BANK NAME HERE

POSITION DESCRIPTION
TITLE:

Bank Secrecy Act Officer

GRADE:

FLSA:

Exempt

SEGMENT:

Administration

CATEGORY:

Full Time

SHIFT:

Monday-Friday; 8:00 a.m.5:00 p.m.

SALARY RANGE:
LOCATION:
REPORTS TO:
DATE:

00
$0000 - $0000 Per Month
LOCATION
SUPERVISOR
May 17, 2016

SUMMARY
The Bank Secrecy Act Officer is responsible for developing, implementing and administering all aspects of the Bank
Secrecy Act Compliance Program. This position performs various quality control reviews and monitoring in the area of
Bank Secrecy Act, USA Patriot Act, Anti-Money Laundering, OFAC and Customer Identification Program compliance
using industry standard and regulatory guidance sampling methods to ensure the Banks compliance efforts are
maintained on a daily basis. Advises the Banks Chief Compliance Officer, Senior Management and Bank personnel of
emerging compliance issues and consults and guides the Bank in the establishment of controls to mitigate risks. Assists
the Chief Compliance Officer in ensuring department activities run smoothly and efficiently by providing leadership,
training and supervision within the department. The position of Bank Secrecy Act Officer performs direct supervisory
duties of assigned department staff, coordinates staff for coverage in assigned areas of the department, and is required
to be fully knowledgeable and skilled in all areas of the department.
Assures compliance with all Bank policies and procedures, as well as, all applicable state and federal banking
regulations.

ESSENTIAL DUTIES
1.

Develops, implements and administers all aspects of the Bank Secrecy Act Compliance Program; performs duties as
a member of the Banks Compliance Committee; assists independent, state and federal regulator auditor inquiries;
reviews and writes BSA, AML. OFAC and CIP related policies and procedures; makes recommendations to the
Chief Compliance Officer and Senior Management when and where appropriate; and is required to submit annual
reports to the Board of Directors detailing Bank Secrecy Act issues.

2.

Maintains proficient knowledge of the rules and regulations, including but not limited to, the Bank Secrecy Act, USA
Patriot Act, and OFAC.

3.

Performs daily review, monitoring and analysis of various reports, logs and transaction data to identify trends,
unusual activity and monitor large currency activity; determines if transactions are suspicious in nature, such as
kiting, significant changes in balances, cash structuring in deposits, loans payments and certificate of deposit
purchases, wire or ACH transfers, monetary instrument sales, new account openings, etc.

4.

Completes and files Suspicious Activity Reports (SARs) ensuring they are properly documented with related
narrative and supporting documentation.

5.

Provides maintenance, follow-up and timely response to the Banks OFAC system and FinCEN 314(a) and (b) lists
and inquiries; appropriately responds to positive hits detected by the Banks AML or OFAC software system.

6.

Identifies and mitigates potential risk issues against the Bank; assists in providing BSA, AML, OFAC and CIP
compliance support; interacts with Bank personnel pertaining to such issues.

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7.

Oversees actions of comprehensive self-testing, independent third party and regulatory audits; makes necessary
preparations for such audits or exams; coordinates responses to external auditors and regulatory examiners;
ensures deficiencies identified from such audits and examinations are corrected.

8.

Reviews account opening reports for CIP compliance and accuracy; maintains database of missing information for
follow up by branch personnel; identifies, monitors and tracks high risk customers and accounts.

9.

Reviews Currency Transaction Reports (CTRs) completed by branch personnel for accuracy and filing; reviews daily
currency reports to ensure CTRs have been completed for all reportable transactions.

10. Reviews, approves or declines requests for exempt person filings; files approved documentation for exemptions;
performs annual review of exempt persons.
11. Ensures compliance with all applicable reporting and recordkeeping requirements and timely distribution of related
materials and publications to designated personnel.
12. Conducts BSA, AML, OFAC and CIP training presentations and exercises with all Bank personnel, including material
presented to employees during the new hire orientation process.
13. Responds to inquiries or refers inquiries to the appropriate department or person, and exhibiting the necessary follow
through with customers and/or staff involved.
14. Provides supervision and support to all areas of the department where service or assistance is needed; oversees
activities of assigned department personnel; opens and closes the department.
15. Monitors staff in daily tasks, operations and quality control; ensures the organization of assigned areas of the
department, coordinating available resources (e.g., staff, materials, etc.) for maximum results.
16. Assists the Chief Compliance Officer in implementing cost controls for the department and monitors expenses to
ensure compliance with budget.
17. Consistently applies superior decision making techniques pertaining to inquiries, approvals and requests as they
apply to existing policies and procedures, keeping within assigned approval limits and using these instances as
learning tools for employee development.
18. Assumes responsibility for special projects; gathers data and prepares reports for Senior Management, audits and
other personnel.
19. Plays a positive role in the development and growth of assigned department staff through excellent communication
skills, both verbal and written, along with strong delegation skills assuring a highly cross-trained staff.
20. Performs personnel actions including performance appraisals, disciplinary actions, and interviewing candidates for
employment; supervises the daily activities of the department including, but not limited to, effective delegation of
assignments, developing work schedules and providing necessary training.
21. Processes, solves and answers complex customer transactions, problems or inquiries.
22. Operates computer terminal or personal computer to process account activity, determine balances and resolve
problems within given authority.
23. Answers telephones, answers questions and directs callers to proper Bank personnel.
24. Assumes responsibility for various department functions in the absence of staff members or in overload situations.
25. Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity;
upholds organizational values; accepts responsibility for own actions.
26. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences;
educates others on the value of diversity; promotes working environment free of harassment of any type; builds a
diverse workforce and supports affirmative action.

