GPL Policy Manual
GPL Policy Manual
GPL Policy Manual
52 Newtown Road
Groton, CT 06340-4395
Telephone: (860) 441-6750
Facsimile: (860) 448-0363
Email address: [email protected]
TABLE OF CONTENTS
SECTION A: SERVICE PHILOSOPHY ......................................................................................................... 2
I.
MISSION .................................................................................................................................... 4
II.
III.
VISION........................................................................................................................................ 4
IV.
II.
III.
IV.
V.
VI.
X.
XI.
XII. OUTREACH............................................................................................................................... 17
XIII. INTERNET AND COMPUTER USE POLICY ................................................................................. 19
XIV. USE OF THE GROTON PUBLIC LIBRARY.................................................................................... 22
XV. EXHIBITS AND DISPLAYS .......................................................................................................... 25
SECTION C: LIBRARY COLLECTION POLICIES ........................................................................................ 29
I.
II.
MATERIALS SELECTION............................................................................................................ 31
APPENDICES
APPENDIX A - FEE SCHEDULE ............................................................................................................... 33
APPENDIX B - MEETING ROOM FEE SCHEDULE (FOR-PROFIT GROUPS).............................................. 34
APPENDIX C - EXHIBITS AND DISPLAYS ................................................................................................ 35
APPENDIX D - REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS ........................................ 36
APPENDIX E - ACCIDENT OR UNUSUAL INCIDENT REPORT.................................................................. 38
APPENDIX F - HOW ARE WE DOING? (COMMENTS/SUGGESTIONS) ................................................... 39
APPENDIX G - VIDEO/AUDIO DUPLICATION REQUEST FORM ............................................................. 40
APPENDIX H - TEST/EXAM PROCTORING GUIDELINES ........................................................................ 41
APPENDIX I - VOLUNTEER APPLICATION .............................................................................................. 42
III.
VISION
B. Registration of Borrowers
1. Groton residents must present proof of Groton residency to obtain a Groton Public
Library card. Proof of residency must include name and street address (for example, a
drivers license, car registration or utility bill). Military personnel may present
alternative identification.
a. Adult cards are issued to adults and students in 6th grade and above.
b. Childrens cards are issued to children ages 4-11. At the time of application, a
parent or guardian must present proof of his/her residency and sign the childs
application form.
c. Library cards are issued at no charge to Groton residents, and will be valid for
three (3) years from the date of issue. There is a fee to replace a lost library
card. See Appendix A for current fee schedule.
d. Summer residents may obtain a four-month library card; out-of-state residents
may obtain a twelve-month library card. These temporary library cards are valid
only at the Groton Public Library. See Appendix A for current fee schedule.
2. Library cards become temporarily invalid for any one of the following reasons:
a. Overdue materials have not been returned
b. Excessive fines
c. Card has expired
d. Returned mail
C. Responsibilities of Borrowers
1. Borrowers are responsible for:
a. All library materials borrowed on their library cards (whether materials were
borrowed by themselves or others).
b. All overdue fines incurred by themselves or others on their library card.
c. The replacement of lost or damaged library materials or equipment.
d. Reporting of name, address and/or email address changes to the library.
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the Library such as entrances, near book and media collections, and public
seating. Cameras will not be installed in areas where staff and public have a
reasonable expectation of privacy, such as restrooms, nor are they positioned
to identify a persons reading, viewing or listening activities in the library.
2. The use of video monitoring for staff performance is outlined in the Town of
Groton Employee Handbook section titled Electronic Monitoring of
Employees. Camera locations will not be changed or added without
permission of the Library Director.
V. UNATTENDED CHILDREN
The Library Board and staff are eager for children to use the Library and welcome those who do
so. Service to children is an important part of the Librarys mission. The following policies reflect
the Librarys concern for the safety and welfare of the children it serves.
The Library adheres to the Connecticut General Statutes Title 53, Sec. 53-21a. Leaving child
unsupervised in place of public accommodation or motor vehicle.
1. Any parent, guardian or person having custody or control, or providing supervision, of
any child under the age of twelve years who knowingly leaves such child unsupervised in
a place of public accommodation or a motor vehicle for a period of time that presents a
substantial risk to the child's health or safety, shall be guilty of a class A misdemeanor.
