Fharook

1) Model Company code N001 (This company code should be used only for reference
or copying purpose and not to be used for hands-on training by any of the trainees).
2) New company code needs to be created in N1xx series (xx represents sequential
number series to be followed by the trainees)
3) Since New GL accounting related settings have not been customized in your
previously created company codes, hence it is requested to create a new company code
and not to use the previously created company codes. Also creation and practice in new
company code will provide you a clear comparison of classic GL Vs New GL related
activities.
4) In the below steps,
If customization is mentioned, then that particular step needs to be configured by the
trainees.
If Reference is mentioned, then that particular step is only for reference and not to
change any customization settings.
If Front end is mentioned, then that particular step needs to be created by the trainees.
Hands on training on the following processes:
1) FI level basic organization related customization
2) CO level basic organization related customization
3) Real time integration of CO with FI
4) Document Splitting
5) Parallel Ledger accounting
6) Segmental reporting Report extraction
7) New GL Assessment (Allocation)
8) Report Painter

1) FI LEVEL BASIC CONFIGURATION:

Step 1: Customization - Creation of New Company code (with the copy of existing New
GL accounting company code N001)

New Company code

N1xx (xx represents
two digit sequence
number)

Existing
company code
N001 (Copy
this company
code for
creating a new
Company code)

Customization Path

Steps

SPRO -> Enterprise

structure -> Definition
-> Financial accounting
-> Edit, copy, delete,
check company code ->
Copy, delete, check
company code

Click Organizational
object menu and
click copy org
object. Enter from
Co code as N001
and To company
code as N1XX
series
1) Copy the GL
account - Yes
2) Different local
currency - No

Note: Since the new company code is a copy of N001 company code, all the FI related
configurations like Fiscal year variant, Field status variant, Posting period variant, Chart
of accounts and its related GL accounts will be copied, thereby reducing time in
customizing these settings again.
Step 2: Reference Check in Financial accounting global settings
Customization Path
SPRO -> Financial accounting (New) ->
Financial accounting global settings (New) ->
Global parameters for company code -> Enter
Global parameters

To be noted
Chart of Accounts, Fiscal year variant,
Posting period variant and Field status
variant.
(Ensure not to change any of the
settings)

Step 3: Customization Copy document number range from N001 company code to
your respective company code in N1xx series:
Customization Path
SPRO -> Financial accounting (New) ->
Financial accounting global settings (New) ->
Document -> Document number ranges ->
Documents in Entry view -> Copy to Company
code

Steps
Enter number range from range 01 to
ZZ,
Fiscal year 2008 and 2009,
Source company code N001 and
Target company code N1xx (your
company code)

2) CO LEVEL BASIC CONFIGURATION:

Step 1: Customization Assignment of your company code to the existing N001
Controlling Area.

Customization Path

Steps

SPRO -> Controlling -> General Controlling ->

Organization -> Maintain Controlling Area ->
Maintain controlling area

Select N001 company code and click

assignment of company codes tab on
the left side and click new entries and
update your N1xx company code and
Save.

Note: Since you are assigning your company to the existing N001 Controlling area, all
customization related like CO number range, Profit center related settings will be
automatically applicable to your company code as well, thereby reducing time in
customization these settings.
Step 2: Front end Creation of two cost centers for hands on training on transaction
level entries.
Front end Path

Steps

SAP Easy access -> Controlling -> Cost center

accounting -> Master data -> Cost center ->
Individual processing -> KS01 change

Use two reference cost centers from

N001 controlling (example N0011001
and N0011002) and create in N1xx1001
series and N1xx1002 series and change
the company code to your N1xx
company code.

3) REAL TIME INTEGRATION OF CO WITH FI:

Step 1: Reference Define variants for Real time integration
Customization Path

To be noted

SPRO -> Financial accounting (New) ->

Financial accounting global settings (New) ->
Ledgers -> Real-time integration of controlling
with financial accounting -> Define variants for
real-time integration

Variant for Real time integration

COFI has already been created.
Please note down for your reference the
activated date, real time integration
checkbox, account determination active
status, document type, ledger
assignment and Use checkboxes and its
related selections

Step 2: Reference Assignment of Variant to your company code

Customization Path

To be noted

SPRO -> Financial accounting (New) ->

Financial accounting global settings (New) ->
Ledgers -> Real-time integration of controlling
with financial accounting -> Assign variants for
real-time integration

Since you have copied the N001

company during company code
creation, hence your company code also
will be assigned to COFI variant by
default.

Step 3: Front end Activation of Real time integration User wise activation
Front end Path / Transaction code

Steps

Transaction code FAGLCOFITRACEADMIN

Click Activate Trace and it will show a

message - Real time integration with FI
was activated. Once it is activated, it
will trace the CO->FI related integrated
postings and the relevant details user
wise.

