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    QHSEP 08 Chanage Management

    Uploaded by

    Khalid El Masry
    This document outlines the procedure for managing changes within a QHSE (Quality, Health, Safety, and Environment) management system. It describes how to initiate a change request, evaluate its risks and impacts, approve or reject the change, update documentation, communicate the change, and implement and review approved changes. The procedure aims to ensure all implications of changes are considered, unnecessary changes are avoided, changes are approved by authorized personnel, and changes are properly implemented and communicated. The responsibilities for managing changes are assigned to the QHSE Manager and other managers. Records of change requests and approvals are maintained in a management of change register.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    QHSEP 08 Chanage Management

    Uploaded by

    Khalid El Masry
    69 views4 pages
    This document outlines the procedure for managing changes within a QHSE (Quality, Health, Safety, and Environment) management system. It describes how to initiate a change request, evaluate its risks and impacts, approve or reject the change, update documentation, communicate the change, and implement and review approved changes. The procedure aims to ensure all implications of changes are considered, unnecessary changes are avoided, changes are approved by authorized personnel, and changes are properly implemented and communicated. The responsibilities for managing changes are assigned to the QHSE Manager and other managers. Records of change requests and approvals are maintained in a management of change register.

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    QHSE management system

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    This document outlines the procedure for managing changes within a QHSE (Quality, Health, Safety, and Environment) management system. It describes how to initiate a change request, evaluate its risks and impacts, approve or reject the change, update documentation, communicate the change, and implement and review approved changes. The procedure aims to ensure all implications of changes are considered, unnecessary changes are avoided, changes are approved by authorized personnel, and changes are properly implemented and communicated. The responsibilities for managing changes are assigned to the QHSE Manager and other managers. Records of change requests and approvals are maintained in a management of change register.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    69 views4 pages

    QHSEP 08 Chanage Management

    Uploaded by

    Khalid El Masry
    This document outlines the procedure for managing changes within a QHSE (Quality, Health, Safety, and Environment) management system. It describes how to initiate a change request, evaluate its risks and impacts, approve or reject the change, update documentation, communicate the change, and implement and review approved changes. The procedure aims to ensure all implications of changes are considered, unnecessary changes are avoided, changes are approved by authorized personnel, and changes are properly implemented and communicated. The responsibilities for managing changes are assigned to the QHSE Manager and other managers. Records of change requests and approvals are maintained in a management of change register.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 4

    QHSE Management System

    Level 2
    PROCEDURE NO.
    QHSEP 08
    Management of
    Title
    Change
    1.

    PURPOSE AND SCOPE


    This document details the procedure to be followed when a change is proposed to:

    a procedure
    any equipment design or arrangement
    the organization and available competences
    a project or activity

    The purpose of this procedure is to ensure that:

    the implications of every proposed change are considered


    unnecessary or ill considered changes are not implemented
    the change is approved by people with appropriate authority level and experience
    the change is properly implemented and communicated.

    Changes may result from:

    2.

    improvement suggestions
    client requests
    audit non-conformities
    changes to the specification, equipment requirements, local restrictions,
    procedures, availability of personnel, interfaces with client or third parties etc.
    requiring changes to project or operational plans

    APPLICABILITY
    This procedure, shall be applied wherever change management activities are carried out.

    3.

    RESPOSIBILITIES
    The responsibility of this procedure resides with the QHSE Manager or his delegate.

    4.

    INITIATING A CHANGE
    Anyone can initiate a request for a change. All requested changes should have a change
    proposal document prepared. The document should be prepared by the person
    requesting the change and include:

    A brief outline of the proposed change


    The reason for the change
    Benefits of the proposed change
    Initial thoughts on the impact on OH&S of the change

    A QHSEF 017 Management of Change Form for the change proposal should be used
    and record kept through the QHSEF 018 Management of Change Register.
    The way consideration of the change is handled depends upon the nature of the change.

    Issued by:
    Authorized by:

    QHSE Maanager
    Chairman & CEO

    Revision:
    Date:

    0
    01st Jan, 10

    Page

    of

    QHSE Management System


    Level 2
    PROCEDURE NO.
    QHSEP 08
    Management of
    Title
    Change
    5.

