Lect-10-Construction Supervision Consultency Services

PROJECT MANAGEMENT
Fourth level Fall 2013-2014

Faculty Of Architectural Engineering
Beirut Arab University
Khaled A.Sadek
Architect - M.S. Urban and Regional Planning

Arch. 447
Construction Supervision
Consultancy Services
Arch. 447
Project Management
Lecture 10
The Consultants Duties and Activities
Beirut Arab University - Faculty of Architectural Engineering / Arch. 447: Project Management / 2013-2014 / Khaled A. Sadek
Arch. 447
Lecture 10: Construction Supervision Services
Project Management
Employer
Consultant

Upon the Employer's request

The Consultant provides for a new
project:

1- The Design Consultancy Services

2- The Construction Supervision

3- (1+2) The Design Consultancy
Services and the Construction
Supervision.

1
2 Contractor
10.0 Introduction
The Client
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Contractor
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Tendering Assistance
Tendering
Documentation
Design Stages
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Tendering Conditions
& Conditions of
Contract
General
Specifications for all
trades
Bills of Quantities for
all trades
All deliverables for
the Detailed Design
Stage (drawings ,
Calculations, .)
Tender Clarification Conferences
and Responding to Queries
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Tender Documents
1 2 3 4
10.0 Tendering Activities
Project Management
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10.0 Introduction

10.0.1 Approach
After award of the construction contract to the successful contractor, and
during the construction period of the project, the Consultant will deploy a
contract administration and construction supervision staff/team at the site
in accordance with the construction schedule (to be prepared by the
construction contractor and monitored by the Consultant's supervision team)
as soon as the Contractor is mobilized, and will remain until completion and
handing over of the works.

Project Management
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10.0 Introduction

10.0.2 The Senior Resident Engineer
A senior Resident Engineer will head the site supervision team. He will liaise
with the Client, as necessary, and will be responsible for monitoring and
controlling the Contractor works as well as the submission of material and
shop drawings and supply/delivery of equipment, to ensure the quality and
timely completion of works.

Project Management
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10.0 Introduction

10.0.3 The Site Team
The site team will consist of qualified architect, and structural/civil,
mechanical and electrical engineers, quantity surveyor, in addition to an
equipment engineer.
The supervision team will be deployed at the site in accordance with the
construction program and when needed, as will be agreed upon with Client.
The team shall consist of the following:
Resident Engineer
Civil and structural Engineer
Topo Surveyor
Architect
Materials Engineer
Mechanical and Utilities Engineer
Electrical Engineer
Quantity surveyor
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10.1 Contract Administration

10.1.1 Contract Administration Manual
The Consultant shall prepare Contract Administration Manual that includes
the procedures needed for the proper organization and coordination of the
construction and erection activities.
This manual will also include the formats to be adopted for material and
drawings submissions, the flow of information, and the control of project
progress and cost.
The manual will include:
Brief project description;
Project organisation chart;
Contract key dates;
Project formats and filing;
Description of work procedures, etc.
Safety procedures
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10.1.2 Project Construction Program
The project construction program will be prepared by the Contractor and
reviewed by the Consultant to make sure that the project milestones and
critical path are in line with the Clients requirements, the project will be
delivered according to the time period required by the Client.

During the implementation of the project, the Consultant will keep
monitoring the construction program, and any delays in construction
activities, material procurement, material and shop drawing submittals, will
be brought to the attention of the contractor, and requests will be made to
him to take mitigation measures to recover the delays.

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10.1.3 Cost Control

To provide a control on the cost as per contract and projected cash flow
schedule, the Consultant will continuously monitor the changes, variations
and other deviations that have an impact on the project cost and payment
schedule.

Project Management
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10.1.4 Monthly and Quarterly Reports

The Consultant will prepare and submit to the Client monthly and quarterly
reports in order to provide continuous information and documentation
concerning the progress of the material delivery to the sites and of
construction/erection works, will be prepared and

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The monthly reports cover:

Updated construction works schedule.
Progress percentages.
Actual progress versus planned.
Labour force.
Summary of major actions.
Recommendations to remedy delays.
Revised construction cost.
Summary of actual costs and payments.

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The quarterly reports will cover:

Statement of major activities and events, and submittal of material and
shop drawings approvals.
Description of major problems and constraints with recommended
solutions.
Project sites staffing, including beginning, period and departure dates.
Comments on the status of material and shop drawings approvals, and as
well as the status of the material delivery to site.
Description of construction activities with statistics on progress and
payment certificates.
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10.1.5 Certificates

The Consultant will prepare all necessary certificates such as:
Payment certificates,
Taking over certificates, and
Final acceptance certificates.