Step 4: Front end Exercise for Account determination without substitution

A) Pass a sample journal entry in FI:
Front end Path / Transaction code

Steps

SAP Easy access -> Accounting ->

Pass a sample entry:
Financial accounting -> General Ledger Debit 6003002003 GL with cost center
-> Posting -> FB50 Enter GL document Credit 1031100832 Bank account and note
down the amount and document number
B) Manual reposting of entry in CO from one cost center to another cost center.
Front end Path / Transaction code

Steps

SAP Easy access -> Controlling -> Cost Enter cost center (old), cost element and amount
center accounting -> Actual postings -> used in the above journal entry and enter the
Manual reposting of costs -> KB11N
second cost center in cost center (new). Save.
Note the document number
C) Check the posted CO document and identify its related FI document number (AB
document type, hence 54*** series document number) in FB03 transaction code and
view its accounting entry.

Front end Path / Transaction code

To be noted

SAP Easy access -> Accounting ->

Note the Debit and credit entry GL account and
Financial accounting -> General Ledger its relevant CO assignment (It will be posted to
-> Document -> FB03 Display
6900000005 GL account and not to its original
GL/cost element 6003002003)
D) Viewing of trace log in FAGLCOFITRACEADMIN transaction code.
Front end Path / Transaction code
Transaction code
FAGLCOFITRACEADMIN

Steps
Check the Display trace (free selection) and
click controlling area and document number.
Ensure to enter the controlling area document
number

5) DOCUMENT SPLITTING:
Step 1: Reference Check whether document splitting is active in your company code.
Customization Path

To be noted

SPRO -> Financial accounting (New)

-> General Ledger accounting ->
Business Transactions -> Document
splitting -> Activate document splitting

Check the second tab on the left side

Deactivation per company code and ensure
Inactive status checkbox should not be ticked.
Since your company code has been copied from
N001 company code, its already been in active
(i.e., Inactive checkbox not selected) by default.

Step 3: Front end Exercise.

A) Copy Vendor from N001 company code and create it in your company code
Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> Accounts
payable -> Master records -> FK01
create

Steps
Since all the relevant details in general tab and
company code tab has already been created for
the vendor in N001 company code, as you are
copying that vendor, time will be saved in
recreating the vendor master.

B) Document Splitting Active splitting example Pass a vendor invoice

Front end Path / Transaction code

Steps

SAP Easy access -> Accounting ->

Financial accounting -> Accounts
payable -> Document entry -> FB60
invoice

Pass a sample entry

Debit Expense account along with cost center
Credit Vendor account. Post the document.
Ensure to check the relevant CO assignment in
Entry view and GL view

C) Document Splitting Passive splitting example Pass a payment entry for the above
vendor invoice.
Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> Accounts
payable -> Document entry ->
Outgoing payment -> F-53 Post

Steps
Create and post vendor payment entry. Check
the posted document and view its relevant CO
assignment in Entry view and GL view

D) Document Splitting Zero balance clearing example Pass a transfer journal entry by
debiting and crediting to different cost centers.
Front end Path / Transaction code

Steps

SAP Easy access -> Accounting ->

Debit to 6003002001 GL with one cost center
Financial accounting -> General Ledger and Credit to 6003002003 GL with another cost
-> Posting -> FB50 Enter GL document center. Post the document and check the CO
assignment and zero balance clearing GL
account in Entry and GL view respectively.
E) Document Splitting Error handling situation 1:
Front end Path / Transaction code

To be noted

SAP Easy access -> Accounting ->

Error handling situation1 - Debit to main bank
Financial accounting -> General Ledger account 1031100840 and credit to incoming
-> Posting -> FB50 Enter GL document bank account 1031100841.
Note down the error message and identify the
reason for error.
F) Document Splitting Error handling situation 2:

Front end Path / Transaction code

To be noted

SAP Easy access -> Accounting ->

Error handling situation 2 - Debit to expense
Financial accounting -> General Ledger and credit to cash in FB50 using IG doc type
-> Posting -> FB50 Enter GL document Note down the error message and identify the
reason for error.
G) Document Splitting Error handling situation 3:
Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> Accounts
payable -> Document entry -> F-42
without clearing

To be noted
Error handling situation 3 - Vendor balance
transfer - one vendor to another vendor in F-41
Note down the error message and identify the
reason for error.

6) PARALLEL LEDGER CONCEPT:

Step 1: Reference Assignment of Chart of Depreciation to your company code
Customization Path
SPRO -> Asset accounting ->
Organizational structures -> Assign
chart of depreciation to company code

To be noted
Since you have copied the N001 company
during company code creation, hence your
company code also will be assigned to Chart of
Depreciation N001. (Ensure not to change
this setting)

Step 2: Customization Specify number assignment across company codes

Customization Path
SPRO -> Asset accounting ->
Organizational structures -> Specify
number assignment across company
codes

Steps
Assign the same company code number as its
number - Example for N001, its number
assignment is N001. Similarly for your N1xx
company code, mention the same number
assignment as N1xx equivalent to your
company code.

