Cambridge International Examinations

Cambridge International General Certificate of Secondary Education

* 6 6 6 1 2 2 4 0 4 9 *

0417/21

INFORMATION AND COMMUNICATION TECHNOLOGY

Paper 2 Document Production, Data Manipulation and Presentations

May/June 2016
2 hours 30 minutes

Additional Materials:

Candidate Source Files

READ THESE INSTRUCTIONS FIRST

Write your name, Centre number and candidate number in the spaces at the top of this page.
Write in dark blue or black pen.
Do not use staples, paper clips, glue or correction fluid.
DO NOT WRITE IN ANY BARCODES.
Carry out all instructions in each step. You can track your progress through the examination by crossing out
each question number.
Enter your name, Centre number and candidate number on every printout before it is sent to the printer.
Printouts with handwritten candidate details on will not be marked.
At the end of the examination, put this Question Paper and all your printouts into the Assessment Record
Folder.
If you have produced rough copies of printouts, put a neat cross through each one to indicate that it is not the
copy to be marked.
The number of marks is given in brackets [ ] at the end of each question or part question.
Write todays date in the box below.

The syllabus is approved for use in England, Wales and Northern Ireland as a Cambridge International Level 1/Level 2 Certificate.

This document consists of 12 printed pages.

DC (RW/FD) 114978/3
UCLES 2016

[Turn over

2
You work for a company called Tawara Adventures. You are going to perform some clerical tasks for this
company.

Task 1 Evidence Document

Open the file J216EVIDENCE.RTF

Make sure that your name, Centre number and candidate number will appear on every page of
this document.

Save this Evidence Document in your work area as J216EVIDENCE followed by your candidate
number. For example, J216EVIDENCE9999
You will need this Evidence Document to store screenshots of the evidence you are instructed to
produce.

Task 2 Document
You are going to edit a newsletter for Tawara Adventures. The company uses a corporate house style
for all their documents. Paragraph styles should be created and applied as instructed. All imported data
should have the News-body text style applied unless otherwise instructed.

Using a suitable software package, open the file J216NEWSDRAFT.RTF

Set the:

page size to A4

orientation to portrait

top and bottom margins to 2.5 centimetres

left and right margins to 1.5 centimetres.

EVIDENCE 1
Take screenshot(s) to show the page size. Place this in your Evidence Document.
EVIDENCE 2
Take screenshot(s) to show the margin settings. Place this in your Evidence
Document.

[2]

Save the document in your work area with the file name NEWSLETTER. Make sure it is
saved in the format of the software you are using.
EVIDENCE 3
Place in your Evidence Document a screenshot to show this file has been saved.
Make sure there is evidence of the file type.

UCLES 2016

0417/21/M/J/16

[1]

3
3

Place in the header:

your name, Centre number and candidate number left aligned

automated page numbers right aligned.

Place in the footer the automated file name and path centre aligned.

Make sure that:

all the alignments match the page margins

no other text is included in the header and footer area

headers and footers are displayed on all pages.

[2]

Create the following paragraph styles:

Font Size
(points)

Line spacing

Space before
(points)

Space after
(points)

News-title

sans-serif

26

centre

bold

single

News-subtitle

sans-serif

16

right

italic

single

News-subheading

sans-serif

16

centre

bold, underlined

single

12

News-body

serif

12

justified

none

single

12

News-table

serif

12

left

none

single

Alignment

Font Style

Enhancement

House style specifications

EVIDENCE 4
Place in your Evidence Document screenshot(s) to show all the settings for the
News-subheading style.

[3]

At the start of the document enter the title

Tawara Adventures Newsletter

[1]

[1]

Apply the News-title style to this text.

Below the title, add the subtitle

First draft by: and add your name.

[1]

Apply the News-subtitle style to this text.

[1]

Apply the News-body style to the rest of the document.

[1]

UCLES 2016

0417/21/M/J/16

[Turn over

4
10

Change the page layout so that all the text after the first paragraph is in two columns of equal
width with 1.5 centimetre spacing between them.
[2]

11

Identify the 7 subheadings in the document and apply the News-subheading style to each
one.
[1]

12

Open the file J216NEWSPORTS.CSV and insert the contents as a table within the column
width after the text activities to our centres:
[1]

13

Delete the third column with the heading Rating from the table.

