of t&e last losed year would
be urre%t year R 1. 7&erefore( o%ly t&e urre%t year is allowed for
posti%+.
Reaso%F )&e% you li%! t&e 6, ompa%y ode to your "" data( it is
assumed t&at "sset "ou%ti%+ starts wit& t&e urre%t year >t&at is( t&e
last fisal year was losed i% t&e le+ay system@. 7&erefore t&e table
o%tai%s t&e urre%t yearB1 as t&e last losed fisal year.
7o your surprised pro=et team members you e0plai% t&at you u%did a
fisal year &a%+e before&a%d beause you wa%ted to demo%strate a%d
test posti%+ to prior years >i% /%it X7ra%satio%sY@.
3B2 Now perform yearBe%d losi%+ for t&e pre'ious year.
>C@ S"# "$ "C305 2D
5.22 Heriodic Hrocessin/ !ol%tions
+opic: Cal%ation
*asics:
1B1 A##lication FI!AA Asset C$ange Asset
2%ter t&e %umber of a apitali5ed asset to w&i& posti%+s &a'e bee% made >or reate a %ew
master reord a%d post to it@.
Pus$0utton ?%e#reciation areas@
C&a%+e t&e depreiatio% terms i% areas 01 a%d 02 as you see fit( a%d sa'e your &a%+es.
7&e% double li! o% t&e war%i%+ messa+es.
1B2 Customizing FI!AA %e#reciation "rdinary %e#reciation %etermine
%e#reciation Areas
1B3 A##lication FI!AA Asset Asset Ex#lorer
Cou a% also =ump from t&e "sset 20plorer to t&e asset 'alue displayF Me%u oto
Additional Functions 2%ter
Me%u Edit %is#lay de#. calc.
1B4M A##lication FI!AA Postings Ac;uisition External Ac;uisition Ac;uis.
#ost aAuisitio% to a master reord %ot yet reated i% lass 3000 i% t&e urre%t year.
.isplay asset 'aluesF A##lication FI!AA Asset Asset Ex#lorer Area 12
Remo'e i%de0F A##lication FI!AA Asset C$ange Asset
%e#reciation Areas #us$0utton
.elete i%de0 series from area 20 a%d sa'e.
>C@ S"# "$ "C305 2E
1B4B1M Customizing FI!AA S#ecial )aluation Re.aluation of Fixed Assets
Indexed Re#lacement )alues %efine Index Series
#us$0utton ?/e* entries@
Inde0 series AA55
*ong te0t Inde0 series group AA55
Inde0 class '
Sim. annual rate '6;
Sa(e and choose the green
arro%" FBackG
Selet t&e %ew i%de0 series &oose Inde0 figures i% t&e .ialo+ struture
pus&butto% 1e% entries
2%ter t&e a%%ual 'alues aordi%+ to t&e te0t of t&e e0erise.
1B4B2M ,f youL'e +ot t&is far( you do%Lt %eed a%y e0pla%atio% of t&e pat& to use for reati%+
a master reord a%d assi+%i%+ t&e i%de0 series to depreiatio% area 20. Ma!i%+
posti%+s is &ildLs play tooT
>C@ S"# "$ "C305 24
+opic: Depreciation Hostin/ Hro/ra#
2B1 Customi5i%+ 6,B"" ,%te+ratio% wit& t&e $e%eral 9ed+er #ost .epreiatio% to t&e
$e%eral 9ed+er Speify ,%ter'als a%d #osti%+ Rules Selet ompa%y ode ""JJ
.ialo+ Struture #osti%+ rules .etail sree% area 20
C- account assignmentB
Assign to cost centers
Post to internal order
Select
-ptional select
-ther posting settingsB
Post interest Select
2B2 Customizing FI!AA Integration *it$ t$e eneral +edger Post %e#reciation to t$e
eneral +edger S#ecify %ocument Ty#e for Posting of %e#reciation
S#ecify document ty#e for de#reciation #osting
2B3 A##lication FI!AA Periodic Processing %e#reciation Run Execute
.o t&e test ru% usi%+ t&e e%tries a%d parameters +i'e% i% t&e te0t of t&e e0erise.
2B4 A##lication FI!AA Periodic Processing %e#reciation Run Execute
.eselet test ru%( !eep ot&er setti%+s from e0erise 2B3
Menu 0ar Program Execute in 0ac(ground
-utput de(ice *P6'
/nter
Start date (alues Immediately
Sa(e
>C@ S"# "$ "C305 30
.isplay pri%t =obF Me%u System Ser.ices Ao0s Ao0 o.er.ie*
?Execute@ #us$0utton
Selet =ob a%d &oose Spool.
Selet t&e spool reAuest a%d &oose Display.
2B5 Me%u System Ser'ies -at& i%put Sessio%s
selet sessio% reated pus&butto% X#roessY
Dialog o0B
Process in foreground
Standard screen si+e
Set radioutton
Deselect
FProcessG pushutton Choose
2B5B1M Menu System Ser.ices 'atc$ in#ut Sessions
ta0 #age & status ?Processed@ Select Session #us$0utton ?+og@
Select Session #us$0utton ?%is#lay@
2B5B2M SAP Easy Access SAP Menu Accounting Financial Accounting
eneral +edger %ocument %is#lay
c$oose ?+ist@
2%ter t&e parameters +i'e% i% t&e e0erise.
2B5B3M A##lication FI!AA Asset Asset Ex#lorer
ta0 #age ?Posted )alues@
2B5B4M Menu 0ar System Ser.ices Re#orting
Program 3AGA&A6'
/0ecute
Company code AA55
3eport date '4)=')P>
Sort (ersion 666@
*ist assets -ptional
2B6M to 2BDMF
7&e e0erises a% be sol'ed i% e0atly t&e same way as e0erises 2B3 to 2B5. Cou a% fi%d
t&e %ew parameters i% t&e te0t of t&e e0erises.
2BEM 6irst of all you %eed to orret t&e depreiatio% terms i% t&e affeted assets. ,f you perform
depreiatio% ru%s mo%t&ly( ru% t&e depreiatio% posti%+ pro+ram a+ai% for t&e rele'a%t
mo%t&. 7&is time you ould &oose t&e optio% XRepeat ru%Y as t&e reaso% for t&e posti%+
ru%.
>C@ S"# "$ "C305 31
+opic: 9ear<End &losin/
3B1 8ow a% you fi%d out w&i& is t&e last losed fisal yearN
A##lication FI!AA Periodic Processing Bear!End Closing Reset Entire
Com#any Code
#erform periodi posti%+F A##lication FI!AA Periodic Processing Periodic Posting
/se t&e parameters +i'e% i% t&e te0t of t&e e0erise.
3B2 "ppliatio% 6,B"" #eriodi proessi%+ CearBe%d losi%+ 20eute
Company code AA55
-ptionalB
Asset classes Assets under
construction
H666 to H66'
&or fiscal year P>
7est run Select
Start update ru%F Me%u #ro+ram 20eute i% ba!+rou%d
-utput de(ice *P6'
/nter
Start date (alues Immediately
Sa(e
.isplay =obF Me%u System Ser.ices Ao0s Ao0 o.er.ie*
#us$0utton ?Execute@
Selet =ob R";"-S00 a%d &oose Spool.
Selet t&e spool reAuest a%d &oose Display.
.etermi%e last losed fisal yearF
A##lication FI!AA Periodic Processing Fiscal Bear!End Closing Reset
Entire Com#any Code
>C@ S"# "$ "C305 32
>C@ S"# "$ "C305 33
6
SAP AG 1999
)eport Selection
Asset Balue 5isplay
Asset Si!ulation
Si!ulation Bersions
Sort Criteria
Asset (istory Sheet
&nfor!ation Syste!
Contents/
>C@ S"# "$ "C305 1
6.2
SAP AG 1999
c,oose and e)ecute t,e 'arious Asset Accounting
reports
0orecast 0uture depreciation
set up 'aria/le sorting and totalling 0or asset reports
create t,e asset ,istor s,eet and structure it to #eet
our needs
&nfor!ation Syste!/ 7nit 14ectives
>C@ S"# "$ "C305 2
6.3
SAP AG 1999
%& %& 0 0 AA AA
1rgani9ational
structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
Course 1vervie"
>C@ S"# "$ "C305 3
6.4
SAP AG 1999
&nfor!ation Syste!/ 6usiness Scenario
Hhen you "ere discussing the preparations for year0end closing
"ith the pro4ect tea!8 your colleagues in financial accounting
"ondered if it "as possile to ad4ust the asset portfolio to the
goals of alance sheet policy efore the closing ta.es place.
<ou e#plore the %&0AA infor!ation syste! and discover functions
and reports to si!ulate different valuations for the fi#ed assets.
1ne of the !ain tas.s of Asset Accounting is to represent the
asset portfolio in the detailed for! of an asset history sheet. $his
for!s the appendi# to the alance sheet. <ou "ill therefore analy9e
the asset history sheet options.
<our colleagues fro! the cost accounting depart!ent have heard
aout the different reporting options that are offered y the %&0AA
infor!ation syste!. $hey as. you if you could produce cost0
related asset data.
>C@ S"# "$ "C305 4
6.5
SAP AG 1999
)eport $ree and Area :enu
&ndividual Asset
Asset 6alances
Asset 6alances
)eports on Asset Accounting
0
Asset 6alances Asset 6alances
6alance 6alance Sheet ;#planations Sheet ;#planations
;#planations for the ;#planations for the
Profit Profit and *oss and *oss State!ent State!ent
Cost Accounting Cost Accounting
5epreciation %orecast 5epreciation %orecast
Special Baluation Special Baluation
)econciliation )econciliation
Preparations for Closing Preparations for Closing
5ay 5ay0 0to to0 05ay Activities 5ay Activities
$a#es $a#es
(istory (istory
&ndividual Asset &ndividual Asset
)eport $ree
... y Asset Nu!er
... y Asset Class
... y 6usiness Area
... y Plant
... y Cost Center
Area :enu
/%til Release 4.5( t&e sta%dard reports for "sset "ou%ti%+ >as well as t&ose of ot&er ompo%e%ts@ were
assi+%ed to a report tree( w&i& was stored i% Customi5i%+ for "sset "ou%ti%+.
Report trees were replaed by area me%us. 7&e area me%u for reporti%+ for "sset "ou%ti%+ is alled
?,%formatio% System Reports o% "sset "ou%ti%+.? 7&is is embedded i% t&e area me%u for "sset
"ou%ti%+ >HI "SMN@.
Cou a% display a%d &a%+e area me%us i% area me%u mai%te%a%e >tra%satio% se43@.
7&e &a%+es resulti%+ from t&e %ew area me%u i% "sset "ou%ti%+ are desribed i% %ote 206516. 6or
+e%eral i%formatio% o% t&is topi( refer to %ote 205DD1.
>C@ S"# "$ "C305 5
6.6
SAP AG 1999
A*B 0 SAP *ist Bie"er
Advantages/
5isplaying or hiding colu!ns
%or!atting colu!ns y doule0clic.ing or dragging "ith the !ouse
%iltering
Sorting
Calculating totals for nu!erical or currency fields
;#panding2collapsing hierarchy levels
Saving client and user0dependent settings
FlayoutsG
Conte#t0sensitive navigating
;#porting to spreadsheets
7&e S"# 9ist 1iewer is used for reporti%+ o% all li%e items. 7&is tool is used to sta%dardi5e a%d simplify
usi%+ reports i% t&e R/3 System.
,ts userBfrie%dly &arateristis support t&e dy%ami reatio% of layouts.
7&ere is a %ew +rap&ial desi+%( a%d it is e'e% simpler to proess a%d display lists a%d reports usi%+ t&e
"91 +rid o%trol.
,mporta%t "91 fu%tio%sF
B .eleti%+ a%d i%serti%+ olum%s
B "rra%+i%+ t&e 'alues i% olum%s i% ase%di%+ or dese%di%+ order
B Calulati%+ totals or subtotals aross o%e or more olum%s wit&i% a list
B /si%+ layouts to sa'e a% i%di'idual report struture so t&at you a% use it a+ai% later
B Setti%+ filtersF ,t is possible to display o%ly t&ose li%e items t&at &a'e some o%%etio% wit& a partiular
riterio%
>C@ S"# "$ "C305 6
6.7
SAP AG 1999
$ransaction2
depreciation
value per area
5isplay docu!ents
in G2* account
5isplay values 5isplay values
1ne2several years
areas
Hith si!ulated change to Hith si!ulated change to
depreciation ter!s depreciation ter!s
Hith si!ulated transactions Hith si!ulated transactions
Si!ulated fiscal Si!ulated fiscal
year change year change
Asset Balue 5isplay
Posting
docu!ent
2000
Asset Balue 5isplay FAH0'G
7&e asset 'alue display offers e0te%si'e possibilities for e'aluati%+ i%di'idual asset master reords.
-y e%teri%+ a% asteris! >M@ i% t&e sub%umber field( you reAuest ombi%ed reporti%+ for a mai% %umber
a%d t&e sub%umbers belo%+i%+ to it.
C&oose /dit BI Display dep. calc. to see a detailed display of t&e alulatio% of depreiatio% i% t&e
system.
C&oose Goto BI All (alues to display pla%%ed a%d posted 'alues a%d to see up to w&i& period
depreiatio% &as bee% posted. 7&is o'er'iew also s&ows t&e depreiatio% terms.
Cou a% simulate t&e de'elopme%t of 'alues i% future years( simulati%+ differe%t depreiatio% terms a%d
tra%satio%s( e'e% for i%di'idual assets.
Cou a% start reports from wit&i% t&e asset 'alue display tra%satio%. Cou a% e%ter differe%t seletio%
'aria%ts for t&ese reports i% Customi5i%+ for Asset Accounting. C&oose Information System.
>C@ S"# "$ "C305 D
6.8
SAP AG 1999
Course of depreciation for
individual assets
N
e
t

o
o
.

v
a
l
u
e
$i!e
$i!e
A
s
s
e
t

v
a
l
u
e
s
5evelop!ent of asset values
Asset Class/ :achines
Si!ulation version
5ifferent depreciation
!ethods
P>*
1perating profit
"ith spec. dep.
"2out spec. dep.
5epreciation Si!ulation
Simulatio%( i% t&is o%te0t( refers to a% e0perime%tal &a%+e to depreiatio% parameters affeti%+ t&e
'aluatio% of assets. 7&is &a%+e a% apply to a si%+le asset( t&e e%tire asset portfolio( or parts of it.
*ur e0ample depits t&e sta%dard report for simulatio%. )&e% you simulate t&e de'elopme%t of asset
'alues( you a% &a%+e all t&e importa%t depreiatio% terms usi%+ a simulatio% 'ersio% a%d simulate t&e
depreiatio% for future fisal years.
Sort 'ersio%s a%d t&e optio%s for a totals report are also a'ailable.
Cou &a'e t&e optio% of i%ludi%+ depreiatio% for your pla%%ed apital i%'estme%ts i% t&e foreast. ,%
order to ta!e ad'a%ta+e of t&is optio%( you &a'e to be ma%a+i%+ t&e pla%%ed i%'estme%t amou%ts as
pla%%ed osts o% a% order or pro=et i% C*. -y assi+%i%+ depreiatio% terms a%d a pla%%ed startBup date
to t&e order or pro=et( you ma!e it possible for t&e pla%%ed depreiatio% to be displayed.
"s t&e system a%%ot determi%e &ow mu& of t&e osts &a'e bee% settled to t&e "uC a%d o%seAue%tly to
apitali5ed assets( you s&ould t&e% ta!e asset 'alues as of fisal year start.
6rom t&e list you a% drill dow% to t&e asset 'alue display of ea& seleted asset. 7&e e'aluatio% date is
rele'a%t for t&e 'alue display.
>C@ S"# "$ "C305 E
6.9
SAP AG 1999
)eport date
Assets
Si!ulation version
)eport date
Assets
Si!ulation version
A6 . . . .
D< Straight0line depr. instead of declining dep.
Area Class 7seful life . .
. 0' LLLL '0 E . . .
%or all assets in class LLLL8 straight0line
depreciation is si!ulated instead of
declining alance depreciation.
%or %or all all assets assets in in class class LLLL8 LLLL8 straight straight0 0line line
depreciation is si!ulated instead of depreciation is si!ulated instead of
declining alance depreciation declining alance depreciation. .
::55<<<<
D<
Si!ulation Bersions
Simulatio% 'ersio%s allow you to simulate a &a%+e i% depreiatio% met&od for asset 'alue/depreiatio%
reports.
6or ea& area( asset lass( a%d depreiatio% !ey( you speify w&i& depreiatio% !ey a%d useful life
s&ould be &ose% as alter%ati'es for simulatio%. 7&e 'alidity i%ter'al e0ludes assets wit& a apitali5atio%
date t&at lies outside t&at ra%+e.
"dditio%ally( you a% defi%e a substitutio% rule to i%lude ot&er depreiatio% parameters i% t&e
simulatio%.
>C@ S"# "$ "C305 4
6.10
SAP AG 1999
) e p o r t d e f i n i t i o n ) e p o r t d e f i n i t i o n ) e p o r t d e f i n i t i o n
Assets Balues
'000
@00
+00
-00
)an.ing list &ndividual list $otals report
Sort.... Balues Assets Balues
I
%ield %ield %ield
67C)S
...
67C)S 67C)S
... ...
Sort version 00' Sort version Sort version 00' 00'
6alance sheet perspective8
!anage!ent perspective8
and !ore...
$otal $otal $otal
Co!pany code Co!pany code Co!pany code
Sort Criteria
"ll reports allow you to sort/total data i% differe%t ways usi%+ freely defi%able sort riteria.
" sort 'ersio% o%sists of a ma0imum of 5 sort le'els w&i& are determi%ed 'ia .ata .itio%ary fields.
7&e report a% output a total a%d( i% some ases( a statisti for ea& sort le'el.
,% t&e olum% ?7otal? you a% speify t&e le'els o% w&i& you wa%t totals to be output.
Cou a% see a more detailed brea!dow% of t&e total of a +roup le'el i% some lists by seleti%+ t&e
?statisti? i%diator.
$e%erally( you a% use a%y sort 'ersio% wit& a%y report.
,f appropriate( reports offer additio%al sorti%+ by 'alue fields >for e0ample( asset bala%e( reports for
ostB aou%ti%+@.
>C@ S"# "$ "C305 10
6.11
SAP AG 1999
APC %< start
0 5ep. %< start
A 6oo. val. at %< start
> Ac3uisition
0 5ep. on ac3uis.
Post0capitali9atn
0 )etire!ent
> 5ep. on ret.
5o"n pay!ent
$ransfer
5ep. on transfer
&nvest!ent
support
A Current APC
Accu!. dep.
>
Hrite0up
A
Curr. oo. val.
0 0 '0 '0 20 20 30 30 @@ @@
Ac3uisition
. . .
)etire!ent . . .
$ransfer
Post0capitali9ation
(istory sheet
group
. . . . . .
. . . . . .