2. Any parent, guardian or person having custody or control, or providing supervision, of
any child under the age of twelve years who knowingly leaves such child unsupervised in
a place of public accommodation or a motor vehicle between the hours of eight o'clock
p.m. and six o'clock a.m. for a period of time that presents a substantial risk to the
child's health or safety, shall be guilty of a class C felony.
3. At all times, parents or caregivers are responsible for the conduct and safety of their
children on Library premises. It is not the Library staffs function or purpose to supervise
or care for children while parents are inside or outside of the Library. Library staff is not
authorized to act in place of parents or caregivers or to ensure that children do not
leave the Library.
4. Parents/caregivers are expected to be aware of the opening and closing times of the
Library, bearing in mind that these times can and do change. Sudden emergencies may
occur, such as a power failure, and require unexpected closing of the building.
Parents/caregivers should be sure that their children know what to do or where to go
when the Library closes.
5. If a child is left at the Library after closing time, or as the result of an emergency,
and the child is not picked up within 15 minutes of the Library closing, the police will
be called. Under no circumstances will a staff member transport children to another
location.
6. All Library users, including children, are required to respect Library property and act in
a manner appropriate to the use and function of the Library (see Patron Behavior
Policy). Children who are not using the Library appropriately, or who require excessive
staff attention or supervision, will be asked to leave and, if necessary, the police will be
contacted.
7. Action regarding an unattended or neglected child will be taken when his/her health
and safety (including emotional well-being) become an issue, or when there is disruptive
behavior that is caused by or affects either the child in question or other Library
customers.
8. When a staff member observes suspected abuse or neglect on the part of the parent or
responsible caregiver, staff may contact the police, social services, or another agency
about a child in danger at the Library.
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VIII. VOLUNTEERS
A. General Volunteer Programs
1. The Library utilizes community volunteers to provide selected services to its patrons. A
volunteer application (Appendix I) is available at the Information Desk.
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Format
Loan Period
Books
3 weeks
10 days
3 weeks
12
Maximum # of items
Playaway Views
1 week
Magazines
3 weeks
6 per title
3 weeks
1 week
3 weeks
Museum passes
2 days
Kindles
3 weeks
E-books
3 weeks
B. Renewals
1. Library materials may be renewed once on a borrowers library card, provided there are
no holds on the item.
C. Returns/Overdue Materials
1. Library materials may be returned to the Circulation Desk or the book drop.
2. Groton Public Library materials may be returned to any public library in Connecticut.
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3. Fines will be charged for overdue materials. See Appendix A for current fee schedule.
D. Reserves (Holds)
1. Library materials that are currently checked out to other users may be reserved,
with the exception of museum passes.
2. Materials that are not retrieved within the specified time will be removed and made
available for the next patron.
B. Museum Passes
1. Passes are provided through the support of the Circle of Friends.
2. The Librarys passes are offered in compliance with the guidelines set by the institutions.
Some provide for free admission for a set number of guests while others provide
reduced admission fees.
3. Passes cannot be reserved.
4. For current overdue fine, see Appendix A.
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C. Interlibrary Loan
1. Interlibrary loan is the sharing of materials by libraries upon request of a library user. It
involves both borrowing and lending. The purpose of interlibrary loan is to extend each
library's range of available materials. We search Connecticut libraries via the statewide
library catalog to satisfy our users' requests.
2. The lending library has the right to decide whether or not to make specific
materials available for loan.
3. Groton Public Library will process requests for any registered borrower in
good standing.
4. Interlibrary loan materials may be renewed only if allowed by the lending library.
5. In order to preserve our borrowing privileges with other libraries, interlibrary loan
materials must be returned on time. If not, overdue fines will be imposed and the
user's Groton Public Library borrowing privileges will be suspended until the materials
are returned. For current interlibrary loan overdue fines, see Appendix A.
D. Exam Proctoring
1. To meet the needs of individuals and institutions of higher learning, the Groton Public
Library will offer proctoring services as a courtesy to students. Groton Public Library will
proctor both written and online exams based on the availability of personnel, facilities
and technology.
2. Exams will be conducted after the following requirements are met:
a. Both the student and educational institution review and agree to the
proctoring guidelines (see Appendix H).
b. Student reviews and accepts the current exam fees (see Appendix A).
