JDR Guide Appendix
JDR Guide Appendix
JDR Guide Appendix
ANNEX A
SAMPLE OPENING STATEMENT
Good _____________!
________________________________ and
___________________________________.
(Note: If the parties are present). Considering that the parties are here,
they will voice out what they really want to achieve in this proceeding.
May I request that you keep in open mind and heart and be willing to give
this stage of this proceeding, Judicial Dispute Resolution, a try and make a
concerted effort to resolve your differences. It will be to your advantage if this
case will be settled at this stage rather than go into full trial. Firstly, there is no
guarantee you may win after a full blown trial. Here at JDR, we will try to address
your claims, if not to your satisfaction, at least partially so that is really a win-win
situation. Secondly, the time frame for resolving this matter in this proceeding
will be 60 days from today. In an extraordinary circumstance it will be extended
to another 30 days. Time, money and effort spent will be minimized for both
parties. Lastly, this process is non confrontational with the end to view that the
parties will end up a s friends or at least be civil with each other, unlike full blown
trial where personal relationships are not taken into consideration.
But first, we will lay down the rules of this proceeding. This is a
confidential and private proceeding. Nothing that you say here will be repeated
in the event that this case will be tried on the merits.
JDR GUIDE 26
APPENDIX SAMPLE OPENING STATEMENT
Although you see me writing notes in the pad paper, it is for my own
consumption. This will be destroyed after this proceedings and it will not be part
of the record of the case.
In the event that this case will be brought to trial, I will no longer be the
one who will try this because my role is only up to the Judicial Dispute
Resolution. There will be another judge who will preside the pre-trial conference
and the trial proper. However, if you want me to continue to be the judge to
handle the pre-trial and trial, that can be done but you have to sign a waiver.
1. Each party will have a chance to relate events which led to the filing
of this case without any interruption from the other party;
3. The party who speaks will have to present the facts of his claim and
what he wants out of this case. All pertinent information has to be
disclosed to enhance your opportunity for a most effective
negotiation;
6. In case the lawyer will speak for the party, he or she will interpret or
speak without using legal or technical word, but it would be better if
the parties will speak for themselves;
8. Breaks are allowed, so are caucuses. This means that you and
your lawyer are allowed to have a private talk, for five minutes
maximum. I may participate in your caucus, if you would allow it,
but information gained from such meeting will remain confidential
unless you will give me permission to relay it to the other party.
JDR GUIDE 27
APPENDIX SAMPLE OPENING STATEMENT
At this point in time, I would like to ask you if you have questions regarding
our rules.
If there are no other questions, we will now start the main proceeding. We
will allow the plaintiff to state her case and what she wants to be settled. I will
give you about five (5) minutes.
Thereafter, we will also hear the side of the defendant and I will also give
you five (5) minutes.
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Now, lets go to the facts and claims which you do not agree on:
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Okay, we have stated what was in the past. Its time to look to the future
and find solutions to your respective claims.
(Note: limit the negotiation to facts and claims not agreed upon)
For the plaintiffs, what are the claims of the defendants which you can
accede to or can grant?
For the defendants, what are the claims of the plaintiffs which you can
accede to or can grant?
JDR GUIDE 28
APPENDIX A.M. No. 04-1-12-SC
ANNEX B
Circulars
A.M. No. 04-1-12-SC
Gentlemen:
Quoted hereunder, for your information, is a resolution of the Court En Banc dated
20 January 2004
I. Background
The Justice Reform Initiatives Support Project (JURIS) is a five-year bilateral project
funded by the Canadian International Development Agency (CIDA) which seeks to support the
implementation by the Supreme Court of the Philippines Action Program for Judicial Reform
(APJR).
The goals of JURIS are to strengthen and promote more effective use of alternative dispute
resolution (ADR) mechanisms, improve access to justice and support advocacy for reform. In
connection with the effective use of ADR, the approach which JURIS has adopted to strengthen
JDR GUIDE 29
APPENDIX A.M. No. 04-1-12-SC
ADR involves a bold and ambitious plan to showcase new ADR approaches in up to 14 model
court sites in the Philippines. There will initially be 2 model court sites set-up in Pampanga and
Bacolod by November 2003.
II. Concept
The Project intends to strengthen conciliation at the pre-trial stage as a means of expediting
the resolution of cases and decongesting court dockets, after court-annexed mediation has failed,
by utilizing the following models:
The use of the pre-trial judge who will conciliate between the parties.
The use of the pre-trial judge as an early neutral evaluator.
The use of the pre-trial judge as mediator.
A combination of any of the above.
Such other systems as the Design & Management Committee may find acceptable
to the local set-up.