. . . . . .
. . . . . .
. .
. .
. .
. . .
D
$ransaction 1rdinary
deprec.
Special
deprec.
7nplanned
deprec.
. . .
Asset (istory Sheet
7&e asset &istory s&eet is t&e most importa%t a%d most ompre&e%si'e yearBe%d report or i%termediate
report. Cou a% reate it usi%+ a%y sort 'ersio%s( a%d wit& totals at a%y +roup le'el( =ust li!e a%y ot&er
report. Cou a% reate a ompat totals list t&at does %ot o%tai% i%formatio% o% t&e i%di'idual assets.
-y usi%+ report i%terfaes( you a% display t&e &istory s&eet for t&e i%di'idual assets t&at form t&e total.
Cou a% drill dow% to t&e asset 'alue display. >"dditio%ally( you a% all up differe%t reports( or from
ot&er R/3 ompo%e%ts.@
S"# supplies ou%tryBspeifi 'ersio%s of t&e asset &istory s&eet. 7&ese meet t&e le+al reAuireme%ts i%
t&e +i'e% ou%try. 7&ere are also additio%al &istory s&eet 'ersio%s >to display t&e de'elopme%t of speial
depreiatio%@.
Cou a% also defi%e your ow% &istory s&eet 'ersio%sF
B Si5eF /p to 10 li%es 0 E olum%s
B Cou e%ter t&e &eaders of t&e &istory s&eet items a%d
B determi%e &ow 'alues are to be supplied to t&e &istory s&eet items.
2%ter t&is &istory s&eet 'ersio% as a parameter w&e% you reAuest t&e asset &istory s&eet.
>C@ S"# "$ "C305 11
6.12
SAP AG 1999
&nfor!ation Syste!/ Su!!ary
&n this unit the asset accounting infor!ation syste! has
een presented.
)eport tree/
Standard reports and any reports you have developed
yourself can e grouped together in a report tree.
Asset value display/
7sing this transaction8 you can display planned8 as "ell as
already posted asset values and depreciation for an asset.
$he infor!ation is availale in various for!s and can e
su!!ari9ed at various levels.
Asset si!ulation/
$he depreciation forecast allo"s you to forecast asset
depreciation. &f you use &: F&nvest!ent :anage!entG you
can include orders8 pro4ects and capital invest!ent
progra!s in the forecast.
Asset history sheet/
$he asset history sheet is often a re3uired appendi# to the
alance sheet. $his report provides an overvie" of the
course of asset values for the individual alance sheet
ite!s.
>C@ S"# "$ "C305 12
6.13;nor#ationss"ste#< Exercises
Unit: ;nor#ation !"ste#
+opic: Cal%e !i#%lation
Selet a%d e0eute differe%t reports i% "sset "ou%ti%+
6oreast future depreiatio%
Set up 'ariable sorti%+ a%d totali%+ for asset reports
Create t&e asset &istory s&eet a%d struture it to meet your %eeds
"t all times t&e asset aou%ti%+ departme%t %eeds a Aui! o'er'iew of
i%di'idual assets as well as asset lasses. 7&erefore you s&ould
demo%strate t&e fu%tio%s of t&e "sset 20plorer a%d asset 'alue display(
as well as t&e i%formatio% system t&at o%tai%s t&e "sset "ou%ti%+
reports.
6or yearBe%d losi%+( t&e asset aou%ti%+ pro=et team wa%ts to arry out
differe%t depreiatio% alulatio%s for t&e i%di'idual asset a%d for asset
lasses. 7&ey will t&e% speify t&e fi%al depreiatio% terms for yearBe%d
losi%+. 7&ey %eed a tool t&at allows t&em to simulate differe%t
depreiatio% terms for i%di'idual assets a%d for asset lasses.
1B1 #rese%t t&e 'arious fu%tio%s of asset )al%e displa" a%d t&e 2sset Explorer. "%aly5e o%e
of your asset master reords.
9oo! at t&e boo! depreiatio% 'alues for t&e urre%t fisal year. 7&e% sroll t&rou+& t&e
ot&er depreiatio% areas a%d future years.
1B2 .emo%strate t&e e)ol%tion o )al%es for t&e boo! depreiatio% area a%d t&e ostB
aou%ti%+ area for o%e of your assets from t&e c%rrent "ear to t0e c%rrent "ear P 5.
1B3 Simulate a c0an/e i% depreciation ter#s for o%e i%di'idual asset i% area 01 a%d area 02.
1B3B1M Simulate a% additio%al tra%satio% i% a master reord to w&i& posti%+s &a'e bee%
made.
>C@ S"# "$ "C305 13
1B4 Create a si#%lation report about future depreiatio% for asset class 3100 >or ot&er asset
lasses@. 7&e report s&ould o%tai% depreiatio% 'alues from t&e c%rrent "ear to t0e
c%rrent "ear P 10.
/p to a%d i%ludi%+ mai%te%a%e le'el 4.6-( you s&ould start Report R"S,M/01 to
meet t&ese reAuireme%ts >HI it is %ot fou%d i% t&e "sset "ou%ti%+ ,%formatio%
System@.
Starti%+ i% 4.6C( you a% use t&e sta%dard report R"S,M/02 t&at is fou%d i% t&e
,%formatio% System.
1B4B1M Simulate a c0an/e o depreciation ter#s for t&e boo! depreiatio% of asset class
3000 duri%+ t&e period &9 to &9P8.
6irst of all reate a si#%lation )ersion 66 i% w&i& assets i% lass 3000( area 01
&a'e depreiatio% !ey 9i%R( %ot .$30. .o %ot e0te%d t&e life of t&e asset.
7&e% start R"S,M/ a+ai% wit& your %ew simulatio% 'ersio%.
1B4B2M 7&is simulatio% report is rele'a%t %ot o%ly for asset aou%ti%+( but also for
ollea+ues w&o deal wit& lar+e i%'estme%t measures. Could you use t&is report to
simulate your i%'estme%t measuresN
>C@ S"# "$ "C305 14
+opic: Deportin/
2B1 7&e pro=et team partiularly li!ed your prese%tatio% of t&e ,%formatio% System. 8owe'er(
t&e ost aou%ti%+ departme%t &as furt&er reAuireme%ts< 7&ey would li!e a list sorted a%d
totaled aordi%+ to ost e%ter5 /se i%put &elp to loo! for t&e rele'a%t sort )ersion a%d
use t&is to proess a% asset list for your w&ole ost e%ter.
2B2 Cou wa%t to c0an/e a% asset list so t&at t&e assets belo%+i%+ to your ompa%y ode are
listed i% dese%di%+ order based o% t&eir aAuisitio% 'alue.
2B2B1M /se a displa" )ariant to sa'e t&ese setti%+s a%d t&e% try to all t&em up a+ai%.
2B3M 7&is demo%stratio% really i%spired t&e asset aou%ti%+ team. Now t&ey wa%t to !%ow w&at
t&e %ynamic selections fu%tio% a% do for t&em. *& %o( you &ad always wa%ted to loo!
t&at up yourself( but &ad %ot fou%d a%y doume%tatio% i% t&e report itself. 8ow about a
little e0ursio% i%to t&e !2H Ai$rar"N
2B3B1M 6i%d all of t&e assets i% your ompa%y ode t&at &a'e your +roup %umber >JJ@ i% t&e
Description master reord i%put field.
>C@ S"# "$ "C305 15
+opic: 2sset Oistor" !0eet
3B1 ReAuest t&e asset 0istor" s0eet( seleti%+ all of t&e assets i% t&e asset class 3100. 7est
differe%t asset &istory s&eet 'ersio%s.
>C@ S"# "$ "C305 16
6.14 ;nor#ation !"ste# !ol%tions
+opic: Cal%e !i#%lation
*asics:
1B1 A##lication FI!AA Asset Asset Ex#lorer
6rom &ere you a% +o to t&e i%di'idual areas a%d display 'alues from differe%t years
?en% oto Additional functions
1B2 "ppliatio% 6,B"" "sset "sset 20plorer Me%u bar $oto "dditio%al fu%tio%s
C&oose o%e of your assets
Depreciation areas 6' and 46
&iscal year C>
&iscal year to C>I;
1B3 Not yet possible i% Release 4.6"TTTT
1B3B1M A##lication FI!AA Asset Asset Ex#lorer Menu 0ar oto Additional
functions
#us$0utton ?Simulate@
Document and posting date '4)=')C>
Document type AA
7ransaction type '66
Pushutton FCopyG Choose
1B4 "ppliatio% 6,B"" ,%formatio% System Reports o% "sset "ou%ti%+
.epreiatio% 6oreast .epreiatio% o% Capitali5ed "ssets >.epreiatio% Simulatio%@
>C@ S"# "$ "C305 1D
Company code AA55
SelectionsB
Asset class ='66
3eport date '4)=')C>I'6
Display (ariant 'JSAPJHJ*ine
Pushutton F/0ecuteG Choose
1B4B1M Create simulatio% 'aria%tF A##lication FI!AA Information System Tools
Simulation )ersions
1e% entries pus&butto%
Simulation (ersion 55
*ong te0t Simulation (ersion AA55
Sa(e
Select ne* entry %ialog Structure Simulation rules #us$0utton ?/e*
entries@
Area 6'
Class =666
?ey DG=6
$alid to '4)=')C>I;
$alid from 6'.6'.'886
Depreciation key *in3
Change useful life '66
Sa(e
Call up R"S,M/ wit& t&e %ew 'aria%tF A##lication FI!AA Information System
Re#orts for Asset Accounting %e#reciation Forecast %e#reciation
Simulation %e#reciation on Ca#italized Assets 3%e#reciation Simulation5
>C@ S"# "$ "C305 1E
Company code AA55
SelectionsB
Asset class =666
3eport date '4)=')C>IC
Display (ariant 'JSAPJHJ*ine
Simulation (ersion 55
1B4B2M Ces. 7&ey a% also use t&ese reports to simulate t&e de'elopme%t of i%'estme%t
pro+rams( appropriatio% reAuests( )-S eleme%ts a%d orders.
>C@ S"# "$ "C305 14
+opic: Deportin/
2B1 "ppliatio% 6,B"" ,%fo system Reports o% "sset "ou%ti%+ "sset -ala%es
-ala%e 9ists "sset -ala%es ...by "sset Number
Company code AA55
Sort (ersion 66'H
2B2 "ppliatio% 6,B"" ,%fo system Reports o% "sset "ou%ti%+ "sset -ala%es
-ala%e 9ists "t -ala%es ...by "sset Number
Company code AA55
Sort (ersion 66'=
Selet olum% "Auisitio% 'alue &oose pus&butto% XSort dese%di%+Y
2B2B1M Menu 0ar Settings %is#lay .ariant Sa.e...
Display (ariant )AA55
Description Display (ariant AA55
Pushutton FSa(eG Choose
Call up display 'aria%t a+ai%F A##lication FI!AA Info system Re#orts on
Asset Accounting Asset 'alances 'alance +ists Asset 'alances
...0y Asset /um0er
>C@ S"# "$ "C305 20
Company code AA55
Sort (ersion 66'=
Menu 0ar Settings %is#lay .ariant C$oose... Select "*n .ariant
c$oose #us$0utton ?Co#y@
2B3M Menu 0ar ,el# SAP +i0rary
7&is ope%s a browser wit& t&e +lossary a%d t&e S"# 9ibrary. 9oo! for Dynamic selections
i% t&e doume%tatio% about "sset "ou%ti%+.
2B3B1M A##lication FI!AA Info system Re#orts on Asset Accounting Asset
'alances 'alance +ists Asset 'alances ...0y Asset /um0er
Company code AA55
Sort (ersion 66'=
Pushutton FDynamic
selectionG
Choose
%ialog structure M3eneral dataN select description #us$0utton ?Co#y
selection@
Description D55D or D55
Pushutton FSa(eG Choose
Start reportB
/0ecute pushutton Choose
>C@ S"# "$ "C305 21
+opic: 2sset Oistor" !0eet
3B1 "ppliatio% 6,B"" ,%fo system Reports o% "sset "ou%ti%+ -ala%e S&eet
20pla%atio%s ,%ter%atio%al "sset 8istory S&eet
Company code AA55
SelectionsB
Asset class ='66
Sort (ersion 666@
Eistory sheet (ersion 666'
>C@ S"# "$ "C305 22
7
SAP AG 1999
1ptions for 5ata $ransfer
1ptions for *egacy 5ata $ransfer
;#a!ples
:anual 1nline $ransfer
Auto!atic *egacy 5ata $ransfer
Preparations for Production 1peration
Account Control After Production Start
*egacy 5ata $ransfer
Contents/
>C@ S"# "$ "C305 1
7.2
SAP AG 1999
enter asset data 0ro# our legac sste#
set up t,e auto#atic ta7eo'er o0 legac data
set up accounts correctl a0ter t,e ta7eo'er o0 data
0ro# our legac sste#
c,ec7 t,e consistenc o0 t,e con0iguration
*egacy 5ata $ransfer/ 7nit 14ectives
>C@ S"# "$ "C305 2
7.3
SAP AG 1999
%& %&0 0AA AA
1rgani9ational
Structure
*egacy5ata
$ransfer
%& %&
Asset (istory Sheet
Balance
Sheet
Course 1vervie"
>C@ S"# "$ "C305 3
7.4
SAP AG 1999
*egacy 5ata $ransfer/ 6usiness Scenario
After having configured and tested the %&0AA data8 the
general ledger has to e prepared for the production
operation of the ne" application.
<ou have to set up a to0do list "ith all the necessary
preparations8 for e#a!ple8 you have to !a.e sure that the
reconciliation accounts in %& are posted to "ith the
respective transfer a!ounts.
%inally you chec. if the syste! is properly configured efore
the i!ple!entation phase is co!pleted.
;ntering and !aintaining legacy assets in Asset Accounting.
>C@ S"# "$ "C305 4
7.5
SAP AG 1999
Consistency
%&0AA / %&
&nterface progra!
&.
&&.
*egacy syste!
5ata $ransfer Control Center/
Asset portfolio
5ata $ransfer Control Center/ 5ata $ransfer Control Center/
Asset portfolio Asset portfolio
Auto!atic $ransfer
6atch input 5irect
procedure data i!port
Auto!atic $ransfer Auto!atic $ransfer
6atch input 6atch input 5irect 5irect
procedure procedure data i!port data i!port
)econciliation of
G2* accounts
)econciliation of )econciliation of
G2* accounts G2* accounts
%& %&0 0AA AA
:anual
transfer
%& %&
Create
legacy
asset
Create Create
legacy legacy
asset asset
*egacy data
transfer "ith
:icrosoft
V
;#cel
.ata tra%sfer from a le+ay system is usually t&e first ati'ity you %eed to perform i% a %ew li'e system
after o%fi+uratio% a%d asset lassifiatio%. Cou a% eit&er tra%sfer data automatially from a le+ay
system usi%+ a bat& i%put proedure( or >wit& a 'ery small asset %umber of assets@ you ould ma%ually
e%ter t&e data usi%+ a tra%satio% for le+ay asset data.
,% additio% to t&e ma%ual tra%satio% >"S41@( t&ere are t&ree met&ods for tra%sferri%+ le+ay data
automatiallyF
1. 9ar+e Aua%tity of le+ay dataF -at& i%put proedure >R""97.01@
2. 1ery lar+e Aua%tity of le+ay dataF .iret data import >R""97.11@
3. Se'eral &u%dred assetsF 9e+ay data tra%sfer wit& Mirosoft
:
20el
Note t&at i% all ases o%ly t&e rele'a%t asset master data a%d li%e items i% "sset "ou%ti%+ are updated
a%d %ot t&e +e%eral led+er aou%ts i% 6i%a%ial "ou%ti%+. Cou t&erefore &a'e to reo%ile t&e
bala%es wit& t&e rele'a%t +e%eral led+er aou%ts separately.
Cou start t&e le+ay data tra%sfer by setti%+ t&e ompa%y ode to *egacy data transfer not yet completed
status. )it& t&is status you a% tra%sfer le+ay data i% 6,B""( but %ot post tra%satio%s.
>C@ S"# "$ "C305 5
7.6
SAP AG 1999
At year At year end end or or during fiscal year? ?
%& %&0 0AA AA
*egacy
syste!
5ate of actual transfer
:aster data8
cu!ulative values
5epreciation posted8
transactions
F'G F2G
F'G F2G
'223'2<<<<0'
F'G
'223'2<<<< '223'2<<<<0 0' '
F'G F'G
0323'2<<<<
F' > 2G
*egacy 5ata $ransfer/ $ransfer 5ate
Cou a% tra%sfer le+ay data from a le+ay system for a%y date i% t&e past. Cou a%%ot reate a%y le+ay
data i% t&e R/3 System before t&e tra%sfer date. 7&is e%sures t&at t&e data tra%sferred from t&e le+ay
system is o%siste%t o% t&e tra%sfer date.
7&e tra%sfer date a% fall eit&er
B at t&e e%d of t&e last losed fisal year( or
B i% t&e fisal year followi%+ t&e last losed fisal year.
)&at data a% be tra%sferredN
G"t t&e e%d of t&e last losed fisal yearF
HI Master data( &istorial "#C( aumulated depreiatio% at t&e status of t&e last losed fisal year >1@
G 9e+ay data tra%sfer duri%+ t&e fisal yearF
HI i% additio% to t&e master data a%d umulati'e 'alues of t&e last losed fisal year >1@( depreiatio%
a%d asset tra%satio%s posted i% t&e urre%t year a% also be tra%sferred at t&e same time >see 7ra%sfer
#arameters@.
7&e tra%sfer of t&e bala%es for t&e $/9 aou%ts always &as to be do%e separately.
"sset tra%satio%s ouri%+ duri%+ t&e le+ay data tra%sfer must be posted separately i% t&e R/3 System
after t&e le+ay data tra%sfer &as bee% ompleted.
>C@ S"# "$ "C305 6
7.7
SAP AG 1999
Asset '
2000 '0000
Asset 2
4000 20000
Asset u. cons.
'00
300
Ass. al. sh. acct.
30000
Accu!. deprec.
-000
AuC G2* account
400
Asset '
2000 '0000
Asset 2
4000 20000
)23 Syste! )23 Syste!
*egacy syste! *egacy syste!
'00
300
Asset u. cons.
%& %&0 0AA AA
%& %&
$ransferring *egacy 5ata at %iscal <ear ;nd
,f t&e tra%sfer date is t&e e%d of t&e last losed fisal year( you tra%sfer o%ly t&e master data( t&e "#C a%d
t&e aumulated depreiatio% as t&ey stood at t&e e%d of t&e last losed fisal year.
7ra%satio%s o% li%e item ma%a+ed "/Cs are posted usi%+ speial tra%satio% types for le+ay data
>tra%satio% types 400( a%d 410@. 7&is met&od e%sures t&at t&e li%e items are ide%tified as aAuisitio%s
from pre'ious years >priorByear aAuisitio%s@ alt&ou+&/si%e t&e system sets t&e asset 'alue dates to
01/01/CCCC.