D. The librarys AV/Video division will act as the Town of Grotons liaison for local cable
television companies, video service providers, third-party community access providers
and the cable television advisory council.
E. Groton Municipal Television (GMTV) is a government access television service of the library.
GMTV broadcasts are available on local cable television, video service provider government
access channel(s), and the library and town websites. Programming includes municipal and
local events, town meetings, library and town programs, government-related public service
announcements, and community and educational programs.
F. The library's AV/Video Division will manage the town's government access channel(s) in
accordance with all Connecticut Department of Energy and Environmental Protection
Public Utilities Regulatory Authority policies, as well as state and federal regulations and
laws as they pertain to community access television.
G. The library is responsible for scheduling all programming for the Groton government access
channel(s) (GMTV) and for determining appropriate programming. Priority airtime will be
given to library and town-produced programs.
H. Video coverage of Town meetings
1. The library's video coverage of town meetings will be "gavel-to-gavel.
2. Every effort will be made to cablecast and stream (via the internet) public meetings
live (at sites that are equipped for live events) or as soon as possible.
3. The "Master" recording of public meetings will be kept for at least two years from the
original recording date. The recorded meeting will be made available to the public for
viewing on GMTV and/or town websites and/or through a requested copy.
I.
Duplication Services
1. Duplication services are provided for Groton Public Library video productions or Town
of Groton-related video and/or audio productions for personal or town-related use in
accordance with Freedom of Information and copyright laws.
2. Copies of library-produced programs or meetings may be requested by using the
video/audio duplication request form (Appendix G). A fee will be charged for
duplication. See Appendix A for current formats and fee schedule.
3. The library requires a maximum of four working days notice as specified in FOI
regulations for each copy.
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XII. OUTREACH
A. Services to Schools, Early Learning Facilities, and Other Agencies
1. The Groton Public Library provides storytelling and other programming for
institutions that serve children and young adults. When this programming takes place
at the institution rather than at the library, it is considered outreach.
2. The purpose of outreach programming: to introduce children, young adults,
caregivers, and educators to the Groton Public Library and its services, as well as to
provide a variety of age-appropriate literary experiences.
3. Service eligibility: eligible institutions for outreach programming include, but are not
necessarily limited to, Groton public and private schools, preschools, licensed daycare
centers, Groton Parks and Recreation, Groton Human Services and regional social
agencies. Those groups not eligible include, but are not limited to, home daycare
providers and private homes. The final determination of eligibility is left to the
discretion of the Director.
4. Availability of service: outreach programming is available by appointment only and
must be scheduled at least two weeks prior to the date the program is requested. The
library has the right to deny outreach programming for any of the following reasons:
a. the institution is not eligible (as defined above)
b. there is not enough staff available at the time requested
c. the institution does not provide two weeks notice
d. the date and time requested is at a time the library is not open
e. the time slot requested has been filled by another institution For more
information, please contact the Manager of Public Services at 860-441-6750.
B. Services for the Homebound
1. Patron Eligibility: Homebound delivery services will be provided to residents of Groton
who meet the Medicare definition of homebound: Leaving your home isnt
recommended by your physician because of your condition; or your condition keeps
you from leaving home without help (such as using a wheelchair or walker, needing
special transportation, or getting help from another person); or leaving home takes a
considerable and taxing effort. The Library may require verification from the patrons
doctor in order to confirm eligibility for this program.
2. Library Card and Homebound Registration Form: Homebound patrons must have a
Groton Public Library card in good standing. (A library card in good standing is defined
17
as one with no fines, fees, lost or overdue materials.) A file containing the homebound
delivery services registration materials is maintained.
3. Delivery Schedule/Loan Period: Materials will be delivered on a biweekly basis unless an
alternate schedule is approved. At the time new materials are delivered, the items from
the previous delivery will be retrieved and returned to the library.
4. Fines/Fees: There is no fee for the homebound delivery service. Overdue fees will not
be charged on homebound materials. The Librarys standard fee schedule will apply
for interlibrary loan materials and any damaged or lost items.
5. Renewals: Materials will be renewed according to the Librarys existing renewal policy.
6. Materials Available for Homebound Delivery: All Library materials are eligible for
homebound delivery, although the Library has the right to restrict the quantity, format
and titles requested based on availability.