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10.1.6 Evaluation of Contract Claims and disputes

The Consultant will assist in analysing and settling claims from the Contractor,
which may occur at any phase of the project.

Project Management
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10.1.7 Project Meetings

The Consultant will arrange for the project meetings including:

Monthly design and coordination meetings.
Bi-weekly site coordination meetings.
Weekly site progress meetings.

These meetings will be held to coordinate the supply and delivery of
equipment with progress of construction works, review the progress
achieved during the previous week, to compare such progress against the
contract time schedule and to discuss and agree on the activities for the
following week.

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10.1.7 Project Meetings
Other meetings will also be held whenever necessary for the following
reasons:

To distribute information to all concerned parties
To coordinate interface matters between the various parties.
To overcome problems encountered in shop drawings and design drawings.
To coordinate status of development and compatibility with the overall
time schedule.
To monitor overall progress and overcome delays.
To review and discuss the financial matters.

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10.1.8 Project Procedures
Project procedures will be established by the Consultant in order to ensure
an effective and efficient system for quality, cost and progress control.
The procedures will cover the following:
Correspondence.
Review and approval of shop drawings.
Review and approval of material submittals.
Report procedures.
Billing procedures.
Project organization.
Document/Construction change procedures.
Document/drawing numbering system.
Quality assurance and quality control procedures.
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10.2 Supervision of Construction and Erection Works

10.2.1 Site Works
During the construction stage, the Consultant will be responsible for the
overall control and supervision of construction and erection activities.
This includes the following:
Monitoring of materials supplied to ensure proper handling, storage, maintenance
and installation.
Inspection and monitoring of materials and equipment received.
Supervision of all construction work through monitoring and witnessing of key
activities and tests, and ensuring compliance with approved procedures and the
contracts specifications.
Quantity surveying of all materials and equipment used, together with progress of
work, in order to approve contractor invoices.
Performance of quality control activities by witnessing tests, evaluating test
procedures and results and issuing compliance reports.
Preparation of monthly progress report including actions to correct abnormalities.
Checking of the training programme of Clients personnel.

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10.3.1 Completion Report

Contract completion reports will be prepared for the following:
Record of all deviations as compared with the original design.
Summary of contractual key events.
Delays and extension of time.
Variation Orders and Claims.
Appraisal of Contractor Performance.
Comments and recommendations.

10.3 Contract Completion Report, Manuals & As-Built Dwgs.
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10.3.2 Manuals and As-Built Drawings
The Consultant will review and check the Operation and Maintenance (O&M)
manuals (related to the equipment to be furnished by the contractor) and final
as-built drawings.
Each O&M manual will be checked to ensure it includes:
Description of operation.
Specifications.
Maintenance instructions including drawings, parts list, catalogues,
troubleshooting procedure and dismantling and assembly procedures.
As-built drawings will be compiled in a file to be submitted to the Client with the
operation and maintenance manuals.
As-built drawings package shall include modifications and additions made during
the course of construction.
This package shall include all revisions related to Changes in components
reference, models, numbers, as well as the numbering of drawings in order to
reflect exactly the executed works on site.

10.3 Contract Completion Report, Manuals & As-Built Dwgs
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10.4 Supervision of Commissioning Works
10.4.1 Start-up Period (Pre-Commissioning)
During the start-up period/ Trial Runs, the Consultant will perform the following:
A check of the final construction and erection of the Works,
An examination of the test runs and programme of start-up prepared by the
Contractor,
Coordination of test runs and commissioning program,
The witnessing and certification of the following:
oPutting under tension of the main electrical and sub-systems
oPutting under tension of the control and alarm systems
oNo-load start-up of the individual and groups of machines
oNo-load start-up of each production department
oStart-up of each production department under load.

During this test runs, the Consultant will have a close observation to prevent
undue or un-necessary damage to the equipment due to mis-operation by the new
operators.
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10.4.2 Commissioning and Taking over:

The monitoring of the under load operation of the equipment and systems.
Evaluation of the operational results, and certifying that the equipment
and/or systems are meeting the requirements of the tender documents.
In case the equipment and systems are not meeting the requirements of
the tender requirements, to define the course of action, by either replacing
the equipment/systems or modifying/rectifying it, in order to meet the
tender requirements.

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10.4.2 Commissioning and Taking over:

Provision of advice to the Client that the equipment/systems are ready for take-over
Preparing and issuing of Acceptance Certificate for the equipment/systems.

Thank you
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Project Management

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PROJECT MANAGEMENT

Fourth level Fall 2013-2014

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