On-The-Job Training: Accounting 197

Republic of the Philippines
Mindanao State University
College of Business Administration and Accountancy
General Santos City
On-The-Job Training
Accounting 197
Marjorie R. Sotelo
Year 2017
In Partial Fulfillment of On-The-Job Training Requirements

TABLE OF CONTENTS
Page 1 Application letter
2-3 Resume
4-6 Memorandum of Agreement
7 Affidavit
8 Parental Waiver
9 Certificate of Completion
10 Company Profile
11 Supervisor’s Evaluation of the Intern
12 Student’s Evaluation of the OJT Program
13 Daily Time Record
14-16 Daily Activity Log
17-18 Photos
PHELA GRANDE HOTEL, INC.
DAILY ACTIVITY LOG
June 16 – 17, 19
For our first three days, I was tasked to segregate a box full of 2017 vouchers by suppliers/payee.
June 20
Ma’am Aimee, head of the accounting department showed me PGH’s current account balances
in different banks. Written details of each account were stapled with the statements. I was told to
compare whether the amount in the checks coincide with the written information.
I was also told that this is part of their internal audit process. After much analyzing, I discovered
one check which was not recorded at all.
June 21 – 29
I was tasked to rewrite all 2016 transactions using a ballpoint pen since it was written in the
workbook through a pencil. I was also tasked to solve and record the daily transactions’ output taxes,
service charges, and net amounts for food, wine, beverages, catering, etc.
June 30
I was told to file the DTR and employees’ payroll records.
July 1
I was taught how the payroll system for hotel employees works and how to solve it. It seems
that there is no overtime pay for such employees. The rule is that the employees would always receive
salary equal to the required number of hours. If the employee works for less than the required hours,
the excess salary would be considered a cash advance. If they work more than required, the excess will
offset against existing advances, if any.
July 3
I re-solved their café and hotel supplies expense. Some of the vouchers issued showed wrong
amounts so I request reprinting of such vouchers.
July 5
Filed reservation records sorted by organizers.
July 6
Filed billings, accounts payable vouchers, check vouchers, credit memos, and journal entries.
July 7
This day was the first time I was able to use the computer in the office. Ma’am Aimee
introduced me to “Harmony”. It is the system they use for recording inventory, service, reservations, as
well as room availability for Phela Grande Hotel and Phela Grande Convention Center. I purged and
cleared the daily transactions from 2014 and earlier through this software.
14
July 8
I continued my task at Harmony since there are hundreds of transactions in 2014 and earlier.
After that, I was introduced to PeachTree, which is the main accounting software they use in the
company. It was a lot like QuickBooks.
July 10
Filed waiter job orders.
July 11
Filed Cashier Reports and Room Availability records.
July 12
I was tasked to compare deposit records for their BDO accounts and the corresponding
passbook, and confirm whether such recorded deposits reflected in the passbook.
The first step was to compile the bank receipts and settlement close statements according to
date. Then, I checked whether the transaction was under MasterCard Credit/Debit, Visa Credit/Debit,
AmEx or Diner. After confirming this, I solved for the amounts of the deposit, net of interest using the
corresponding rate.
After solving, I confirmed that the net amounts were on the passbook.
July 14
Again, I filed the DTR and employees’ payroll records.
July 15
Filed new billings.
July 17
Computed for PGH’s daily cash disbursements from January 2017 to July 21, 2017.
July 18
Filed receipts, slips and corresponding records.
July 19
Continued to compute for PGH’s daily cash disbursements from January 2017 to July 21, 2017.
July 20
I solved for Phela Eagles Security Agency (PESA) employees’ salaries and filed their reports
sorted alphabetically and by date.
July 21
I compared employees’ DTRs whether they coincided with the records. After that, I computed
for each person’s salary for the month based on the number of their work days.
July 24 - 25
Recomputed the amounts on the Daily Cash Disbursement books from year 2016.
15
July 26 – 28
These three days, I reconciled bank statements and the corresponding checks from year 2016 up
to present.
July 29
This day, I was once more told to compare PGH’s deposit records for their BDO account and the
corresponding passbook, this time from July 13 up to the present. Like before, I had to confirm whether
the recorded deposits were reflected on the passbook.
After computing for amounts net of interest, I was able to confirm all but one of the
transactions. One of the deposits on the passbook does not seem to be recorded on PGH’s book.
July 31
This time, I reviewed all my solutions, thinking maybe I was the one with the wrong
computations. After confirming that my solutions are correct, I decided to review the receipts itself.
That was when I noticed that in the receipt, it says that the transaction is under Visa Debit. Yet, on the
Settlement Close records, it says that it is under Visa Credit, both of which have different interest rates.
I told Ma’am Jobelle about the difference and I was told that, in these cases, I should follow the
rates on the Settlement Close records. After applying the correct rate, I was now able to confirm the last
deposit on the passbook.
Later that day, I segregated the vouchers with service charges and senior citizen discounts. I also
filed PGH’s evidences for BIR assessments.
16

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Republic of the Philippines

Mindanao State University

College of Business Administration and Accountancy

General Santos City

In Partial Fulfillment of On-The-Job Training Requirements

Page 1 Application letter

4-6 Memorandum of Agreement

11 Supervisor’s Evaluation of the Intern

12 Student’s Evaluation of the OJT Program

13 Daily Time Record

14-16 Daily Activity Log

I was told to file the DTR and employees’ payroll records.

Filed reservation records sorted by organizers.

Filed waiter job orders.

Filed Cashier Reports and Room Availability records.

Again, I filed the DTR and employees’ payroll records.

Filed new billings.

Filed receipts, slips and corresponding records.

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