7. The Library may terminate delivery to any individual who misuses the service or fails to
meet the eligibility requirements. Visits will not be made or Library materials delivered
to any patron who for any reason poses a substantial risk to the health and well-being of
volunteers, staff and other patrons.
C. Services for Groton Nursing Homes and Senior Living Facilities
1. The Library will deliver a selection of library materials in multiple formats to nursing
homes and senior living facilities located in Groton to supplement facility-chosen
themes or events. The materials will be exchanged on a biweekly basis unless an
alternate schedule is approved.
2. The Library will also provide a collection of materials to be left in a central location for
the enjoyment of the residents. These items are rotated on a regular basis and
residents borrow and return the items on an honor system.
3. The Library offers a variety of programming opportunities for nursing homes and senior
living facilities. The staff member in charge of homebound services may be contacted
for current options.
D. Other Agencies
1. Contact the Library to discuss your needs. Although every effort is made to
accommodate requests, staff availability, funding and suitability will determine the
Librarys ability to provide services.
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C. Responsibilities of Users
1. Users should be aware that they are working in a public environment shared by
people of all ages and sensibilities. Since staff cannot consistently and effectively
monitor the publics use of the internet, individuals are asked to be sensitive of
others values and beliefs when displaying potentially controversial information or
images on public computer screens.
2. All users of the internet are expected to use this library resource in a responsible and
courteous way, consistent with the purposes for which it is provided, and follow all
internet-related rules, regulations and procedures established for its use including, but
not limited to, those of the Library. Responsible, courteous use of the internet includes:
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a. Recognizing that the internet, like all Library information sources, must be shared
and used in a manner which respects the rights of others and avoids activities that
prevent others from using it. Time limits may be enforced during peak demand.
b. Refraining from the use of internet sounds and visuals which might disrupt the
ability of other library patrons to use the Library and its resources.
c. Respecting the privacy of others by not misrepresenting oneself as another user.
d. Exercising caution in sharing personal information (name, address, password,
telephone number, school or work, credit card number, etc.) on the internet. This
includes but is not limited to email, instant messaging, online purchasing, social
media sites, and commercial sites. The Librarys internet networks are unsecure; the
security of personal information shared on or with non-library sites cannot be
guaranteed.
e. Evaluating internet sources for accuracy and completeness of information. Users
must use the internet at their own risk, realizing that they may encounter
material they find offensive.
3. People may only use the Library's computers and networks for legal purposes. Violations
listed below may result in suspension or loss of the privilege to use these resources.
Illegal uses of the library's computers or wireless networks may also be subject to
prosecution by local, state or federal authorities. Illegal and unacceptable uses include:
a. Harassment of other users or violation of their privacy.
b. Libeling, slandering or maliciously offending other users.
c. Violation of software licensing agreements. Patrons may not use their own
software on library computers.
d. Overuse of system resources such as bandwidth.
e. Attempting to crash, degrade performance of or gain unauthorized access to the
Library's or other computer systems and networks.
f.
may be unclear and not easily defined." Except as permitted by fair use or other
copyright exemptions, Groton Public Library internet users may not reproduce,
display, or distribute copyrighted materials.
2. Downloading or distributing unauthorized copies of copyrighted motion pictures or
songs constitutes copyright infringement under the Copyright Act, Title 17 United
States Code Section 106(3). This conduct may also violate the laws of other countries,
international law, and/or treaty obligations.
3. Any individual who engages in unlawful copyright infringement while utilizing internet
services at the Groton Public Library will be personally liable for any such infringement
and may be permanently barred from using the network.
E. Filtering
1. The Librarys internet connection is provided by the Connecticut Education Network
which receives funding from the Universal Service Fund. In order to receive this federal
funding, the network must follow the guidelines in the Childrens Internet Protection
Act. Therefore, we have installed filtering software on our computers with internet
access. Library users age 17 and over may request that a staff member disable the
filtering software for bona fide research, or other lawful purposes.
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H. Print Management
1. The Library employs a print management system that allows patrons to print on demand
for a fee. Wireless printing is supported by the print management system.
2. The copyright law of the United States (Title 17, U.S. Code) governs the making of
photocopies and other reproductions of copyrighted material. Patrons are responsible
for any infringement.
