Microsoft Word

Introduction
Microsoft Word (or simply Word) is a word processor developed
by Microsoft. It was first released on October 25, 1983[4] under the
name Multi-Tool Word for Xenixsystems.[5][6][7] Subsequent versions
were later written for several other platforms including IBM
PCs running DOS (1983), Apple Macintosh running the Classic
Mac OS (1985), AT&T Unix PC (1985), Atari
ST (1988), OS/2 (1989), Microsoft Windows(1989), SCO
Unix (1994), and macOS (formerly OS X; 2001). Commercial
versions of Word are licensed as a standalone product or as a
component of Microsoft Office, Windows RT or the
discontinued Microsoft Works suite. Microsoft Word
Viewer and Office Online are freeware editions of Word with
limited features. In 1981, Microsoft hired Charles Simonyi, the
primary developer of Bravo, the first GUI word processor, which
was developed at Xerox PARC.[8] Simonyi started work on a
word processor called Multi-Tool Word and soon hired Richard
Brodie, a former Xerox intern, who became the primary software
engineer.

Starting MS Office
1. Click the Start button - the Start menu appears
 2. Point to the entry for All Programs
3. Click on the entry for Microsoft Office – Word 2007
The Microsoft Word program will load, and a blank document will
appear on your screen.

The Microsoft Office Button

In the upper-left corner of the Word 2007 window is the Microsoft Office
button. When youclick the button, a menu appears. You can use the menu
to create a new file, open an existingfile, save a file, and perform
many other tasks.

The Quick Access Toolbar

 Next to the Microsoft Office button is the Quick Access toolbar. The
Quick Access toolbar provides you with access to commands
you frequently use. By default Save, Undo, and Redoappear on the Quick
Access toolbar. You can use Save to save your file, Undo to rollback
anaction you have taken, and Redo to reapply an action you have rolled
back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar
displays the title of thedocument on which you are currently
working. Word names the first new document youopen Document1.
As you open additional new documents, Word names them
sequentially.When you save your document, you assign the
document a new name.

The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word
2007, you use theRibbon to issue commands. The Ribbon is located near
the top of the screen, below theQuick Access toolbar. At the top of the
Ribbon are several tabs; clicking a tab displaysseveral related command
groups. Within each group are related command buttons. You
click buttons to issue commands or to access menus and dialog
boxes. You may also find a dialog box launcher in the bottom-right corner
of a group. Clicking the dialog box launcher givesyou access to additional
commands via a dialog box.
The Ruler

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler
is notvisible, follow the steps listed here:

1.Click the View tab to choose it.

2.Click the check box next to Ruler in the Show/Hide group. The ruler
appears belowthe Ribbon.

The Text Area

Just below the ruler is a large area called the text area. You type your document in
the textarea. The blinking vertical line in the upper-left corner of the text area is the
cursor. It marksthe insertion point. As you type, your text displays at the cursor
location. The horizontal linenext to the cursor marks the end of the document.
The Vertical and Horizontal and Vertical Scroll Bars
The vertical and horizontal scroll bars enable you to move up, down, and across
your window simply by dragging the icon located on the scroll bar. The vertical
scroll bar islocated along the right side of the screen. The horizontal scroll bar is
located just above thestatus bar. To move up and down your document, click and
drag the vertical scroll bar upand down. To move back and forth across your
document, click and drag the horizontalscroll bar back and forth. You won't see a
horizontal scroll bar if the width of your documentfits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such
information asthe current page and the number of words in your document. You can
change what displayson the Status bar by right-clicking on the Status bar and
selecting the options you want fromthe Customize Status Bar menu. You click a
menu item to select it. You click it again todeselect it. A check mark next to an item
means it is selected
Undoing steps
Instead of erasing one word, you’d like to undo several steps at once? No
problem!
1. Each press of the Undo button (on the Quick Access toolbar) takes
you one step backwards.
2. If you click the little down arrow next to the Undo button, you’ll see a
list of all the steps you’ve taken so far. Using this list, you can select the
specific step(s) that you want to undo.
 Safety first: saving documents
Hey! You’re writing and writing, but have you saved your document? Currently the
document exists only in your computer’s memory, which means that it could get lost at any
second. Your computer’s memory is a fleeting electronic storehouse. If there’s a power
failure, or your computer crashes (the system hangs), then all the data in memory will be
lost!

The solution to the problem? Save your work as soon (and as often) as you possible can.