9e+ay data tra%sfer does %ot update t&e bala%es of t&e $/9 aou%ts. Cou must transer t0e $alances
as t&ey sta%d o% t&e date of tra%sfer >t&at is( fisal year e%d@.
1. $e%eral led+er perso%%el a% i%put t&ese bala%es 'ia 6, or
2. "sset aou%ti%+ perso%%el a% i%put t&ese bala%es 'ia t&e orrespo%di%+ tra%satio% >6,B""
,mpleme%tatio% $uide@.
,% order to 'erify t&e reo%iliatio%( use t&e 6, bala%e list >R6SS9.00@ a%d appropriate 6,B"" reports
wit& t&e report date ?tra%sfer date Z 1 day?.
#lease %ote t&e followi%+ speial o%sideratio%s if you are usi%+ a produtio% R/3 6i%a%ial "ou%ti%+
systemF
"ll bala%e s&eet a%d aumulated depreiatio% aou%ts are upBtoBdate i% a produtio% S"# R/3 6,
system. Cou will %ot %eed to opy +e%eral led+er aou%t bala%es.
>C@ S"# "$ "C305 D
7.8
SAP AG 1999
5ate of actual transfer
:aster data8
values fro!
previous years
Balues fro! current year/
5epreciation posted8
transactions
'223'2P<
<<
Asset
2000
'223'2P<<<
Asset
2+5 '000
Ass. al. sh. acct.
'0000
'000
Accu!. deprec.
2000
2+5
%& %&0 0AA AA
%& %&
'223'2<<<< '223'2<<<<0 0' '
0323'2<<<<
'0000
*egacy 5ata $ransfer 5uring %iscal <ear
)&e% t&e tra%sfer date is after t&e e%d of t&e last losed fisal year( t&is is !%ow% as tra%sfer duri%+ t&e
fisal year. ,% t&is ase you tra%sfer t&e +e%eral master data a%d t&e aumulated 'alues at t&e start of t&e
fisal year. Cou also &a'e to tra%sfer t&e tra%satio%s a%d depreiatio% posted duri%+ t&e urre%t year.
7&ere are two ways of tra%sferri%+ t&e depreiatio% posted duri%+ t&e urre%t yearF
G 7ra%sfer t&e depreiatio% for t&e urre%t year posted up to t&e time of tra%sfer. ,% "sset Customi5i%+
you t&e% &a'e to e%ter t&e last depreiatio% period posted >i% t&e le+ay system@ before t&e time of
tra%sfer for ea& depreiatio% area.
.epreiatio% posted i% t&e le+ay system does %ot &a'e to &a'e bee% alulated a%d posted i%
aorda%e wit& t&e rules of 6, B "".
G ,f you do %ot wa%t to tra%sfer a%y posted depreiatio%( you a% i%stead ru% a% u%pla%%ed depreiatio%
posti%+ after t&e data tra%sfer for t&e omplete depreiatio% for t&e urre%t fisal year up to t&e time of
tra%sfer. ,% t&is ase( t&e depreiatio% alulated by t&e 6, B "" system for t&is period would be posted.
7ra%satio%sF )&e% performi%+ a le+ay data tra%sfer duri%+ t&e fisal year( you a% also e%ter t&e
tra%satio%s from t&e e%d of t&e last losed fisal year up to t&e time of tra%sfer.
20ampleF "sset aAuisitio% of 10(000 i% Cear B 2( useful life 10 years( strai+&tBli%e depreiatio%F 2(000(
additio%al aAuisitio% i% urre%t yearF 1(000( all aumulated posted depreiatio%F 2D5 for t&e first 3
mo%t&s.
>C@ S"# "$ "C305 E
7.9
SAP AG 1999
0 Specify transfer date

0 Specify last period posted in prev. syste!
0 Specify entry of net oo. value FAJ !anual transferG
0 )ecalculate/
0 Accu!ulated depreciation
0 6ase insurale values
0 )eplace!ent values
0 $ransfer foreign currency areas
%& %&0 0AA AA
$ransfer Para!eters
5ate Specifications/
1ptions/
Speify t&e last period posted i% pre'ious system >le+ay data tra%sfer duri%+ t&e fisal year@F 6or ea&
ompa%y ode( you %eed to e%ter t&e last period for w&i& depreiatio% was posted i% t&e le+ay system.
7&is period is si+%ifia%t for t&e posted depreiatio% t&at is to be tra%sferred duri%+ t&e le+ay data
tra%sfer. ,% t&e R/3 System( t&e system posts depreiatio% starti%+ i% t&e period after t&is period. "s a%
alter%ati'e( you a% at& up t&e posti%+ of depreiatio% by arryi%+ out a% u%pla%%ed depreiatio%
posti%+ ru%.
Realulatio% of aumulated depreiatio% i% t&e pastF ,f you wa%t to ma%a+e a %ew depreiatio% area(
you a% alulate past depreiatio% usi%+ 6,B"" depreiatio% terms >t&e ompa%y ode &as to be i% test
operatio%@.
Calulatio% of replaeme%t 'alues/base i%surable 'aluesF 7&e replaeme%t 'alues a%d base i%surable
'alues are alulated. 7&is is do%e o% t&e assumptio% t&at t&e aAuisitio% 'alue was aAuired ompletely
o% t&e apitali5atio% date.
>C@ S"# "$ "C305 4
7.10
SAP AG 1999
5&A*1G &N$;)%AC; 5&A*1G &N$;)%AC; 5&A*1G &N$;)%AC;
&ncorrect records &ncorrect records &ncorrect records Correct records Correct records Correct records
*egacy Syste!
*egacy data in transfer for!at
6A*$5 > 6A*$6
5ata $ransfer Hor.ench/ Assets %ile ASS;$.$D$ 5ata $ransfer Hor.ench/ Assets 5ata $ransfer Hor.ench/ Assets %ile ASS;$.$D$ %ile ASS;$.$D$
$ransfer progra!/ )AA*$50' A atch input
For )AA*$5'' A direct entry Fappro#. '0# 3uic.erG
$ransfer progra!/ $ransfer progra!/ )AA*$50' A )AA*$50' A atch input atch input
For )AA*$5'' A direct entry Fappro#. '0# 3uic.erG
&nterface Progra!
AN*(
AN*A
AN*6
AN*C
:
6atch
&nput
6atch 6atch
&nput &nput
Auto!atic *egacy 5ata $ransfer
Co%'ert t&e data i% your le+ay system >possibly usi%+ a pro+ram you write yourself@ a%d struture it i%
aorda%e wit& t&e 6,B"" data struture. 7&is struture a% be fou%d i% t&e .itio%ary tables -"97.
>master data@ a%d -"97- >tra%satio% data@.
Cour i%terfae pro+ram tra%sfers t&e le+ay data from your le+ay system to a seAue%tial file. ,f you
wa%t to tra%sfer more t&a% E depreiatio% areas( you &a'e to modify t&e .itio%ary tables -"97. a%d
-"97-( si%e t&e sta%dard struture of -"97. assumes E depreiatio% areas.
/si%+ t&e Assets fu%tio% i% t&e .ata 7ra%sfer )or!be%&( you a% &e! t&e data to be tra%sferred
before t&e atual tra%sfer a%d ma!e a%y &a%+es reAuired.
7ra%sfer pro+ram R""97.01 supplies t&e data to a le+ay data tra%sfer tra%satio%( usi%+ ba!+rou%d
proessi%+. Reords t&at &a'e errors are stored i% t&e form of a bat& i%put sessio%( a%d &a'e to be
proessed later.
7&e doume%tatio% for tra%sfer pro+ram R""97.01 o%tai%s detailed i%strutio%s o%F
B Struturi%+ of t&e seAue%tial tra%sfer file by t&e i%terfae pro+ram
B 7esti%+ optio%s
B "'oidi%+ errors a%d i%terpreti%+ errors t&at our
B #roedure i% t&e e'e%t of pro+ram termi%atio%
Cou a% use diret data import >R""97.11@ if you &a'e a 'ery lar+e %umber of assets to tra%sfer from
your le+ay system. 7&is i%reases performa%e o%siderably duri%+ t&e tra%sfer of le+ay assets.
>C@ S"# "$ "C305 10
7.11
SAP AG 1999
5ata $ransfer Hor.ench/ Assets
5ata $ransfer Hor.ench/
5ata $ransfer Hor.ench/
Pro4ect ;dit Goto Syste! (elp SAP
Pro4ect ;dit Goto Syste! (elp SAP
5ata transfer pro4ects
Pro4ect D<N
Supro4ect LLL
%lo" definition ???
$as. A6C
0000'
00002
Pro4ect 0E'5
Supr......
Start run
Start run
Schedule run
Schedule run
<ou can start a transfer run at
the I)un definitionI level.
(o"ever8 you can2should first
analy9e the transfer file/
Progra! for 5ata $ransfer
14ect type 67S'022
$as. type *oading data
Progra! type 6&NP
Progra!2!ethod )AA*$50'
&nput file
%ile type Physi. %ile na!e
%ile na!e asset.t#t
400'00000003'002 2
400'00000003'002 2 2
:aster data
$ransactions
6A*$5
6A*$6
Content Ffirst '00
6ytesG
Structure
,% t&e .ata 7ra%sfer )or!be%&( you a% &e!( a%d if %eessary &a%+e( o%'erted le+ay assets a+ai%
i% R/3. 7&e .ata 7ra%sfer )or!be%& is a'ailable for "sset "ou%ti%+ si%e Release 4.0.
Starti%+ i% Release 4.6( i% order to import le+ay data( you &a'e to reate a omplete tra%sfer pro=et.
7ra%sfer report R""97.01 automatially supplies t&e le+ay data tra%sfer tra%satio% "S41 wit& errorB
free data reords. .ata reords o%tai%i%+ errors are retai%ed i% a bat& i%put sessio% a%d a% >or must@
be orreted.
>C@ S"# "$ "C305 11
7.12
SAP AG 1999
*egacy 5ata $ransfer Hith :icrosoft
V
;#cel
(eader
Asset
part
Colu!n sho"ing record types
A 6 C 5 ; %
'
0 1 l d a s s e t n u ! e r
2
' C o ! p . C o d e A s s e t c l a s s 5 e s c r i p t i o n & n v e n t r y n o .
3
2 C o s t c e n t e r P l a n t : a n f c t u r e r C a p i t . 5 a t e
4
3 5 e p . A r e a 5 e p . C e y 7 s e f u l l i f e 7 * p e r i o d s 5 e p . S t a r t
5
4 C u r r e n t ) e a l d e p r . B a l . $ y p e A ! o u n t A s s t v a l . d a t
-
+ 0 1 0 0 0 1
E 1 0 0 0 1 0 0 0 0 1 0 0 0 . e s 7 3 5 7 9 6
@ 2 1 0 0 0 1 + o # p 1 0 1 / 0 1 / 9 7
' 0
' ' 0 3 0 0 0 1
' 2 1 0 0 0 1 0 0 0 0 3 0 0 0 ( o n i t o r 4 1 7 5 6
' 3 2 1 0 0 0 1 + o # p 2 0 1 5 0 1 5 9 7
' 4 3 0 1 ! % ? R 1 0 0 0 1 / 0 1 / 9 7
,% additio% to t&e .ata 7ra%sfer )or!be%&( it is also possible to tra%sfer asset aou%ti%+ le+ay data to
t&e R/3 System usi%+ Mirosoft 20el. 7&is met&od is partiularly suitable for tra%sferri%+ relati'ely
small Aua%tities of data >a few &u%dred assets@.
7&ere are two parts to t&e 20el s&eetF
B i% t&e fi'eBli%e 0eader you defi%e w&i& e%tries you wa%t to tra%sfer from le+ay assets >ompa%y
ode( desriptio%( lass( a%d so o%@
B i% t&e asset part you e%ter t&e i%di'idual assets a%d t&eir 'alues
7&e 20el s&eet &as to o%tai% fields for t&e ide%tifier >t&e old asset %umber@( t&e ompa%y ode( asset
lass( a%d apitali5atio% date. 7&ese fields &a'e to be ompleted for ea& asset. 7&e same applies to t&e
reAuired e%try fields defi%ed i% t&e asset lass i% t&e R/3 System.
7&e fields are or+a%i5ed aordi%+ to reord types. 7&e reord type &as to be e%tered i% t&e first olum%
of t&e 20el file. ,t is reomme%ded t&at you arra%+e t&e fields i% t&e &eader as s&ow% i% t&e abo'e
e0ample. Cou a% add additio%al master data i%formatio% to reord type 2. ,% reord type 3 >depreiatio%
area data@ t&e depreiatio% area is always listed first. 7&e differe%t tra%satio%s i% reord type 4 are
%umbered seAue%tially( allowi%+ you to disti%+uis& betwee% t&em.
,% R/3 Customi5i%+( you &a'e to assi+% t&e fields i% t&e 20el file to t&e i%put fields of t&e master reord
you are reati%+. ,t is imperati'e t&at you assi+% t&e ide%tifier >old asset %umber@( asset lass( ompa%y
ode( a%d apitali5atio% date( as well as a%y ot&er reAuired e%try fields >from t&e asset lass@.
>C@ S"# "$ "C305 12
7.13
SAP AG 1999
Preparing for Production Start07p/ Chec.
Consistency
Chec. consistency
)eset co!pany code
)eset posted depreciation
Set2reset reconciliation accounts
$ransfer alances
Activate co!pany code
Charts of depreciation
Co!pany codes
5epreciation areas
Asset classes
Asset G2* accounts
%&0AA Custo!i9ing
7&is fu%tio% +i'es you a summari5ed o'er'iew of t&e system setti%+s you &a'e made. ,t will pro'ide a
list of i%orret o%fi+uratio%s.
7&is report s&ould be used to &i+&li+&t a%y si+%ifia%t errors i% t&e o%fi+uratio%.
Cou a% a%aly5e t&e system setti%+s a%d pri%t t&em out as doume%tatio%. Cou a% use t&e followi%+
o'er'iew reports to &e! t&e o%siste%y of your system setti%+sF
G C&arts of depreiatio%
G Compa%y odes
G .epreiatio% areas
G "sset lasses
Cou a% also use a o%siste%y report to &e! t&e reo%iliatio% aou%ts for "sset "ou%ti%+. " list is
reated s&owi%+ t&e aou%t alloatio%s a%d t&e orrespo%di%+ +e%eral led+er aou%ts. 7&e report
pro'ides a omme%t for a%y alloatio%s t&at are i%orret.
" o%siste%y report for 6,B"" Customi5i%+ is also a'ailable to &e! t&e plausibility of your system
setti%+s.
"fter &a'i%+ &e!ed t&e o%siste%y of t&e o%fi+uratio% setti%+s you a% %ow start wit& produtio%
startBup.
>C@ S"# "$ "C305 13
7.14
SAP AG 1999
)eset Co!pany Code
Chec. consistency
)eset co!pany code
$ransfer alances
$est status A 2
)eset %&0AA co!pany code data
%&0AA A 0
%& A 5000
C1 A 5000
Reset ompa%y odeF Cou a% delete test appliatio% data >asset master reords( tra%satio%s( a%d
depreiatio%@ for ea& ompa%y ode. 7&is mi+&t be %eessary( for e0ample followi%+ a test tra%sfer of
le+ay data wit& database update.
Customi5i%+ setti%+s are( &owe'er( %ot deleted w&e% you reset ompa%y ode data.
Co%ditio%sF
B 7&e reset is o%ly allowed w&ile t&e ompa%y ode &as test status.
B 7&e 'alues a%d master reords of 6,B"" are reset.
B 7&e 'alues of 6, a%d C* are N*7 reset. >,f %eessary( reset t&e respeti'e e%tries from 6, a%d C*.@
>C@ S"# "$ "C305 14
7.15
SAP AG 1999
)eset Posted 5epreciation
Co!pany code A LLLL
:aintain nu!er
range interval
Ad4ust G2* alances !anually
Nu!er range 04
<ear <<<<
%ro! 04000
$o 04@@@
Current nu!er at 040'0
;#ternal
Accu!ulated depreciation
5epreciation Fe#penseG
2+5 F0320'2<<<<G
F0320'2<<<<G 2+5
2+5
2+5
/se t&is fu%tio% if errors &a'e ourred w&e% testi%+ t&e depreiatio% posti%+ ru% a%d you %eed to
retur% to t&e ori+i%al status.
Cou a% reset t&e posted depreiatio% i% 6,B"" >all depreiatio% ru%s@. ,% additio%( it resets t&e
depreiatio% data of a le+ay data tra%sfer duri%+ t&e fisal year. ,t t&erefore &as to be tra%sferred a+ai%.
,t also deletes all data t&at is used to ma%a+e a%d mo%itor t&e depreiatio% posti%+ ru%s.
No doume%ts or posti%+ sessio%s are reated to a%el t&e ompleted depreiatio% posti%+ t&at &as bee%
made i% 6,. Cou %eed to ma!e ma%ual ad=ustme%t posti%+s i% t&e aumulated depreiatio% aou%ts i%
t&e +e%eral led+er.
*%ly ompa%y odes i% test operatio% a% be reset. Resetti%+ t&e depreiatio% data will be reorded i%
t&e system lo+.
>C@ S"# "$ "C305 15
7.16
SAP AG 1999
After %&0AA is i!ple!ented
P
r
o
d
u
c
t
i
o
n

s
t
a
r
t
S
e
t
r
e
c
o
n
c
i
l
i
a
t
i
o
n
a
c
c
o
u
n
t
s
F)econciliation accountG
Fcan e posted directlyG
*egacy
syste!
0320'2<<<</ 0320'2<<<</
A Actual ctual transfer transfer date date
$ransfer date
'223'2P<<<
%& %&0 0AA AA
Set Set reconciliation reconciliation
accounts accounts
%& %&
$ransfer alances
Bendor Bendor Bendor A. l. sh. act. A. A. l l. . sh sh. . act act. .
'000 '000 '000
'000 '000 '000
'000 '000 '000
Bendor Bendor Bendor Assets Assets Assets
A. l. sh. act. A. A. l l. . sh sh. . act act. .
'000 '000 '000
'000 '000 '000
'000 '000 '000
Set2)eset )econciliation Accounts
Set/reset reo%iliatio% aou%tsF
,% t&is step( you defi%e t&e $/9 aou%ts for 6,B"" as reo%iliatio% aou%ts usi%+ a report. 7&is
pro+ram &a%+es t&e defi%itio%s of t&e $/9 aou%t master reord t&at are e%tered i% asset aou%ti%+Os
aou%t determi%atio%.
Cou a% also reset t&e reo%iliatio% aou%ts( ifF
B Cou &a'e e%tered a% i%orret aou%t i%to a% aou%t alloatio% i% "sset "ou%ti%+
B -ala%e orretio%s &a'e to be posted to reo%iliatio% aou%ts retroati'ely.