3. See Appendix A for the current fee schedule.
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c. For-profit groups may use meeting rooms for a fee. See Appendix 8 for current
fee schedule. For-profit groups may reserve dates up to 3 months in advance.
Applications from for-profit groups are subject to approval by the library
administration. Programs sponsored by for-profit groups must be free and
open to the public and must follow all other Guidelines for Use.
2. Reservations
a. In order to make the meeting rooms available to as many eligible groups as
possible, no group may schedule more than 12 meetings (one per month)
during a fiscal year (July through June). Application for use of a meeting room
should be made at least one month in advance of the meeting date.
b. The meeting rooms will be assigned in priority order to: (1) library programs
and library-affiliated groups, (2) official government boards, committees and
agencies, (3) local non-profit groups, and (4) profit-making groups. In rare cases
Library or Town events may preempt your confirmed reservation. Every effort
will be made to reschedule your event.
c. Repeated reservation cancellations may result in future applications
being denied.
d. Kitchen facilities are available with Meeting Room 1 and must be requested in
advance.
e. Audiovisual equipment may be reserved in advance. If training in the use of the
equipment is needed, it must be done by appointment in advance of a
scheduled event. Please see a list of available equipment on the meeting room
application.
Juvenile or young adult (age 18 or younger) groups may use the rooms
only when adequate adult supervision is provided.
g. Programs may not cause undue expense or burden to the Groton Public Library.
h. Programs may not disrupt normal library services.
5. User Responsibilities
a. Groups are responsible for their own room set-up and clean-up. Staff assistance
is not available for setting up equipment and materials or for carrying items in
or out of the building. Premises must be left in good, clean condition. Any
damage which the Library considers more than normal wear will be repaired
and charged to the organization or group responsible.
b. The Library is not responsible for equipment, supplies, exhibit material or
other items owned by a group or individual and used in the Library.
c. All videos shown in the Library must be in compliance with public performance
guidelines under copyright law.
d. Groups must clearly identify themselves in any publicity about the event they
are holding at the Library. Any printed publicity must include the statement:
This program is not sponsored by the Groton Public Library.
e. Publicity is not to include the Librarys telephone number, nor may the
Librarys name and address be used as a mailing address.
f.
All programs must end and rooms be returned to their normal configuration
15 minutes before closing. Participants must leave the building so that the
staff can close the Library at the scheduled time.
6. Room Configuration
a. Groups using Meeting Rooms 1 and 2 are welcome to shift tables and chairs to
suit their needs. Library staff is not available to help with set-up or breakdown
of tables and chairs. By the end of the scheduled time in Meeting Rooms 1 or 2
all groups must return the room to the normal furniture configuration.
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120
Room 1
70
Room 2
40
Room 3
Room 4
12
Room 5
A. General
1. In keeping with its mission to meet the educational, recreational and information needs
of the community, the Groton Public Library makes library exhibit and display spaces
available without charge to community groups, organizations, and individuals. The
Library presents exhibits and displays with the purpose of providing educational and
cultural enrichment and lifelong learning, promoting library resources, and reaching
out to the community.
B. Definitions
1. Exhibits: generally include paintings, photography and other art works presented on
the walls of Meeting Rooms 1 and 2. Exhibits may also include educational
presentations with textual information.
2. Displays: generally include documents, photographs, artifacts, collectibles and
ephemera presented using the Librarys locking glass display cases.
C. Guidelines
1. Selection & Scheduling of Exhibits/Displays
a. Artists or collectors interested in exhibiting their work may be asked to provide
photographs or examples of representative work. In the event of a negative
decision regarding a proposed exhibit/display, the Library Board will hear an appeal
for reconsideration.
25
b. The Library displays materials on the basis of the following criteria: artistic, cultural
or informational merit; exhibit quality; condition of the material; extent to which it
is complementary to current library collections and services; and/or local and
regional interest. The materials must fit the physical space available and be hung
or displayed with hooks, picture rail or cabinetry provided by the Library. The
Library reserves the right to reject any part of an exhibition or to change the
manner of display.
c. Applications for use of exhibit/display space will be considered on a first come, first
served basis. The exhibit/display period is generally four weeks. The Library
reserves the right to determine the schedule of exhibits/displays, including their
length and location.
d. Use of exhibit and display spaces for Library or Town purposes takes precedence
over other uses. On the rare occasion that the Library finds it must use its space
unexpectedly for its own purposes, even though a non-Library exhibit/display has
been previously scheduled, the Library will make every effort to schedule an
alternate time for the exhibit/display.