Despite the priority position in the Rules of Court for settlement and referral to ADR
during pre-trial proceedings, most judges go through the function perfunctorily for various
reasons, including fear of being disqualified if he goes into the process more intensively,
and the possible failure of his efforts. It is the intention of this Project to restore the
importance of this priority and at the same time to remove such apprehension.
After mediation has failed and the case is returned to the court, the Pre-trial judge,
pursuant to the parties Pre-trial briefs, will define and simplify the issues, inquire into the
necessity or desirability of amendments to the pleadings, strongly urge the parties to make
stipulations and admissions of fact and documents, require the presentation and marking of
all documentary exhibits, disclose the number and names of witnesses and the substance of
their respective testimonies, and determine the propriety of rendering judgment on the
pleadings or summary judgment. After the judge has gone through these aspects of the pre-
trial, he will ask the parties or their counsel to present a summary or brief of their case to
him as they wish but under a time limit. Thereafter, he will assess the relative strengths
and weaknesses of each partys case and make a non-binding and impartial evaluation or
assessment of the chances of each partys success in the case. On the basis of his neutral
evaluation, he will persuade the parties to reconsider their prior reluctance to use mediation
towards a compromise agreement.
In the event that the parties agree to reconsider their initial reluctance to mediate, the
judge shall facilitate settlement using all his skills as mediator.
JDR GUIDE 30
APPENDIX A.M. No. 04-1-12-SC
Under the above concepts, judicial proceedings are divided into two stages (1) from the
filing of a complaint to the pre-trial stage (pre-mediation and post-mediation stages), and (2) trial
and judgment stage. The judge to whom the case has been raffled presides over the pre-trial stage
and the pairing judge presides over the trial stage. The pairing system shall be as provided for in
existing Court Orders/Circulars.
The judge presiding over the first stage (pre-trial judge) shall observe Section 2 (a) of
Rule 18 of the rules of Court. In issuing an order to file pre-trial brief he shall also require a
statement of undisputed facts, the proposed issues for resolution, and a synopsis of the law and
jurisprudence relied upon, and, in cases covered under Section IV hereinbelow, order the parties
to appear for mediation at the PMC for mediation proceedings. If mediation fails and the case is
referred back to the pre-trial judge, he shall act as a conciliator, neutral evaluator, mediator, as
explained above.
If settlement is still not reached, a pre-trial order shall be issued to include a referral of
the case to the pairing judge for trial (trial judge). It is believed that the parties will be freer and
more spontaneous once they are assured that the conciliator judge/neutral evaluator will not be
the one to try the case.
III.1 Confidentiality
The pre-trial judge is bound to observe the confidentiality of proceedings and shall not
pass on any information obtained in the course of conciliation, early neutral evaluation, or
mediation to the trial judge or to any other person.
IV. Coverage
(1) All civil cases, settlement of estates, and cases covered by the Rule on
Summary Procedure, except those which by law may not be compromised;
(2) Cases cognizable by the Lupong Tagapamayapa and those cases that may
be referred to it by the judge under Section __, Chapter VII of Republic
Act No. 7160, otherwise known as the 1991 Local Government Code;
(3) The civil aspect of BP 22 cases; and
(4) The civil aspect of quasi-offenses under Title 14 of the Revised Penal
Code.
V. Sanctions
A party who does not appear for mediation or pre-trial in violation of the order of the pre-
trial judge or in accordance with the scheduled mediation conferences, shall be imposed the
appropriate sanctions as provided for in Rule 18 of the Rules of Court by said judge. In addition,
the pre-trial judge may require the non-appearing party to reimburse not exceeding treble the
costs incurred by the appearing party including attorneys fees for that day.
JDR GUIDE 31
APPENDIX A.M. No. 04-1-12-SC
A party who appears without the required authorization may similarly be sanctioned.
V. Settlement
If settlement is reached at the post-mediation pre-trial stage, the pre-trial judge shall ask
the parties, with the assistance of their counsel, to draft the compromise agreement for submission
to and approval by the court for a judgment upon a compromise.
However, the parties may submit to the Court a satisfaction of claims and mutual
withdrawal of the complaint and counterclaim upon which the Court shall enter an order
dismissing the case.
LUZVIMINDA D. PUNO
Clerk of Court
By:
JDR GUIDE 32
APPENDIX PROPOSED DRAFT AMENDING A.M. No. 04-1-12-SC
I. Explanatory Note
Two model courts have already been set up under JURIS in Bacolod
and San Fernando, Pampanga, and more model courts will be set up
in Benguet, La Union and Cagayan de Oro, to pilot test court-annexed
mediation (CAM) and judicial dispute resolution (JDR). In JURIS model
courts, mediatable cases are referred to CAM for mediation under
accredited mediators in the Philippine Mediation Center (PMC) and
subsequently referred to JDR for further mediation by the judges if it is
not resolved under CAM. If the case is still not settled in JDR, the case
is transferred to the pair court for trial.