#lease !eep i% mi%d t&at( i% t&is ase( t&e o%siste%y betwee% 6,B"" a%d t&ose $/9 bala%es is %o
lo%+er e%sured( as t&e aou%ts a% be diretly posted a+ai%.
"s t&e ompa%y ode &as t&e status ?9e+ay data tra%sfer %ot yet ompleted?( you &a'e to bear i% mi%d
t&at you a% o%ly post tra%satio%s i% t&e R/3 System after t&e date of t&e atual tra%sfer. "fter t&is date
all asset aou%ts a%d 'alue ad=ustme%t aou%ts &a'e to be reBdefi%ed as reo%iliatio% aou%ts for 6,B
"". 7&ese aou%ts a% t&erefore %o lo%+er be diretly posted to after t&e tra%sfer date.
>C@ S"# "$ "C305 16
7.17
SAP AG 1999
Ass. al. sh. acct.
30000
Accu!. deprec.
-000
AuC G2* account
400
Asset '
2000 '0000
Asset 2
4000 20000
*egacy syste! *egacy syste!
'00
300
Asset u. cons.
$ransfer 6alances
%& %&
7&e %e0t step i% prepari%+ for t&e produtio% startBup is to tra%sfer t&e bala%es of t&e reo%iliatio%
aou%ts i% t&e +e%eral led+er >see ?7ra%sferri%+ 9e+ay .ata at 6isal Cear 2%d?@.
Cou also &a'e to do t&is if 6, &as pre'iously bee% wor!i%+ wit& a %o%BS"# system.
Cou must &a'e reo%iled t&e asset bala%e s&eet 'alues i% asset aou%ti%+ wit& t&e bala%es of t&e
affeted reo%iliatio% aou%ts. /se t&e report R"-2S701 >asset list@ i% "sset "ou%ti%+. )&e% you
start t&is report( speify t&e first day of t&e urre%t fisal year as t&e report date. 7&e system will pro'ide
data as of t&e last day of t&e pre'ious fisal year >t&at mea%s %o depreiatio% from t&e urre%t fisal year
is i%luded@.
7o do t&is( you a% use t&e orrespo%di%+ bala%e list >R6SS9.00@ i% t&e 6, system.
Cou a% t&e% opy t&e bala%es from a%y suspe%se aou%ts to t&e "sset "ou%ti%+ reo%iliatio%
aou%ts.
>C@ S"# "$ "C305 1D
7.18
SAP AG 1999
2
'
0
$est status
$ransfer status
Production status
&!ple!entation Status
Chec. consistency
)eset co!pany code
$ransfer alances
Activate Co!pany Code

?"ti'ate ompa%y ode? termi%ates preparatio%s for t&e produtio% startBupF
7est status >2@F
Cou a% &a%+e 'alues usi%+ le+ay data tra%sfer or posti%+s.
7ra%sfer status >1@F
Cou a% e%ter a%d &a%+e 'alues 'ia le+ay data tra%sfer( but posti%+s are %ot allowed.
#rodutio% status >0@F
7&e le+ay data tra%sfer is omplete( a%d 'alues a% o%ly be &a%+ed 'ia posti%+s.
>C@ S"# "$ "C305 1E
7.19
SAP AG 1999
1vervie" for ;#perts
)23 &!ple!entation Guide
Asset Accounting
1vervie" for ;#perts
Chec. 5epreciation Areas
Chec. )eal 5epreciation Areas
Chec. Co!pany Code
Chec. 5epreciation Areas of Co!pany Codes
Chec. *egacy 5ata $ransfer
Chec. Account Assign!ents
Chec. $ransaction $ypes
7&e ')er)ieE or Experts does %ot o%tai% a%y additio%al fu%tio%s. ,%stead it offers setti%+s t&at are
a'ailable at ot&er plaes i% t&e ,mpleme%tatio% $uide( but sorts t&em aordi%+ to o$(ects or acti)ities
>for e0ample( depreiatio% areas( le+ay data tra%sfer@.
&%sto#i5in/ for Asset Accounting is ot&erwise strutured aordi%+ to fu%tio%s. 7&is mea%s t&at
reAuireme%ts of your e%terprise are refleted by fu%tio%s of t&e 6,B"" ompo%e%t. 6or e0ample( you
a% mai%tai% all setti%+s for depreiatio% wit&i% o%e %ode of t&e ,mpleme%tatio% $uide. +0is %nctional
approac0 si#pliies &%sto#i5in/ for Asset Accounting.
;n t0e ')er)ieE or Experts7 you a% Aui!ly c0ec- and c0an/e setti%+s t&at were already made at
ot&er plaes i% t&e ,mpleme%tatio% $uide for t&e listed ob=ets or ati'ities.
S"# alls t&is Customi5i%+ %ode -(er(ie% for /0perts to i%diate t&at o%ly e0perie%ed users s&ould use
it to ma!e &a%+es to Customi5i%+.
>C@ S"# "$ "C305 14
7.20
SAP AG 1999
$ransferring legacy data has een presented in this unit.
$ransfer transaction/
$he legacy asset !ust e assigned to an asset class. Balues
FAPC and depreciation8 or net oo. valueG and possily
transactions Fsuch as8 for assets under constructionG have to
e transferred to the SAP syste!8 depending on the ti!e of
transfer and other defined options. Hhich values and
transactions are transferred depends on the date of transfer
and on other options you specify.
Auto!atic data transfer/
<ou can perfor! auto!atic data transfer using the transfer
progra! )AA*$50'8 )AA*$5''8 or a :icrosoft
V
;#cel file.
Consistency chec./
&t is of crucial i!portance that the %&0AA syste! is properly
configured efore the transfer ta.es place.
*egacy 5ata $ransfer/ Su!!ary
>C@ S"# "$ "C305 20
7.21 Ae/ac" data transer<Exercises
Unit: Ae/ac" Data +ranser
+opic: ?an%al@2%to#atic 2sset Data +ranser
7ra%sfer asset data from your le+ay system
Set up t&e automati tra%sfer of le+ay data
Cour system is %ow o%fi+ured to suit your ompa%yLs reAuireme%ts. 7&is
preparatio% is %eessary before t&e tra%sfer of asset data from t&e le+ay
system a% be+i%. Co%fi+uratio% ati'ities e%sure proper reatio% a%d data
tra%sfer as reAuired by t&e 6,B"" appliatio% ompo%e%t.
1B1 -eause t&e ompa%y &as fewer t&a% 50(000 assets( you reomme%d t&e $atc0 inp%t
proced%re. 7&is ma!es it easier to e%sure t&at %o i%orret data reords are tra%sferred to
t&e R/3 System. .epe%di%+ o% your &ardware e%'iro%me%t a%d system o%fi+uratio%( t&e
bat& i%put i%terfae a% %ormally tra%sfer betwee% 10 a%d 40 asset reords >i%ludi%+
t&eir tra%satio%s@ per mi%ute i%to t&e 6,B"" ompo%e%t.
6or lar+er %umbers of assets( you would reomme%d t&e direct data i#port proedure.
-eause t&e &e!s it ma!es are less ompre&e%si'e( diret data import offers a te%Bfold
i%rease i% performa%e ompared wit& t&e bat& i%put proedure.
?an%al le/ac" data transer:
1B1B1 Set t&e tra%sfer date for your ompa%y ode to 12/31 i% t&e last losed fisal
year.
1B1B2 Ma%ually reate a le+ay asset. /se asset lass 3000.
:
1B2M 20eute a% a%to#atic data transer.
1B2B1M #repare for data tra%sfer 'ia bat& i%put. ,% order to do t&is you %eed to
create a omplete pro(ect of your ow%.
1B2B2M &op" t&e ile "SS271.737( wit& t&e struture -"97.( to t&e file
"SS27JJ.737. #erform t&is tra%satio% from o%e appliatio% ser'er to a%ot&er.
>C@ S"# "$ "C305 21
1B2B3M ,% t&e %ew ile( c0an/e t&e ompa%y ode to ""JJ a%d( if %eessary( t&e
apitali5atio% date of t&e le+ay asset to ;a%uary 01 of t&e urre%t year mi%us 2.
1B2B4M /se your ile "SS27JJ.737 to reate two furt&er data reords by
d%plicatin/ t&e first o%e.
1B2B5M 6irst perform a test r%n wit&out database update( t&e% t&e %pdate r%n i%
t&e fore+rou%d to tra%sfer t&e t&ree le+ay assets to t&e R/3 System. C&e! t&e
results.
>C@ S"# "$ "C305 22
+opic: Hrod%ction !tart<Up
Cou &a'e to e0plai% to your pro=et team ollea+ues t&at le+ay data
tra%sfer to S"# R/3 "sset "ou%ti%+ &as %o i%flue%e o% t&e
orrespo%di%+ reo%iliatio% aou%ts i% S"# R/3 6i%a%ial "ou%ti%+.
7&is mea%s t&at bala%es are %ot automatially reated a%d reo%iled.
Cou are %ot allowed to post ma%ually to t&e reo%iliatio% aou%ts for
"sset "ou%ti%+ i% t&e 6i%a%ial "ou%ti%+ >6,@ ompo%e%t. Cou a%(
&owe'er( tra%sfer bala%es to $/9 aou%ts i% 6,B"" Customi5i%+.
Cou a% %ow demo%strate some more of t&e optio%s a'ailable for
produtio% startBup.
2B1M /%der w&at irumsta%es would you %eed to tra%sfer le+ay data alt&ou+& t&e ompa%y
ode is already i% produtio% statusN
)ould you use t&e Create legacy data tra%satio%N
2B2M "fter &a'i%+ reset depreiatio% posti%+( w&at subseAue%t ati'ities do you %eed to arry out
to reo%ile 'alues wit& 6, a%d to set your ompa%y ode to produtio% statusN
>C@ S"# "$ "C305 23
+opic: 'ptional Exercise K &ase !t%d"
3B1M )&ile you were o% 'aatio%( somebody altered t&e 6,B"" o%fi+uratio% i% t&e test lie%t.
8e assi+%ed o%e &art of depreiatio% for two 6, ompa%y odes R o%e i% t&e /.S. a%d o%e
i% Spai%. No assets &a'e bee% reated yet.
"fter reo'eri%+ from your i%itial s&o!( &ow do you reatN
KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK
3B2M ,% t&is &art of depreiatio%( &e defi%ed se'eral deri'ed depreiatio% areas t&at are %ot
le+ally reAuired i% eit&er of t&e two ou%tries. )ould you remo'e t&emN
3B3M 8e defi%ed 40 separate asset lasses >30 asset lasses for Spai%( 10 for t&e /.S.@ for speial
ma&i%es for ea& ost e%ter i% t&e produtio% departme%t.
8ow would you o%'i%e &im to re'erse &is deisio%N
3B4M 8ow ould you remo'e a% asset t&at already &as 'aluesN
>C@ S"# "$ "C305 24
3B5M )&y is it %ot possible to &a%+e t&e asset lass i% t&e master reordN
3B6M )&y does t&e cost center field o%tai% %o data( alt&ou+& you ur+e%tly %eed it for your ostB
aou%ti%+ depreiatio% areaN
3BDM )&e% is it %o lo%+er possible to &a%+e t&e busi%ess area i% a% asset reordN
3BEM )&e% you post a% asset sub%umber( it is assi+%ed t&e apitali5atio% date from t&e mai%
asset reord. 8ow ould you &a%+e t&isN
3B4M ,f you defi%e a %ew depreiatio% area( w&at subseAue%t steps would you %eed to ta!eN
3B10M 9e+ay data tra%sferF Some of t&e reAuired fields for data i%put do %ot appear. )&at mi+&t
be wro%+N
>C@ S"# "$ "C305 25
3B11M /%der w&i& irumsta%es does it ma!e se%se to e%ter le+ay data usi%+ ma%ual data
tra%sferN
3B12M Cour le+ay system alulated depreiatio% differe%tly t&a% S"# R/3. )&at do you doN
>C@ S"# "$ "C305 26
7.22 Ae/ac" Data +ranser !ol%tions
+opic: ?an%al@2%to#atic 2sset Data +ranser
*asics:
1B1 Ma%ual le+ay data tra%sferF
1B1B1 Customizing FI!AA Asset %ata Transfer Parameters for %ata Transfer
%ate S#ecifications S#ecify Transfer %ate&+ast Closed Fiscal Bear
Set t&e tra%sfer date to 12/31/#C.
1B1B2 Customizing FI!AA Asset %ata Transfer Manual "nline Transfer
Create&C$ange&%is#lay +egacy Asset
>C@ S"# "$ "C305 2D
1B2M "utomati le+ay data tra%sferF
1B2B1M Customizing FI!AA Asset %ata Transfer Automatic %ata Transfer %ata
Transfer -or(0enc$C Fixed Assets
Create pro!ect 1ame pro!ect and pro!ect
description
Create supro!ect 1ame supro!ect and
supro!ect description
-!ect type B:S'644
Create procedure definition 1ame procedure definition and
procedure definition
description
Create task 1ame task and task
description
7ask type *-A
Program type BI1P
3eport 3AA*7D6'
1B2B2M "t t&e e%d of e0erise 1B2B1M C&oose oto Analyze files and data structures
-!ect type B:S'644
Program type BI1P
3eport 3AA*7D6'
&ile type P
&ile name Asset'.7K7
Pushutton FCopy fileG Choose
Copy t&e abo'e file to t&e tar+et appliatio% ser'er a%d %ame t&e file t&ere
2sset66.txt >file type #@
>C@ S"# "$ "C305 2E
Transfer -or(0enc$C Fixed Assets. C$oose oto Analyze files and data
structures
&ile name Asset55.t0t
Pushutton FChange fileG Choose
Place cursor on data string
Pushutton FChangeG Choose
&ield name B:?3S AA55
Back and sa(e
Transfer -or(0enc$C Fixed Assets. C$oose oto Analyze files and data
structures
&ile name Asset55.t0t
Pushutton FChange fileG Choose
Place cursor on data string
Pushutton FDuplicate lineG Choose t%ice
Sa(e
Transfer -or(0enc$C Fixed Assets.
2%ter your pro=et at t&e run definition le'el.
C&oose /0ecute run.
Co%firm t&e dialo+ bo0.
2%ter your file "ssetJJ.t0t.
6irst perform a test ru%( t&e% t&e update ru% i% t&e fore+rou%d.
"ssi+% a status after t&e tra%sfer.
>C@ S"# "$ "C305 24
+opic: Hrod%ction !tart<Up
2B1M 7&is is %eessary if you reei'e assets from a%ot&er ompa%y t&at you &a'e aAuired. S"#
reomme%ds you post t&e tra%sfer as aAuisitio%s i% t&e urre%t year.
2B2M 6rom a% 6,B"" perspeti'e( t&e followi%+ reports a% be useful for reo%iliatio% w&e%
sorted aordi%+ to t&e +e%eral led+er aou%ts posted >aordi%+ to aou%t
determi%atio%@F
"sset bala%e s&eet 'aluesF "sset list >R"-2S701@
Mo%t&ly aAuisitio% lists
"sset &istory s&eet
.ow% payme%ts made
"umulated depreiatio%
,%'estme%t support
Reser'e for speial depreiatio%
7&ese reports are t&e% reo%iled wit& t&e 6, bala%e list reports >R6SS9.00@.
"fter resetti%+ t&e depreiatio%( you also &a'e to e0te%d t&e doume%t %umber ra%+e from
w&i& t&e doume%t %umbers are ta!e% for t&e doume%t type "6. Resetti%+ t&e
depreiatio% &as %o effet o% t&e aumulated depreiatio% aou%t i% 6,T
>C@ S"# "$ "C305 30
+opic: 'ptional Exercise K &ase !t%d"
3B1M Cou would e0plai% to &im t&at t&e &art of depreiatio% is ou%tryBspeifi a%d meets t&e
speifi reAuireme%ts of o%e ou%try o%ly.
)&ere differe%t ou%tries &a'e similar le+al reAuireme%ts you a% e0te%d t&e sta%dard
&art of depreiatio% usi%+ additio%al o%fi+uratio%s. >6or e0ample( t&e &art of
depreiatio% /N,( o%e of our &arts for t&e trai%i%+ ourses( embodies t&e le+al
reAuireme%ts of se'eral ou%tries.@
3B2M Cou would !eep t&em si%e t&ey mi+&t be for reporti%+ use o%ly.
3B3M Cou would a+ai% stress t&e importa%e of small asset lass atalo+s( t&at are u%iform o% t&e
lie%t le'el. 7&ese lass atalo+s are i%te%ded as a basis for u%iform bala%e s&eet a%d
o%solidatio% reports.
3B4M Cou a%%ot remo'e it ot&er t&a% by ar&i'i%+ it after it &as bee% i% t&e system for t&e
le+ally reAuired time.
3B5M 7&e asset lass o%tai%s 'arious default 'alues a%d o%trol eleme%ts t&at i%flue%e &ow t&e
asset reord is reated.
3B6M ,% t&e layout rules for t&e asset reord master data( you may &a'e for+otte% to defi%e t&is
field as ma%datory.
3BDM )&e% you &a'e posted 'alues to t&e asset master reord( you a% %o lo%+er &a%+e t&e
busi%ess area beause t&e i%diator i% t&e 6, setti%+s for t&e ompa%y ode is set(
speifyi%+ t&at a bala%e s&eet a%d/or a #W9 is to be reated per busi%ess area for i%ter%al
purposes.
,f t&is i%diator is set( t&e% t&e Business area field is always ready for i%put w&e% you e%ter
doume%ts.
Co%seAue%tly( t&e 6,Bdoume%t o%tai%s 'alues for t&e busi%ess area.
,% t&is ase( t&e busi%ess area is t&e or+a%i5atio%al u%it( a%d t&e assi+%me%t to t&is busi%ess
area a%%ot be &a%+ed( ot&erwise t&e bala%e s&eet/#W9 report would be erro%eous.
7&e system a% determi%e t&e appropriate busi%ess area from i%formatio% su& as t&e ost
e%ter you e%ter i% a master reord.
,f t&e asset was assi+%ed to t&e wro%+ busi%ess area( you would &a'e to post a tra%sfer to
a%ot&er asset master reord o%tai%i%+ t&e desired busi%ess area.
3BEM Cou ould &a%+e t&is i% t&e field layout rules for t&e master data >mai%te%a%e le'el@.
>C@ S"# "$ "C305 31
3B4M Copy t&is depreiatio% area i%to t&e e0isti%+ asset master reordsF Accounting
Financial Accounting Fixed Assets En.ironment /e* %e#reciation Area
3B10M 8a'e you seleted t&e depreiatio% areas for t&e asset lasses o%er%edN C&e! t&e field
layout rules for t&e asset master data setio% a%d depreiatio% data setio%.
3B11M ,f you &a'e 'ery few assets to tra%sfer( or if you are testi%+ data tra%sfer.
3B12M Cou a% realulate t&e aumulated depreiatio% from t&e past based o% S"# depreiatio%
rules( if you e%ter a %ew depreiatio% area a%d realulate t&e 'alues of t&e depreiatio%
area i% t&e R/3 System.