2. Content of Exhibits/Displays
a. Advertising or promoting commercial products or services is not allowed
b. Acceptance of a display does not imply the Librarys endorsement of the beliefs or
viewpoints of the subject matter. The Library endeavors to present a broad
spectrum of opinions and a variety of viewpoints.
c. The art should be appropriate in scale, material, form and content for the library
environment. The Library will not accept displays or exhibits that are judged to be
either illegal or inappropriate for public viewing (i.e., a place that is free and open
to people of all ages.) The Library reserves the right to remove any item from an
exhibition on the above grounds, or if the exhibition is a possible safety hazard, is
too large or otherwise inappropriate for the display space.
3. Installation of Exhibits/Displays
a. Exhibitors are responsible for installing and removing exhibits/displays on the
dates agreed upon by the Library and the exhibitor. Assistance will not be provided
by library staff. Exhibits not removed as scheduled will be removed by library staff.
Exhibit materials may be disposed of if not claimed within 30 days.
b. Exhibitors are encouraged to provide contact information as part of the
exhibit/display for members of the general public who may wish more information.
4. Publicity
a. The Library will list exhibits and displays in its online calendar of events and its monthly
newsletter. Additional publicity is the responsibility of the exhibitor except
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8. Library staff will remove outdated postings from the bulletin boards.
9. Groton and New London County area items will be given priority; other notices will be
posted as space permits.
10. Posting or display in the Community Information Area does not imply endorsement by
the Library.
11. Complaints about the Community Information Area Policy or about the content of a
particular notice should be addressed to the Library Director.
28
i.
j.
Local interest
2. The Library adheres to certain general guidelines for selection of all library
materials, encompassing both print and non-print items. These guidelines are as
follows:
a. In order to serve a public with diverse ages, educational background and
reading skills, the Library will always seek to select materials of varying
complexity.
b. The Library does not attempt to acquire textbooks or other curriculum-related
materials unless the materials also serve to promote general public and adult
learning among the community.
c. In selecting materials for the collection, the Library will pay due regard to
the commercial, industrial, cultural and civic enterprises of the community.
B. Responsibility
Responsibility for the selection of library materials falls under the jurisdiction of the
Library Director, who operates within the framework of the policies determined by the
Library Board. Since no one person is fully qualified to determine the reading needs of
all persons in all sections of the community, responsibility for materials selection may be
delegated to staff members by the Library Director, who has the authority to implement
the policy. Suggestions from patrons are always welcome and given serious
consideration. Problems in material selection are referred to the Library Director.
C. Gifts
Gifts of materials are welcome, but the library reserves the right to evaluate them for
permanent inclusion in the collection in accordance with the same principles and criteria
applied to purchased materials. No conditions may be imposed by the donor as to the
disposition of the materials. The Library reserves the right to determine the inclusion,
classification, location and circulation status of all gift items just as with purchased items,
and retains the right to dispose of duplicates and unneeded materials as seen fit.
1. Donors must be willing to assign proper and legal title, which can include copyright
and literary rights, to all gift books, manuscripts, and other materials which have
significant monetary value.
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2. The Library does not assess the value of materials and therefore does not provide
that information for tax purposes. However, upon a donors request, the Library
supplies a statement listing the number and general type of materials accepted.
3. Original works, crafts, artifacts, furniture and items large enough or of a nature to
be considered permanent and non-circulating may be referred to the Library Board
for consideration before final acceptance is given. Labels may be affixed to gift
items indicating the donor and other information helpful to the patron or related to
the person whom the gift honors.
D. Memorials
The Library welcomes funds to be used for the purchase of memorials. A thank you note
is sent to the donor, and the family of the person honored is notified. If requested,
memorial materials may carry a gift plate showing the name of the person honored.
E. Labeling of Materials
1. Library materials are not marked or identified in such a way as to indicate approval
or disapproval, and materials are not sequestered, except for the purpose of
protecting such materials from damage or theft.