JDR GUIDE 33
APPENDIX PROPOSED DRAFT AMENDING A.M. No. 04-1-12-SC
a. Replace the use of the pairing system with a raffle for the
resumption of the judicial proceedings after JDR does not succeed;
d. JDR judge may preside over the trial proceedings upon joint request
of both parties; and
e. Extend the limited period for settlement of cases. The time period to
conduct JDR is limited to thirty (30) days for first level courts and sixty
(60) days for regional trial courts. For BP 22 cases, however, such time
may be extended upon agreement of the parties and/or the case
archived as may be proper.
II. Mandate
After the date specified by PHILJA for the effectivity of the guidelines
and following completion of the orientation for judges in JDR
procedures and their training in mediation, conciliation and neutral
evaluation, judges in all model court sites shall be authorized to
conduct JDR under the JURIS in accordance with the guidelines set
forth herein after CAM has not succeeded.
III. Concept
JDR GUIDE 34
APPENDIX PROPOSED DRAFT AMENDING A.M. No. 04-1-12-SC
IV. Procedure
Judicial proceedings shall be divided into two stages (1) from the
filing of a complaint, to the conduct of CAM and JDR during the pre-
trial stage, and (2) pre-trial proper to trial and judgment. The judge
to whom the case has been raffled shall preside over the first stage.
He shall be called the JDR judge. Thereafter, if the case is not
resolved during JDR, it shall be raffled to another court, where the
rest of the judicial proceedings up to judgment shall be held. The
judge for that stage shall be called the trial judge. Any incidents or
motions filed during the first stage shall be dealt with by the JDR
judge at his discretion. For courts with a single branch, the case
shall be simply transferred to the nearest or pair court.
JDR GUIDE 35
APPENDIX PROPOSED DRAFT AMENDING A.M. No. 04-1-12-SC
5. Duration of JDR - For the first level courts, JDR shall be for a period
not exceeding thirty (30) days from the time the parties first
appeared for JDR. For the second level courts, JDR shall be for a
period not exceeding sixty (60) days. BP 22 cases may be granted
a longer period upon joint motion of the parties if there is high
probability of settlement. In cases where settlement has been
reached but the period of payment exceeds one (1) year, the case
may be archived.
6. JDR During Trial Cases may be referred to JDR even during the
trial stage. Upon joint motion of the parties, the trial judge may
conduct JDR provided that the parties agree in said motion to
resume trial if the case is not settled.
V. Confidentiality
VI. Coverage
VII. Sanctions
JDR GUIDE 36
APPENDIX PROPOSED DRAFT AMENDING A.M. No. 04-1-12-SC
Any counsel, or corporate party, who appears for mediation without the
required authorization to enter into stipulations of fact or compromise may
be similarly sanctioned.
VIII. Settlement
JDR GUIDE 37
APPENDIX PMC FORM 1-A
ANNEX C
Forms
PMC Form 1-A Order of Referral to PMC with Disclosure Form
__________________________________
Plaintiff/Complainant,
Case No.: ______________________
versus
Nature:
________________________
__________________________________
Defendant/ Accused
X- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --X
ORDER OF REFERRAL
Pursuant to Section 2(a), Rule 18 of the 1997 Rules of Civil Procedure and the
Second Revised Guidelines for the implementation of mediation proceedings approved
by the Supreme Court on October 16, 2001, this case is hereby referred to the
Philippine Mediation Center (PMC) for mediation as part of pre-trial.
with or without the presence of their counsel/s for mediation proceedings. This Court shall
impose the appropriate sanction including but not limited to payment of appropriate fees by
the absent party, censure, reprimand, declaration in contempt and such sanctions as are
provided under the Rules of Court for failure to appear for pre-trial, in case any or both of the
parties absent himself/themselves during the mediation proceedings.
In the meantime, the Courts proceedings on the case are hereby suspended for thirty
(30) days starting from this date and extendible for another thirty (30) days, for justifiable
reasons. The Mediator is hereby directed to submit to this Court a status report on the
progress of the proceedings at the end of the mediation period. If the mediation is successful,
this Court shall immediately be informed and given (a) the original Compromise Agreement
entered into by the parties as basis for the rendition of a judgment upon a compromise which
JDR GUIDE 38
APPENDIX PMC FORM 1-A
may be enforced by execution; or, (b) a withdrawal of the complaint/counterclaim; or, (c) a
satisfaction of the claim/counterclaim.