14

Make sure that:

the News-table style is applied to columns 2 and 3

text in columns 2 and 3 displays on one line

all borders and gridlines are displayed when printed.

[1]

Format the table so that the left column looks like this:
NEW
ACTIVITIES

15

[1]

[4]

16

Import the image J216CABIN.JPG and place this below the subheading ACCOMMODATION
[1]

17

Reflect the image so the tree is on the right, like this:

[1]

UCLES 2016

0417/21/M/J/16

5
18

Resize the image so that:

it is 4 centimetres wide

the aspect ratio is maintained.

Align the image to the:

top of the paragraph starting Self-catering accommodation

right margin within the column.

Make sure the text wraps round the image.

It may look like this:

[2]

19

Change the list from:

Free Wi-Fi
to
Climbing wall
to a bulleted list with square bullets.

Make sure that:

the bullets are positioned 2.5 centimetres from the left margin

the list is in single line spacing with no space before or after.

[2]

Save the document.

[Total: 29]

UCLES 2016

0417/21/M/J/16

[Turn over

6
Task 3 Database
You are now going to prepare some reports for the company. Make sure all currency values display the
sign and are to two decimal places.

20

Using a suitable database package, import the file J216ADSPORTS.CSV

Use these field names and data types:
Course_Code

Text

Activity

Text

Type

Text

Rating

Number

Location

Text

Residential

Boolean/Logical

To display as Yes/No

Course_Cost

Number

Numeric/Currency

Duration

Number

Integer

Integer

Set the Course_Code field as a Primary key.

Save the data.

EVIDENCE 5
Take screenshot evidence showing the field names and data types used in the table.
Place this screenshot into your Evidence Document.

21

[4]

Create a data entry form which will:

include all fields from the Adsports table

use a drop down menu in the Location field to accept only:

Cornwall
Ireland
Scotland
Wales
France
EVIDENCE 6
Place into your Evidence Document screenshot(s) to show the drop down menu and
how you have limited data entry to these five values only.

UCLES 2016

0417/21/M/J/16

[3]

7
22

Add the following record to the Adsports table using your form:
Course_
Code

Activity

Type

Rating

Location

Residential

Course_
Cost

Duration

CO029

Zap Cat

Water

Cornwall

Yes

471

Check your data entry for errors. Save the data.

EVIDENCE 7
Place in your Evidence Document screenshot(s) showing this data in your form.

23

[2]

Evaluate the design of your data entry form.

EVIDENCE 8
Type the evaluation of your data entry form into your Evidence Document using no
more than 50 words.

24

[2]

Import the file J216RATINGS.CSV as a new table in your database.

Set the Activity_Rating field as a Primary key.

Create a one-to-many relationship as a link between the Rating field in the J216ADSPORTS
table and the Activity_Rating field in the J216RATINGS table.
EVIDENCE 9
Place in your Evidence Document screenshot(s) showing the relationship between
the two tables.

UCLES 2016

0417/21/M/J/16

[1]

[Turn over

8
25

Using fields from both the J216ADSPORTS and the J216RATINGS tables, produce a report
which:

contains a new field called Daily_Cost which is calculated at run-time and displayed as
currency. This field will calculate the Course_Cost divided by Duration

shows only the records where the Type is Water, Residential is Yes, Duration is 12 days
or less and excludes those activities located in Scotland

shows only the fields Course_Code, Location, Activity, Level, Duration, Residential and
Daily_Cost in this order with data and labels displayed in full

sorts the data into ascending order of Activity within ascending order of Location

has a page orientation of landscape

fits on a single page wide

calculates the total number of Course_Codes in this selection and positions this number
under the Course_Code column

has the label Total water codes to the right of this number

includes the report title Residential Water Activities at the top of the page

has your name, Centre number and candidate number at the bottom of the report.

Save and print your report.

PRINTOUT 1
Make sure that you have entered your name, Centre number and candidate
number on your report.
EVIDENCE 10
Place in your Evidence Document screenshot(s) showing the formula used to
calculate the total number of activities.

26

[12]

Produce an extract from all the data which:

selects only those activities:

which include Ski or Snow

located in France

where the Rating is 5

shows only the fields Activity, Course_Code, Course_Cost in this order

sorts the Course_Cost in descending order.