7&is realulatio% is based o% t&e o%ditio% t&at t&e aAuisitio% 'alue was aAuired
ompletely at t&e time of apitali5atio%. 6or t&e boo! depreiatio% area( &owe'er( t&is is
o%ly possible i% ompa%y odes t&at are still i% test mode.
)it&i% t&e framewor! of t&e tra%sfer of asset data from your le+ay system you determi%e
t&e depreiatio% areas a%d ompa%y odes for w&i& you wa%t to realulate depreiatio%.
"fter importi%+ data from your le+ay system( you a% use t&e Change legacy assets
tra%satio% >fu%tio%F realulate 'alues@ to realulate aumulated past depreiatio% for
i%di'idual assets..
>C@ S"# "$ "C305 32
8
SAP AG 1999
Additional Asset Accounting %eatures
Country0Specific %eatures FGer!anyG
Contents/
Country0Specific %eatures FGer!anyG
>C@ S"# "$ "C305 1
8.2
SAP AG 1999
:iscellaneous &
Additional Asset Accounting %eatures/
Asset Sunu!er
&!ple!entation Guide/ *ean &!ple!entation
Hor.flo" for Notification of Cost Center Changes
Processing Assets via the &nternet
>C@ S"# "$ "C305 2
8.3
SAP AG 1999
Asset Nu!er '000 0
5escription/ Personal co!puter
Su/*nu#/er
1
Je/oard (onitor
Su/*nu#/er
2
Asset Su0Nu!er
Cou a% also speify e0ter%al or i%ter%al %umber assi+%me%t for t&e asset subB%umber. Cou ma!e t&is
speifiatio% i% t&e asset lass. 6or e0ample( you ould use e0ter%al %umber assi+%me%t duri%+ t&e
le+ay data tra%sfer a%d t&e% swit& o'er to i%ter%al %umber assi+%me%t after t&e le+ay data tra%sfer is
omplete.
,f a fi0ed asset is made up of ma%y ompo%e%t assets( it a% be useful to ma%a+e t&ese ompo%e%t assets
as separate subB%umbers. 7&is mi+&t be useful for bot& te&%ial a%d aou%ti%+ reaso%s. Some reaso%s
for usi%+ subB%umbers i% t&is way i%ludeF
B Cou wa%t to ma%a+e t&e 'alues for subseAue%t aAuisitio%s separately >for e0ample( for buildi%+s@.
B Cou wa%t to ma%a+e t&e 'alues for i%di'idual parts of assets separately.
B Cou wa%t to split up t&e asset aordi%+ to 'arious te&%ial aspets.
Cou a% wor! diretly wit& a speifi subB%umber( all subB%umbers belo%+i%+ to a% asset( or a seletio%
from a list display of subB%umbers. Cou a% also report separately o% aumulated depreiatio% a%d boo!
'alues for pre'ious fisal years for i%di'idual asset subB%umbers.
/si%+ t&e sree% layout i% t&e asset lass( you a% speify mai%te%a%e le'el at t&e subB%umber le'el.
7&is allows you to &a%+e t&e default 'alues for depreiatio% terms o% t&e subB%umber.
>C@ S"# "$ "C305 3
8.4
SAP AG 1999
Special
Baluation
1rgani9ational
Structures
Asset 5ata
$ransfer
Preparing for
Production
Startup
&!ple!entation Guide/ *ean &!ple!entation
%&0AA
7&ere is a simplified 'ersio% of t&e ,mpleme%tatio% $uide a'ailable for 6,B"". ,t o%tai%s all t&e steps
you %eed for a Aui! mi%imal o%fi+uratio% of t&e "sset "ou%ti%+ ompo%e%t. "fter you omplete all
t&e ati'ities i% t&is simplified ,mpleme%tatio% $uide( "sset "ou%ti%+ is ready for produtio% startup.
Cou ould use t&is fu%tio% to o%fi+ure 6,B"" i% a small ompa%y t&at uses t&e sta%dard asset
aou%ti%+ fu%tio%s wit& a small asset lass atalo+.
,f you %eed a%y of t&e followi%+ fu%tio%s( you &a'e to use t&e more ompre&e%si'e !2H Deerence
;?3 or 2sset 2cco%ntin/F
B .epreiatio% areas i% forei+% urre%ies
B ReAuireme%ts for o%solidatio% of a orporate +roup
B .efi%itio% of your ow% depreiatio% !eys( tra%satio% types( reports >i% additio% to t&ose pro'ided i%
t&e sta%dard system@
B $roup assets >assets t&at are depreiated i% a +roup( a te&%iAue t&at is used i% t&e /S a%d Ca%ada@
,% t&e S"# 2asy "ess Me%u for "sset "ou%ti%+ >&oose /n(ironment BI Current settings@ you fi%d
impleme%tatio% steps t&at you may %eed i% your dayBtoBday wor!. 6orm t&ere you a% aess ertai%
Customi5i%+ tables diretly from t&e appliatio% itself.
>C@ S"# "$ "C305 4
8.5
SAP AG 1999
Notification of Cost Center Changes
Asset :aster
)ecord 3342
$i!e0dependent data
Cost Center 4+''
Cost Center
4+''
Control
*oc.
# Pri!ary costs
AC$7A*
Assign "or.flo" tas.s to agent
Process asset Fcost ctr loc.8 error H%G
Change asset after cost center loc.
and activate event lin.age
6usiness
Hor.place
Hor.flo"
@ Change assets "ith cost
center 4+''?
Hor. ite!
for
changing
assets
,% order to pre'e%t problems wit& depreiatio% posti%+ aused by lo!ed ost e%ters( you a% use
wor!flow to i%form asset aou%ti%+ users w&e% ost e%ters are lo!ed.
#rereAuisitesF
7&e followi%+ wor!flow tas!s &a'e to be assi+%ed to a% a+e%t i% Customi5i%+ for Asset AccountingF
G 2dit asset >ost tr lo!( error )6@
G C&a%+e asset after ost e%ter lo!

2'e%t li%!a+e also &as to be ati'ated for &I,AA cost center lock.
,f a ost e%ter( for w&i& primary atual posti%+ is lo!ed( is used i% a% asset master reord( t&e% t&e
assi+%ed a+e%t reei'es a mail i% &is or &er offie i%bo0. )&e% proessi%+ t&e wor! item( t&e user a%
t&e% &a%+e t&e asset master reord.
>C@ S"# "$ "C305 5
8.6
SAP AG 1999
Processing Assets via &nternet
7ser/ I:y AssetsI
Cost Center :anager/
IAssets on :y Cost CenterI
5isplay Asset :aster
)ecord
Change Asset :aster
)ecord
)eport Asset )etire!ent
)eport Asset )etire!ent
Hor.flo"
Hor.flo"
Cler. in
Asset Accounting
Process Asset )etire!ent
Process Asset )etire!ent
6or "sset "ou%ti%+( t&ere are two 2asy )eb 7ra%satio%s for proessi%+ fi0ed assets i% t&e ,%ter%etF
B ?" 2ssets GQ 7&e user a% proess all asset master reords i% w&i& &is perso%%el %umber is e%tered.
B 2ssets on ?" &ost &enter GQ 7&e user a% proess all assets w&i& o%tai% ost e%ters for w&i& s&e
&as aut&ori5atio%.
7&e followi%+ tra%satio%s a% t&e% be used wit& t&e +roups of assets desribed abo'eF
B &0an/e or displa" #aster records
B Deport asset retire#ent: /si%+ a form( t&e user a% propose a% asset retireme%t a%d e%ter t&e reaso%
for it. 7&e aou%ta%t respo%sible for asset retireme%ts is i%formed of t&e reAuest by mea%s of
wor!flow.
>C@ S"# "$ "C305 6
8.7
SAP AG 1999
:iscellaneous &&
Country0Specific %eatures FGer!anyG/
)epresentation of special ta# depreciation in a derived
depreciation area on the liailities side of the alance sheet
&nfor!ation on changing over to the euro
>C@ S"# "$ "C305 D
8.8
SAP AG 1999
6oo.
depreciation
6oo. 6oo.
0' 0' 02 02
$a#
depreciation
$a# $a#
03 03
Special
reserves
Special Special
reserves reserves
> A %or!ula %or!ula %or!ula
A 0
;#a!ple ;#a!ple/ /
$a# valuation
0 0 Creation of special reserves Creation of special reserves 0 0
5epreciation Area 03 Special )eserves
calculated calculated fro! the difference et"een fro! the difference et"een
depreciation areas depreciation areas 0' 0' and and 02 02
6oo. depr. $a# depr. Special reserves
<ear 0' 02 03
' '0000 -0000 50000
2 '0000 '0000 0
3 '0000 '0000 0
4 '0000 '0000 0
5 '0000 '0000 0
- '0000 0 '000>
+ '0000 0 '000>
E '0000 0 '000>
@ '0000 0 '000>
'0 '0000 0 '000>
5erived 5epreciation Area
Balues Balues
1alues su& as speial ta0 depreiatio% a% be ma%a+ed i% a separate( deri'ed depreiatio% area. 7&ey are
alulated from t&e 'alues of two or more ?real? depreiatio% areas( usi%+ a alulatio% formula. 7&e
'alues are %ot stored i% t&e database but are alulated i%ter%ally for ea& 'alue &a%+e/display.
6or e'ery tra%satio% or &a%+e of depreiatio% terms i% t&e real areas( t&e system &e!s w&et&er t&e
'alues alulated are o%siste%t wit& t&e Customi5i%+ setti%+s for t&e deri'ed depreiatio% area. ,f t&ey
are %ot o%siste%t( t&e system orrets t&e depreiatio% 'alues i% t&e real depreiatio% areas aordi%+ to
t&e setti%+s i% t&e deri'ed depreiatio% area.
Referri%+ to t&e abo'e e0ampleF *rdi%ary depreiatio% of 1000 is posted to t&e boo! depreiatio% areaS
i% t&e ta0 depreiatio% area( t&e system also s&ows speial ta0 depreiatio% of 5000( i% additio% to
ordi%ary depreiatio% of 1000. 7&e deri'ed depreiatio% area s&ows t&e speial depreiatio% >speial
reser'es@ of 5000. 7&e speial depreiatio% is alulated as t&e differe%e betwee% t&e ta0 depreiatio%
area a%d t&e boo! depreiatio% area >i% ot&er words( t&e differe%e betwee% two real areas@. )&e%
R"-/C800 is ru%( it +e%erates t&e followi%+ posti%+F debit to "lloatio% to Speial Reser'es( redit to
Speial ,tems for Reser'es. .uri%+ years 6 R 10( t&ere is a s&eduled writeBoff of t&e reser'es. 7&e
posti%+ i% t&is ase isF debit to Speial ,tems for Reser'es( redit to Re'e%ue from )riteB*ff of Speial
Reser'es.
,f a% asset wit& speial depreiatio% is retired( t&e% t&e speial reser'es &a'e to be writte% off usi%+ t&e
periodi posti%+ pro+ram R"#2R-00 HI debit to Speial ,tems for Reser'es( redit to Re'e%ue from
)riteB*ff of Reser'es.
>C@ S"# "$ "C305 E
8.9
SAP AG 1999
Changing 1ver to the ;uro in %&0AA
%iscal year change Fin changeover yearG
<ear0end closing Fprevious
fiscal yearG
Post alance
sheet values
)econciliation
%&0AA2%&0G*
5eactivate !e!o value8
if appropriate
6loc. transaction types
Fe#cept for ac3uisitionsG
;uro Custo!i9ing
Archiving
7&e year of t&e &a%+eo'er &as to be ope%ed for posti%+ by t&e 6,B"" fisal year &a%+e. Cou arry out
t&e fisal year &a%+e i% t&e last mo%t& of t&e year prior to t&e &a%+eo'er( or at t&e be+i%%i%+ of t&e
&a%+eo'er year. ,% order to e%sure t&at o%ly aAuisitio%s a% be posted before t&e &a%+eo'er( you
s&ould blo! all ot&er tra%satio% types >i% 2uro Customi5i%+F #reparatio%@.
Cou &a'e to lose t&e pre'ious fisal year i% "sset "ou%ti%+ usi%+ t&e 6,B"" yearBe%d losi%+
pro+ram. Cou a%%ot ma!e a%y furt&er posti%+s i% t&e losed fisal year. Cou arry out yearBe%d losi%+
i% t&e first mo%t&s of t&e %ew fisal year.
"fter t&e euro &a%+eo'er( t&e yearBe%d losi%+ data of t&e pre'ious year is a'ailable i% t&e system i%
euros o%ly. 7&erefore( you s&ould doume%t your yearBe%d losi%+ i% your old urre%y by pri%ti%+
a%d/or stori%+ t&e appropriate reports.
-efore t&e euro &a%+eo'er( you s&ould arry out a% ar&i'i%+ ru% for t&e data i% "sset "ou%ti%+.
"r&i'i%+ is useful i% partiular for impro'i%+ performa%e. 6or t&e loal urre%y o%'ersio%( you
s&ould remo'e all ar&i'able data from t&e database. 8owe'er( you a%%ot reload t&e ar&i'ed data after
t&e o%'ersio%.
Cou %eed to ru% t&e pro+ram for periodi posti%+ for t&e &a%+eo'er year.
.oume%tatio% a%d preparatio%F Customi5i%+ HI Cross "ppliatio% Compo%e%ts HI 2uropea% Mo%etary
/%io%F 2uro HI 9oal Curre%y C&a%+eo'er HI #reparatio%s HI #reparatio%s i% 6, HI #reparatio%s i%
"sset "ou%ti%+ HI ...
S"#Net B R/3 6ro%te%d NotesF 4D04D a%d 10456D
>C@ S"# "$ "C305 4
9
SAP AG 1999
Glossary
Contents/
Appendi#
>C@ S"# "$ "C305 1
9.23lossar"
Account allocation
.e0inition o0 t,e reconciliation accounts in 2,ic, t,e sste# auto#aticall posts t,e /usiness transactions
0ro# Asset Accounting to t,e Financial Accounting general ledger5
Account assign!ent
Speci0ication o0 2,ic, accounts to post to 0ro# a /usiness transaction5
Auto#atic sste# 0unction t,at deter#ines t,e accounts 0or posting a#ounts in Financial Accounting5
Ac3uisition and production costs
&,e upper li#it 0or 'aluation o0 an asset in t,e /alance s,eet5 For e)ternal ac>uisitions= ac>uisition costs
include all e)penses 0or t,e ac>uisition including incidental ac>uisition costs less reductions to t,e
purc,ase price5 %ncidental costs include<
Freig,t c,arges
For2arding costs
+o##issions
+osts 0or /uilding a 0oundation= and so on
Reductions in purc,ase price can /e<
Re/ates
+as, discounts
6onuses
Price reductions due to de0ects
Su/sidies granted / a t,ird part= and so on
For in*,ouse ac>uisitions= production costs include<
.irect and indirect costs including #aterials ,andling o'er,ead
.irect la/or costs including paroll o'er,ead
Special production costs
Fair ad#inistrati'e e)pense 8can /e included9
Ac3uisition list
Report listing all t,e asset ac>uisitions 0or a speci0ic period5
Ac3uisition year
Fiscal ear in 2,ic, t,e asset ac>uisition too7 place5
A5A Flogical dataaseG
>C@ S"# "$ "C305 2
&,e ter# Klogical data/aseL co'ers /ot, t,e progra# and t,e dataset5 &,e logical data/ase A.A places t,e
asset #aster records as 2ell as our transactions at t,e disposal o0 t,e application reports5 Hou can loo7 at
t,e data/ase structure using transaction S$365 &,e logical data/ase A.A consists o0 t,e 0ollo2ing ta/les<
- A?!A0< &,e ta/le A?!A0 is t,e start seg#ent 0or t,e logical data/ase A.A5 &,is ta/le contains so#e
controlling in0or#ation 0or t,e report re>uested5 %t contains= 0or e)a#ple= an indicator t,at deter#ines
2,et,er or not t,e report s,ould 0lag assets 0or deletion5
- A?!A-< So#e in0or#ation is added to t,e application ta/le A?!A= and #ade a'aila/le to t,e report in a
special structure 8A?!A-95
- A?!&< Asset long te)ts
- A?!-< %nsurance data
- A!?M< &i#e*dependent data
- A?!6< .epreciation ter#s
- A?!+-< Asset reporting< A?!+ 0ields 2it, added totals displas 80or e)a#ple= accu#ulated ordinar
depreciation9
- A?!J< Asset origin / cost ele#ent
- A?!P< Asset period 'alues
- A?$J< .ocu#ent ,eader Asset Accounting
- A?$P-< Asset line ite#s 8A?$P N A?$A N A?$J9
Archiving
Reading data= 2,ic, is no longer needed online 0ro# t,e data/ase= and sa'ing t,is data in an arc,i'e 0ile5
Arc,i'ed data are usuall deleted 0ro# t,e sste#5 &,e arc,i'ing relie'es t,e sste#5 .ata/ase ta/les are
e#ptied so t,at progra# run*ti#es are reduced /ecause o0 t,e s#aller data 'olu#e 2,ic, #ust /e
processed= and ne2 data can /e entered i0 re>uired5 Arc,i'ing can /e per0or#ed in online #ode in t,e R/3
Sste# /ecause it is per0or#ed in a t2o*step procedure<
&,e data are read in t,e data/ase and 2ritten into an arc,i'e 0ile= according to t,e logical selection criteria5
&,e arc,i'e 0ile is read= and t,e data 0lagged 0or deletion are deleted 0ro# t,e data/ase5
Archiving progra!