Moreover, the parties are ordered to disclose to the court any other pending cases that
are related to or will materially affect the outcome of the mediation proceedings, in the form
attached herewith (please see Form 1).
_________________________
Presiding Judge
Certified by:
_________________________________
PMC Unit Coordinator/Daily Supervisor
Approved by:
____________________________
Presiding Judge
JDR GUIDE 39
APPENDIX FORM NO.1: DISCLOSURE FORM
_____ I/We would like to inform the court that there are no other pending
cases which are related to or will materially affect this case which is subject to
compulsory referral to mediation under AM No. 01-10-5-SC dated October 16,
2001
_____ I/ We would like to inform the court that there is a pending case/ are
pending cases which are related to or will materially affect this case which is
subject to compulsory referral to mediation under AM No. 01-10-5-SC dated
October 16, 2001. The details of the case/cases are as follows:
___________________________ ________________________________
Date Signature of Party or Counsel
JDR GUIDE 40
APPENDIX FORM NO.2: NOTICE
Elvira Toledo,
Defendant.
x----------------------------------------x
ORDER
This case was referred for mediation in the Philippine Mediation Unit
pursuant to Section 2(a), Rule 18 of the 1997 Rules of Civil Procedure and AM
No. 01-10-5-SC-PHILJA (Second Revised Guidelines for the implementation of
mediation proceedings approved by the Supreme Court on October 16, 2001.)
Since the parties did not settle, this case was referred back to this Court for
further proceedings.
SO ORDERED.
JUAN DE LA CRUZ
Judge
JDR GUIDE 41
APPENDIX FORM NO.3: ORDER OF REFERRAL
Form No. 3 Order of Referral to PMC for Court Annexed Mediation with
Predetermined Date for JDR Conference
Defendants.
x---------------------------------------------x
ORDER
Considering that this is one of the cases required by the Supreme Court to be
mandatorily referred to the Philippine Mediation Center for Court-Annexed Mediation
(CAM) pursuant to Section 2(a), Rule 18 of the 1997 Rules of Civil Procedure and the
Second Revised Guidelines for the implementation of mediation proceedings approved
by the Supreme Court on October 16, 2001, the Court ordered the release of the Order
of Referral.
Tentatively set the JDR component of the pre-trial conference to December 13,
2005 at 9:00 in the morning.
SO ORDERED.
JUAN DE LA CRUZ
Judge
JDR GUIDE 42
APPENDIX FORM NO.4: BRIEF ON CAM AND JDR
BRIEF
on Court-Annexed Mediation (CAM)
and Judicial Dispute Resolution (JDR)
CAM and JDR are features of the ADR Model Courts under the JURIS Project
which represents a major innovation in Philippine court procedure currently being
pilot tested in five court sites in the country (San Fernando Pampanga, Bacolod
City, San Fernando La Union, Cagayan de Oro and Baguio City).
By introducing CAM and JDR into the Philippine court system, it is hoped that the
process of mediation and conciliation at the 1st and 2nd level courts would
contribute significantly to the resolution/settlement of mediatable cases.
Hopefully, this innovation would increase the satisfaction of litigants and their
counsels in the court process and eventually help decongest the court dockets.
The process of CAM and JDR are principally governed by the following Supreme
Court Circulars:
JDR GUIDE 43
APPENDIX FORM NO.4: BRIEF ON CAM AND JDR
2. It shall be the duty of the parties (natural and juridical) and their
counsel to appear at mediation and JDR (being part of pre-trial). The
non-appearance of a party may be excused only if a valid cause is
shown, therefore, or if a representative shall appear in his behalf fully
authorized in writing to enter into an amicable settlement.
JDR GUIDE 44
APPENDIX FORM NO.5: WAIVER
Form No. 5. Waiver on the Right to Re-assignment of Case for Purposes of Trial
CONRADO BULATAO,
Plaintiff,
1. We are fully aware of the right of the parties to have a raffle of the case
for purposes of trial, as provided in AM No. ________-SC due to the
fact that the Honorable Judge has already conducted JDR and may
have known certain facts in the process that may impinge upon his /
her impartiality;
2. Despite this fact, we are also manifesting to the Honorable Court that
we would like the trial to proceed under the supervision and control of
the same Honorable Judge that has conducted this JDR;
3. That we are making this waiver, with full confidence in the ability of the
Honorable Court to proceed with the pre-trial proper and trial with
dispatch and integrity, and with malice toward none.
JDR GUIDE 45