Saving data for the first time

Here’s what to do if you’re saving a file for the first time:

1. Click the Save button on the Quick Access toolbar . You’ll recognise it by the
picture of a diskette on it.

2. The Save As window will appear. Normally, the MY DOCUMENTS folder is

already selected. This is NOT where you are to save! The MY DOCUMENTS folder is
on the C: drive, and to prevent it accumulating files for lots of students, it is cleared
out daily. (Even if it wasn’t cleared out, to access it you would have to use the exact
same computer every time you wanted to work on a file.)

3. Instead, click the drop-down arrow next to Save In.

4. Click on the drive (F:) that shows your student number.

 5. Now look at the File name field. Word has already entered a placeholder name
for you, usually based on the first few words that you typed. But you don’t want
this name!

6. Overwrite the placeholder name by typing your own file name in the field, eg My
First File.

7. Click the Save button. Your document will be saved with the name you gave it,
in the F: drive that you selected. Note that the new file name is now displayed on
Word’s title bar.

Saving regularly
Now you’ve saved your file for the first time, but that’s not enough! You need to
keep saving your work at regular intervals.

1. To save, click the Save button on the Quick Access toolbar from time to time.

2. Or you can use the keyboard shortcut: press [CTRL] + [S].

3. Your file will be saved without a lot of fuss.

Why doesn’t the first dialogue box appear any more? The answer to this question
is simple. You gave the file a name and specified its location the first time you
saved it. Now Word just saves the file under the same name and in the same place!
 Character formatting
Word provides an amazing range of tools to help you create professional-looking documents!
Characteristics that affect the appearance of one or more characters are called character
formats.

Changing the font

The style of typeface that you use is called the font, and there are literally hundreds to
choose from! To change your font:

1. First, select the relevant text. This can be anything from a single character to the entire
document.

2. Find the Font field on the Home ribbon.

3. Click the drop-down arrow next to the Font field.

4. You’ll see a list with countless font choices. Scroll through the list until you’ve found the
font you want to use. As you move the mouse over a particular font, your document will show
what that font would look like – this is called Live Preview.

5. Select the font you want by clicking its name.

 Changing the font size
You can change the size of the font to suit your needs:

1. Once again, first select the relevant text.

2. Find the Point Size field on the Home ribbon, and click the drop-down arrow next to it.

3. On the list, find the font size that suits you and click it. You can also specify your own font
size. Just click in the Point Size field and type in the size that you’d like, then press [ENTER]. The
size must be between 1 and 1638, and can include “half sizes” such as 12.5.

Bold, italic, and underline

Would you like your text to be bold, italic or underlined? It’s very easy! As usual, you start by
selecting the text that you want to format, since otherwise Word won’t know where the new
formatting should be applied.

1. Select the relevant portion of your text.

2. Click the appropriate character formatting button on the Home ribbon.

The arrow next to the underline button offers you a choice of underlining styles.

3. To turn a character format off, click the same button again.

Different colors

Colours can really make life worth living! And Word gives you the ability to make your texts
as colourful as you wish! The general rule applies here too: first select your text, then act:

1. Find the Font Color button on the Home ribbon, and click the drop-down arrow.

2. You’ll see a palette containing all the text colours available to you.

3. Choose the text colour that you’d like by clicking on it.

 MS Excel
STARTING EXCEL FROM THE START MENU
To start Excel from the Windows Start menu,

choose Start→All Programs→Microsoft Office→Microsoft Excel . A new, blank workbook

appears, ready for you to enter data.

Freeze Panes

Whenever you're working with a lot of data, it can be difficult to compare information in your
workbook. Fortunately, Excel includes several tools that make it easier to view content from
different parts of your workbook at the same time, such as the ability to freeze panes and split your
worksheet

To freeze rows:
You may want to see certain rows or columns all the time in your worksheet, especially header cells.
By freezing rows or columns in place, you'll be able to scroll through your content while continuing to
view the frozen cells
1.Select the row below the row(s) you want to freeze. In our example, we want to freeze rows 1 and 2,
so we'll select row 3.

2.Click the View tab on the Ribbon.

3.Select the Freeze Panes command, then choose Freeze Panes from the drop-down menu.

4.The rows will be frozen in place, as indicated by the gray line. You can scroll down the worksheet
while continuing to view the frozen rows at the top. In our example, we've scrolled down to row 18.