Saturday Night Lights XC Race

Saturday September 22, 2018

Hosted by the Centerville High School Boys and Girls XC teams

500 East Franklin St. Centerville High School, Centerville, OH 45458
“We attended for the first time in 2015 and were immediately impressed by the fabulous atmosphere. We’re
definitely coming back!” Jessie Magato – 10-Time State Champion Coach -Minster HS

TENTATIVE Schedule:
2:15 pm Elementary (6th Grade and under) 1K “Fun Run”
3:00 pm 7th grade girls - 2 Mile
3:25 pm 7th grade boys - 2 Mile
3:50 pm 8th grade girls - 2 Mile
4:15 pm 8th grade boys - 2 Mile
5:15 pm H.S. Boys Frosh/Soph
5:50 pm H.S. Girls Open I**
6:30 pm H.S. Boys Open
7:05 pm H.S. Girls Open II**
7:45 pm H.S. Boys Varsity B
8:20 pm H.S. Girls Varsity A
8:50 pm H.S. Boys Varsity A
9:15 pm H.S. Girls Championship Race (top ~20 seeded teams)
9:45 pm H.S. Boys Championship Race (top ~20 seeded teams)
10:10 pm Award Ceremony for Varsity Races
** Teams will be selected at random and placed in either the Girls Open I or Open II race. This will be posted
on Monday, Sept. 18th by 11:59 AM. You may not request your Girls Open race placement.

NOTE: In order to balance the races, larger teams that have more than 40 boys or 40 girls may be asked to
enter a team in more than one varsity race.

Race Designations
Championship Race: Likely these teams will be teams heading to a Top 8 finish at
Regionals in DI or qualify for State in DII or DIII. 10 runner max per team.

Varsity A: Likely these teams are regional qualifiers in DI, DII, or DIII. 10
runner max per team.

Varsity B: Likely these teams will perform in the top half of their conference or
district race or are a developing program looking to challenge their program to
help it achieve at a new level. Variable runner max per team depending on
race size and team size of participating schools.
ENTRIES MUST BE COMPLETED BY FRIDAY, SEPTEMBER 14, 2018 at 8:59 PM. The
final decision for race placement will be posted on www.finishtiming.com and
http://oh.milesplit.com by 11:59 AM on Monday, Sept. 18th.

Please note: All Middle School competitors must be 7th or 8th graders and High
School competitors must be 9th-12th grade only.

Awards:
Elementary
+ Medals for all finishers

Middle School
+ TEAM – Trophies – Top 5 boys and girls teams. 7th & 8th scores will be added
together to determine team score.
+ INDIVIDUAL – Medals - Top 20 boys and girls
+ PROGRAM – Boys and girls team champions will be determined by lowest point
total from both middle school races. These championship teams will receive 10
special awards for the scorers on their team.

High School
+ TEAM – Trophies – Top 5 boys and girls teams in varsity or championship races
+ INDIVIDUAL – Medals - Top 25 boys/girls (varsity races). Top 20 for (9th/10th) &
Open races
+ TEAM CHAMPIONS – The boys and girls championship race team champions will
receive 10 special awards for championship team members

Entry Fee:

H.S. $200 for boys & girls team (this price covers your entire team for all races entered)
H.S. $100 for boys only team (this price covers all high school boys for all races entered)
H.S. $100 for girls only team (this price covers all high school girls for all races entered)

M.S. $200 for boys & girls team (this price covers your entire team for all races entered)
M.S. $100 for boys only team (this price covers all middle school boys for all races entered)
M.S. $100 for girls only team (this price covers all middle school girls for all races entered)

Individual runners in high school or junior high races $15 (less than 7 runners).
Individual runners in elementary school races FREE

*** A late fee of $50 per team will assessed on entry fees not received by 10/31/18 ***

Meet Location: Centerville High School 500 East Franklin St. Centerville High School,
Centerville, OH 45458

Contracted Teams: Teams wishing to be included on the 2018 contract list (Ohio teams will
be through Arbeiter) please complete the following link to a google form to help us collect initial
contact information, team sizes, and race interests. Visit https://goo.gl/forms/Ozqe0vFSTuUGUcRP2.
Registration: Please use finishtiming.com. Your team and runners need to be registered
before Thursday September 14, 2018 8:59PM.

Please check the Finishtiming web site for all updated information:
www.finishtiming.com as the race nears.