Progra# t,at reads speci0ic arc,i'ea/le data 8see also Karc,i'ing o/:ectL9 0ro# t,e data/ase and 2rites it to
an arc,i'e 0ile5 &,e arc,i'ing progra# does not delete an data 0ro# t,e data/ase5 .eletion is per0or#ed in
a second step / t,e delete progra#5 %t reads t,e arc,i'ed data in t,e arc,i'e 0ile and deletes t,e data
0lagged 0or deletion 0ro# t,e data/ase5 Arc,i'ing progra#s o0ten ,a'e an associated analsis progra#=
2,ic, reads t,e arc,i'e 0iles= and a reload progra#= 2,ic, reloads data 0ro# t,e arc,i'e into t,e data/ase=
i0 necessar5
Asset Accounting
Asset Accounting is a su/sidiar ledger accounting #odule in Financial Accounting5 All /usiness acti'ities
0or 0i)ed assets are recorded in Asset Accounting5
Asset ac3uisition
Ac>uisition to 0i)ed assets5 &,ere are 0our di00erent tpes o0 asset ac>uisition<
Purc,ase ac>uisition
Ac>uisition 0ro# in*,ouse production
Su/se>uent ac>uisition to an alread capitali1ed asset
>C@ S"# "$ "C305 3
Post*capitali1ation 8in a period a0ter t,at o0 t,e actual ac>uisition9
Asset catalog
+lassi0ication grid= 2,ic, classi0ies 0i)ed assets / tec,nical criteria5 &,e asset class catalog classi0ies
assets 0ro# a /usiness and legal point o0 'ie2= and in a si#ilar 2a 8sa#ple #aster record #et,od9 t,e
asset catalog classi0ies #aster data / /ranc,*speci0ic= tec,nical criteria5
Asset class
&,e asset class is t,e #ain criterion 0or classi0ing 0i)ed assets according to legal and #anage#ent
re>uire#ents5 For eac, asset class= control para#eters and de0ault 'alues can /e de0ined 0or depreciation
calculation and ot,er #aster data5 $ac, asset #aster record #ust /e assigned to one asset class5 Special
asset classes are= 0or e)a#ple<
!o2*'alue assets
!eased assets
Financial assets
&ec,nical assets
Asset class catalog
&,e catalog contains all t,e asset classes 0or an enterprise5 &,e asset class catalog= t,ere0ore= is 'alid 0or
an entire client5 "o2e'er= t,ere are certain para#eters o0 t,e asset class t,at can /e speci0ied at t,e le'el
o0 t,e c,art o0 depreciation 80or e)a#ple= t,e depreciation 7e95
Asset8 co!ple#
An asset t,at is #ade up o0 se'eral co#ponent assets5 A co#ple) asset is represented in t,e sste# /
t,e #ain asset nu#/er5 %ts co#ponent assets are represented / asset su/*nu#/ers5 Hou #ig,t 2ant to
split up an asset into su/*assets in order to<
S,o2 separate 'alue de'elop#ent 0or su/se>uent ac>uisitions
S,o2 separate 'alue de'elop#ent 0or co#ponents o0 large assets
Assign su/*assets to di00erent cost centers
6rea7 do2n t,e asset 0ro# a tec,nical 'ie2point 80or plant #aintenance9
Asset co!ponent
A part o0 a 0i)ed asset5 %t is possi/le to create asset co#ponents or su/*assets to #anage co#ple) 0i)ed
assets5 &,ese asset co#ponents are represented / su/*nu#/ers o0 t,e #ain asset nu#/er5
Asset fiscal year change
&,e point in ti#e at t,e /eginning o0 a ne2 0iscal ear= starting at 2,ic, transactions s,ould /e processed
0or t,at ear5 &,e prior 0iscal ear does not alread ,a'e to /e closed5 %t is still possi/le to post in t,e prior
0iscal ear5 %n order to open t,e ne2 0iscal ear= ou run a progra#5 &,e asset 0iscal ear c,ange progra#
opens a ne2 0iscal ear 0or Asset Accounting5 &,e running o0 t,e progra# updates t,e cu#ulati'e 'alue
0ields 0or assets= and opens ne2 'alue 0ields 0or t,e current 0iscal ear5
>C@ S"# "$ "C305 4
Asset group
A grouping o0 se'eral 0i)ed assets t,at /elong toget,er= usuall /ased on t,eir related 0unctions5 An asset
group can ,a'e its o2n #aster record5 %n reports= ou can displa t,e 0i)ed assets toget,er t,at /elong to
t,e asset group5
Asset history report
A special report t,at #a7es it possi/le to arc,i'e #aster data and 'alue de'elop#ent o0 particularl
i#portant assets in t,e 0or# o0 a ,ard cop 8asset c,art95 Hou can 0reel de0ine t,e structure o0 t,e report
and t,e in0or#ation t,at it pro'ides= using laout sets t,at are speci0icall 0or particular asset classes5
Asset history sheet
A list displaing t,e progress o0 a 0i)ed assetOs ,istor 0ro# its opening /alance t,roug, to t,e closing
/alance / #eans o0 ac>uisitions= retire#ents= trans0ers= and accu#ulated depreciation5
Asset8 intangile
%ntangi/le co#ponent in 0i)ed assets5 &,is includes t,e 0ollo2ing= 0or e)a#ple<
Patents
!icenses
Purc,ased so0t2are etc5
Asset8 leased
An asset t,at ,as not /een /oug,t= /ut t,at ,as /een leased 0ro# t,e #anu0acturer or leasing co#pan5
&,ese assets are di00erent 0ro# nor#al leased assets= depending on t,e ter#s o0 t,e lease= pri#aril in
regard to ,o2 t,e are s,o2n in t,e /alance s,eet5 %n certain circu#stances= leased assets ,a'e to /e
capitali1ed / t,e lessee5 &,e sste# pro'ides t,e capital lease procedure 0or t,is purpose5
Asset line ite!
!ine ite# t,at pro'ides a detailed audit trail o0 t,e de'elop#ent o0 t,e a#ounts displaed in an asset5 A line
ite# is created 0or eac, transaction 0or eac, depreciation area 2,ere posting ta7es place5 &,is contains t,e
transaction tpe= asset 'alue date= a#ount posted= depreciation and interest 0ro# t,e transaction= and t,e
proportional accu#ulated depreciation= i0 applica/le5
Asset8 lo"0value
An asset 0or 2,ic, t,e ac>uisition and production costs= less an included sales ta)= does not e)ceed a
legall pre*de0ined a#ount5 !o2*'alue assets can usuall /e co#pletel 2ritten o00 2it,in t,e period in
2,ic, t,e are ac>uired5
Asset portfolio
&,e asset port0olio is t,e total 'alue o0 all 0i)ed assets intended 0or per#anent use 2it,in a co#pan5 &,e
asset port0olio is s,o2n as a /alance s,eet ite#5 %n gross reporting= t,e current asset port0olio is calculated
0ro# t,e di00erence /et2een t,e /alance s,eet account 0or ac>uisition and production costs and t,e
/alance s,eet account 0or accu#ulated depreciation5
Asset purchase order
>C@ S"# "$ "C305 5
&,e integrated posting o0 a purc,ase order to an asset using t,e SAP (aterials (anage#ent P Purc,asing
8((*P3R9 co#ponent5 %0 ou are using t,e SAP Purc,asing co#ponent= t,en ou can alread #a7e
account assign#ent to a 0i)ed asset 2,en posting a purc,ase order or purc,ase re>uisition5
&,e sste# t,en auto#aticall #aintains t,e asset nu#/er= to 2,ic, t,e initial account assign#ent 2as
#ade= in t,e goods receipt docu#ent t,oug, to t,e in'oice docu#ent= 2,ic, t,en auto#aticall triggers an
ac>uisition posting to t,e asset #aster record5
Asset su0nu!er
&,e asset su/*nu#/er= in co#/ination 2it, t,e #ain asset nu#/er= uni>uel identi0ies an asset in t,e
sste#5 3sing t,e asset su/*nu#/er #a7es it possi/le to represent co#ple) 0i)ed assets in t,e sste#5
&,e 0i)ed asset is identi0ied / t,e #ain asset nu#/er5 $ac, indi'idual part o0 t,e asset= or su/se>uent
ac>uisitions= can /e represented / a su/*nu#/er5 Hou ,a'e to enter separate #aster data 0or eac, su/*
nu#/er5
Asset super nu!er
&er# used 0or grouping assets 2it, asset #ain nu#/ers and su/ nu#/ers5 An asset can /e assigned to
one or #ore real estate o/:ects5 All assets t,at /elong to an asset group ,a'e t,e nu#/er o0 t,e asset
group as t,eir asset super nu#/er5
Asset type
A classi0ication 0or 0i)ed assets in t,e /alance s,eet5 &,e 0ollo2ing special asset tpes= 0or e)a#ple= are
used 0re>uentl<
(o'a/le assets
Gperating 0acilities
!and and /uildings
!o2*'alue assets
%ntangi/le assets
&,e asset tpe is not a separate o/:ect in t,e F%*AA co#ponent5 Hou represent an asset tpe / de0ining
t,e 0eatures o0 an asset class5
Asset under construction
Fi)ed asset t,at is in t,e process o0 /eing co#pleted at t,e ti#e t,e /alance s,eet is /eing produced5 %n
general= assets under construction are s,o2n as a separate /alance s,eet ite# 0or t,e enterprise5 Assets
under construction can /e #anaged 0or /oo77eeping purposes in t,e F%*AA co#ponent using asset #aster
records in special asset classes5 &o also /ene0it 0ro# #anage#ent accounting 0unctions t,at go /eond t,e
asset accounting le'el= ou can use capital in'est#ent #easures in t,e %n'est#ent (anage#ent 8%(9
co#ponent5
Asset vie"
&,e asset 'ie2 is a #eans o0 assigning t,e 0ields and asset processes t,at are re>uired 0or a gi'en
2or7place5 At t,e sa#e ti#e= t,e asset 'ie2 pre'ents undesired access to asset accounting data 0ro# ot,er
depart#ents5 &,ere is a pre*de0ined asset 'ie2 0or t,e 0ollo2ing user groups<
Asset accountant
(anage#ent accounting
>C@ S"# "$ "C305 6
&a)es
%nsurance
Purc,asing
!egac data
Hou can #odi0 t,ese 'ie2s as re>uired5 ?o additional 'ie2s can /e de0ined in t,e sste#5
O
Asset year0end closing
&,e asset ear*end closing is t,e cut*o00 date a0ter t,e end o0 t,e 0iscal ear5 &,e asset ear*end closing
progra# c,ec7s all t,e data 0or t,e old 0iscal ear and /loc7s t,e ear to c,anges up to t,is date5 &,e ear*
end closing progra# c,ec7s t,e 0ollo2ing<
co#plete posting o0 all asset 'alues in t,e general ledger
co#plete posting o0 all depreciation
ad,erence to all rules 0or net /oo7 'alue
Auto!atic interco!pany asset transfer
An interco#pan asset trans0er re0ers to t,e internal 82it,in a corporate group9 trans0er o0 an asset
/et2een t2o co#pan codes5 An interco#pan asset trans0er #a /e necessar 0or one o0 t,e 0ollo2ing
reasons<
&,e p,sical location o0 t,e asset ,as c,anged= #a7ing it necessar to assign t,e asset to a ne2
co#pan code5
&,e organi1ational structure o0 t,e corporate group ,as c,anged= re>uiring ou to reassign t,e asset to
a di00erent co#pan code5
%n /ot, o0 t,ese instances= it is not possi/le to c,ange t,e organi1ational assign#ent o0 t,e asset /
c,anging t,e #aster record5 For eac, asset t,at is co#pletel trans0erred= ou need a ne2 asset #aster
record in t,e recei'ing co#pan code5 &,e uni>ue identit o0 t,e asset is preser'ed using t,e in'entor
nu#/er in t,e asset #aster record5 8See also trans0er 'ariant9
6ac.log calculation
Re'aluation o0 cu#ulati'e asset depreciation o0 t,e past in order to ta7e price increases into account5 %t
ta7es place in con:unction 2it, re'aluation o0 t,e asset net /oo7 'alue5
6alance sheet account
Account on 2,ic, t,e de/it and credit entries resulting 0ro# /usiness transactions are recorded5 &,e
/alance o0 a /alance s,eet account is carried 0or2ard onto itsel0 at t,e 0iscal ear*end5
6alance sheet asset account
General ledger account in Financial Accounting on 2,ic, asset transactions are recorded5 (ore precisel= it
is t,e account to 2,ic, ac>uisition and production costs are posted= as opposed to t,e accu#ulated
depreciation account5 6ot, o0 t,ese accounts are= ,o2e'er= asset accounts5
6A*$6
Structure o0 transactions 8legac data trans0er9<
All transaction records 0or a 0i)ed asset ,a'e to /e structured in t,e sa#e 2a as t,e trans0er record 0or t,e
>C@ S"# "$ "C305 D
#aster data o0 t,e asset5 &,e transaction records are separate data records5 %n t,e input 0ile= #a7e sure
t,e are separated 0ro# t,e pre'ious record / an end o0 record indicator5
6A*$5
Structure o0 #aster data 8legac data trans0er9<
(aster data t,at is to /e trans0erred auto#aticall #ust /e a'aila/le in a se>uential input 0ile and /e
structured according to t,e .ata .ictionar ta/le 6A!&.<
$GRQ Je Q (aster data Q Area*01 Q 555 Q Area*04 Q $GR
8$GR C end o0 record9
6ase insurale value
&,e inde) series 0or calculating t,e insurance 'alue as ne2 is /ased on t,is 'alue5
6ase value
&,e 'alue used as t,e /asis 0or t,e calculation o0 depreciation= as speci0ied / a gi'en calculation #et,od5
6loc. indicator
%ndicator in t,e asset #aster record 2,ic, ou can select to /loc7 an asset 0or ac>uisition postings5
Capitali9ation
Posting procedure used to enter 'alues as /elonging to 0i)ed assets5
Capitali9ation rule
&,e capitali1ation rule deter#ines 2,ic, ite#s o0 propert /elong to 0i)ed assets and 2,ic, do not5
Capital lease !ethod
+apitali1ation o0 a leased asset in t,e a#ount o0 t,e present 'alue o0 t,e 0uture lease pa#ents5 E,en ou
use t,is procedure= t,e leased asset ,as to /e s,o2n in t,e /alance s,eet o0 t,e lessee= not t,e lessor5
&,e periodic lease pa#ents are not s,o2n in t,e pro0it and loss state#ent o0 t,e lessee5 %nstead= periodic
depreciation 0ro# t,e present 'alue o0 t,e asset= including t,e interest resulting 0ro# t,e deter#ination o0
t,e present 'alue= is posted to pro0it and loss5
&,e c,art o0 depreciation contains t,e de0ined depreciation areas5 %t also contains t,e rules 0or t,e
e'aluation o0 assets t,at are 'alid in a gi'en countr or econo#ic area5 $ac, co#pan code is allocated to
one c,art o0 depreciation5 Se'eral co#pan codes can 2or7 2it, t,e sa#e c,art o0 depreciation5 &,e c,art
o0 depreciation and t,e c,art o0 accounts are co#pletel independent o0 one anot,er5
Clearing account
Account on 2,ic, postings are te#poraril recorded5 +learing accounts are au)iliar accounts t,at e)ist 0or
tec,nical reasons and 2,ic, are repeatedl cleared5 Postings #a need to /e #ade to a clearing account
due to<
A ti#e gap /et2een accounting transactions 8GR/%R clearing account9
>C@ S"# "$ "C305 E
Grgani1ational tas7 distri/ution 8/an7 clearing account9
Client
%n co##ercial= organi1ational= and tec,nical ter#s= a sel0*contained unit in an R/3 Sste# 2it, separate
#aster records and its o2n set o0 ta/les5
Co!!ercial la" Foo. depreciationG
Set o0 la2s go'erning /usiness5 +o##ercial la2 contains re>uire#ents 0or t,e 'aluation o0 0i)ed assets
and 0or ear*end closing= 0or e)a#ple5
Co!!it!ent
+ontractual or sc,eduled co##it#ent t,at is not et re0lected in Financial Accounting /ut t,at 2ill lead to
actual e)penditures in t,e 0uture5 +o##it#ent #anage#ent allo2s ou an earl recording and analsis o0
suc, co##it#ents= 0or e)a#ple= purc,ase orders= #aterial reser'ations= and so on= 0or t,eir cost and
0inancial e00ects5
Co!pany8 affiliated
All parent co#panies and su/sidiaries in a su/group are re0erred to as a00iliated co#panies5
Co!pany code
&,e s#allest organi1ational unit 0or 2,ic, a co#plete sel0*contained set o0 accounts can /e dra2n up 0or
purposes o0 e)ternal reporting5 &,e process o0 e)ternal reporting in'ol'es recording all rele'ant
transactions and generating all supporting docu#ents re>uired 0or 0inancial state#ents 8/alance s,eets=
pro0it and loss state#ents and so on95
Co!ple# fi#ed asset
An o/:ect= a rig,t 8suc, as licenses9 or ot,er tpe o0 econo#ic 'alue t,at is at t,e long*ter# disposal o0 t,e
enterprise5 A co#ple) 0i)ed asset can /e represented in t,e sste# / one or #ore asset #aster records5
8See also XFi)ed assetL9
Continuity in valuation
+ontinuit in 'aluating net assets5 %n order to /e a/le to co#pare ite#s in t,e /alance s,eet o'er t,e
course o0 se'eral 0iscal ears= t,e 'aluation #et,ods #ust re#ain t,e sa#e5
Cross0syste! depreciation area
A depreciation area t,at ,as t,e sa#e 0unction and signi0icance in all c,arts o0 depreciation 2it,in a
corporate group5 A cross*sste# depreciation area consists o0 a 7e and a description onl5 %t ,as no
control para#eters o0 its o2n5 Hou can assign local depreciation areas in 'arious c,arts o0 depreciation to
one cross*sste# depreciation area5 As a result= t,e can /e identi0ied / t,e sa#e 7e in all clients5 %n a
trans0er 'ariant ou can speci0 di00erent trans0er #et,ods depending on t,e cross*sste# depreciation
area a00ected5
Current !ar.et value insurance
>C@ S"# "$ "C305 4
%nsurance o0 an o/:ect at its current insura/le 'alue= reduced / depreciation5 &,e current insura/le 'alue
can /e #anaged in a separate depreciation area5 Hou can use all inde)ing and depreciation #et,ods
a'aila/le in ot,er depreciation areas 0or calculating 'alues as ne2 and net /oo7 'alues5
Cutoff value
-alue at 2,ic, t,e depreciation o0 a 0i)ed asset is stopped5 For certain special 'aluation re>uire#ents 80or
e)a#ple= net 2ort, ta) la2 in so#e countries9= ou #a 2ant to ,a'e depreciation stop at a speci0ic
a#ount5 &,e sste# calculates t,e cuto00 'alue using t,e cuto00 'alue 7e o0 t,e depreciation 7e5 3suall
t,e cuto00 'alue is a percentage o0 t,e ac>uisition 'alue5
5eclining !ulti0phase depreciation
&,e calculation o0 depreciation a#ounts t,at are reduced in p,ases5 Hou can speci0 depreciation
percentages in an unli#ited nu#/er o0 p,ases t,at are dependent on t,e age o0 t,e asset5 &,e c,ange
0ro# one p,ase to anot,er can ta7e place 2it,in a 0iscal ear5
5epreciation
Reduction o0 t,e asset /oo7 'alue due to decline in econo#ic use0ulness or due to legal re>uire#ents 0or