2. In order to permit free and convenient access to library materials, the Library
endorses an open shelf policy. Therefore no materials shall be either removed
from open shelves or kept in a restricted area because of their controversial
nature or because they are more suitable for one age group than another or
because their subject matter, viewpoint or treatment might be considered
objectionable by certain individuals or groups.
3. Responsibility for childrens reading and viewing materials rests with their parents
and legal guardians. Selection of materials for the adult collection is therefore not
influenced by the possibility that children may obtain materials which some parents
might consider inappropriate.
the following: value, availability, replacement cost, volume of patron demand, current
library programs, initial purpose for which materials were procured, and restrictions
imposed by suppliers.
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APPENDIX A
GROTON PUBLIC LIBRARY
FEE SCHEDULE
LIBRARY CARDS
Summer residents
Out-of-state residents
Lost cards
OVERDUE FINES
Books, CDs, Playaways, periodicals,
kits (book and CD)
Museum passes
$5.00
$8.00
Mini DV
$10.00
DV
$15.00
CD
$4.00
90 minute cassette
$2.00
10 per copy
Color
50 per copy
EXAM PROCTORING
Groton residents
Non-Groton residents
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APPENDIX B
GROTON PUBLIC LIBRARY
MEETING ROOM FEE SCHEDULE
(FOR-PROFIT GROUPS)
Room 1
Room 2
Room 3
Room 4
Room 5
Food and Beverages (no alcohol) may only be served in Rooms 1 and 2 at an additional fee of $25.00.
Audiovisual Equipment must be reserved in advance, and training must be completed by appointment
in advance of the event. An additional fee of $50.00 is collected.
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APPENDIX C
GROTON PUBLIC LIBRARY
EXHIBITS AND DISPLAYS
Groton Public Library exhibits a variety of visual materials from a number of sources in sup-port of its
educational, cultural and informational goals. Although content will be determined by the exhibitor, the
Library reserves the right to accept or not accept materials based upon appropriateness for this public
building. Depending on availability of space, the Library may grant permission for organizations to set up
displays for educational, civic, or recreational purposes, but will avoid displays of a commercial nature.
This permission does not constitute an endorsement by the Library of the group's policies or beliefs.
Insurance
Exhibitors should provide their own insurance to cover loss or damage to materials and liability. The
Library does not provide insurance coverage for exhibit items, and is not responsible for damage to
and/or theft of exhibit items, but will make reasonable efforts to protect materials displayed or
exhibited.
Installation & Dismantling Schedule
It is the responsibility of the displayer to set up and remove the display. If library staff must dismantle an
exhibit after its scheduled removal date, the Library is not responsible for any damage. For wall mounted
displays, the Library will furnish hooks and a step ladder. Labels for exhibit items are to be furnished by
the exhibitor. Prices may not be included on labels. No sales transactions may take place on library
premises, but the exhibitor's telephone number and a short biographical sketch may be posted.
EXHIBIT RELEASE & SCHEDULE
I, the undersigned, accept the foregoing terms and conditions and hereby release the Groton Public
Library from all claims I may have and agree to indemnify and hold Town of Groton employees harmless
from all claims that may arise by virtue of said exhibit.
Name: _________________________________ Date:________
Contact person if organization: __________________________
Address: ____________________________________________
Home Phone: ___________________________ Business Phone:
Signature: ___________________________________________
Display area: __________________________ _ Dates of display: from__________ to
Set-up date: ____________________________ Dismantle date: _________________________
In order to make space available for the next month's exhibitor, it is very important that you dismantle
your exhibit on or before your scheduled take-down date.
35
APPENDIX D
GROTON PUBLIC LIBRARY
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
Telephone ________
Do you represent?:
Yourself____
An organization (name)
Other group (name)
1.
2.
Did you read or view the entire work?_____. If not, what parts did you read or view?
3.
What do you feel might be the result of reading or viewing this work?
4.
5.
36
6. Are you aware of judgments of this work by literary critics? (Please give references.)
8. In its place, what work would you recommend that would convey a similarly valuable picture and
perspective of the subject treated?
Signature
Date
Thank you for your comments. This form will be reviewed by the library director and appropriate
division head. The work in question will be reconsidered as to inclusion in the library collection.