Step 3: Customization Creation of asset master number range for your company code
Customization Path

Steps

SPRO -> Asset accounting ->

Copy number range from N001 company code.
Organizational structures -> Asset
classes -> Define number range interval
Step 4: Reference Check for parallel ledger assignment for depreciation area

Customization Path

To be noted

SPRO -> Asset accounting -> Valuation

-> Depreciation Areas -> Define
depreciation areas

Note the parallel ledger assignment for 01, 60

and 61 depreciation areas (Ensure not to change
this customization setting)

Step 5: Front end - Exercise

A) Creation of asset master:
Front end Path / Transaction code

Steps

SAP Easy access -> Accounting ->

Copy the asset number from N001 and use asset
Financial accounting -> Fixed Assets -> class N200 and create a new asset master in
Asset -> Create -> AS01 asset
your company code.
B) Pass an asset acquisition entry
Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> Fixed Assets ->
Posting -> Acquisition -> External
Acquisition -> F-90 with Vendor

Steps
Pass an asset acquisition entry:
Doc date: 01.04.2008 & Posting date:
01.04.2008
Debit Asset account with INR 20,000
(transaction type as 100)
Credit Vendor account with INR 20,000

C) Pass a retirement entry with revenue:

Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> Fixed Assets ->
Posting -> Retirement -> Retirement
w/revenue -> ABAON Asset sale
without customer

Steps
In the first tab, enter doc date, posting date and
value date as 31.03.2009 and enter revenue as
INR 17,000 and in the third tab, enter
percentage rate as 100% and select related to
current year acquisition. Simulate and Post the
document.

D) Post Depreciation:
Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> Fixed Assets ->
Periodic processing -> Depreciation run
-> AFAB execute

Steps
Post depreciation Enter your company code,
period as 12 and fiscal year as 2008. Select
unplanned depreciation. First check in test run
and then in update run.

E) Check the Asset details in Asset Explorer

Front end Path / Transaction code

To be noted

SAP Easy access -> Accounting ->

Enter the relevant asset number and company
Financial accounting -> Fixed Assets -> code and check the gain or loss account in 01,
Asset -> AW01N - Asset explorer
60 depreciation areas and double click the 61
depreciation area entry and check the
accounting entry.
F) Check the asset cost and accumulated depreciation GL account balance in FAGLL03
transaction code for both the ledgers
Front end Path / Transaction code

To be noted

SAP Easy access -> Accounting ->

First check both the balance in 0L leading
Financial accounting -> General Ledger ledger and then check in N1 ledger (by selecting
-> Account -> FAGLL03 - Display /
or changing Choose ledger)
Change items (New)
7) SEGMENT REPORTING:
Step 1: Reference View segment assignment in profit center
Front end Path / Transaction code
SAP Easy access -> Accounting ->
Controlling -> Profit center accounting
-> Master Data -> Profit center ->
Individual processing -> KE53 Display

To be noted
View Segment assignment in profit center
master

Step 2: Front end Extracting / Viewing segment related reports

Front end Path / Transaction code

To be noted

1) SAP Easy access -> Accounting ->

Viewing of segment related entries and
Financial accounting -> General Ledger balances.
-> Account -> FAGLL03 - Display /
Change items (New)
2) SAP Easy access -> Accounting ->
Financial accounting -> General Ledger
-> Information system -> General
Ledger reports (New) -> Financial
statement / Cash flow -> General ->
Actual / Actual comparisons ->

S_PL0_86000028 - financial statement

Actual/Actual comparison. (Put FSV as
N001)
8) NEW GL ASSESSMENT (ALLOCATIONS):
Step 1: Front end Pass a sample journal entry:
Front end Path / Transaction code

Steps

SAP Easy access -> Accounting ->

Pass a sample journal entry:
Financial accounting -> General Ledger Debit Prepaid Rent account 1042501002 with
-> Posting -> FB50 Enter GL document N00010 DUMMY profit center
Credit Outgoing bank account 1031100832
Step 2: Customization/Front end Creation of new assessment / allocation structure
Front end Path / Transaction code

Steps

SAP Easy access -> Accounting ->

Financial accounting -> General Ledger
-> Periodic processing -> Closing ->
Allocation -> Actual Assessment ->
FAGLGA11 Create

Copy the existing allocation structure and create

a new allocation structure (naming convention
N1xx where xx represents the sequential series
allocated) and change the company code to your
company code. Ensure to check the sender GL
account as 1042501002 and profit center as
N00010 and receiver profit center as N00004.

Step 3: Front end Execution of Assessment cycle

Front end Path / Transaction code
SAP Easy access -> Accounting ->
Financial accounting -> General Ledger
-> Periodic processing -> Closing ->
Allocation -> Actual Assessment ->
FAGLGA15 Execute

Steps
Execution of assessment cycle. First check in
test run and if there is no error, then execute in
update run by removing the checkbox for Test
run