ta)es5 &,e sste# distinguis,es /et2een t,e 0ollo2ing tpes o0 depreciation<
Grdinar depreciation pro'ides 0or t,e planned distri/ution o0 t,e ac>uisition and production costs o'er
t,e use0ul li0e o0 t,e asset5
Special depreciation allo2s 0or depreciation a/o'e ordinar depreciation and is /ased on ta)
speci0ications5
3nplanned depreciation is :usti0ied / a 0oreseea/le= lasting reduction in t,e 'alue o0 t,e asset due to
unplanned circu#stances5
%n t,e sste#= depreciation can eit,er /e planned auto#aticall on t,e /asis o0 7es= or it can /e planned
#anuall5 &,e sste# nor#all deter#ines ordinar depreciation and special depreciation using
depreciation 7es5 3nplanned depreciation ,as to /e planned #anuall5
5epreciation area
An area s,o2ing t,e 'aluation o0 a 0i)ed asset 0or a particular purpose 80or e)a#ple= 0or indi'idual 0inancial
state#ents= /alance s,eets 0or ta) purposes= #anage#ent accounting 'alues= and so on95 Along 2it, KrealL
depreciation areas= it is possi/le to de0ine deri'ed depreciation areas5 &,e 'alues 0or t,ese deri'ed areas
are calculated 0ro# t,ose o0 t2o or #ore real areas5
5epreciation area8 dependent
A depreciation area in 2,ic, depreciation is calculated /ased on t2o or #ore real depreciation areas using
a calculation 0or#ula5 Hou can use deri'ed depreciation areas= 0or e)a#ple= to calculate special reser'es as
t,e di00erence /et2een ta) and /oo7 depreciation5 &,e rule 0or positi'e/negati'e /oo7 'alue in t,e deri'ed
depreciation area is c,ec7ed eac, ti#e a posting is #ade or depreciation is c,anged in t,e corresponding
real area5
5epreciation area8 dependent
A depreciation area t,at adopts its posting 'alues 0ro# anot,er area5 Hou speci0 t,e ta7eo'er logic in t,e
c,art o0 depreciation 0or t,e depreciation areas contained in it5
5epreciation ase
>C@ S"# "$ "C305 10
&,e /ase 'alue 0or calculating periodic depreciation5 &,e 0ollo2ing /ase 'alues are possi/le= 0or e)a#ple<
Ac>uisition and production costs
?et /oo7 'alue
Replace#ent 'alue
5epreciation Felo" 9eroG
&,e calculation o0 depreciation a#ounts /elo2 /oo7 'alue 1ero5
.epreciation 0ro# a negati'e /oo7 'alue is use0ul 0or calculating i#puted costs due to e)ceeding t,e
planned use0ul li0e o0 t,e asset5 3sing t,e depreciation 7e= ou can speci0 0or eac, asset or asset class
,o2 t,e asset is to /e 0urt,er depreciated a0ter t,e end o0 t,e planned use0ul li0e or once /oo7 'alue 1ero
,as /een reac,ed5
5epreciation8 declining0alance !ethod
Annual calculation o0 depreciation a#ounts 2,ic, are reduced / a constant percentage5 &,e constant
percentage is calculated 0ro# t,e use0ul li0e and a #ultiplication 0actor= and t,en #ultiplied / t,e asset net
/oo7 'alue5 &,ere0ore= 0ollo2ing pre*de0ined criteria 80or e)a#ple= net /oo7 'alue is less t,an straig,t*line
depreciation9= t,e sste# c,anges 0ro# t,is #et,od to straig,t*line or co#plete depreciation5
5epreciation8 fi#ed
&,e calculation o0 depreciation a#ounts t,at are independent o0 t,e #ultiple*s,i0t usage o0 t,e asset5 &,e
sste# allo2s 0or /ot, depreciation t,at is independent o0 t,e usage o0 t,e asset and depreciation t,at is
'aria/le /ased on usage5 For t,is purpose= ou can split t,e depreciation o0 an asset into a 0i)ed portion
and a 'aria/le portion5 &,e sste# t,en #ultiplies t,e 'aria/le portion / a #ultiple*s,i0t 0actor5
5epreciation forecast for the year
&,e depreciation a#ount planned 0or an asset 0or t,e current 0iscal ear5 &,is a#ount is eit,er deter#ined
auto#aticall / t,e sste# on t,e /asis o0 t,e gi'en depreciation #et,od= or it can /e entered #anuall5
&ransactions on an asset lead to corrections o0 planned depreciation5
5epreciation .ey
Je 0or calculating depreciation a#ounts5 &,e depreciation 7e controls t,e 0ollo2ing 0or eac, asset and 0or
eac, depreciation area<
Auto#atic calculation o0 planned depreciation5 Auto#atic calculation o0 interest
(a)i#u# percentages 0or #anual depreciation
5epreciation F!ean value !ethodG
+alculation o0 t,e depreciation a#ount as a #ean 'alue 0ro# t2o depreciation #et,ods 80or e)a#ple= t,e
#ean 'alue 0ro# straig,t*line and declining*/alance depreciation95
5epreciation !ethod
&,e depreciation #et,od calculates t,e procedure 0or calculating periodic depreciation5 Speci0ications are
#ade in t,e depreciation #et,od 0or deter#ining t,e percentage / 2,ic, t,e /ase 'alue 0or depreciation
calculation is #ultiplied5
>C@ S"# "$ "C305 11
5epreciation period
A period in t,e total use0ul li0e o0 t,e asset 0or 2,ic, indi'idual depreciation a#ounts are calculated5
.epreciation periods are nor#all /ased on t,e posting periods in Financial Accounting5 Hou can c,oose to
allo2 depreciation calculation 2it, ,al0 periods 0or certain co#pan codes in t,e sste#5
5epreciation Fstraight0line fro! APCG
3ni0or# distri/ution o0 t,e ac>uisition and production costs o0 a 0i)ed asset o'er its entire use0ul li0e5 &,e
periodic depreciation a#ounts are e>ual to t,e ac>uisition and production costs di'ided / t,e entire use0ul
li0e5 %0 t,ere are su/se>uent ac>uisitions to t,e asset= t,e depreciation a#ounts increase / t,e a#ount o0
t,e su/se>uent ac>uisition di'ided / t,e original use0ul li0e5 &,e actual depreciation period 8t,e period up
to t,e point 2,en t,e /oo7 'alue reac,es 1ero9 #ust /e increased i0 t,ere are su/se>uent ac>uisitions5
5epreciation Fstraight0line fro! net oo. valueG
$'en distri/ution o0 t,e asset /oo7 'alue o'er t,e re#aining use0ul li0e5 &,e depreciation a#ounts e>ual t,e
>uotient 0ro# current /oo7 'alue and t,e re#aining use0ul li0e5 &,e current /oo7 'alue is distri/uted o'er
t,e re#aining use0ul li0e5
&,e straig,t*line distri/ution o0 t,e net /oo7 'alue ensures t,at t,e asset is co#pletel 2ritten o00 during t,e
planned use0ul li0e= e'en i0 t,ere are su/se>uent ac>uisitions in later ears5 &,is ensures t,at t,e /oo7
'alue o0 1ero or t,e #e#o 'alue is reac,ed at t,e end o0 t,e planned use0ul li0e5
5epreciation stop during shutdo"n
.epreciation stoppage /ecause o0 a te#porar asset s,utdo2n5
5epreciation8 su!0of0the0years0digits !ethod
+alculation o0 depreciation t,at decreases / t,e sa#e a#ount eac, ear5 &,e asset is depreciated using a
#at,e#atical series /ased on t,e re#aining use0ul li0e5 Since t,is #at,e#atical series is 'alid onl during
t,e use0ul li0e o0 t,e asset= it is not possi/le to depreciate past t,e end o0 t,e use0ul li0e using t,is #et,od5
5epreciation8 ta#
+alculation o0 depreciation a#ounts t,at are allo2ed due to special ta) regulations5 &,e allo2ed ta)
depreciation a#ounts generall e)ceed t,e /oo7 depreciation a#ount5 &,e sste# #a7es it possi/le to
#anage t,e di00erence /et2een ta) depreciation and /oo7 depreciation using special accounts5 3sing t,is
procedure= ou can displa t,e di00erence /et2een 'aluation 0or ta) depreciation and t,e /oo7 depreciation
as a special ite# on t,e lia/ilities side 8reser'e 0or special depreciation9 o0 t,e /alance s,eet5
5epreciation type
A la/el 0or classi0ing depreciation /ased on t,e reason 0or depreciation5 &,e 0ollo2ing depreciation tpes
are used in t,e sste#<
Grdinar depreciation
Special depreciation
3nplanned depreciation
.epreciation 0ro# 2rite*o00 reser'es
5epreciation8 unplanned
3nplanned 'alue correction as t,e result o0 a reduction in asset 'alue= 2,ic, appears to /e per#anent5
>C@ S"# "$ "C305 12
5epreciation8 variale
&,e calculation o0 depreciation a#ounts t,at are proportional to t,e #ultiple*s,i0t usage o0 t,e asset5 &,e
sste# allo2s 0or /ot, depreciation t,at is independent o0 t,e usage o0 t,e asset and depreciation t,at is
'aria/le /ased on usage5 Hou can split t,e depreciation o0 an asset into a 0i)ed portion and a 'aria/le
portion5 &,e sste# t,en #ultiplies t,e 'aria/le portion / a #ultiple*s,i0t 0actor5
5ocu!ent
Proo0 o0 a /usiness transaction5 A distinction is #ade /et2een original docu#ents and data processing
8.P9 docu#ents< Griginal docu#ents include inco#ing in'oices= /an7 state#ents= and car/on copies o0
outgoing in'oices5 .P docu#ents include accounting docu#ents= sa#ple docu#ents= and recurring entr
docu#ents5 Accounting docu#ents are a representation o0 t,e original docu#ent in t,e R/3 Sste#5
Sa#ple and recurring entr docu#ents are si#pl te#plates to si#pli0 entr o0 accounting transactions5
5ocu!ent type
Je t,at distinguis,es t,e /usiness transactions to /e posted5 &,e docu#ent tpe deter#ines 2,ere t,e
docu#ent is stored as 2ell as t,e account tpes to /e posted5
5o"n pay!ent
Pa#ent #ade 0or an asset under construction5 %n t,e sste#= do2n pa#ents are ac>uisition postings t,at
are identi0ied / a special transaction tpe5 &,e steps in'ol'ed in a do2n pa#ent to an asset under
construction are descri/ed /elo2<
Posting t,e do2n pa#ent
Posting t,e closing in'oice t,at /elongs to it
+learing t,e do2n pa#ent 2it, t,e closing in'oice
5rilldo"n report
%nstru#ent 0or e)tracting in0or#ation 0ro# data o0 an application using c,aracteristics and 7e 0igures5
A#ong t,e possi/le reports are reports 0or s,o2ing 'ariances 80or e)a#ple= plan/actual co#parison=
co#parison o0 0iscal ears= single co#parison95 .rilldo2ns can /e si#ple data lists 8ad ,oc reports9 as 2ell
as co#ple)l 0or#atted report lists 8reports 2it, 0or#s95 .rilldo2ns include 0unctions 0or na'igation o0
datasets and 0or interacti'e list processing 8sorting= ran7ing lists95 &,e are also lin7ed to SAP Grap,ics=
SAP (ail and $)cel !ist'ie2er5
;valuation group
Field in t,e asset #aster record t,at can /e used 0or classi0ing assets5 Hou can use an e'aluation group in
t,e 0ollo2ing 2as<
+reate reports on t,e de0ined e'aluation groups
Access indi'idual assets using a #atc,code de0ined 0or t,e e'aluation group
%iscal year8 non0calendar
Fiscal ear t,at does not correspond e)actl to t,e calendar ear5
%iscal year variant
>C@ S"# "$ "C305 13
-ariant de0ining t,e relations,ip /et2een t,e calendar and 0iscal ear5 &,e 0iscal ear 'ariant speci0ies t,e
nu#/er o0 periods and special periods in a 0iscal ear and ,o2 t,e sste# is to deter#ine t,e assigned
posting periods5 %0 t,e consolidation sste# and co#panies to /e consolidated use di00erent 0iscal ear
'ariants= t,e periods #ust /e con'erted 2,en indi'idual 0inancial data is trans0erred to t,e consolidation
sste#5
%i#ed asset
A 0i)ed asset is an ite# in t,e co#pan assets 2,ic, is identi0ied as a single co##odit in t,e /alance
s,eet and 2,ic, is used in t,e co#panDs /usiness acti'ities5 A 0i)ed asset can /e represented in t,e
sste# using se'eral #aster records= t,at is= su/*nu#/ers5 %n t,is case= t,e indi'idual asset co#ponents
8su/*nu#/ers9 are descri/ed as K0i)ed assetsL5
%i#tures and fittings
Asset tpe in tangi/le 0i)ed assets5 Fi)tures and 0ittings co'ers all o/:ects used in e>uipping a co#pan
e)cept 0or #ac,iner5
Gain posting
Posting o0 t,e positi'e di00erence /et2een t,e re'enue 0ro# an asset sale and t,e current net /oo7 'alue o0
t,e asset /eing retired5
Group asset
A co#/ination o0 a nu#/er o0 assets 0or t,e purposes o0 a co##on= su##ari1ed calculation o0
depreciation5 A group asset is represented in t,e sste# / a separate #aster record5
Group currency
6e0ore t,e consolidation process can /e co#pleted all 'alues in t,e indi'idual 0inancial state#ents #ust /e
translated 0ro# t,e local or transaction currenc into group currenc5
Group valuation
-aluation o0 0i)ed assets in su/sidiaries 0or t,e purpose o0 later consolidation o0 total 0i)ed assets at group
concern le'el5 Group 'aluation can /e #anaged separatel in t,e local currenc and in t,e reporting
currenc in separate depreciation areas5
&!!ediate "rite0off
.epreciation #et,od 0or lo2*'alue assets t,at can /e 2ritten o00 to t,eir 0ull a#ount in t,e ac>uisition period
or ac>uisition ear5
&nde# series
(at,e#atical series 0or representing price rate increases5
For e)a#ple= ou can use an inde) series to s,o2 t,e e'olution o0 'alues o0 an asset ,a'ing annual price
rate increases5
&nsurale value
&,e 'alue pro'ided to t,e insurer5
>C@ S"# "$ "C305 14
&nsurale value as ne"
+urrent insura/le 'alue o0 an asset 0or 'alue as ne2 insurance5
&nsurance type
A setting used to de0ine t,e #ost i#portant insurance para#eters in t,e asset #aster record5 For e)a#ple=
t,e insurance tpe can speci0 2,et,er an asset is insured 0or its current 'alue 8current #ar7et 'alue
insurance9 or its 'alue as ne2 8'alue as ne2 insurance95
&nterco!pany asset transfer
&ransaction in 2,ic, a group co#pan sells one o0 its assets to anot,er co#pan in t,e sa#e su/group5
&nterest8 i!puted
&,e interest t,at represents t,e interest gain lost due to t,e capital tied up in assets5 For cost*accounting
purposes= it can #a7e sense to calculate interest on t,e capital tied up in assets5 %n certain countries= it is
also re>uired to calculate interest on t,e production costs o0 assets under construction5
*egacy asset data
Asset #aster records 0ro# a legac sste# t,at ,a'e to /e trans0erred to t,e SAP Sste# during t,e
legac data trans0er5
&,e trans0er o0 data 0ro# a legac sste# or a #anual asset 0iling sste#5 %n detail= t,is includes<
&rans0erring t,e asset #aster records
&rans0erring t,e /alances to t,e corresponding /alance s,eet accounts
&rans0erring t,e transactions 0ro# t,e start o0 t,e 0iscal ear up to t,e ti#e o0 production startup5
!egac data trans0er can /e carried out in t,e sste# eit,er online or auto#aticall5 (aster data t,at is to
/e trans0erred auto#aticall #ust /e a'aila/le in a se>uential input 0ile and /e structured according to t,e
.ata .ictionar ta/le 6A!&.5
Structure o0 #aster data 8legac data trans0er9<
(aster data t,at is to /e trans0erred auto#aticall #ust /e a'aila/le in a se>uential input 0ile and /e
structured according to t,e .ata .ictionar ta/le 6A!&.<
$GRQ Je Q (aster data Q Area*01 Q 555 Q Area*04 Q $GR
8$GR C end o0 record9
&ransactions< &a/le 6A!&6
All transaction records 0or a 0i)ed asset ,a'e to /e structured in t,e sa#e 2a as t,e trans0er record 0or t,e
#aster data o0 t,e asset5 &,e transaction records are separate data records5 %n t,e input 0ile= #a7e sure
t,e are separated 0ro# t,e pre'ious record / an end o0 record indicator5
*ocation
Place 2it,in a #aintenance plant at 2,ic, a tec,nical o/:ect is located p,sicall5
:ain asset nu!er
>C@ S"# "$ "C305 15
&,e #ain asset nu#/er= in co#/ination 2it, t,e co#pan code and t,e asset su/*nu#/er= uni>uel
identi0ies a 0i)ed asset in t,e sste#5 &,is nu#/er identi0ies an asset as a single unit 0or 'aluation 2,en it
includes se'eral #aster records 8su/*nu#/ers95
:aintenance level
A speci0ication t,at de0ines t,e le'el 8asset class= #ain asset nu#/er= su/*nu#/er9 at 2,ic, a 0ield in t,e
asset #aster record can /e #aintained5 (aintenance le'el de0inition is part o0 t,e screen laout5 For
e)a#ple= i0 ou de0ine t,e #ain asset nu#/er as t,e #aintenance le'el 0or a 0ield= t,en t,e 0ield recei'es a
de0ault 'alue 0ro# t,e asset class5 "o2e'er= ou still ,a'e t,e option to c,ange t,is 'alue 2,en ou
#aintain #aster data at t,e #ain asset nu#/er le'el5
:aintenance order
Additional #eans o0 docu#enting t,e #aintenance 2or75 Hou can use t,e #aintenance order to<
Focus planning #easures
(onitor t,e i#ple#entation o0 t,ese #easures
+alculate and settle t,e costs incurred as a result o0 t,ese #easures5
&,e data 0ro# t,e #aintenance order are entered in t,e #aintenance ,istor= and are e)tre#el i#portant
0or e'aluations and 0uture planning5
:ass0change procedure
Function 2it, 2,ic, a de0ined group o0 #aster records can /e sste#aticall c,anged5
:aster area
.epreciation area t,at #anages t,e 'alues 0or t,e /alance s,eet5 &,e #aster area al2as occupies t,e
0irst position in t,e c,art o0 depreciation5 &,e #aster area cannot adopt 'alues 0ro# ot,er depreciation
areas5
:aster data
.ata t,at re#ains t,e sa#e o'er a long period o0 ti#e5 (aster data contains in0or#ation t,at is needed
o0ten and in t,e sa#e 0or#5
:ultiple0shift depreciation
+alculation o0 ,ig,er depreciation a#ounts as a result o0 t,e increased 'alue reduction o0 an asset used in
#ultiple s,i0ts5 Hou can di'ide t,e depreciation o0 an asset used in #ultiple s,i0ts into a 0i)ed portion and a
'aria/le portion5 &,e sste# t,en #ultiplies t,e 'aria/le portion / t,e #ultiple*s,i0t 0actor5