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27. Follows policies and procedures; completes administrative tasks correctly and on time; supports the Banks goals
and values; benefits the bank through outside activities.
28. Performs the position safely, without endangering the health or safety to themselves or others and will be expected to
report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and
all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to ones own actions
and conduct.

SECONDARY DUTIES
The position of Bank Secrecy Act Officer performs duties specific to the position and other functions as assigned.

SUPERVISORY RESPONSIBILITY
The position of Bank Secrecy Act Officer is responsible for the supervision of NUMBER or more employee(s) and
normally carries out supervisory responsibilities in accordance with the Bank's policies and applicable laws, ensuring
adherence to EEO guidelines.

ENVIRONMENT AND PHYSICAL ACTIVITY

The incumbent is in a non-confined office type setting in which he or she is free to move about at will. The position
includes driving a Bank or personal owned vehicle approximately PERCENT of the time which includes exposure to the
outside weather elements and moving mechanical parts. It may include some minor annoyances such as noise, odors,
drafts, etc.
The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to
NUMBER pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted
focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.
The incumbent for this position may operate any or all of the following: telephone, cellular telephone, beeper, copy and
fax machines, adding machine (calculator), check protector, microfilm equipment, encoder, money counter, credit card
terminal, typewriter, computer terminal, personal computer and related printers.
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS
The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work,
problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication,
analytical reasoning, stress, multiple concurrent tasks, and constant interruptions.

MINIMUM REQUIREMENTS

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These specifications are general guidelines based on the minimum experience normally considered essential to the
satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or
ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from
these guidelines.

Bachelors degree from a TIME PERIOD college or university; or TIME PERIOD of related experience and/or
training; or the equivalent combination of education and experience. Work related experience should consist of an
in-depth background in Bank Secrecy Act compliance and supervisory skills. Educational experience, through inhouse training sessions, formal school or financial industry related curriculum, should be applicable to the financial
industry.

Advanced experience, knowledge and training in progressively responsible bank administration, management and
supervisory activities.

Intermediate experience, knowledge and training in all operational and lending activities and terminology.

Advanced knowledge of related state and federal banking compliance regulations, Bank operational policies and
procedures, and the Banks products and services.

Proven ability to effectively train and instruct others in a formal classroom or one-on-one environment.

Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.

Excellent organizational and time management skills, with the ability to provide leadership, supervision and training
for NUMBER or more employees using positive supervisory techniques to ensure maximum productivity;
demonstrated ability in organization and delegation skills.

Intermediate knowledge of human resource and labor laws and policies.

Advanced skills in computer terminal and personal computer operation; mainframe computer system; word
processing, spreadsheet and specialty software programs.

Intermediate typing skills to meet production needs of the position.

Intermediate math skills; ability to calculate interest, commissions, proportions, and percentages; balance accounts;
add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals;
locate routine mathematical errors; compute rate, ratio and percent, including the drafting and interpretation of bar
graphs.

Exceptional verbal, written and interpersonal communication skills with the ability to apply common sense to carry
out instructions and instruct others, train personnel, write reports, correspondence and procedures, speak clearly to
customers and employees.

Thorough understanding of management procedures; ability to plan department or Bank activities (setting objectives,
developing strategies, budgeting, and developing policies and procedures); initiative to organize various functions
necessary to accomplish department or Bank activities; effectively staff (selecting, training and developing
employees); directing employees towards the desired objectives (delegating, motivating, resolving problems);
controlling the function (developing performance standards, measuring results, taking corrective action and
rewarding employees as appropriate).

Ability to deal with complex problems involving multiple facets and variables in non-standardized situations.

Ability to work with no supervision while performing duties.

Current STATE drivers license and a vehicle with appropriate insurance coverage if required to drive in the course of
performing assigned duties and responsibilities.

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Management reserves the right to change this position description at any time according to business needs.

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