Articles of Association of The Nagoya University Alumni Association (NUAL) Philippines
Articles of Association of The Nagoya University Alumni Association (NUAL) Philippines
Articles of Association of The Nagoya University Alumni Association (NUAL) Philippines
3.3 Secretary. The Secretary shall take down and keep the minutes of all meetings of
the Executive Board and manage the affairs of NUAL-Philippines as well as
administer office affairs. He/she shall keep and manage the directory and database of
registered members as well as call, collect, organize articles for NUAL-Philippines
newsletter, Meidai Network.
3.4 Assistant Secretary. In the absence or incapacity of the Secretary, the Assistant
Secretary shall act as Secretary.
3.5 Treasurer. The treasurer should be in charge of the funds, receipts, and
disbursements of NUAL-Philippines. He/ she shall render to the President or to the
Executive Board, whenever required, an accounting of the financial conditions of
NUAL-Philippines and of all transactions of NUAL-Philippines made by her as
treasurer. He/she shall keep correct books of accounts of all financial transactions of
NUAL-Philippines.
3.6 Assistant Treasurer. In the absence of the Treasurer, the Assistant Treasurer shall
act as Treasurer.
3.7 Auditor. The auditor checks the book of accounts and financial reports and
statements of the Treasurer in accordance with financial reporting framework.
3.8 PRO. The public relations officer plans, develops, puts into place and evaluates
information and communication strategies that present NUAL-Philippines to the public.
He/she organizes and manages the events of NUAL-Philippines.
ARTICLE IV - SELECTION AND TERM OF OFFICE OF THE OFFICERS OF THE
EXECUTIVE BOARD
Section 1. Nomination and Election of Officers of the Executive Board: The
officers shall be nominated and elected by the members.
Section 2. Term of Office: Each of the officers of the Executive Board shall serve a
two-year term from January following the election year until two years after and may
be re-elected.
ARTICLE V - MEETINGS
Section 1. Types:
1.1. General Meeting. NUAL-Philippines shall hold an annual general meeting of its
members on a date set by the president in consultation with the Executive Board.
1.2 Executive Board Meeting. The Executive Board shall hold a regular meeting at
least two times during a year.
1.3 Special Meeting. A Special Meeting may be convened upon proper notice to the
other members of the Board, to take up matters of immediate and relevant importance
to the activities of NUAL-Philippines.
Section 2. Quorum:
2.1 Executive Board and Special Meetings can be convened when there is a quorum
composed of a majority of seven executive members.
2.2 General Assembly. A quorum consists of at least 12 members.
Section 3. Notice of Meetings: For the general meeting, regular board meetings and
special meetings, notices of date, time, and place of such meetings shall be given at
least two weeks before.
Section 4. Matters for Deliberation: The Executive Board deliberates on the
following matters.
4.1 Matters requiring deliberation in carrying out the affairs of the Association;
4.2 Matters concerning the reform and abolition of articles in the
Articles of Association;
4.3 Matters concerning business plans and announcements;
4.4 Matters concerning budgeting and account settlement;
4.5 Matters concerning member qualifications;
4.6 Other matters referred by the President.
ARTICLE VI - FINANCE AND AUDITING
Section 1. Fund Resources: The activities of the Association shall be funded by the
membership fees and the annual dues paid by regular members and from such other
sources such as donations by the members and those that may be recommended
and authorized by the Executive Board.
Section 3. Auditing: The auditor shall audit all the accounts of the association,
examine its books as often as may be necessary, and certify an annual audited
financial report to the Executive Board and the members of the Association.
ARTICLE VII - DETAILED ENFORCEMENT OF REGULATION AND AMENDMENTS
Section 1. Detailed Enforcement of Regulation: All issues and matters necessary to
the operation of this Association but not contained in these Articles of Association are
to be deliberated on and endorsed at an Executive Board meeting.
Section 2. Amendments: An amendment to the provisions of these Articles of
Association shall be endorsed to the Executive Board for deliberation, which will then
be presented to the general assembly for ratification. Any amendment shall be
considered ratified upon the majority vote of the general assembly.
CERTIFICATION
The Articles of Association came into force on December 20, 2014 and details and
revisions were approved at a meeting of the Executive Board by a majority vote on
May 19, 2015 at UP NIMMB, Diliman, QC.
Crtistino Collado (President)
Pag-asa Gaspillo (Vice President)
Andres Winston Oreta (Secretary)
Cynthia Palmes-Saloma (PRO)
Ma. Amelita Estacio (Treasurer)
Daisy Montesa (Asst. Secretary)
Renan Ma. Tanhueco
Florante Salvador
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Section 2. Fund Depository: The Executive Board shall determine the official
depository for the funds of the association. This depository should be a joint bank
account in the name of the Treasurer, Vice-President and the President. The funds
shall be withdrawn from the bank with which they are on deposit by the signature of at
least two signatories.