EVIDENCE 11
Place in your Evidence Document screenshot(s) showing the criteria used to select
the required records.

Save this data so that it can be imported into the document that you saved in Step 19.

[4]

[Total: 28]

UCLES 2016

0417/21/M/J/16

9
Task 4 Document 2
27

28

Import this data into your document as a table after the paragraph which ends activities to
choose from
Make sure that:

the table fits within the column width

all required fields and their labels are fully visible

data is displayed on one line except the field headings which can wrap

the News-table style is applied to the extract.

[1]

Spell check and proofread the document.

Make sure that:

tables and lists are not split over two columns or pages

there are no widows or orphans

there are no blank pages

the house style specification has been followed and the correct styles applied as
instructed

spacing between all items is consistent.

Save the document using the same file name and format used in Step 2.

Print the document.

PRINTOUT 2
Make sure that you have placed your name, Centre number and candidate
number on your document.

[1]
[Total: 2]

UCLES 2016

0417/21/M/J/16

[Turn over

10
Task 5 Mail merge Letter
Tawara Adventures are recruiting staff for their new activity centre in France. You are required to carry
out a mail merge to invite successful applicants for interview.

29

Use the file J216INTERVIEW.RTF as the master letter for the mail merge and the file
J216APPLICANTS.CSV as the data source file.
In the master letter:

replace <Date> with a field to display todays date in the format DD MMMM YYYY

insert relevant merge fields from the data source file to replace the text in chevrons
i.e. <field>

replace the text Candidate Name with your name

include your Centre number and candidate number in the footer of the document.

Spell check and proofread the letter.

Save the master letter.

Display the field codes.

EVIDENCE 12
Place in your Evidence Document screenshot(s) showing evidence of the format for
the date field.

Print your master letter with the merge fields displayed.

PRINTOUT 3
Make sure that you have entered your name, Centre number and candidate
number on your master letter.

30

Merge the letters selecting only those applicants who have applied for the job of Ski Instructor.
EVIDENCE 13
Place in your Evidence Document screenshot(s) showing your selection method.

31

[8]

[1]

Print only the merged letters for the selected applicants.

Save and close the documents.
PRINTOUT 4
Make sure that you have entered your name, Centre number and candidate
number on your letters.

[1]
[Total: 10]

UCLES 2016

0417/21/M/J/16

11
Task 6 Presentation
You are required to create a short presentation on the subject of spam delivered by email. This
presentation will be used by Tawara Adventures in face-to-face staff training.

32

Import the file J216SPAM.RTF placing the text as 5 slides in your presentation software. [1]

33

The presentation should be based on a master slide that you will design. Your slides must
have a consistent layout and formatting, with the following features included on all slides:

company logo which is stored as J216LOGO.JPG

your name, Centre number and candidate number

automatic slide numbering

[3]

34 Slide 4 with the title How to recognise spam mail is incomplete.

Identify two ways of recognising spam sent by email and enter your answers as separate
bullets on slide 4.
[2]

35 Slide 5 with the title Methods to help prevent spam is incomplete.

36

Identify two methods to help protect yourself from spam sent by email and enter your answers
as separate bullets on slide 5.
[2]

Evaluate the features of your presentation that meet the needs of your audience.
EVIDENCE 14
Type the evaluation of your presentation into your Evidence Document using no
more than 50 words.

37

[2]

Spell check and proofread the presentation.

Save the presentation.

Print the presentation with 2 slides to the page.

PRINTOUT 5
Ensure your name, Centre number and candidate number are on all slides.

[1]
[Total: 11]

UCLES 2016

0417/21/M/J/16

[Turn over

12
Task 7 Printing the Evidence Document
You now need to print your Evidence Document.

Print your Evidence Document.

PRINTOUT 6
Make sure that you have entered your name, Centre number and candidate
number on your Evidence Document.

Save and close your Evidence Document.

Permission to reproduce items where third-party owned material protected by copyright is included has been sought and cleared where possible. Every reasonable
effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the publisher will
be pleased to make amends at the earliest possible opportunity.
To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge International
Examinations Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download at www.cie.org.uk after
the live examination series.
Cambridge International Examinations is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of University of Cambridge Local
Examinations Syndicate (UCLES), which is itself a department of the University of Cambridge.

UCLES 2016

0417/21/M/J/16