37
APPENDIX E
GROTON PUBLIC LIBRARY
ACCIDENT OR UNUSUAL INCIDENT REPORT
Nature of accident/incident:
Action taken:
Police called? _________ Time police arrived:
Additional comments or suggestions:
38
APPENDIX F
39
APPENDIX G
GROTON PUBLIC LIBRARY
VIDEO / AUDIO DUPLICATION REQUEST FORM
1. Video duplication services are provided for Groton Public Library (GMTV) video productions for
personal and town related use in accordance with Freedom of Information and copyright laws.
2. Town of Groton related videos and/or audio may be duplicated at the Librarys discretion.
Material must be copyright-free or proof of copyright permission must be provided. The Library
may retain a copy for archival and/or production and broadcast purposes.
3. The Town of Groton and/or the Groton Public Library and/or its employees will not be
held responsible for damage to original video and/or audio recordings.
4. The Library requires a maximum of four working days notice as specified in FOI regulations for
each copy
5. Videoduplicationfees:
DVD(SingleLayer)
$5.00
DVD (Dual Layer)
Mini DV (63 minutes)
DV (124 minutes)
$8.00
6. Audioduplication:
Audio cassette tape (90 minutes)
$10.00
$15.00
CD(80minutes)
$4.00
$2.00
7. The requesting party must complete and sign the bottom portion of this form.
NAME: _
ADDRESS:
Date
Fee Collected:
40
APPENDIX H
GROTON PUBLIC LIBRARY
TEST/EXAM PROCTORING GUIDELINES
In an attempt to support continuing education and lifelong learning, the Groton Public Library has
agreed to act as proctors for distance learning students. We are able to proctor tests under the
following conditions:
1. As of April 15, 2014, a fee of $5.00 (Groton residents) and $10.00 (non-Groton resident) will
be collected for each exam. The fee will be paid prior to starting the exam.
2. The Library agrees to receive the exam. The Library needs 48 hour notice to coordinate
scheduling and to receive exam and instructions. The exam must be completed 1 hour before
Library closing.
3. Test MUST be sent via email to [email protected] or faxed to REFERENCE at 860-4480363. We cannot be held responsible for exam to be sent to an individuals email address.
4. Any library staff member available must be acceptable as the proctor when students choose to
take the exam.
5. Students need to present current photo ID. Name on ID must match the name on the test the
student is registered to take.
6. The student must not require supervision while taking the exam. The Library is unable to
provide one-on-one monitoring of students. Students will sit near the Reference Desk or on
a public computer while the Reference Librarian performs regular duties. Please be aware that
the library environment and noise level will vary depending on the time of day. The proctor will
be the Librarian on duty at the time of the exam.
7. Staff will hand out the exam, collect it when completed, and return it back to the appropriate
educational institution.
8. The Library will not assume any postage expense. The student or the institution giving the test
need to provide a return envelope with paid postage. If the test needs to be faxed to the
institution, the student must pay the fee for the faxing service. Faxing, scanning/emailing, or
mailing out exam could take up to 24 hours. The Library cannot arrange for UPS or FedEx pickup.
9. The Library has the right to deny requests for proctoring.
10. Proctoring is not available on Sundays.
If this process is acceptable to both the student and the educational institution, we will proceed to
proctor the exam. Please address questions to the Library reference staff at [email protected] or
call us at 860-441-6750.
41
APPENDIX I
TOWN OF GROTON
45 Fort Hill Rd.
Groton, CT 06340
Volunteer Application
Last Name: __________________________ First Name: ___________________ Date:
Street Address: _________________________________________________________
City: _____________________________________ Email: _______________________
Telephone: (H) ________________________________ (Cell) ____________________
Drivers License Number/Issuing State: ______________________________________
EMERGENCY CONTACT
Name: ______________________________________________ Relationship: ________
Address: _______________________________________________________________
City: ________________________________________ State: __________________ Zip:
Telephone: (H) __________________________ (Cell) __________________ (Bs) ___
Work
Status
Retired
name) _________________________
Other (Provide explanation)
Golf Course
Parks and Recreation
Adopt a Highway
Certifications:
CPR (Date:
{!00790477.DOC; v.}
APPENDIX I
Available Hours:
Morning
Afternoon
Evening
Available Days:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
When will you be available to begin to volunteer?
Personal References:
1.
2.
Name
Telephone
Work-Related References:
1.
2.
Name
Telephone
43
{!00790477.DOC; v.}