Net posting
Posting #et,od used 0or entering an inco#ing in'oice containing cas, discounts5 &,e cas, discount
a#ount is ta7en into consideration 2,en t,e in'oice is posted= t,us reducing t,e cost and 'alue o0 t,e
stoc75
Nu!er range
%nter'al 2it, de0ined list o0 c,aracters5 ?u#/er ranges are used to assign nu#/ers to indi'idual data
records 0or a /usiness o/:ect to co#plete t,e 7e5 &,ere are t2o tpes o0 nu#/er assign#ent<
>C@ S"# "$ "C305 16
internal 8per0or#ed auto#aticall / t,e sste#9
e)ternal 8per0or#ed #anuall / t,e user9
1rdinary depreciation
&,e planned distri/ution o0 t,e ac>uisition costs o0 an asset o'er t,e course o0 its use0ul li0e using a
depreciation #et,od5 Grdinar depreciation depicts t,e 'alue reduction caused / t,e 2ear and tear on t,e
asset during nor#al use5 &,ere0ore= t,e calculation o0 depreciation s,ould /e /ased on t,e nor#al
e)pected use0ul li0e5
Period control
Period control deter#ines t,e start or t,e end o0 depreciation calculation at t,e ti#e o0 a 0i)ed asset
ac>uisition or retire#ent5 &,ere are #an di00erent countr*speci0ic regulations= particularl 0or asset
ac>uisitions= t,at go'ern ,o2 t,e depreciation start*date 8asset 'alue date9 can /e deter#ined 0ro# t,e
date o0 t,e posting5 Period control is part o0 t,e internal calculation 7e5 Hou can speci0 indi'idual period
control 0or eac, transaction tpe 8ac>uisition= retire#ent= trans0er95 $)a#ples o0 period control pro'ided in
t,e sste# include<
Pro rata te#poris
Pro rata at #id*period 8,al0 #ont, rule9
First ear con'ention
Plant and e3uip!ent
A tpe o0 0i)ed asset5 Fi)ed assets t,at are part o0 Plant and $>uip#ent ser'e producti'e operational output
and are conse>uentl su/:ect to 2ear and tear5 &,is 2ear and tear is re0lected in /oo77eeping / t,e
calculation o0 depreciation5
Post0capitali9ation
+orrection o0 t,e 'alue o0 an asset= 2,ic, 2as eit,er set too lo2 due to not carring out a capitali1ation in
t,e past= or 2,ic, 2as treated entirel as an e)pense5
Posting depreciation
Posting o0 t,e depreciation a#ounts calculated in Asset Accounting to t,e corresponding /alance s,eet and
inco#e accounts o0 Financial Accounting5 .epreciation is 0orecasted in t,e sste# eit,er #anuall or using
t,e depreciation 7e= and is posted on a periodic /asis5 Posting o0 depreciation to Financial Accounting is
initiated / starting t,e depreciation posting run5 &,is progra# generates a /atc, input session t,at
contains all posting in0or#ation re>uired 0or Financial Accounting5 &,e corresponding posting docu#ents
are created 2,en ou process t,e /atc, input session5 As o0 Release 455= t,e depreciation posting progra#
can also post directl to F%5 "o2e'er= c,ec7s and corrections are not t,en possi/le5
Posting gross
Posting #et,od used 0or entering in'oices containing cas, discounts5 &,e cas, a#ount is onl ta7en into
account 2,en t,e in'oice is paid and posted as a cas, discount a#ount not a00ecting net inco#e5
Pro rata te!poris
A period control pro'ided in t,e sste#5 3sing t,is #et,od= asset 'alues during t,e course o0 t,e 0iscal ear
are calculated proportionall using t,e 0irst da o0 t,e period as t,e starting date5 For ac>uisitions= t,e
sste# sets t,e start*date 0or depreciation 8asset 'alue date9 to t,e /eginning o0 t,e period o0 t,e
>C@ S"# "$ "C305 1D
ac>uisition #ont,5 For retire#ents in t,e 0irst ,al0 o0 a period= t,e 0ull depreciation is calculated 0or t,e
retire#ent #ont,5 For retire#ents in t,e second ,al0 o0 t,e period= no depreciation is calculated5
)e!aining life
&,at portion o0 t,e total planned use0ul li0e 0or 2,ic, depreciation ,as not et /een calculated5
)eplace!ent value
+urrent 'aluation o0 an asset t,at is di00erent 0ro# t,e ac>uisition and production costs5 &,e replace#ent
'alue o0 an asset can result= 0or e)a#ple= 0ro# t,e 0ollo2ing in0luences<
price c,anges due to in0lation
price c,anges due to tec,nical ad'ance#ent
)eport Painter
&ool 0or creating reports t,at #eet speci0ic /usiness and reporting re>uire#ents5 &,e Report Painter allo2s
t,e user to report on data 0ro# 'arious applications5 %t uses a grap,ical report structure 2,ic, 0or#s t,e
/asis 0or t,e report de0inition5 E,en de0ining t,e report= t,e user 2or7s 2it, a structure t,at corresponds to
t,e 0inal structure o0 t,e report 2,en t,e report data are output5 &,e R/3 Sste# is deli'ered 2it, se'eral
ro2 and colu#n #odels= 2,ic, can /e used as K/uilding /loc7sL to ,elp t,e user create reports >uic7l and
si#pl5
)eport Hriter
&,e Report Painter ena/les t,e user to report on data 0ro# #ultiple applications5 3sing 0unctions suc, as
sets= 'aria/les= 0or#ulas= cells= and 7e 0igures= t,e user can create co#ple) reports t,at #eet speci0ic
reporting re>uire#ents5 E,en 2or7ing 2it, t,e Report Erite= ou can use certain 0unctions t,at are not
supported / t,e Report Painter5 &,ese 0unctions include<
(ultidi#ensional colu#n structures
3ser*de0ined de0inition o0 inacti'e
ro2/colu#n co#/inations
$n,anced 0unctionalit 0or using cells in colu#n 0or#ulas
)eserve for special depreciation
An ite# on t,e lia/ilities side o0 t,e /alance s,eet containing 'alue ad:ust#ents to 0i)ed assets5 &,ese
ad:ust#ents tpicall result 2,en t,e #a)i#u# per#itted ta) depreciation e)ceeds t,e per#itted /oo7
depreciation5 %n t,is case= t,e a#ount o0 ta) depreciation e)ceeding /oo7 depreciation can /e s,o2n in t,e
/alance s,eet as a lia/ilit 8special ite#s 2it, reser'e95
)eserves8 transfer of
&,e posting o0 gain resulting 0ro# an asset sale= to replace#ent assets5 Also called ,idden reser'es=
undisclosed reser'es5 According to ta) legislation in certain countries= t,e gain 0ro# an asset sale reduces
t,e ac>uisition and production costs o0 ne2l ac>uired assets5 &,e gain is treated as a 'alue ad:ust#ent on
t,e lia/ilities side to o00set t,e ac>uisition and production costs5 %0 t,ese reser'es cannot /e trans0erred in
t,e ear t,e occur /ecause t,ere are no appropriate replace#ent assets= t,en a reser'e can /e created5
&,is reser'e neutrali1es t,e gain 0ro# t,e sale5 &,is reser'e ,as to /e trans0erred o'er t,e course o0 t,e
0ollo2ing ears to assets ac>uired during t,is ti#e5
>C@ S"# "$ "C305 1E
)esidence ti!e
&,e lengt, o0 ti#e 2,ic, #ust /e e)ceeded /e0ore application data is allo2ed to /e arc,i'ed5 .epending
on t,e application= t,e /asis 0or calculating t,e residence ti#e can /e t,e creation date= t,e posting period=
t,e goods issue date etc5 &,e residence ti#e can /e gi'en in das= 2ee7s= #ont,s= or ears5 For e)a#ple=
i0 t,e residence ti#e is 3 #ont,s= t,en all o0 t,e data 2,ic, ,as /een in t,e data/ase 0or #ore t,an 3
#ont,s 2ill /e arc,i'ed during an arc,i'ing session5 .ata 2,ic, is onl 2 #ont,s old 2ill not /e arc,i'ed5
)etention period
+o#plete ti#e period in 2,ic, t,e data 0or an o/:ect are in t,e data/ase until t,e are arc,i'ed5
)etire!ent
Re#o'al o0 an asset 0ro# t,e asset port0olio5
)evaluation
An increase to asset 'alues to allo2 0or a reduction in t,e 'alue o0 a currenc due to in0lation5 Re'aluation
#a7es it possi/le to 'aluate assets at t,eir replace#ent 'alue 82,ic, di00ers 0ro# t,e ac>uisition and
production costs95
)eversal
Re'ersal o0 a posting / entering an identical a#ount to t,e opposite side o0 t,e account= t,ere/ o00setting
t,e original a#ount5
Scrap value
A part o0 an assetOs 'alue t,at is not depreciated5 Hou can use one o0 t,ese #et,ods 0or scrap 'alue 8#e#o
'alue9<
.educt t,e scrap 'alue 0ro# t,e /ase depreciation 'alue /e0ore t,e start o0 depreciation calculation
.e0ine t,e scrap 'alue as a 0i)ed 'alue at 2,ic, depreciation is stopped 8cuto00 'alue9
Hou de0ine t,e scrap 'alue eit,er as a set a#ount or as a percentage o0 AP+5
Screen layout rule
A group o0 settings t,at speci0ies 2,ic, 0ields are displaed during #aster data #aintenance= and 2,et,er
entries ,a'e to /e #ade 8re>uired entr 0ields9 in t,ese 0ields or not 8optional entr 0ields95
Settle!ent
+o#plete or partial c,arging o0 t,e calculated cost o0 an o/:ect to anot,er5 &,e 0ollo2ing o/:ects can /e
settle#ent senders<
Grder
(aintenance order
+G production order
Production order
+ost o/:ect
>C@ S"# "$ "C305 14
Sales order
?et2or7
Pro:ect
&,e 0ollo2ing o/:ects can /e settle#ent recei'ers<
Asset
%nternal order
Pro0ita/ilit seg#ent
+ost center
Sales order
(aterial
?et2or7
Pro:ect
G/! account
Settle!ent profile
&,e settle#ent pro0ile is a re>uire#ent 0or creating a settle#ent rule5 Hou de0ine t,e 0ollo2ing para#eters in
t,e settle#ent pro0ile<
Per#itted settle#ent recei'ers 8suc, as cost center or asset9
.e0ault 'alues 0or t,e settle#ent structure and t,e PA trans0er structure
Allocation /ases 0or de0ining t,e settle#ent s,ares 8using percentages and/or e>ui'alence nu#/ers9
(a)i#u# nu#/er o0 distri/ution rules
Retention period o0 t,e settle#ent docu#ents
Settle!ent rule
&,e settle#ent rule deter#ines 2,at portions o0 a senderOs costs are to /e settled to a recei'er8s95 Hou
speci0 t,is / assigning one or #ore distri/ution rules to eac, sender5 &picall t,ere is one distri/ution
rule 0or eac, recei'er5
Shortened fiscal year
A s,ortened 0iscal ear arises t,roug, a s,i0t in t,e end o0 t,e 0iscal ear5 &,e s,ortened 0iscal ear co'ers
t,e period /et2een t,e end o0 t,e last 0iscal ear in t,e old ccle and t,e /eginning o0 t,e ne)t 0iscal ear in
t,e ne2 ccle5
Shutdo"n
&,e te#porar re#o'al o0 a 0i)ed asset 0ro# ser'ice5 Hou can te#poraril s,ut do2n an asset using an
indicator in t,e asset #aster record5 .uring t,e s,utdo2n period no depreciation is calculated5
Sort version
A #eans o0 de0ining groups and group totals in asset reports5 All 0ields o0 t,e asset #aster record can /e
used as group and/or sort criteria 0or de0ining a sort 'ersion5 Hou enter t,e sort 'ersion 7e 2,en starting a
report5
>C@ S"# "$ "C305 20
.epreciation 0or ta) reasons= 2,ic, is allo2ed in addition to ordinar depreciation5 %n general= t,is 0or# o0
depreciation allo2s depreciation / percentage 2it,in a ta) concession period 2it,out ta7ing into account
t,e actual 2ear and tear on t,e asset5
Special ite!s "ith reserve
%te#s on t,e lia/ilities side o0 t,e /alance s,eet t,at occur as a result o0 using special ta) depreciation5 %n
#an countries= ou are per#itted to use ta) 'aluations in t,e /alance s,eet5 "o2e'er= in order 0or t,e
origin o0 'alues to /e clear to t,e person reading t,e /alance s,eet= /oo7 depreciation is s,o2n on t,e
assets side o0 t,e /alance s,eet= and t,e ta) depreciation t,at e)ceeds it is s,o2n as a special ite# on t,e
lia/ilities side o0 t,e /alance s,eet5 As a result o0 t,e ta) de0erral e00ect= t,ese special ite#s ,a'e t,e
c,aracter o0 e>uit= and can t,ere0ore /e interpreted as special reser'es on t,e lia/ilities side5
Su0ledger accounting
Accounting at t,e su/sidiar le'el= suc, as custo#er= 'endor= or asset5 Su/*ledgers gi'e #ore details on
t,e postings #ade to t,e reconciliation accounts in t,e general ledger5
Susidy
Support #easure 0or gi'en in'est#ents pro'ided / go'ern#ent aut,orities 80or e)a#ple= in'est#ent
su/sid95 Su/sidies can /e updated in all depreciation areas / reducing t,e /ase a#ount 0or depreciation5
"o2e'er= particularl 2,en se'eral support #easures are clai#ed 0or one asset= it is use0ul to set up a
separate depreciation area 0or eac, su/sid5 &,is is reco##ended since t,e a#ounts clai#ed ,a'e to /e
separatel displaed 0or eac, #easure5
Sustitution
Process o0 replacing 'alues as t,e are /eing entered into t,e SAP R/3 Sste#5 $ntered 'alues are
c,ec7ed against a user*de0ined 6oolean state#ent 8prere>uisite95 %0 t,e state#ent is true= t,e sste#
replaces t,e speci0ied 'alues5 Su/stitution occurs /e0ore data is 2ritten to t,e data/ase5
$angile asset
&angi/le co#ponent o0 t,e asset port0olio 80or e)a#ple= #ac,ines= land= /uildings= and so on95
$a# concession period
Period in 2,ic, depreciation e)ceeding ordinar depreciation can /e calculated as a result o0 ta)
depreciation speci0ications5 &,e increased depreciation= /ecause o0 its pro0it*reducing c,aracter= ,as a ta)
de0erral e00ect and is t,ere0ore a ta) concession5
$ransaction type
&,e o/:ect t,at classi0ies t,e /usiness transaction 80or e)a#ple= ac>uisition= retire#ent= trans0er= and so
on9= and deter#ines ,o2 t,e transaction is processed in t,e sste#5 &,e transaction tpe is t,e /asis 0or
t,e assign#ent o0 t,e /usiness transaction to a colu#n in t,e asset ,istor s,eet5 $'er transaction tpe
/elongs to a speci0ic transaction tpe group5
$ransaction type category
>C@ S"# "$ "C305 21
A c,aracteristic used to classi0 indi'idual accounting acti'ities and t,eir corresponding transaction tpes5
.i00erent speci0ications e)ist 0or eac, transaction tpe categor= 0or e)a#ple<
G/! accounts to 2,ic, posting s,ould auto#aticall /e per0or#ed
.eter#ination o0 start period 0or
.epreciation calculation
-alue 0ields a00ected in t,e asset= and so on
&,e 0ollo2ing pre*de0ined transaction tpe categories are in t,e sste#<
Accounting acti'ities a00ecting ac>uisition and production costs 8ac>uisitions= retire#ents= and so on9
.o2n pa#ents
%n'est#ent support #easures
(anual depreciation
Erite*ups
%t is not possi/le 0or ou to create additional transaction tpe categories5
$ransfer variant
Hou can use a trans0er 'ariant to speci0 t,e #et,od 0or 'aluation o0 t,e trans0erred asset in t,e recei'ing
co#pan code= and t,e transaction tpes t,at are used 0or t,e interco#pan asset trans0er5 8See also
interco#pan asset trans0er= and cross*sste# depreciation area9
7seful life
&,e reasona/l e)pected lengt, o0 ti#e 0or using t,e asset= depending on t,e indi'idual depreciation area5
Eit,in t,is ti#e period= asset s,ould /e co#pletel 2ritten o005 &,e actual tec,nical li0e o0 t,e asset can
e)ceed t,is ti#e period5 &,e use0ul li0e e)pectanc 0or t,e 'arious asset tpes is de0ined in depreciation
ta/les5
Balidation
Process o0 c,ec7ing 'alues and co#/inations o0 'alues as t,e are entered into t,e SAP R/3 Sste#5
$ntered 'alues are c,ec7ed against a user*de0ined 6oolean state#ent 8prere>uisite95 %0 t,e state#ent is
true= t,e sste# 'alidates t,e data using a second 6oolean state#ent 8c,ec795 %0 t,e c,ec7 state#ent is
true= t,e sste# posts t,e data5 %0 t,e c,ec7 state#ent is 0alse= t,e sste# issues a user*de0ined #essage5
.epending on t,e #essage tpe= t,e posting #a /e /loc7ed5
Baluation
6alance s,eet ter#< t,e calculation o0 t,e 'alue o0 all 0i)ed and current assets and o0 all paa/les at a
certain ti#e and in line 2it, t,e appropriate legal re>uire#ents5
Baluation type
6asic criterion 0or calculating t,e asset 'alue5 %n a depreciation area= in addition to t,e ac>uisition and
production costs and ordinar depreciation= t,e 0ollo2ing special 'aluation tpes can /e calculated<
Re'aluation
%n'est#ent support #easures
>C@ S"# "$ "C305 22
3nplanned depreciation
&rans0er o0 reser'es
%nterest
Balue ad4ust!ent8 proportional
&,e 'alue ad:ust#ents t,at are calculated 0or part o0 an asset= up to t,e ti#e o0 its retire#ent 80or e)a#ple=
t,e proportional ordinar depreciation= re'aluation= in'est#ent support= and so on95
Balue as ne" insurance
%nsurance using t,e asset 'alue as ne2 as t,e /ase 'alue5 Hou can de0ine an inde) series 0or deter#ining
t,e insura/le 'alue t,at ta7es price increases into account= and enter t,is inde) series in t,e asset #aster
record5
Balue8 cost0accounting
An asset 'alue t,at is not calculated 0or e)ternal 0inancial reports= /ut is used pri#aril 0or internal
in0or#ation5 (anage#ent accounting 'alues #a not ,a'e to correspond to t,e 'alues deter#ined 0or /oo7
and ta) depreciation5 For e)a#ple= it #a /e use0ul 80or cost accounting reasons9 to use depreciation
#et,ods t,at are not allo2ed in /oo7 and ta) depreciation5 SAP reco##ends t,at ou set up a separate
depreciation area to calculate cost*accounting 'alues5
Hrite0off
A reduction 82it, an e00ect on pro0it9 o0 a lia/ilities /alance s,eet ite# 8suc, as in'est#ent support
#easures s,o2n on t,e lia/ilities side o0 t,e /alance s,eet95
Hrite0up
Re'ersal o0 past depreciation5 Erite*ups are necessar eit,er 2,en t,e depreciation posted 2as too ,ig, or
2,en t,e reasons 0or unplanned depreciation no longer e)ist5
>C@ S"# "$ "C305 23

AC305 AssetAccounting

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