    Procedure
    The following sections set out how the change proposal is to be managed.
    5.1 Changes to procedures
    The review of any change to a procedure which has been identified as critical in
    managing a hazard, e.g. it is a barrier or safeguard which prevents or mitigates a hazard
    assessed by a Risk Assessment consider the role of the procedure in managing those
    hazards to ensure that the effectiveness of the barrier is not altered or jeopardized.
    Changes to any procedure or form may be proposed for the sake of proposed
    improvements to the master document or work instruction
    Proposed improvements to the master document will be sent to the QHSE Manager
    and/or Management Representative. Changes, if adopted, the master document will be
    revised and reissued under the QHSEP 01 Control of Documents.
    5.2 CHANGES TO EQUIPMENT
    As with procedures, equipment systems may have been identified as critical in managing
    e.g. it is a barrier or safeguard which prevents or mitigates a hazard assessed by a Risk
    Assessment. The review of any changes proposed to those equipment systems must
    consider the role of the system in managing those hazards to ensure that the
    effectiveness of the barrier is not jeopardized.
    For any changes to equipment items or the configuration of a series of items the studies
    which have been carried out, HAZOPs, HAZIDs, etc should be reviewed to ensure that
    the proposed changes do not remove any essential safety or operational aspects or
    inadvertently introduce any hazard.
    5.3 CHANGES TO ORGANIZATION OR PERSONNEL
    Changes to the Organization or specific individuals can have implications for an operation
    or activity.
    Changes to an organization will be reviewed to make sure that all the necessary roles
    and responsibilities are assigned and that there are adequate resources to carry out the
    work.
    Application of the competence assurance systems, such as training, tests and
    supervision, will be used to ensure that individuals are fully competent to carry out the
    proposed role.

    6.

    IMPLEMENTING THE CHANGE


    Once the change has been approved then it can be implemented. This has two main
    aspects, in addition to carrying out any physical changes:
    6.1 Documentation: once the change has been approved, all related documentation will be
    updated to include the change. Documents requiring update may include:

    Issued by:
    Authorized by:

    QHSE Maanager
    Chairman & CEO

    Revision:
    Date:

    0
    01st Jan, 10

    Page

    of

    QHSE Management System


    Level 2
    PROCEDURE NO.
    QHSEP 08
    Management of
    Title
    Change

    procedures
    organization charts
    job descriptions
    project plans

    6.2 Communication & Implementation: The revised documents shall be controlled and
    distributed as stated in the Management System Procedure QHSEP 01 Control of
    Documents.
    The QHSE Manager and the Management Representative or their delegates shall review
    the distribution list and ensure that the revised documents are distributed to all related
    persons.
    The responsibility for implementation of the revised procedures shall be that of the
    functions Managers and Supervisors concerned.
    The effectiveness of the changes incorporated into the system shall be reviewed by the
    function Managers in coordination with the Supervisors concerned.
    The Management Representative and the HSE Manager shall review the summary of the
    feedbacks during the Management Review Meeting to assess the continual improvement.
    7.

    REFERENCES

    8.

    QHSE Management System Manual


    QHSEP 01 Control of documents
    QHSEP 09 Risk Management
    RECORDS

    OHSF 017 Management of change form


    OHSF 018 Management of Change Register

    Issued by:
    Authorized by:

    QHSE Maanager
    Chairman & CEO

    Revision:
    Date:

    0
    01st Jan, 10

    Page

    of

    QHSE Management System


    Level 2
    PROCEDURE NO.
    TITLE:
    Flow Chart

    Responsibility

    Raise a request of
    change as per
    chapter 1 and hand
    over to QHSE
    Manager

    Review the request


    and analyze Risk
    using HAZID/Risk
    Assessment

    N
    o

    Change
    s
    Approv
    ed

    08
    Management Of
    Change
    Documents

    Any employee

    QHSEF 017

    QHSE Manager

    HAZID/QHSEF
    14 Risk
    Assessment

    QHSE & Function


    Manager

    QHSEF 17

    QHSE & Function


    Manager

    QHSEF 18

    Yes
    Register in
    Management of
    Change Register &
    Start
    Implementation

    Advise back the


    initiator of
    rejection

    SHE Manager

    Issued by

    QHSE Manager

    Revision No.

    Authorised by

    Chairman & CEO

    Date

    01st Jan, 10

    Page 4 of 4

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