Race Directors Contact Info:

Casey Clark, [email protected] (937) 602-2546
David Dobson [email protected] (937) 902-9058

Course Maps: Maps will be posted on the meet page on centervillegirlsxc.com.

Sanctioning: This meet will be sanctioned for West Virginia, Kentucky, Michigan, Illinois, and
Ohio. Other states interested in being added please contact race directors.

Rules: We do have a special exemption for glow-in-the-dark jewelry for this race.
Uniform exceptions due to religious restrictions must follow the standard state established
procedure and the signed approval of the variance must be presented to the head referee prior to
competition.
The use of medical devices during the race also needs to follow the standard state established
procedure and the signed approval of the variance must be presented to the head referee prior to
competition.

Overnight Accommodations: There are many great local hotels that are prepared to host
teams needing these type of accommodations. In addition, you could try Athletes In Action which
has their worldwide headquarters just about 20 minutes away in Xenia, OH. It is a fabulous
facility and they have great arrangements for groups at affordable pricing. More information -
http://www.aiasportscomplex.com

Race Atmosphere: We constantly get feedback from runners that this race is a favorite.
They love the huge crowds, the loud music, the free giveaways, the glow in the dark jewelry, and
the great competition. The course begins with a back grass loop before heading onto the track
where they pass by the mile marker. Runners then run two farm loops that include a track section.

Spike Length: Since the course hits our track three times, we are asking ALL coaches to help
us enforce the 1/4 inch spike rule for this meet. There are no major uphills in this meet, there is no
mud, there is no long grass, and realistically there is no need for anything longer than a 1/4 inch
spike. We are instructing the officials to check spikes of the athletes 20 minutes before each race
along with the normal check in procedure. Please relay this information to your runners.

Traffic: The school driveway is one way. Tell your bus drivers that the entrance is on the right
approximately 1 mile from State Route 48. Franklin Street is a two-lane road through downtown
Centerville heading eastbound. Have your bus drivers stay in the right lane.

Bus Parking: The buses will drop off athletes behind the school next to the stadium. The
buses will then be routed to designated to bus parking areas at two local schools or a nearby
retirement community. There will be portable restrooms available at each parking area as well as
trash receptacles. Bus drivers will be provided a map while entering. I strongly encourage bus
drivers and coaches to exchange cell phone numbers.
Spectator Parking/Admission: There is an admission/parking charge to park at CHS. It
is $5 for one individual in the car OR $10 for a carload. There is not an individual admission
fee once inside the high school grounds. We will have parking attendants charging the fee before
you enter the parking lots.

Spectators: No spectators are allowed on the track or field turf areas. Each team will be given
coaches’ passes and photographer passes for these areas. The best viewing location is in the
football stands. The visitor side stands will not be open. No spectators are permitted on the farm.

Course Inspection: Please note that the farm and the track area will be closed to
everyone at 5:00 PM. Course inspection must be completed prior to this time.

Concessions and Restrooms: Both are available under the football stadium. Additional
portable restrooms will also be available closer to the team camps and starting line.

Trainers: Athletic trainers will be located at the finish line. An EMT may be stationed by the
hill. A sports medicine doctor will be available throughout the entire event. COACHES please
have your athlete’s inhalers available on quick notice if they are needed.

Team Camps: Camps are permissible by the bell tower between the stadium and the parking
lot and the outfield of the baseball field. Middle School teams are encouraged to use the grassy
locations between the parking lot and stadium while high school teams are encouraged to use the
baseball outfield. DUE TO A SPRINKLER SYSTEM, NO TENT STAKES MAY BE USED ON THE
BASEBALL OUTFIELD.

Chip Timing: This meet is scored utilizing chip timing. Your packet will contain chips and a
numbers for your athletes. Make sure the chip and number are assigned to each athlete. Please
update your rosters before the deadline and delete anyone not running because we also pay for
unused chips. After the runner finished, he/she will put the timing chip in the bucket by the finish
line. Please return any unused chips from your packet.

Race Directors Contact Info: David Dobson [email protected] and/or Casey Clark
[email protected]

Social Media: Follow us on Twitter @CentervilleSNL and use #SNL

Interested in Attending: Please fill in this intent to enter form to express your interest in
attending. This will ensure that a contract will be sent through Arbeiter and that you will get on our
email distribution list.